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Home My WebLink About05/03/2016 Business Meeting 391 6 X 15 jsK YAKIMA CITY COUNCIL May 3,2016 City Hall -- Council Chambers 6 p.m. Business Meeting; 6:30 p.m. Public Hearings — MINUTES BUSINESS MEETING 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: Interim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Gutierrez led the Pledge of Allegiance. 3. Open Discussions for the Good of the Order A. Proclamations National Day of Prayer proclamation Mayor Gutierrez proclaimed May 5, 2016, as National Day of Prayer. Dr. Dennis Crane and Andy Ferguson accepted the proclamation. ii. Cinco de Mayo proclamation Mayor Gutierrez proclaimed May 1 -9, 2016, as Cinco De Mayo Cultural Awareness Week. Maria Rodriguez and the Cinco De Mayo royalty accepted the proclamation. Each of the Cinco de Mayo royalty introduced themselves and discussed how they would utilize a scholarship. B. Presentations / Recognitions / Introductions i. Swearing in of Yakima Police Department "Chief for a Day" Esteban Cruz Chief Rizzi introduced Esteban Cruz. City Clerk Claar Tee administered the Oath of Office for Police Chief for a Day to Esteban Cruz. ii. Recognition of Engineering Division for grade separation projects - APWA Award Brett Sheffield, Chief Engineer and Bob Desgrosellier, Senior Engineer, shared with Council that the City of Yakima Engineering Division received the project of the year award Page 1 of 8 392 from the State and National Chapters of the American Public Works Association for the Railroad Grade Separation project. Mr. Sheffield noted less than one percent of Cities receive this award. 4. Council Reports A. Council Economic Development Committee Minutes - 3/24/16 MOTION: Adkison moved and Cousins seconded to approve the Committee minutes. The motion carried by unanimous vote. 5. Consent Agenda Mayor Gutierrez referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. Item 5M (now item 9) was removed from the consent agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion —see motion directly below.) MOTION: Coffey moved and Adkison seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approve payment of disbursements for the period March 1 - 31, 2016 B. 1st Quarter 2016 claim report and resolution authorizing and approving 1st Quarter 2016 claims activity RESOLUTION NO. R- 2016 -052, A RESOLUTION accepting and approving the 1st Quarter 2016 Claim Report for the City of Yakima. C. Resolution setting June 9, 2016, as the date for an open record public hearing before the Hearing Examiner to vacate a portion of city right of way located in the vicinity of Naches Ave & Pacific Ave RESOLUTION NO. R- 2016 -053, A RESOLUTION fixing time for a public hearing before the Hearing Examiner on June 9, 2016, on a petition (Petition No. 15 -05) to vacate an alley way in the vicinity of Naches and Pacific Ave. D. Resolution setting June 9, 2016, as the date for an open record public hearing before the Hearing Examiner to vacate a portion of city right of way located in the vicinity of S. 4th Ave. & Spokane Street RESOLUTION NO. R- 2016 -054, A RESOLUTION fixing time fora public hearing before the Hearing Examiner on June 9, 2016, on a petition (Petition No. 16 -01) to vacate an alley way in the vicinity of S. 4th Ave. & Spokane St. E. Resolution authorizing an application for grants from the Federal Aviation Administration (FAA) for capital improvements at the Yakima Air Terminal RESOLUTION NO. R- 2016 -055, A RESOLUTION authorizing the City Manager of the City of Yakima to apply for grants from the Federal Aviation Administration (FAA) for capital improvements at the Yakima Air Terminal. Page 2 of 8 393 F. Resolution authorizing grant application with the Washington State Department of Transportation (WSDOT) Aviation Division for capital improvements at the Yakima Air Terminal RESOLUTION NO. R - 2016 - 056, A RESOLUTION authorizing the City Manager of the City of Yakima to apply for grants from the Washington State Department of Transportation (WSDOT) Aviation Division for capital improvements at the Yakima Air Terminal. G. Resolution authorizing a lease agreement with Jesse Dragoo, dba Colvico, Inc. for temporary office space at the airport administration and snow removal equipment buildings RESOLUTION NO. R - 2016 - 057, A RESOLUTION authorizing the City Manager to execute a lease agreement with Jesse Dragoo, dba Colvico, Inc. for office space at the airport administration and Snow Removal Equipment buildings. H. Resolution authorizing an agreement with Yakima Valley Umpires Association to obtain officiating services for the City's organized softball program RESOLUTION NO. R 2016 - 058, A RESOLUTION authorizing and directing the City Manager to execute 2016 Agreement between the City of Yakima and the Yakima Valley Umpires Association for the purpose of obtaining officiating services for the City of Yakima's organized softball program. Resolution authorizing a contract with Municipal Research Services Center (MRSC) to utilize MRSC Small Works and Consultant Rosters RESOLUTION NO. R - 2016 - 059, A RESOLUTION authorizing the City Manager to execute a contract with Municipal Research Services Center (MRSC) to utilize MRSC Small Public Works and Consultant Rosters to award public works and consulting contracts. J. Resolution authorizing an Intergovernmental Cooperative Purchasing Agreement with Douglas County, Nebraska for paint supplies RESOLUTION NO. R 2016 - 060, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an Intergovernmental Cooperative Purchasing Agreement with Douglas County, Nebraska K. Resolution authorizing an agreement with the state of Washington Department of Ecology for a grant of $50,200 for low water use gardens at the City of Yakima Public Works Facility and in downtown Yakima RESOLUTION NO. R - 2016 - 061, A RESOLUTION authorizing execution of an Agreement with the state of Washington Department of Ecology for a grant of $50,200 for Installation of low water use gardens at the City of Yakima Public Works Facility and in downtown Yakima. L. Resolution authorizing economic development services contract with Yakima County Development Association (New Vision) RESOLUTION NO. R 2016 - 062, A RESOLUTION authorizing an agreement with the Yakima County Development Association (New Vision) for economic development services. 6. Audience Participation Page 3 of 8 394 Jorge Alvarez, City resident, via an interpreter, spoke on behalf of the Eastside community, stating they have the right to safe and clean neighborhoods and feels the Eastside of the City has been neglected. He stated this is a concern for equality and requested an equity assessment for the Eastside of Yakima within the next six months. He stated they have seen Yakima make improvements to affluent neighborhoods while turning a blind eye to the lack of investment in East Yakima. James Gant, non - resident, stated he was refused entrance to the Yakima Housing Authority's Board meeting and believes this is a violation of state law. He requested the City investigate this matter since the City appoints to the Board. Candie Turner, City resident, requested the City look at installing a traffic light at the intersection of 80th and Tieton Drive. Stacy Hammond, non - resident, complained about the Yakima Housing Authority, and asked the City to investigate the Board since the City appoints the Board members. Mayor Gutierrez requested the Interim City Manager look into these concerns. Anthony Akins, Troy and Julie Vella, City residents, spoke about the homeless issue and problems they are experiencing in their neighborhood near Chestnut and 6th Street. Council Member Gutierrez asked if it would help if a homeless shelter opened at the Roy's Market. Mr. Akins stated he believes that would make the situation worse. Stephanie Thompson, City resident, pleaded with the Council to keep the ban on marijuana and provided a petition with 400 signatures to keep the ban in place. Jon Lang, City resident, asked the City to keep the ban on marijuana. Steve Brownlow, non - resident, encouraged Council to keep the ban on marijuana. Ken Jones, with Universalist Church, spoke on behalf of homelessness and applauds everyone who is trying to assist in finding a solution. PUBLIC HEARINGS 7. Public hearing and resolution on the proposed Development Agreement for Powerhouse Villas located in the vicinity of Powerhouse Road and 28th Avenue Trevor Martin, Associate Planner, briefed Council on the hearing. Mayor Gutierrez opened the public hearing. David Ozamme, City resident, stated his concern that prior to being annexed into the City, there was an agreement with Yakima County that 32nd Avenue would not go through. He is • also concerned with a drawing that showed the City taking part of his driveway. Robert Strader, City resident, asked if there would be sidewalks and a wide shoulder. Associate Planner Martin noted this is a development agreement, which does not involve 32nd Avenue, nor will it take any private property. He noted there will be a sidewalk within the development on one side, with a 12 -foot driving lane, plus a fog line. Page 4 of 8 395 Mayor Gutierrez closed the hearing. The City Clerk read the resolution by title only. RESOLUTION NO. R 2016 - 064, A RESOLUTION authorizing and directing the City Manager to execute a Development Agreement with DMF Investments, Inc., (here after "Developer") to provide for the terms and conditions of development of a preliminary plat and planned development to be located in the vicinity of Powerhouse Road and 28th Avenue, in the City of Yakima. MOTION: Coffey moved and Adkison seconded to adopt the resolution. The motion carried by unanimous vote. 8. Public Hearing and resolution to amend the 2016 through 2021 Six -year Transportation Improvement Program Brett Sheffied, Chief Engineer, briefed Council on the issue. Mayor Gutierrez opened the public hearing. Phil Hogue, representing the William O'Douglas Trail Foundation, spoke in support of the resolution. Robert Strader, representing Yakima Bikes and Walks, spoke in support of the issue. Mayor Gutierrez closed the hearing. The City Clerk read the resolution by title only. RESOLUTION NO. R - 2016 - 065, A RESOLUTION to amend the Six -year Transportation Program (TIP) for the period of 2016 through 2021 to include projects affecting the City's Transportation Plan. MOTION: Coffey moved and Adkison seconded to adopt the resolution. The motion carried by unanimous vote. CITY MANAGER REPORTS 9. Resolution authorizing a contract with Rural Community Development Resources (RCDR) in the amount of $50,000 in Community Development Block Grant (CDBG) funds to provide technical assistance to microenterprise businesses Council Member Mendez stated this is a great opportunity for the community to know what services RCDR provides. Maria Rodriguez, with RCDR, stated their company helps entrepreneurs to begin or expand their businesses in the City of Yakima. RESOLUTION NO. R 2016 - 063, A RESOLUTION authorizing the City manager to execute an agreement with Rural Community Development Resources (RCDR) in the amount of Fifty Thousand Dollars ($50,000) in Community Development Block Grant funds to provide technical assistance to microenterprise businesses within the City of Yakima. MOTION: Coffey moved and Lover seconded to adopt the resolution. The motion carried by unanimous vote. 10. Resolution authorizing an agreement with the Yakima Sunrise Rotary Club for the Page5of8 396 construction of two picnic shelters at Randall Park Parks and Recreation Manager Wilkinson briefed Council on the issue. Rob Fitch, incoming President for Yakima Sunrise Rotary Club, asked Council to approve the agreement as they are ready to begin work on the project. He thanked Council for all they do. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2016 -066, A RESOLUTION authorizing the City Manager to execute an agreement with the Yakima Sunrise Rotary Club for development of two picnic shelters at Randall Park. MOTION: Coffey moved and D. Gutierrez seconded to adopt the resolution. The motion carried by unanimous vote. 11. City Council vote on Yakima Central Plaza project Sean Hawkins, Economic Development Manager, provided an update on the cost of the Plaza including utility work, construction administration and supervision at $12,620,569. He stated the private sector agreed to raise $8.5 million, leaving the City's share at $5,491,795, which includes the $1,174,000 that was paid for in the design. MOTION: Mendez moved and Coffey seconded that the City Council request that Crandall Arambula (who created the Downtown Master Plan) and GGN (the Plaza designer) collaborate to provide the City with a revised Plaza design that is consistent with and reflective of the previously prepared Downtown Master Plan, providing these revisions to the Council within 60 days and at no additional cost to the City for the design revisions. The motion carried by a 4 -3 vote with Cousens, D. Gutierrez, and Lover voting no. Council Member Mendez noted the goal of this collaboration will be for Crandall and Arambula to link the revised Plaza design with the Downtown Master Plan retail revitalization and parking strategies and provide specific information on estimated economic benefit the redesigned plaza would generate, while reducing the overall project budget with the intent to pay for the plaza with a majority of private funding. City residents Casey Corr, Walt Ranta and Andy Jones spoke in support of the plaza. Mayor Gutierrez stated the City is not going forward with this design and would like to take it off the table. Council Member Gutierrez stated she has publicly expressed her concerns about the cost of the project and would be happy to see a more cost effective proposal, which they may be able to compromise on. After further Council discussion, MOTION: A. Gutierrez moved and D. Gutierrez seconded to terminate and deny the current design as presented in item 10 by Mr. Hawkins. The motion carried by unanimous vote. 12. Other Business MOTION: A. Gutierezz moved and Mendez seconded to adopt a new policy that we have a translator on standby for every City meeting that is public so that if Page 6 of 8 397 someone requests translation service it can be provided to them and no longer need a two day advance notice on that. The motion carried by unanimous vote. Mayor Gutierrez stated she would like a change in the policy for Council to review and approve. MOTION: A. Gutierrez moved and Mendez seconded for staff to put together an equity assessment of Yakima, within the City limits of Yakima, and provide that within the next six months, which would be the last meeting in November. Interim City Manager asked if the information desired in the assessment would be street lights, sidewalks and parks equipment or if there was anything more. Council Member Coffey suggested this should go to a Council Committee to define the scope of the study. Mayor Gutierrez stated she would like to amend her motion to include sending this to the Council Neighborhood & Community Building Committee for review. The amendment was approved by Council consensus. The motion as amended carried by unanimous vote. Council Member Gutierrez reported they had a great event over the weekend at Miller Park for Stop the Violence. She commended the organizers of the event. She also shared a story about dropping her wallet on the way to the event and young neighborhood children finding and returning it. She stressed the importance of knowing your neighbors. MOTION: A. Gutierrez moved and D. Gutierrez seconded to recognize the young children that retrieved Council Member Gutierrez's wallet at a future Council meeting. The motion carried by unanimous vote. Assistant Mayor Cousens reported she, along with Rich Austin, helped a visitor to Yakima over the weekend whose car and cell phone had died and who had misplaced his wallet. A. Update on City Manager search process Interim City Manager Cutter stated at this time it would be appropriate for Council to identify by number which candidates they would like to interview for City Manager and those candidates would be made public tomorrow. MOTION: A. Gutierrez moved and Cousens seconded to move forward with candidates 1, 3, 4, and 5 and bring them to Yakima to conduct interviews with a citizen panel and the City Council. The motion carried by unanimous vote. Interim City Manager Cutter suggest the Council have an Executive Session on May 9 at 4:30 p.m. for an hour and then adjourn to a public reception for the finalists. Then on May 10 at 8:30 a.m. begin the interview process with a citizen group interviewing candidates at the same time. 13. Adjournment MOTION: Cousens moved and Coffey seconded to adjourn to an Executive Session on May 9, 2016, at 4:30 p.m. at City Hall Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 8:21 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY Page 7 of 8 398 1-- ci_12_ ---- s''' __. LQ, .1_,----' a,6 0 q -► COUNCIL MEMBER DATE 0( 'R GI3S- I C UNCIL ' MBER DATE ATTEST: ../ y 1 e A U CITY CLERK S \' *° 4 es o � �� ■ O' 5. $i� — * _ S ., --- 1 Page 8 of 8