HomeMy WebLinkAbout06/07/2016 11 General Government Fees ReportBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
Item No. 11.
For Meeting of: June 7, 2016
ITEM TITLE: Report on general government fees
SUBMITTED BY: Jeff Cutter, Interim City Manager
Cindy Epperson, Director of Finance & Budget
SUMMARY EXPLANATION:
Members of the City Council received a report on potential new or enhanced revenue sources
currently authorized by Washington State Law on May 17, 2016. Council then directed staff to
investigate potential increases in revenue from adjusted fees. Fees are imposed for the primary
purpose of covering the cost of providing a service.
The attached report summarizes fees charged by General Government operations:
• Transmittal of Study of Fees Charged
• Summary of General Government Fees
• Department Memorandums including staff recommendations for potential fee increases
where appropriate
• Exhibit 1 - Detail of Fees and Charges by Operating Division
Staff is respectfully requesting Council's direction before pursuing changes to fee schedules.
Any increases in fees charged would be within legal parameters imposed by state law. The
timing is such that we can identify additional revenue to be included in next year's budget to
support Council goals, as we are about one month away from starting the 2017 budget
development process.
STAFF RECOMMENDATION:
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Type
Cewr Memo
Executke Summary
Backup Material
Exhibit
Description
Upload Date
D
Memo - Fees 6-2-16
6/212016
D
Fee Summary Table
61212016
D
Council Fee Study
61212016
D
Exhibit 1 - Fees
6/212016
Type
Cewr Memo
Executke Summary
Backup Material
Exhibit
MEMORANDUM
Date: June 2, 2016
To: The Honorable Mayor and Members of Yakima City Council
From: Jeff Cutter, Interim City Manager
Cindy Epperson, Director of Finance & Budget
Subject: Transmittal of Study of Fees Charged by the City of Yakima
The City's recent General Government (i.e. tax - supported funds) financial picture has
had some challenges which were reported in the Five -Year Financial Plan that went to
City Council on February 23, 2016, and the 2015 Year -end Budget Report that went to
City Council on April 5, 2016. In response to these reports, City Management identified
budget reductions in the amount of about $750,000 to help us balance the 2016 budget
— this report also went to City Council on April 5, 2016. Since the updated Five -Year
Financial Plan did not have "room" in the future annual budgets for debt service or
operating expenses for new projects, in order to accomplish future Council initiatives
there are basically two options — reduce existing expenditures or add revenues.
(Discussions on current revenue streams are found in the Five -Year Financial Plan and
Section II in the 2016 Preliminary Budget Summary. The 2016 Adopted Budget also
details every General Fund revenue account at the end of the Citywide Summaries
section.)
Members of the City Council requested a report on potential new or enhanced revenue
sources currently authorized by Washington State Law. At the May 17, 2016 meeting a
comprehensive list of revenue sources available to the City was presented to Council.
That presentation primarily included options to impose or increase taxes. The other
potential increases in revenue could come in the form of adjusted fees. The City's
adopted Financial Management Policy indicates that all fees should be reviewed at least
every two years.
To assist in the delineation of a tax versus a fee, taxes are imposed for the primary
purpose of raising revenue, with the resultant funds spent on general government
services; while fees are imposed for the primary purpose of covering the cost of
providing a service, with the funds raised directly from those benefitting from a particular
provided service. The other type of revenue included in this report is a fine or penalty
which is imposed for the primary purpose of penalizing or regulating behavior, generally
imposed as part of judicial proceedings, with resultant revenue a secondary
consideration.
The attached report summarizes fees charged by General Government operations,
organized in the following way:
"Summary of General Government Fees" table which includes a description of
the fees and related operational division, the date the fees were last changed,
and the 2016 budgeted revenue
A section including memorandums or other supporting documentation
An Exhibit titled "Detail of Fees and Charges by Operating Division" that lists
each account included in the General Ledger sorted by division and presented in
the same order as the summary
Most of the areas are not necessarily proposing adjustment to their fees. The areas that
are recommending review include:
• the possible imposition of a fee for fire inspections;
• a more thorough review of planning /land use fees;
• an increase in Police service fees to match state law; and
• further review of regulatory fees and licenses
Staff is respectfully requesting Council's direction before pursuing changes to fee
schedules. The timing is such that we can identify additional revenue to be included in
next year's budget to support Council goals, as we are about a month away from starting
the 2017 budget development process.
Between the revenue enhancement options presented on May 17, and this report on
fees, the City could generate additional funds to maintain core, essential services for our
citizens, if it is determined that expenditure reductions (i.e. service /program reductions)
may be less acceptable than revenue enhancements.
City of Yakima
Summary of General Government Fees
Description
Date last
2016 Budget
Changed
City Clerk -Copy charges for Public Disclosure Requests:
$400.00
According to State law, the City can only charge fees related to copying
records —full cost reimbursement for time spent is not allowed.
Code Administration Fees and Permits: State law allows cities to
2015
$1,223,720
"collect.. reasonable fees from an applicant for a permit or other
governmental approval to cover the cost to the city ... of processing
applications, inspecting and reviewing plans, or preparing detailed
statements required by RCW 43.21C "(i.e. SEPA) – RCW 82.02.020. We
had a CPI adjustment in the building permit fee structure, but that was
removed in 2015. A memo is attached.
Economic Development Revenue: Concession revenue reimbursement
Event
$110,000
rates are negotiated with vendors that provide goods and services at
specific
City- sponsored events.
Engineering Fees and Permits: An attached memo explains the permits
Permits
$536,100
charged by engineering. Engineering also charges their time worked on
2013 &
projects either back to the developer or our City projects. These charges
2014
are based on payroll costs, and are modified annually.
Fines - Municipal Court: These are set at the State level (except for
Follows
$1,642,110
Parking Enforcement fines). The State Supreme Court sets the ranges
state law
and Municipal Court Judges rule on individual cases. Over half of the
fines we collect get remitted to the state. The breakdown of a standard
$136 traffic infraction penalty is summarized in the attached
presentation from the Washington Courts website, titled "Anatomy of a
Standard Infraction Penalty ".
Fines- Parking Infractions:
2005-
$65,000
• Non - handicap can be set by Council ordinance. They have
regular
(revenue not
historically been used for enforcement costs and lighting in the
2015-
split
City -owned lots. $20 is the charge for most parking infractions.
handicap
between
• Handicap infraction fines are set by state law and the charge is
non -
now $450.
handicap
The new parking citation management system is set up to allow for
and
escalating fees based on number of citations, should Council want to
handicap)
review parking citations.
Fire: Revenue generated by the Fire Department includes primarily
2016
$1,247,992
contracts for services. We cover Fire District 10 and Union Gap by
contract. We also charge other agencies for use of the Training Center.
Inspection Fees are not currently imposed. See attached memorandum
from the Fire Chief.
City of Yakima
Summary of General Government Fees
Information and Technology (IT): IT provides services to other agencies
2015
$361,466
primarily by contract. Most multi -year contracts have a CPI adjustment
until the next contract is negotiated.
Parks and Recreation: A memorandum and fee schedules are attached.
2013
$780,865
The Parks and Recreation staff is not recommending a fee increase at
this time.
Planning Fees: Set by Council — See attached memorandum and detail.
2012
$61,100
The Planning Division would support reviewing a change to these fees
with City Council.
Police: Police has several areas that generate revenue.
2013
• They have contracts for law enforcement services (i.e. School
$767,000
Resource Officers, or Overtime reimbursement). These are
determined primarily by the actual personnel costs incurred.
• They also have fees for direct service, which would be the focus
$60,580
of this exercise. These fees are set by local authority, with caps
set by state law. A Memorandum from the Police Services
Manager is attached. PD would support an increase in the fees
to match state law.
• There are programs to reduce jail costs, including the Home
$164,200
Detention program, and pursuing reimbursements from
Medicaid /Medicare or private medical insurance to assist in
covering inmate medical expenses.
Purchasing: Currently in a contract with Yakima County, with total
2016
$298,737
divisional costs shared based on staff time. The County recently notified
us that they are not renewing the contract in 2017, so we will be
bringing a proposal to Council during the 2017 budget development
process.
Streets & Traffic Engineering: Part of the Stormwater program is street
2010
$200,000
sweeping to reduce pollutants before they reach surface and ground
waters. An annual contribution to pay for a portion of that cost was
started in 2010.
Other charges for services include miscellaneous interfund work that
As Needed
$40,850
streets might do in support of capital projects and external recovery
related to accident damage.
INTEROFFICE MEMO
DATE: May 27, 2016
TO: Cindy Epperson, Finance Director
FROM: Joe Caruso, Code Administration Manager
SUBJECT: Potential Fee Increases
In 2015, the City Of Yakima collected $1,196,953 in permit and regulatory fees. With the directive from
the State Auditor with respect to charging fees that are supported by actual costs, the Building Permits, and
related permits cost is very close to that requirement. We do believe the following license costs and
regulatory fees could be raised, keeping in mind the State's directive.
The complete list of building related fees follow.
Date YMC
Type of License or Permit
Amount
Municipal Code Ref
last changed
Home Occupation & Daycare
$
42.90 - $1,285
YMC 15.04.020
2008
Pawnbroker License
$
114.26
YMC 5.54.020
1988
Sign Permits
$
83.94
YMC 11.04.030
Sidewalk Cafe Permit
$
50.00
YMC 5.80.20
1997
Right of way Use Permit
$
50.00
YMC 8.20.030
1986
Peddler Solicitor
$
25.00
YMC 5.56.026
1996
Taxi Cab
$
55.00
YMC 5.78.060
Annual CPI
The complete list of building related fees follow.
RATES
MECHANICAL PERMIT FEES
PLUMBING PERMIT FEES
Base Mechanical
$
23.86
Base Plumbing
$
31.82
A/C Unit
$
10.36
Atmospheric Breaker
$
8.04
AH <10,000 CFM
$
13.54
Backflow Device (RPBA or DCVA) <2"
$
11.23
AH >10,000 CFM
$
18.41
Backflow Device (RPBA or DCVA) >2"
$
24.95
Commercial Incinerator
$
104.37
Bar Sink
$
11.23
Domestic Incinerator
$
25.85
Bathtub
$
11.23
Dryer Vent
$
10.36
Catch Basin (Stormwater Retention)
$
11.23
Electric, Baseboard, or Suspended Heaters
$
17.51
Clothes Washer
$
11.23
Evaporative Cooler
$
13.54
Dishwasher - Residential
$
11.23
Furn/Htr <100,000 BTU
$
17.51
Dishwasher - Commercial
$
11.23
Furn/Htr >100,000 BTU
$
20.69
Floor Drain
$
11.23
Gas Boiler <100,000 BTU
$
17.58
Hose Bib
$
11.23
Gas Boiler >100,001 <500,000 BTU
$
29.38
Kitchen Sink
$
11.23
Gas Boiler >500,001 <1,000,000 BTU
$
39.00
Kitchen Sink 3 Compartment
$
11.23
Gas Boiler >1 1000,001 <1,750,000 BTU
$
53.18
Laundry Tray
$
11.23
Gas Boiler >1,750,001 BTU
$
89.02
Lavatory (Basin)
$
11.23
Gas Fireplace/Log/Heat Stove
$
17.51
Lawn Sprinkler (Including Backflow)
$
9.83
Gas Grill
$
10.36
Miscellaneous
$
11.23
Gas Piping 1 -4 Outlets
$
8.04
Mop Sink
$
11.23
Gas Piping >5 Outlets (each additional outlet)
$
3.20
Pretreatment Interceptor
$
19.07
Gas Range
$
10.36
Repair /A1t.Drain/Vent Piping
$
11.23
Haz Piping 1 -4 Outlets
$
3.20
Roof Drain
$
11.23
Haz Piping 5+ Outlets (each)
$
1.70
Sampling Port
$
11.23
Heat Pump
$
10.36
Sewage Pump
$
11.23
Kitchen Exhaust Fan
$
10.36
Sewer Repair
$
21.53
LP Tank/Res. <125 gal ( +base & piping)
$
10.36
Shower
$
11.23
Miscellaneous
$
10.36
Side Sewer
$
21.53
Non Haz Piping 1 -4 Outlets
$
3.20
Sink
$
11.23
Non Haz Piping 5+ Outlets (each)
$
0.82
Supplemental Permits
$
16.01
Pellet Stove
$
37.06
Urinal
$
11.23
Repair /Alt. /Addn. to a Listed Appliance
$
19.45
Water Closet Tank Type
$
11.23
Residential Tank Abandonment (base only)
$
23.86
Water Closet Flushometer Type
$
11.23
Supplemental Permit fee
$
7.29
Water Fountain
$
11.23
Type I / II Commercial Hood
$
17.51
Water Heater
$
11.23
Vent Fan (laundry/bath)
$
10.36
Water Piping/Service
$
11.23
Vent Systems
$
10.36
FIRE PERMIT FEES
Wood Stove
$
37.06
Fire Inspect (Min 1 Hr)
$
47.00
Fire Plan Review (Min 1 Hr)
$
47.00
MISCELLANEOUS PERMIT FEES
Fire Re -Insp (Min 1 -Hr)
$
47.00
Additional Plan Review (Min 1/2 Hr)
$
81.43
Re- Inspection Fees
$
81.43
Commercial Re -Roof <10,000 sq ft
$
144.82
Residential Re -Roof
$
79.44
Demolition Permit
$
79.44
Sign Permit Fee
$
79.44
Swimming Pools
$
377.26
Single Wide Manufactured Home
$
319.24
Inspections 2 Hr Min
$
81.43
Double Wide Manufactured Home
$
119.15
Master Plan Review 10% of Permit Fee
Triple Wide Manufactured Home
$
435.35
Move Permits
$
309.12
$4.50 STATE OF WASHINGTON SUR- CHARGE APPLIES
TO ALL BUILDING PERMITS (EXCEPT
SCHEDULE OF FEES -Table 1
S.F. Valuation from Table 3
Building
Permit
Plan Review
Subtotal
1
-
500
19.29
12.54
31.73
501
-
600
21.88
14.22
36.1
601
-
700
24.47
15.91
40.38
701
-
800
27.06
17.59
44.65
801
-
900
29.65
19.27
48.92
901
-
1,000.00
32.24
20.96
53.2
1,001.00
-
1,100.00
34.83
22.64
57.47
1,101.00
-
1,200.00
37.42
24.32
61.74
1,201.00
-
1,300.00
40.01
26.01
66.02
1,301.00
-
1,400.00
42.6
27.69
70.29
1,401.00
-
1,500.00
45.19
29.37
74.56
1,501.00
-
1,600.00
47.78
31.06
78.84
1,601.00
-
1,700.00
50.37
32.74
83.11
1,701.00
-
1,800.00
52.96
34.42
87.38
1,801.00
-
1,900.00
55.55
36.11
91.66
1,901.00
-
2,000.00
58.14
37.79
95.93
2,001.00
-
3,000.00
69.71
45.31
115.02
3,001.00
-
4,000.00
81.28
52.83
134.11
4,001.00
-
5,000.00
92.85
60.35
153.2
5,001.00
-
6,000.00
104.42
67.87
172.29
6,001.00
-
7,000.00
115.99
75.39
191.38
7,001.00
-
8,000.00
127.56
82.91
210.47
8,001.00
-
9,000.00
139.13
90.43
229.56
9,001.00
-
10,000.00
150.7
97.96
248.66
10,001.00
-
11,000.00
162.27
105.48
267.75
11,001.00
-
12,000.00
173.84
113
286.84
12,001.00
-
13,000.00
185.41
120.52
305.93
13,001.00
-
14,000.00
196.98
128.04
325.02
14,001.00
-
15,000.00
208.55
135.56
344.11
15,001.00
-
16,000.00
220.12
143.08
363.2
16,001.00
-
17,000.00
231.69
150.6
382.29
17,001.00
-
18,000.00
243.26
158.12
401.38
18,001.00
-
19,000.00
254.83
165.64
420.47
S.F. Valuation from Table 3
Building
Permit
Plan Review
Subtotal
19,001.00
-
20,000.00
266.40
173.16
439.56
20,001.00
-
21,000.00
277.97
180.68
458.65
21,001.00
-
22,000.00
289.54
188.2
477.74
22,001.00
-
23,000.00
301.11
195.72
496.83
23,001.00
-
24,000.00
312.68
203.24
515.92
24,001.00
-
25,000.00
324.25
210.76
535.01
25,001.00
-
26,000.00
332.62
216.2
548.82
26,001.00
-
27,000.00
340.99
221.64
562.63
27,001.00
-
28,000.00
349.36
227.08
576.44
28,001.00
-
29,000.00
357.73
232.52
590.25
29,001.00
-
30,000.00
366.10
237.97
604.07
30,001.00
-
31,000.00
374.47
243.41
617.88
31,001.00
-
32,000.00
382.84
248.85
631.69
32,001.00
-
33,000.00
391.21
254.29
645.5
33,001.00
-
34,000.00
399.58
259.73
659.31
34,001.00
-
35,000.00
407.95
265.17
673.12
35,001.00
-
36,000.00
416.32
270.61
686.93
36,001.00
-
37,000.00
424.69
276.05
700.74
37,001.00
-
38,000.00
433.06
281.49
714.55
38,001.00
-
39,000.00
441.43
286.93
728.36
39,001.00
-
40,000.00
449.80
292.37
742.17
40,001.00
-
41,000.00
458.17
297.81
755.98
41,001.00
-
42,000.00
466.54
303.25
769.79
42,001.00
-
43,000.00
474.91
308.69
783.60
43,001.00
-
44,000.00
483.28
314.13
797.41
44,001.00
-
45,000.00
491.65
319.57
811.22
45,001.00
-
46,000.00
500.02
325.01
825.03
46,001.00
-
47,000.00
508.39
330.45
838.84
47,001.00
-
48,000.00
516.76
335.89
852.65
48,001.00
-
49,000.00
525.13
341.33
866.46
49,001.00
-
50,000.00
533.50
346.78
880.28
50,001.00
-
51,000.00
539.29
350.54
889.83
51,001.00
-
52,000.00
545.08
354.3
899.38
52,001.00
-
53,000.00
550.87
358.07
906.94
53,001.00
-
54,000.00
556.66
361.83
918.49
S.F. Valuation from Table 3
Building
Permit
Plan Review
Subtotal
54,001.00
-
55,000.00
562.45
365.59
928.04
55,001.00
-
56,000.00
568.24
369.36
937.60
56,001.00
-
57,000.00
574.03
373.12
947.15
57,001.00
-
58,000.00
579.82
376.88
956.70
58,001.00
-
59,000.00
585.61
380.65
966.26
59,001.00
-
60,000.00
591.40
384.41
975.81
60,001.00
-
61,000.00
597.19
388.17
985.36
61,001.00
-
62,000.00
602.98
391.94
994.92
62,001.00
-
63,000.00
608.77
395.70
1,004.47
63,001.00
-
64,000.00
614.56
399.46
1,014.02
64,001.00
-
65,000.00
620.35
403.23
1,023.58
65,001.00
-
66,000.00
626.14
406.99
1,033.13
66,001.00
-
67,000.00
631.93
410.75
1,042.68
67,001.00
-
68,000.00
637.72
414.52
1,052.24
68,001.00
-
69,000.00
643.51
418.28
1,061.79
69,001.00
-
70,000.00
649.30
422.05
1,071.35
70,001.00
-
71,000.00
655.09
425.81
1,080.90
71,001.00
-
72,000.00
660.88
429.57
1,090.45
72,001.00
-
73,000.00
666.67
433.34
1,100.01
73,001.00
-
74,000.00
672.46
437.10
1,109.56
74,001.00
-
75,000.00
678.25
440.86
1,119.11
75,001.00
-
76,000.00
684.04
444.63
1,128.67
76,001.00
-
77,000.00
689.83
448.39
1,138.22
77,001.00
-
78,000.00
695.62
452.15
1,147.77
78,001.00
-
79,000.00
701.41
455.92
1,157.33
79,001.00
-
80,000.00
707.2
459.68
1,166.88
80,001.00
-
81,000.00
712.99
463.44
1,176.43
81,001.00
-
82,000.00
718.78
467.21
1,185.99
82,001.00
-
83,000.00
724.57
470.97
1,195.54
83,001.00
-
84,000.00
730.36
474.73
1,205.09
84,001.00
-
85,000.00
736.15
478.50
1,214.65
85,001.00
-
86,000.00
741.94
482.26
1,224.20
86,001.00
-
87,000.00
747.73
486.02
1,233.75
87,001.00
-
88,000.00
753.52
489.79
1,243.31
88,001.00
-
89,000.00
759.31
493.55
1,252.86
S.F. Valuation from Table 3
Building
Plan Review
Subtotal
Permit
89,001.00
—
90,000.00
765.10
497.32
1,262.42
90,001.00
—
91,000.00
770.89
501.08
1,271.97
91,001.00
—
92,000.00
776.68
504.84
1,281.52
92,001.00
—
93,000.00
782.47
508.61
1,291.08
93,001.00
—
94,000.00
788.26
512.37
1,300.63
94,001.00
—
95,000.00
794.05
516.13
1,310.18
95,001.00
—
96,000.00
799.84
519.9
1,319.74
96,001.00
—
97,000.00
805.63
523.66
1,329.29
97,001.00
—
98,000.00
811.42
527.42
1,338.84
98,001.00
—
99,000.00
817.21
531.19
1,348.40
99,001.00
—
100,000.00
823.00
534.95
1,357.95
100,001.00
—
500,000.00
823.00
For the first $100,000.00. Plus
$4.52 for each additional
$1,000.00 or fraction thereof.
Plan review fee will be 65% of
the calculated building permit
fee.
500,001.00
—
1,000,000.00
2,631.00
For the first $500,000.00. Plus
$3.86 for each additional
$1,000.00 or fraction thereof.
Plan review fee will be 65% of
the calculated building permit
fee.
1,000,001.00
—
And up
4,561.00
For the first $1,000,000.00. Plus
$2.59 for each additional
$1,000.00 or fraction thereof.
Plan review fee will be 65% of
the calculated building permit
fee.
FEES COLLECTED BY ENGINEERING
There are two permit sources of revenue collected by the Engineering Division: the "Permit to
Construct Public Improvements "; and, the "Excavation Permit."
Permit to Construct Public Improvements
In order to verify that all public works improvements meet the established City requirements and
standards, review of the plans and inspection of the construction is performed by the Engineering
Division. Upon submittal of the application, the applicant must pay $250 prior to any review being
done. Once the review of the plans has been completed and prior to construction beginning, the
applicant must pay the "plan check and inspection fee." The "plan check and inspection fee" is
based on the estimated construction cost as follows: 14% for the first $25,000 of construction cost,
plus 12% of the construction cost between $25,000 and $50,000, plus 10% of the construction
costs over $50,000. For example, the fee for a project with the estimated cost of $123,000 would
be calculated as follows:
(0.14) ($25,000) + (0.12) ($25,000) + (0.10) ($73,000) = $13,800
Prior to May 8, 2013, the fee had been 7% for the first $25,000 of construction cost, plus 6% of the
construction cost between $25,000 and $50,000, plus 5% of the construction costs over $50,000.
Due to the relatively recent doubling of the fees, I don't feel that an increase in this formula is
warranted at this time. However, the unit prices for the various construction items, such as, HMA
Class 'h Inch, Cement Concrete Traffic Curb and Gutter, Cement Concrete Sidewalk, etc., have
not been updated since 2012. By updating these unit prices, additional fees could be collected.
Excavation Permit
An excavation permit is required for any work that is done in the public right of way. The minimum
cost of this permit is $160.
For any work that results in a cut (patch) into a public street, a restoration fee is included. The
following items are required to calculate the fee: area of the cut (patch); pavement condition index;
and, amount of time since the roadway has been resurfaced.
Any cuts into roadways that have been resurfaced for less than 5 years will result in a fee of 150%
of the restoration fee, except in the case of an emergency, which will cost 100% of the restoration
fee.
The restoration fee is calculated as follows: $4.05 per square foot of trench area, including an
additional three -foot zone of influence on each side of the trench, multiplied by the pavement
condition index.
For example, a 6 foot wide cut across a 50 foot roadway, with a pavement condition index of 65
would result in a pavement restoration fee of:
((50) (6 +3 +3) ($4.05)) (0.65) = $1,579.50
The total excavation permit fee would be $1,579.50 + $160 = $1,739.50
Prior to 2014, the Excavation Permit (named Street Break at the time) fee was usually around $50.
Due to the relatively recent, significant fee increase, I don't feel that an increase is warranted at
this time.
ANATOMY OF A STANDARD INFRACTION PENALTY
1. Anatomy of a Standard $136
Penalty (with all assessments):
s
BASE PENAL $48
JIS Assessment $23
RCW 2.68.040(2)
;hall not be waived or
This amount is subtracted
suspended.
from the base penalty listed
in IRLJ 6=2(d) prier to
calculating the statutory
division of the base penalty
between the local
jurisdiction and the state
PSEA account.
Remainder of the Base $25
RCWs 3.46.120,
Penalty subject to division
3.50.100, and
between local and state PSEA
35.20.220
account
The base penalty is divided
68% to the local jurisdiction
and 32% to the State PSEA
account pursuant to RCWs
3.46.120, 3.50.100, and
35.20.220.
PSEA I $34
RCW 3.62.090(1 ) '
Shall not be waived or
This assessment for Public
suspended by the court.
Safety and Education is
equal to 70% of the base
penalty. (Subject to the
roundin rule
PSEA 11 $17
RCW 3.62,090 (2)
Shall not be suspended
• This assessment for Public
or waived by the court.
Safety and Education is
equal to 50% of the PSEA 1.
Legislative Assessment 0
RCW 4& 61110(8)(a)
The court may not reduce;
# Establishes a $20 penalty to
waive, or suspend the
be assessed in addition to
additional penalty unless the
court finds the offender to be
the other base penalty and
indigent. if a court authorized
all other assessments.
community restitution
program for offenders is
available in the jurisdiction,
the court shall allow offenders
to offset all or a part of the
penalty due under this
subsection (8) by participation
in the court authorized
community restitution
Trauma Care Account $$
RCW 46.6,110(7)(a)
ro ram.
Under no circumstances
+ Established a $5 fee in
shall this fee be reduced
addition to the base penalty
or waived.
and all other assessments.
ANATOMY OF A STANDARD INFRACTION PENALTY July 2015.doc
Page 1 of 2 June
11. Distribution of a Standard $136 penalty (with all assessments)
Description
Initial
Local PSEA JIS Trauma Auto Brain
Basis
Gov't Acct Acct Care Theft Injury
TAcct
Acct Acct
BASE PENALTY
48.00
JIS Assessment
23.00
2100
Remainder of Base Penalty
25.00
17.00
The base penalty is divided 68% to
the local jurisdiction and 32% to the
State PSEA account pursuant to
RCWs 3.46.120, 3.50.110, and
35.20,220.
PSEA Assessment 1
34.00
2312 10.88
Divided between the local
jurisdiction and the State PSEA
account according to the division
established under RCWs 3.46120,
3.50.100, and 35.20.220. 6810 local
and 32% state PSA account.
PSEA Assessment 11
17.00
17.00
Deposited in the State PSEA
Account
Legislative Assessment
20.00
--
46,63.110(8)(b) requires that $8.50
8.50
8.50
of the $20 shall be deposited in the
State PSEA Account.
The remaining $11.50 is divided
11.50
7.82 3.68
between the local jurisdiction and
the State PSEA account under
RCWs 3.46.120, 3.50.100, and
3520.220.
Trauma Care Account
5.00
5.00
Auto Theft Care Account
10.00
10.00
Traumatic Brain j9junLAccount
2.00
2.00
Total
1-36.00
-47—.91, 1 4_8.06 23.00 _5.00 L10.00 J 2.00
ANATOMY OF A STANDARD INFRACTION PENALTY July 2016.doc Page 2 of 2 June
DATE: May 23, 2016
TO
FROM:
r1i I
401 North Front *'/ f" •f•f
Fax f" 576-6 356
r
MEMORANDUM
Cindy Epperson, Director of Finance and Budget
Bob Stewart, Fire Chief
Fire Inspection Program History and Current State
From a fire protection standpoint, the allocation of resources toward proactive prevention
activities, and more specifically fire inspections, plays a significant role in reducing or
eliminating manual fire suppression (firefighting). This is true not only in preventing the loss of
life and property, but in the case of a fire in a commercial or industrial property, even short term
loss of commerce and the associated jobs has the potential to be far - reaching. In addition to
commercial and industrial properties, inspection programs include multi - family (3 or more)
occupancies, health care facilities, nursing and retirement homes, and other occupancies. The
disruption and displacement caused by a fire in these types of occupancies presents a major
challenge.
The Washington Surveying and Rating Bureau (WSRB) rates municipalities on a number of
criteria related to fire protection capabilities. The evaluations are typically done on a ten to
fifteen year cycle, or upon request if significant improvements have been made. This agency uses
a 1 -10 rating scale, where a Class 1 has a strong protection capability, and a Class 10 is literally
void of protection capability. The rating is then used by the insurance industry to establish
insurance rates for commercial and industrial properties. In 2012, WSRB evaluated the City of
Yakima, and assigned a Class 4 rating, with one of the key areas of deficiency being the lack of a
robust Fire & Life Safety Inspection program.
In 2012, Council — in an effort to help balance the budget, eliminated the Fire & Life Safety
Inspection program. The program was subsequently reinstated in 2013, moved from the Codes
Division at City Hall to the Fire Department, and restructured. One inspector was hired in April
2013, and a second inspector was hired in August 2013. The program expanded again when the
Fire Services Agreement with Union Gap was implemented in January 2015, and included
funding for 50% of a FTE inspector. Accordingly, one additional inspector was hired in February
0 r
Page 1 of 3
2015, and those 3 inspectors conduct a combined total of approximately 4,500 annual inspections
in both cities. With the commitment by council to reinstate and restructure the inspection
program, the goal of attaining a Class 3 rating by the WSRB is well within reach. To achieve
this goal, prior to being reevaluated /re- rated, the WSRB requires a period of operational time
(2 +/- years) in order assemble data that will validate the inspection program's performance.
With a budget shortfall identified early in 2016, one of the inspector positions was eliminated,
and is not expected to be reinstated in future budgetary cycles. This reduction has a direct and
adverse correlation to the WSRB re- rating of Yakima in 2017, and our anticipated improvement
to a Class 3 rating.
Prior to reinstatement in 2013, several options were considered to help offset operational costs
for the inspection program, and those same options are equally as viable today. Although
additional options likely exist, identified below appear to be the most practical:
• Funded through the general government budget (current funding mechanism)
• Funded through a combination of the general government budget and a flat rate
user fee. As an example, a flat $25 inspection fee linked to the business license
would generate approximately $100,000 annually from the 4000 + /- occupancies.
• Pros — Simplicity, Consistency
• Cons — Inequality between small occupancies and large, complex
occupancies
• Funded through user fees according to square footage (time), and hazard
category. As an example, using a sliding scale model, inspection fees are based
upon incremental square footage thresholds as set by the City. As a sub - option,
an additional hazard fee can be assessed based upon occupancy use.
• Pros — More equitability between small and large occupancies
• Cons — Complexity, potential push -back from business as a result of cost
• Funded through user fees according to valuation. In much the same manner as
the square footage option, the inspection fee would be based upon the assessed
valuation. With this option, a sliding scale model associates a fee based upon
incremental assessed valuation thresholds.
• Pros — More equitability between small -scale business and large
commercial /industrial properties
• Cons — Complexity, potential push -back from business as a result of cost
It is a common practice for entities to assess fire inspection fees. Listed below are just a few
around the region that assess based upon square footage:
• Yakima County
• Kittitas County
• Redmond
• Richland
• Spokane
As stated above, assessing a fee for annual inspections is a means to help offset some of the costs
associated with the inspection program, and subsequently supplant some incident mitigation
Page 2 of 3
efforts with prevention efforts. The goal is to fill the 3rd inspector position, which will help to
prevent fires, and ultimately achieve the goal of a Class 3 rating. The ancillary benefit of the
enhanced rating is a reduction in insurance premiums for the community.
Page 3 of 3
Memorandum
April 22, 2016
To: Jeff Cutter, Interim City Manager
Cindy Epperson, Finance Director
From: Scott Schafer, Director of Public Works
Ken Wilkinson, Parks and Recreation Manager
Subject: Parks and Recreation Fees
As requested, the Parks and Recreation Division staff have spent time discussing our current fees
for all parks and recreation programs and facility rentals. General parks and recreation fees were
increased in 2013. A formula is used to determine fees for programs and that formula
explanation is attached along with the schedule of fees. After careful consideration and
deliberation, we do not propose an increase in fees at this time. In our world, increasing fees
most often results in decreased revenue and decreased participation in programs, which is the
complete opposite of our goals. Our hope is that the largest amount of the people in our
community can participate in the most programs in order to increase there fitness, recreation
opportunities and add to their quality of life. In most cases, discretionary funds for family and
personal recreation are limited and an increase in fees results in less participation. One of the
ways that we have used to increased revenue has been to mail our Recreation Program Guides to
all residents within the city limits. This increase in exposure of our programs has increased
revenue due to increase awareness. The other way revenues from programs has increased is that
now almost all of our programs and facility rentals are available to people online without the
$3.00 convenience fee added to the total. In the first three months of 2016, revenue that has been
received through the website has more than doubled from the first three months of 2015. At this
time we do not recommend a fee increase.
Summary of ;Activity GL
Yakima Parks and Recreation
1/1/2015 - 3/31/2015
GL Code
Description
Total
Paid
131 8954720
Swim Instruction
$6,946.87
131 8954741
youth athletics
$1,977.00
131 8954742
adult athletics
$175.00
131.8954710
Beyond the Bell
$922.00
131.8954736
Park Reservation
$3,365.55
131.8956214
Pool Rentals
$2,674.88
Total
Youth Golf
$16,061.25
Summary of Activity GL
Yakima Parks and Recreation
1/1/2016 - 3/31/2016
GL Code I
Description I
i
Total
Pamd
131 8954720
Swim Instruction
$8,092.00
131 8954741
youth athletics
$4,414.00
131 8954742
adult athletics
$3,934.00
131.8954710
Beyond the Bell
$7,045.98
131.8954736
Park Reservation
$3,391.50
131.8956214
Pool Rentals
$5,444.45
131 8954705
Youth Golf
$428.00
131 8954706
Adult Golf
$480.00
1318954713
Aquatics
$238.75
131 8954717
Swim Passes
$3,913.50
131 8954743
Adult Softball
$1,396.00
Total
$38,778.18
Pang 1 of 1
4/18/2016 12:00:00 AM
2016
FEE SCHEDULE
Yakima Parks and Recreation Division
Effective January 1, 2016
Program costs, service fees and rental charges are based on comparison with other like
organizations and kept low to allow as many people as possible to be able to afford the
programs, facilities and services offered.
PROGRAM FEE FORMULA
A formula has been established for determining the fees for services and programs. The
formula is:
Staff wages & benefits [S] + total program hours [PH] + facility costs [FC] + special
equipment, materials, transportation, etc. [SP] + administrative costs (15 %) [AC] / minimum
number of participants [P] = fee per participant
S +PH +FC +SP +AC /P =Fee
Staff wages may be calculated by the hour or by the unit, such as per game, per match, etc.
CONTRACTED SERVICES
Organizations may contract with the City of Yakima Parks and Recreation Division for
services such as facility reservations and scheduling, maintenance, supplies, administration,
etc. The contracted organization pays for these services.
TAXES
Sales or other taxes will be charged where appropriate. In some cases, taxes are included in
the fee.
PROGRAM DISCOUNT FOR RESIDENTS
As a benefit to the City of Yakima residents who participate in Parks and Recreation
Programs, a discount of approximately 20% is provided. Resident discounts may apply to
special interest classes, golf lessons, swim lessons, youth sports and other programs as
determined.
ADDITIONAL ADULT SPORTS FEE FOR NON RESIDENTS
For the following Adult Parks and Recreation Sports Programs, all non residents
participating in sports leagues will be charged an additional registration fee of $8.00.
Additional fees apply to the following areas: volleyball, basketball, slow pitch softball and
soccer.
PARK RESERVATIONS
Citizens are welcome to use City park facilities on a drop in basis without charge.
Individuals or organizations can make a specific date and time reservation for park facilities.
[eg. Franklin Park picnic shelter] An application may be completed online after January 1,
2016 or at the Parks and Recreation Office located at 2301 Fruitvale Blvd, or by mail. A
non - refundable application fee of $8.00 must accompany each facility use application when
submitted.
PICNIC SHELTER RENAL FEES
Reservations are accepted up to 11 months in advance. Reservations are accepted for 1/2 days
(9:OOam – 2:OOpm or 2:30pm – Dusk) or fall days (9:OOam – Dusk). Picnic Shelters are
available year round.
Hours for Picnic Shelter Rentals:
Mondav - Sunday 9:OOam – Dusk
Picnic Shelter Fee Type
Resident
Non - Resident
Half Day Rental
$58 /per half day
$68 /per half day
(9:OOam- 2:OOpm or 2:30pm-
$86.00
FO—ver - 300 participants
Dusk)
300 participants
$195.00
All Day Rental
$83 /per all day
$98 /per all day
(9:OOam -Dusk)
Cancellation/Refund Policy:
Picnic shelter cancellations must be made at least 14 days in advance of the reservation date
to be eligible for a refund. The amount refunded will be 50% of the reservation fee. Requests
made less than 14 days before the rental date will result in the loss of the entire reservation
fee. Requests must be made in writing, and/or in person by the contracted renter at the parks
and recreation office.
Inflatables:
Inflatables are allowed in our parks. If a group wishes to have an inflatable as part of their
park reservation they are required to complete a liability waiver and have a certificate of
insurance. An additional $50 fee is also required.
Inclement Weather Policy:
Sorry, no refunds will be made due to inclement weather.
SPECIAL EVENT FEE
Citizens or groups wishing to schedule a community or special event in one of the City of
Yakima Parks will be required to pay a Special Event Fee to cover additional maintenance
costs. In addition, groups may be required to pay for additional refuse service and chemical
toilets on site. Fees will be based on anticipated attendance. Examples of community or
special events could include, but are not limited to community meetings, political events,
weddings, reunions, public concerts, and other similar events.
Special Event Fees
1 – 50 participants
no special event fee
51 –100 participants
$57.50
101 – 200 participants
$86.00
FO—ver - 300 participants
$161.00
300 participants
$195.00
The Special Event Fee will be collected before reservations are confirmed. Applicants will
be responsible for the condition of the park after the event. Clean up and damage fees will be
charged to the applicants as determined by the Parks and Recreation Manager.
The Parks and Recreation Manager will have the discretion to limit usage in the Parks based
on capacity, parking, neighborhood impact and availability.
SPECIAL EVENT DEPOSIT /SITE SUPERVISOR
Groups of 300 or more people are required to pay a $300 refundable deposit. Your deposit
will not be refunded if the park is not left neat, clean, litter free and without any damage.
Also a Yakima Parks and Recreation site supervisor will be present for the duration of the
rental. The cost of staff supervision is $25 /per hour and will be added to the overall rental
fee.
SPECIAL EVENT INSURANCE REQUIREMENT
Groups of 300 or more are required to have liability insurance. Yakima Parks and Recreation
must be name as additional insured in any and all policies in the amount of $2,000,000.
CONCESSIONAIRE PERMIT FEE
Citizens or groups wishing to sell concessions in the Parks will be charged a yearly fee of
$215. The Parks and Recreation Manager will have the authority to allow vending in certain
parks according to the Parks and Recreation Division policies and procedures. The Parks and
Recreation Manager will have the authority to waive the yearly fee in cases of contracted
services or a one time special event. A list of parks that are available for concessionaires will
be provided to the applicant.
REFUND POLICY
If the Parks and Recreation Division needs to cancel an activity, staff will notify registered
participants and provide a 100% refund. If a participant needs a program refund, a receipt
must be presented to staff three (3) days prior to the activity registration deadline, unless
otherwise stated. If the registration was paid by check or cash, a refund will be given minus
a $5 processing fee that will be processed by the City of Yakima Finance Division and a
check will be mailed within 30 days. If the fee was paid by credit card, the refund will be
credited to the original cardholder minus a $5 processing fee. Fees of less than $5 will not be
refunded. There are no refunds on team sports.
2016 Proposed
FEE SCHEDULE
Yakima Parks and Recreation Division
Effective January 1, 2016
SERVICE UNIT 421— PARK MAINTENANCE
Description
2016 Fee
[plus tax]
Soccer Fields — rate per hour
Contracted
negotiated
Soccer League
Adult League — minimum 2 hours — per hour
$10
Youth League — minimum 2 hours — per hour
$8
Tournaments — per day
50% non refundable deposit]
Chesterley - per field — per day
$75
Field Line Painting — per field — new fee
$65
Line Painting — per field — new fee
$85
-Special
Baseball/Softball Fields
Tournaments
[50% non refundable deposit required at the time of registration]
Gateway Sports Complex
negotiated
Kiwanis Park
negotiated
Elks Park — orange, black, blue, red fields — per field, per day
$30
Elks Park — larger green field — - per day - new fee
$80
Gardner Park — per field — per day
$80
Gardner Park — per hour, per field, 2 hour min.
$10
Services — Field Preparation
-Special
Mowing — per hour
$100
Field Prep — per hour
$35
Sports Field Lights — per hour
$30
Tennis Court Reservations — per court, per hour
$10
SERVICE UNIT 422 — COMMUNITY RECREATION
All programmed recreation activities, except summer playgrounds, youth drop in programs and
additional programs determined by City Council will follow the "Program Fee Formula" as
identified.
Description
2016 Fee
[plus tax]
Special Services to Organizations
contract
Beyond the Bell - After School Program — per child, per day
$3.00
SERVICE UNIT 423 — FISHER PARK GOLF COURSE
Description
2016 Fee
[includes tax]
Greens Fees
Youth (age 4 to 8) — 9 holes
$4.75
Juniors (age 9 -18) & Seniors (age 62 —over) 9 holes
$8.25
Juniors & Seniors, 2" 9 holes
$4.50
Adult (over 18 and under 62) — 9 holes
$9.25
Adults — 2 nd 9 holes
$5.50
Family (2 Adults, 2 Juniors) — 9 holes
$26
Family (2 Adults, 1 Junior)
$21
Family (1 Adult, 2 Juniors)
$20
Trail Pass
$2
Passes
20 round - Adult
$148
20 Round - Junior & Senior
$130
Adult - season pass
$620
Junior & Senior - season pass
$570
Couples — Adult — season pass
$1010
Couples — Seniors — season pass
$915
Specials
Ladies Day, Men's Day, etc. - — 9 holes
$7
Moonlight Golf
$25
Senior Citizen Day- Monday
$5
Family Day — Sunday's after 3 pm
$5
Rentals
Golf Outing
$576
Golf Cart Rental
$12
Club rental
$5.75
Pull Cart rental
$3.25
Club /Pull Cart Combo
$7
Lessons
Adult
formula
Youth
formula
The First Tee of Yakima
No Charge
SERVICE UNIT 424 —AQUATICS
Honored Citizen is defined as a person that is 62 years old or older or is a Yakima Transit
Honored Citizen State of Washington Handicapped Parking Placard (wallet card) holder, SSI
Disabled or active military with an ID. Ages 3 and under may swim for free when
accompanied by a paying adult.
Description
2016 Fee
includes tax]
Swim Lessons
Tiny Tots — Level 6
$33/$40
Semi — Private — (8 sessions)
$88/$105
Community Water Safety
$33/$40
Competitive Stroke Class
$33/$40
Lifeguard Training
$110/$120
Water Safety Instructor - (not being taught at this time)
$113/$139
Water Exercise Classes
Hydro -Fit, A uacise, etc.
10 Visit punch card
$35/$44
Drop — in
$6/$6.50
Zumba — Month
$40
Zumba — Drop In
$6
Other Services & Classes
Program Fee Formula
formula
General Recreation Swimming
Youth (age 4 —17)
$2.00
Adult (age 18 — 62)
$3.75
Honored Citizen
$2.25
Family (up to four kids & 2 adults)
$13.00
Lap Swimming/Water Walking
Adult
$3.75
Honored Citizen
$2.25
Passes
Youth — 3 Month
$52
Adult — 3 Month
$98
Honored Citizen — 3 Month
$59
Family — 3 Month
$212
Youth — Coupon book —10 swims
$16
Adult —Coupon book —10 swims
$33
Honored Citizen — Coupon book —10 swims
$21
SERVICE UNIT 424 — AQUATICS
Description
2016
[plus tax
Pool Rentals
Lions Pool
$280
1 — 50 participants — price per hour
$100
Each additional 50 participants — per hour
$30
Classroom — weekends /evenings, 2 hour min.
$100
Franklin Pool
$75
1 — 50 participants — per hour
$138
Each additional 50 participants — per hour
$32.50
Non Profit — Ballroom: one section/per hour
$80
Other Rentals
formula
For Profit Agencies
25% add
Reserved Activity Space — fee per quarter
$12
SERVICE UNIT 425 — HARMAN CENTER
Description
2016 Fee
[plus tax]
Harman Center Rentals
Ballroom — All three sections /per hour (2 hour minimum)
$280
Ballroom — one section/per hour (2 hour minimum)
$100
Ballroom cleaning & damage deposit
$500
Classroom — weekends /evenings, 2 hour min.
$100
Classroom — normal hours
$75
Weekly & Monthly User
negotiate
Non Profit — Ballroom: All three sections /per hour
$210
Non Profit — Ballroom: one section/per hour
$80
Trips and Tours
formula
Classes - Miscellaneous
formula
Reserved Activity Space — fee per quarter
$12
Tournaments
formula
SERVICE UNIT 426 — SPORTS - ADULT
Description 2016 Fee
includes tax]
Program Fee Formula formula
SERVICE UNIT 426 — YOUTH SPORTS
Description
2016 Fee
includes tax]
Program Fee Formula formula
Memorandum
To: Jeff Cutter, Interim City Manager & Cindy Epperson, Finance Director
From: Joan Davenport, Planning Manager & Jeff Peters, Supervising Planner
Date: 6/2/2016
Re: Planning Division Land Use Fee & Revenue Opportunities
Traditionally, city planning divisions throughout the state have both very limited
resources and limited ability to increase city revenues. In most cases, these
resources are limited to land use fee increases (lessening the subsidy of
development), the addition of land use fees (for new services or services & costs
previously absorbed by the division), impact fees, and public grants.
Part 1: Land Use Fees
In examining the City Planning Division's existing fee schedule and roughly
estimating the division's cost to process (staff time, average wage, printing,
postage, advertising, and hearing examiner costs) the division's common
applications, the City Planning Division has found the following:
1. The City Planning Division has streamlined the process for many of its minor
applications over the last seven years. Fees charged for most of the minor
land use applications (not involving a public hearing) recoup between 39% to
73% of the total costs for the division to process.
2. Previous city council policy established a goal of a 50% partnership for
development costs /subsidy. The City of Yakima would need to raise three of
its minor land use fees by an average of approximately 9.33% or $32.50 to
meet the 50% goal, and institute a land use fee for Type (1) Reviews.
3. The fees charged for major land use applications (requiring a public hearing
by the hearing examiner) recoup between 15 to 21 % of the total costs for the
division to process the applications. Application fees for these land uses
range from $420.00 to $700.00 with an average processing costs of
$3,091.58. Hearing Examiner and staff costs for these applications constitute
75% of the total cost to process the applications with the average hearing
examiner costs exceeding the average application fee by $670.00.
4. Major applications such as Preliminary and Final Long Plats which require a
hearing before the Planning Commission or City Council in lieu of the Hearing
Examiner recoup approximately 44 to 86% of the cost to process. Final Long
Plats, which have the lower of the two fees, would need to have the
application fee increased by 5.8% or $56.84 to reach a 50% recapture goal;
Part 2: How Yakima's Fees Compare:
To gauge how the City of Yakima Planning Division's land use application fees
compare to other municipalities in the state, the division obtained the fee schedules
for nine municipalities (seven Eastern Washington municipalities, and two mid -size
western Washington cities), and averaged and compared seventeen major land
use application types. The results identified the following:
The fees charged for major land use applications by the City of Yakima
(involving a public hearing) range from $270.00 to $700.00. In comparison
to other cities these fees fall 41 % to 468% below the average. The average
fees charged by the other cities surveyed range from $2,159.90 to $950.71.
Other notable fee difference are the fees for Preliminary & Final Long Plats
($2,159.90/$950.71), and Rezones ($1,210.22).
2. The fees charged by the City of Yakima for minor land use applications (not
involving a public hearing) range from $145.00 to $420.00. In comparison
to other cities, these fees fall 31 % to 507% below the average. The
average fees charged by the other cities surveyed range from $344.50 for
Short Plat Exemptions to $2,156.50 for a Shoreline Conditional Use Permit.
Other notable fee differences are the fees for Preliminary & Final Binding
Site Plans ($1698.78/$951.00), Preliminary & Final Short Plats
($1,178.78/$805.00), and Shoreline Substantial Development Permit
($1,466.43).
3. There are a number of permits and or processes which other cities currently
charge but the City of Yakima presently does not, such as:
a. City of Yakima Type (1) Reviews or Permitted Use /Site Plan Review
b. Comprehensive Plan Text Amendments (Average Fee $1,032.02)
C. Zoning Text Amendments (Average Fee $1,459.38)
d. Zoning Verification Letter (Average Fee $131.57)
e. Pre - Application Meeting (Average Fee $341.57)
f. Base EIS Review Fee (Average Fee $954.40)
g. Shoreline Exemption (Average Fee $307.50)
h. Time Extension for land use permits (Sample Fee $254.00)
i. Unlisted Use Determination (Sample Fee $508.00)
j. Planned Development Amendment (Sample Fee $950.00)
k. Development Agreement Amendment (Sample Fee $2,200.00)
I. Shoreline Conditional Use Permit (Sample Fee $950.00)
m. Shoreline Variance (Sample Fee $800.00)
n. Shoreline Exemption (Sample Fee $300.00)
o. Site Plan Review (Sample Fee $1,110.00)
p. Development Agreements (Sample Fee $1,600.00)
q. Non - Conforming Use Determination (Sample Fee $275.00)
r. Additional Meeting (Sample Fee $259.00)
S. Resubmittal Fee (Sample Fee $63.00)
t. Property Merger (Sample Fee $500.00)
u. Floodplain Development Permit (Sample Fee $259.00)
Part 3: Recommendations Regarding Planning Fees
In 2015, revenue from Planning permit fees was approximately $60,000. While the
revenue is modest, the current fee structure for permits and reviews by the
Planning Division should be reviewed. The goal of 50% cost sharing between the
City and private interests should also be a part of this review.
The City of Yakima Planning Division concludes that:
1. An overall across the board increase of its fees is not warranted due to the
vast difference in the amount of cost that is recaptured between the City's
major and minor land use application types;
2. Reconsideration of the past Yakima City Council's policy to have a
community development partnership recapture rate of 50% may help to
increase fees, lessening the Planning Divisions burden on the general fund;
3. The fees for the division's major land use applications which require a
public hearing before the City of Yakima's Hearing Examiner should be
increased at a minimum to cover the estimated average of the examiner's
costs based on the application type. An increase in these land use fees
would lower the city's costs and increase the percent of recapture for these
land use applications by approximately 25% or greater;
4. The City should add fees for all land use applications and processes that
are required by state law to be current with Washington State law. These
applications are: Comprehensive Plan Text Amendments, Zoning Text
Amendments, Shoreline Exemptions, Shoreline Conditional Use Permits,
Shoreline Variance Permits, and Floodplain Development Permits;
5. The City should consider adding development fees that are higher for
Planned Developments, Amendments, and Development Agreements.
These land use applications generally require a substantial amount of
engineering and legal review which correspondingly have higher paid
wages;
6. Adding low or modest fees for high frequency land use applications and
processes (Type (1) Reviews /Site Plan Review, Zoning Verification Letters,
Pre - Application Meetings, Additional Meeting Fee, Resubmittal Fee, and
Time Extension for land use permits) would have several benefits,
including:
a. Recapturing a small amount of the total cost to the city to process
the land use applications and processes which presently do not
have a fee;
b. Reducing the number of applications that are incomplete, or ones
that are submitted only to determine the conditions of approval for a
particular site; and
C. Providing more time for staff to focus on larger planning issues;
and
7. In the event that the City Council would like to reexamine the City's land
use fees and percent of cost recovery, the Planning Division would
recommend a more detailed and thorough fee study be conducted.
Part 4: Other Revenue Sources Available to Support Planning Programs
This memo focused on the revenue potential from Land Use Permit applications. As
stated previously these fees cover only staffing costs and other defined expenses in
the processing of individual applications for land use permits. Other programs
available to the City to create revenue are related to specific improvements that are
specified in the City's Comprehensive Plan & Capital Plans, such as street or
sidewalk projects, parks, fire stations, utilities or other related projects. These
programs include: 1) Impact fees RCW 82.02.050, Transportation Benefit Districts
(TBD) — See memo from Legal, 3) Local Improvement Districts, 4) Late Comers
Agreements, and 5) Mitigation measure from SEPA reviews.
0
City of Yakima 200 S. 3rd Street
Police Department Yakima, Washington 98901
Dominic Rizzi Jr. Chief of Police Telephone (509) 575-6200 Fax (509) 575-6007
Memorandum
To Cindy Epperson
Director of Finance
From: Jeannett Mora
Police Services Manager
Subject: Yakima Police Department Service Fees
The following fees are currently imposed by the Yakima Police Department:
Standardphotocopies letter or legal, per page .......................... .......................$0.15 each
Traffic Accident Report, per report .......................... ......$5.00 each
Verification Letter ............................................................................... $5.00 each
Coban Video on DVD, (per DVD) and Digital Photos on CD-Rom, (per CD) ....... $8.00 each
(Copying fee is based on 15 minutes recording time.
Actual cost may be more depending upon copying time.)
$5.00 per card
Fingerprinting ........................................................ .................... ($2.00 for add'l)
Notary Service.. ............... .............. ............................... .. $3.00 per page
IMIUME
New Permit (application fee $36.00 + fingerprinting $16.50) .......................$50.75
Renew (prior to expiration)... .... ......... ............... ...... ..........,.......$32.00
Renew (within 90 days of expiration) ........ ........... ........... ................ $42.00
Replacement............................................ ..................... __310.00
The following chart reflects fees that we have the ability to increase dictated by RCW's:
Traffic Accident Report, per report .. ............................... ..........................$9.50 each
Verification Letter ..................... ............................... .........................$10.00 each
Fingerprinting....................... ............................... ..........................$5.00 per card
(Add'l cards are $5.00 vs. previous $2.00 fee)
Notary Service .................... ............................... .........................$10.00 per page
Currently, the Yakima Police Department is looking at a third party vendor that the city can
contract for Accident Reports online and make them available for purchase and quicker
receipt. The following information was relayed by the third party vendor that I am currently
working with:
• Crashlogic is a no -cost solution for your agency, forever!
• Your agency charges whatever fee you want for the convenience to your citizens and /or
insurance companies to purchase their accident report through Buycrash.com
• The agency fee is delivered to your agency monthly with a report which tracks each
report sold on behalf of the agency
• Appriss assesses an $8 convenience fee for every report sold through Buycrash.com. $1
of every report sold goes to WASPC
For example, if we decide to charge $12.00 our revenue would be $4.00 per report.
Graphed below is a comparison with what we currently charge and if we were to increase our
fees.
10,000.00
9,000.00
8,000.00
7,000.00
6,000.00
5,000.00
4,000.00
3,000.00
2,000.00
1,000.00
0.00
Revenue Comparison with Current and Proposed Fees
Traffic Accident Report Verification Letter Fingerprinting Notary Service
■ Current ■ Proposed
Res ectfully,
Jea 3nett Mora
City of Yakima
Detail of Fees and Charges by Operating Division
Account No
Account Description
2014 Actual
2015 Actual
2016 Budget
Basis of Charge
1 895 4105
Sale Of Publications - Clerks
$ 529.22 $
691.42
$ 400.00
per page of copies
Code Administration and Permits
Wastewater Connection Chg
1 895 6201
Rent of Equipment Fees
141 895 4506
1 895 2101
Regulatory Business License
25,498.45
30,601.80
35,000.00
type of business
1 895 2102
Amusements
2,540.58
2,165.87
3,270.00
300.00
1 895 2103
Penalties On Business Lic
7,166.00
6,538.41
6,200.00
2,000.00
1 895 2204
Building Permits
616,573.61
573,525.62
600,000.00
rate per sq feet
1 895 2205
Fire Code Permits
20,351.00
21,103.00
28,000.00
1 895 2206
Mechanical Permits
44,078.01
45,698.14
45,000.00
1 895 2207
Plumbing Permits
66,686.61
69,111.27
67,500.00
1 895 2208
Sign Permits
13,110.52
13,582.14
14,000.00
1 895 6206
1 895 2214
Dog Licenses
17,019.00
21,701.26
24,000.00
rate per dog
1 895 2215
Penalty On Infraction
996.20
162.77
500.00
1 895 2218
Penalty on Dog Licenses
13,620.00
9,267.00
9,000.00
late fee per license
1 895 2219
Miscellaneous Permits
3,050.00
2,404.00
3,000.00
1 895 2224
Dangerous Dog Fee
600.00
1,000.00
rate per dog
1 895 4232
Selah- Inspection fee 3424
1,791.07
2,197.82
2,000.00
by contract
1 895 4344
Dog Impound Fine
6,425.00
5,250.00
6,000.00
1 895 4345
Abatement Charges /Appeals
1,877.03
38,843.41
5,000.00
Reimburse for City Clean -up
1 895 4505
Plan Checking Fees
346,499.71
304,200.24
323,000.00
1 895 4910
Codes Fees for SW Inspect
50,000.00
50,000.00
51,250.00
Stormwater budget
Code Administration Fees
1,237,282.79
1,196,952.75
1,223,720.00
Economic Development
1 895 6227 Econ Dev Concessions
Engineering
46,722.46
1 895 2220
Street Excavation Permit
1 895 4101
Sale Of Maps
1 895 4103
Sale Of Plans & Specs
1 895 4110
Eng. Oua Fees
1 895 4229
Street Excavation Inspect
1 895 4306
Wastewater Connection Chg
1 895 6201
Rent of Equipment Fees
141 895 4506
Transportation Capacity Fee
450,000.00
Engineering Fees
28,220.39
46,722.46
110,000.00
negotiated % of event revenue
8,716.92
43,899.18
47,000.00
rate per permit
221.76
240.24
500.00
rate per map sold
500.00
95,792.18
1,500.00
rate per contract plans sold
348,829.32
474,001.81
450,000.00
actual personnel cost
24,785.39
29,703.68
27,000.00
rate per permit
7,325.00
8,875.00
7,800.00
Admin fee
300.00
300.00
300.00
rental for r/w usage under bridge
2,000.00
2,750.00
2,000.00
Admin fee - $250 per application
392,678.39
559,769.91
536,100.00
120,000.00
Exhibit 1
Fines (excluding Parking)
Per State Law
1 895 5301
Municipal Infraction Pena
1,084,144.72
1,141,964.92
1,200,000.00
1 895 5506
DUI Penalties - Criminal
95,792.18
96,795.40
102,000.00
1 895 5508
Muni Court- Criminal Traff
115,171.30
107,570.92
120,000.00
1 895 5609
Muni Court Non - Traffic Mi
108,270.47
74,031.92
100,000.00
1 895 5711
Dist Court Recoupments
137.24
592.30
110.00
1 895 5712
Municipal Court Recoupment
112,934.83
107,272.97
120,000.00
1 895 5913
Dog Citations
485.00
1 895 5915
Penalty- Street Excavation
238.67
Fines (excluding Parking)
1,516,935.74
1,528,467.10
1,642,110.00
Parking Fines and Charges
1 895 6206
Residential Parking Permits
188.00
158.00
200.00
residential parking permits sold qtrly
1 895 5403
Parking Infraction Penalties
61,187.83
61,243.35
65,000.00
per violation - Regular set by Council
Parking
61,375.83
61,401.35
65,200.00
Handicap set by state law (now $450)
Exhibit 1
City of Yakima
Detail of Fees and Charges by Operating Division
Account No
Account Description
2014 Actual
2015 Actual
2016 Budget
Basis of Charge
Fire
GIS Services
24,000.00
28,800.00
30,000.00
YAKCORP GIS support
1 895 3821
Fire Training Center
1,300.00
750.00
1,000.00
Burn room usage -$250 per event
1 895 3822
Fire Training Services
7,060.00
7,395.00
8,000.00
Interagency Reimb per contract (YSD)
1 895 4220
Fire Hazmat Services
4,523.79
20,242.35
9,000.00
Interagency Reimb per contract
1 895 4222
Fire Protection Svcs -Dist 10
19,216.43
15,283.41
17,000.00
Contract -Dist 10 Prop tax
1 895 4242
Union Gap Fire Protection
2,316.08
1,184,461.08
1,212,992.00
Contract -CPI adjustment
1 895 6220
Fire Fees / Reimb
34,416.30
1,228,131.84
1,247,992.00
Cell Site Lease -CPI adjustment
Information & Technology
1 895 3815
Information Tech Services
118,216.37
116,257.03
114,600.00
Contract -UG , Selah, Ambulance Cos
1 895 3801
GIS Services
24,000.00
28,800.00
30,000.00
YAKCORP GIS support
1 895 4102
Sale Of Publications
500.00
1 895 4223
Electronics Maint Revenue
19,508.12
11,919.15
6,156.00
Contract -Radio Site Maintenance
1 895 4903
Interfund Its
90,000.00
90,000.00
90,000.00
911 GIS -ITS support
1 895 4904
Print Shop Revenues
73,538.62
58,299.52
85,000.00
per page charge - mainly internal cust.
1 895 4906
Electronics Maintenance
21,126.00
21,126.00
21,760.00
Interfund radio maint Chg per device
1 895 6220
Telecommunications Lease
12,933.00
13,450.00
Cell Site Lease -CPI adjustment
IT Fees & Charges for Services
346,389.11
339,334.70
361,466.00
Parks & Recreation
131 895 4501
Client Fee Scale -Day Break
374.47
887.92
1,100.00
Per person per appointment
131 895 4502
Client Private Pay -Day Break
4,995.39
11,649.03
9,000.00
Per person per appointment
131 895 4703
Golf Fees -Adult
39,809.21
32,480.96
40,000.00
Per golf round played
131 895 4704
Golf Fees - Senior Citizens
10,293.42
6,228.84
10,000.00
Per golf round played
131 895 4705
Golf Fees -Youth
3,467.15
3,552.01
5,000.00
Per golf round played
131 895 4706
Golf Instruction -Adult
3,645.00
4,617.00
5,000.00
Per lesson
131 895 4707
Golf Resale
1,746.46
1,321.33
1,500.00
131 895 4708
Golf Tournaments
1,113.29
2,837.50
1,500.00
Pertournament
131 895 4709
Special Programs
23,924.57
28,254.59
25,000.00
131 895 4710
Beyond the Bell
51,064.00
57,537.50
50,000.00
per child per month
131 895 4711
Aquatic Resale -Lions
384.73
401.49
1,050.00
131 895 4712
Aquatic Resale- Franklin
1,191.80
444.30
1,000.00
131 895 4713
Aquatics -Lions
22,128.45
45,891.25
45,500.00
per person per swim
131 895 4714
Aquatics - Franklin
72,846.07
63,074.03
72,000.00
per person per swim
131 895 4715
Lap Swim -Lions
6,139.80
3,846.53
6,000.00
per person per swim
131 895 4716
Lap Swim - Franklin
52.69
151.11
315.00
per person per swim
131 895 4717
Swim Passes -Lions
52,119.73
50,604.32
52,000.00
Various time frames
131 895 4718
Swim Passes - Franklin
8,547.19
7,512.55
8,500.00
Various time frames
131 895 4719
Senior Center Special Eve
13,437.27
9,110.09
15,000.00
per event
131 895 4720
Lessons -Lions
32,105.60
34,395.35
32,000.00
Per lesson
131 895 4721
Lessons - Franklin
418.12
1,078.50
1,000.00
Per lesson
131 895 4722
Field Maintenance
19,869.00
19,260.50
24,000.00
Pertournament
131 895 4723
Field Maintenance
16,289.36
901.05
6,000.00
Pertournament
131 895 4731
Leisure Programs
1,800.00
3,768.22
5,200.00
per person per class
131 895 4733
Senior Center Misc. Class
37,600.35
36,074.46
32,000.00
per person per class
131 895 4734
Senior Center Nutrition
215.50
215.50
500.00
131 895 4736
Special Project Fee
51,056.01
45,507.00
50,000.00
131 895 4737
Sr. Center Subscriptions
15,194.65
11,381.00
12,500.00
per person
131 895 4739
Parks Gift Certificates
2,597.01
744.25
1,500.00
131 895 4741
Athletics
16,172.00
13,659.00
12,000.00
Pertournament
131 895 4742
Athletics
29,162.40
27,398.10
35,000.00
Pertournament
131 895 4743
Athletics (Slow Pitch)
112,838.00
97,440.00
116,000.00
Pertournament
131 895 6203
Golf Club /Cart Rental
5,961.22
5,924.14
5,700.00
Equipment rental
131 895 6212
Rentals
17,076.25
23,739.41
20,000.00
Per Event
131 895 6214
Rentals -Lions
29,780.97
12,596.28
29,000.00
Per Event
131 895 6215
Rentals- Franklin
2,331.72
2,784.84
4,000.00
Per Event
131 895 6216
Senior Center Rental
47,490.52
34,998.23
45,000.00
Per Event
Parks Fees and Rentals
755,239.37
702,268.18
780,865.00
Account No
Account Description
Parks & Recreation
(continued)
131 895 6226
Golf Concessions
131 895 6227
Concessions - Franklin
131 895 6228
Concessions - Kiwanis Park
1 895 4104
Parks Concessions
131 895 4732
Senior Center Trips
Planning
1 895 3805
1 895 4503
Zoning & Subdivision Fees
1 895 2209
Right -Of -Way Use Permits
1 895 2217
Environmental Impact Perm
1 895 4104
Sale Of Publications
Police- Contracts for Service
1 895 3804
Police- Fairgrounds
1 895 3805
YSD Resource Officers
1 895 3807
Alcohol, Tobacco & Firearm
1 895 3808
Violent Crimes Task Force
1 895 3811
Union Gap Jail Contract
1 895 3819
Selah Jail Services
1 895 3820
Personnel Services
1 895 3830
YPD OT Reimb by County
1 895 4116
Training Services 34196
1 895 4221
Other Police Service -Off duty
Police -Fees for Direct Service (see Memo)
1 895 2216
Gun Permits
1 895 4106
Accident Reports - Police
1 895 4111
Fingerprints
1 895 4112
Miscellaneous Revenue
1 895 4113
Verification Letters
1 895 4114
Examinations
Police- Reimburse /Reduce Jail Costs
1 895 4226 Probation -Home Detention
1 895 4227 Probation -Home Detention
1 895 4108 Vending Machine Rev - Jail
1 895 4231 Prisoner Medical Payments
Total Police Charges for Services
Purchasing
10,000.00
1 895 3803
Purchasing Services
Streets & Traffic
Engineering
141 895 3826
Traffic Engineering
141 895 4410
Personnel Services
141 895 4910
Street Sweeping Services
141 895 4912
Interfund Streets Revenue
Exhibit 1
City of Yakima
Detail of Fees and Charges by Operating Division
2014 Actual 2015 Actual 2016 Budget
5,896.73 5,205.24
25,418.12 22,623.61
81,032.26 72,786.89
112, 347.11 100, 615.74
6,000.00 sales
22,000.00 sales
75,000.00 sales
103,000.00
Basis of Charge
235,565.00 234,542.79 356,000.00 Depends on trips planned
35,505.00 50,900.00
6,891.50 7,950.00
114.00 12.00
50,000.00 See Memorandum
3,000.00
8,000.00
100.00
42,510.50 58,862.00 61,100.00
932,363.32 958,222.61 991,780.00
271,017.47 302,908.92 298,737.00 Contract with Yakima Co.
10,000.00
10,000.00
Contract with State Fair Park
678,309.00
653,631.67
605,000.00
Contract with Yakima School District
201,270.00 245,397.35
240,850.00
70,000.00
OT Reimb for Task Force
15,185.24
9,260.00
15,000.00
OT Reimb for Task Force
350.00
500.00
7,200.00
640.00
1,509.83
1,693.19
5,000.00
Emphasis Patrol OT Reimb
2,100.00
4,827.00
7,000.00
Interagency reimburse per class
27,502.61
39,395.52
55,000.00
OT Reimb
732,656.68
719,447.38
767,000.00
19,035.95
23,965.40
22,000.00
per permit
8,412.00
13,065.50
8,500.00
moving to 3rd Party
16,682.00
19,676.75
20,000.00
per card
2,015.33
1,793.15
2,000.00
5,355.00
7,279.80
8,000.00
per report
65.00
20.00
80.00
51,565.28
65,800.60
60,580.00
130,016.50
153,139.00
149,000.00
Court Order
3,600.00
1,200.00
Court Order
16,703.29
11,956.38
13,000.00
Concession revenue
1,421.57
4,279.25
1,000.00
Insurance Reimb
148,141.36
172,974.63
164, 200.00
932,363.32 958,222.61 991,780.00
271,017.47 302,908.92 298,737.00 Contract with Yakima Co.
General Government Total Fees and Fines $ 6,168,140.54 $ 7,564,289.12 $ 8,019,320.00
500.00
1,270.00 600.00
350.00 Damage Reimbursement
200,000.00 200,000.00
200,000.00 Interfund - Stormwater program
44,797.35
40,000.00 Interfund- project work reimb
201,270.00 245,397.35
240,850.00
General Government Total Fees and Fines $ 6,168,140.54 $ 7,564,289.12 $ 8,019,320.00