Loading...
HomeMy WebLinkAbout06/07/2016 05A Draft Council Meeting Minutes ApprovalBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 5.A. For Meeting of: June 7, 2016 ITEM TITLE: Approval of the minutes from the May 3 and 17, 2016, City Council Business meetings; May 18, 2016, City Council Retreat; and May 9, 10, 13 and 25, 2016, Special City Council meetings SUBMITTED BY: Sonya Clear Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date D 5-3 5/252016 D 5-9 5/25/2016 D 5-10 5/252016 D 5-13 5/25/2016 • 5-17 5/25/2016 • 5-18 5/27/2016 D 5-25 5/27/2016 Interim City Manager Type Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Cover Merno Cover Memo YAKIMACITY COUNCIL May 3,2016 City Hall -- Council Chambers 6 p.m. Business Meeting; 6:30 p.m. Public Hearings -- MINUTES BUSINESS MEETING 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: I nterim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Gutierrez led the Pledge of Allegiance. 3. Open Dis • ssio or a Goo of th er A.Tns Nati. al Day • ayer pro tion Mayor Gutierrez proclaimed May 5, 2016, as National Day of Prayer. Dr. Dennis Crane and Andy Ferguson accepted the proclamation. ii. Cinco de Mayo proclamation Mayor Gutierrez proclaimed May 1-9, 2016, as Cinco De Mayo Cultural Awareness Week. Maria Rodriguez and the Cinco De Mayo royalty accepted the proclamation. Each of the Cinco de Mayo royalty introduced themselves and discussed how they would utilize a scholarship. B. Presentations / Recognitions / Introductions i. Swearing in of Yakima Police Department "Chief for a Day" Esteban Cruz Chief Rizzi introduced Esteban Cruz. City Clerk Claar Tee administered the Oath of Office for Police Chief for a Day to Esteban Cruz. ii. Recognition of Engineering Division for grade separation projects - APWA Award Brett Sheffield, Chief Engineer and Bob Desgrosellier, Senior Engineer, shared with Council that the City of Yakima Engineering Division received the project of the year award Page 1 of 8 from the State and National Chapters of the American Public Works Association for the Railroad Grade Separation project. Mr. Sheffield noted less than one percent of Cities receive this award. 4. Council Reports A. Council Economic Development Committee Minutes - 3/24/16 MOTION: Adkison moved and Cousins seconded to approve the Committee minutes. The motion carried by unanimous vote. 5. Consent Agenda Mayor Gutierrez referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. Item 5M (now item 9) was removed from the consent agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Coffey moved and Adkison seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approve payment of disbursements for the period March 1 - 31, 2016 B. r 2 1� - port . resol ity RESOLUT Quarter 20 pproving 1st cepting and proving the 1st of Yaki C. Resolution setting June 9, 2016, as the date for an open record public hearing before the Hearing Examiner to vacate a portion of city right of way located in the vicinity of Naches Ave & Pacific Ave RESOLUTION NO. R-2016-053, A RESOLUTION fixing time for a public hearing before the Hearing Examiner on June 9, 2016, on a petition (Petition No. 15-05) to vacate an alley way in the vicinity of Naches and Pacific Ave. D. Resolution setting June 9, 2016, as the date for an open record public hearing before the Hearing Examiner to vacate a portion of city right of way located in the vicinity of S. 4th Ave. & Spokane Street RESOLUTION NO. R-2016-054, A RESOLUTION fixing time fora public hearing before the Hearing Examiner on June 9, 2016, on a petition (Petition No. 16-01) to vacate an alley way in the vicinity of S. 4th Ave. & Spokane St. E. Resolution authorizing an application for grants from the Federal Aviation Administration (FAA) for capital improvements at the Yakima Air Terminal RESOLUTION NO. R-2016-055, A RESOLUTION authorizing the City Manager of the City of Yakima to apply for grants from the Federal Aviation Administration (FAA) for capital improvements at the Yakima Air Terminal. Page 2 of 8 F. Resolution authorizing grant application with the Washington State Department of Transportation (WSDOT) Aviation Division for capital improvements at the Yakima Air Terminal RESOLUTION NO. R-2016-056, A RESOLUTION authorizing the City Manager of the City of Yakima to apply for grants from the Washington State Department of Transportation (WSDOT) Aviation Division for capital improvements at the Yakima Air Terminal. G. Resolution authorizing a lease agreement with Jesse Dragoo, dba Colvico, Inc. for temporary office space at the airport administration and snow removal equipment buildings RESOLUTION NO. R-2016-057, A RESOLUTION authorizing the City Manager to execute a lease agreement with Jesse Dragoo, dba Colvico, Inc. for office space at the airport administration and Snow Removal Equipment buildings. H. Resolution authorizing an agreement with Yakima Valley Umpires Association to obtain officiating services for the City's organized softball program RESOLUTION NO. R-2016-058, ARESOLUTION authorizing and directing the City Manager to execute 2016 Agreement between the City of Yakima and the Yakima Valley Umpires Association for the purpose of obtaining officiating services for the City of Yakima's organized softball program. I. Resolution authorizing a contract with Municipal Research Services Center util Small • rks a RESOLUT a contract Works and J. ity Manager to execute e MRSC Small Public contracts. Resolution authorizing an Intergovernmental Cooperative Purchasing Agreement with Douglas County, Nebraska for paint supplies RESOLUTION NO. R -2016-060,A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an Intergovernmental Cooperative Purchasing Agreement with Douglas County, Nebraska K. Resolution authorizing an agreement with the state of Washington Department of Ecology for a grant of $50,200 for low water use gardens at the City of Yakima Public Works Facility and in downtown Yakima RESOLUTION NO. R-2016-061, A RESOLUTION authorizing execution of an Agreement with the state of Washington Department of Ecology for a grant of $50,200 for Installation of low water use gardens at the City of Yakima Public Works Facility and in downtown Yakima. L. Resolution authorizing economic development services contract with Yakima County Development Association (New Vision) RESOLUTION NO. R-2016-062, A RESOLUTION authorizing an agreement with the Yakima County Development Association (New Vision) for economic development services. 6. Audience Participation Page 3 of 8 Jorge Alvarez, City resident, via an interpreter, spoke on behalf of the Eastside community, stating they have the right to safe and clean neighborhoods and feels the Eastside of the City has been neglected. He stated this is a concern for equality and requested an equity assessment for the Eastside of Yakima within the next six months. He stated they have seen Yakima make improvements to affluent neighborhoods while turning a blind eye to the lack of investment in East Yakima. James Gant, non-resident, stated he was refused entrance to the Yakima Housing Authority's Board meeting and believes this is a violation of state law. He requested the City investigate this matter since the City appoints to the Board. Candie Turner, City resident, requested the City look at installing a traffic light at the intersection of 80th and Tieton Drive. Stacy Hammond, non-resident, complained about the Yakima Housing Authority, and asked the City to investigate the Board since the City appoints the Board members. Mayor Gutierrez requested the Interim City Manager look into these concerns. Anthony Akins, Troy and Julie Vella, City residents, spoke about the homeless issue and problems they are experiencing in their neighborhood near Chestnut and 6th Street. Council Member Gutierrez asked if it would help if a homeless shelter opened at the Roy's Market. Mr. Akins stated he believes that would make the situation worse. Stephanie ' n, C t, pleas with t it ban on marijuana . • prove d . etition th 4 0 natur to keep the n in place. Jon Lang, n on marijua Steve Brownlow, non-resident, encouraged Council to keep the ban on marijuana. Ken Jones, with Universalist Church, spoke on behalf of homelessness and applauds everyone who is trying to assist in finding a solution. PUBLIC HEARINGS 7. Public hearing and resolution on the proposed Development Agreement for Powerhouse Villas located in the vicinity of Powerhouse Road and 28th Avenue Trevor Martin, Associate Planner, briefed Council on the hearing. Mayor Gutierrez opened the public hearing. David Ozamme, City resident, stated his concern that prior to being annexed into the City, there was an agreement with Yakima County that 32nd Avenue would not go through. He is also concerned with a drawing that showed the City taking part of his driveway. Robert Strader, City resident, asked if there would be sidewalks and a wide shoulder. Associate Planner Martin noted this is a development agreement, which does not involve 32nd Avenue, nor will it take any private property. He noted there will be a sidewalk within the development on one side, with a 12 -foot driving lane, plus a fog line. Page 4 of 8 Mayor Gutierrez closed the hearing. The City Clerk read the resolution by title only. RESOLUTION NO. R -2016-064,A RESOLUTION authorizing and directing the City Manager to execute a Development Agreement with DMF Investments, Inc., (here after "Developer") to provide for the terms and conditions of development of a preliminary plat and planned development to be located in the vicinity of Powerhouse Road and 28th Avenue, in the City of Yakima. MOTION: Coffey moved and Adkison seconded to adopt the resolution. The motion carried by unanimous vote. 8. Public Hearing and resolution to amend the 2016 through 2021 Six-year Transportation Improvement Program Brett Sheffied, Chief Engineer, briefed Council on the issue. Mayor Gutierrez opened the public hearing. Phil Hogue, representing the William O'Douglas Trail Foundation, spoke in support of the resolution. Robert Strader, representing Yakima Bikes and Walks, spoke in support of the issue. Mayor Gutierrez closed the hearing. The City Clerk read the resolution by title only. RESOLUT Program ( Transporta -year Transportation is affecting the City's MOTION: o ey move • and Ad ison secon • eTto adopt the resolution. The motion carried by unanimous vote. CITY MANAGER REPORTS 9. Resolution authorizing a contract with Rural Community Development Resources (RCDR) in the amount of $50,000 in Community Development Block Grant (CDBG) funds to provide technical assistance to microenterprise businesses Council Member Mendez stated this is a great opportunity for the community to know what services RCDR provides. Maria Rodriguez, with RCDR, stated their company helps entrepreneurs to begin or expand their businesses in the City of Yakima. RESOLUTION NO. R-2016-063, A RESOLUTION authorizing the City manager to execute an agreement with Rural Community Development Resources (RCDR) in the amount of Fifty Thousand Dollars ($50,000) in Community Development Block Grant funds to provide technical assistance to microenterprise businesses within the City of Yakima. MOTION: Coffey moved and Lover seconded to adopt the resolution. The motion carried by unanimous vote. 10. Resolution authorizing an agreement with the Yakima Sunrise Rotary Club for the Page 5 of 8 construction of two picnic shelters at Randall Park Parks and Recreation Manager Wilkinson briefed Council on the issue. Rob Fitch, incoming President for Yakima Sunrise Rotary Club, asked Council to approve the agreement as they are ready to begin work on the project. He thanked Council for all they do. The City Clerk read the resolution by title only. RESOLUTION NO. R-2016-066, A RESOLUTION authorizing the City Manager to execute an agreement with the Yakima Sunrise Rotary Club for development of two picnic shelters at Randall Park. MOTION: Coffey moved and D. Gutierrez seconded to adopt the resolution. The motion carried by unanimous vote. 11. City Council vote on Yakima Central Plaza project Sean Hawkins, Economic Development Manager, provided an update on the cost of the Plaza including utility work, construction administration and supervision at $12,620,569. He stated the private sector agreed to raise $8.5 million, leaving the City's share at $5,491,795, which includes the $1,174,000 that was paid for in the design. MOTION: Mendez moved and Coffey seconded that the City Council request that Crandall ' - ( - d the ► to GGN (the Plaza designer) • llab • to prow► the with revised Pia design that is consisten 'th an re th - • usl red D town Master Plan, providing ese r: isi s t• e C 'thi 60 days an t no additional cost to the Ci - - esi rev! - The m. . arried by a 4 vote with Cousens, D. Gutierrez, and Lover voting no. Council Member Mendez noted the goal of this collaboration will be for Crandall and Arambula to link the revised Plaza design with the Downtown Master Plan retail revitalization and parking strategies and provide specific information on estimated economic benefit the redesigned plaza would generate, while reducing the overall project budget with the intent to pay for the plaza with a majority of private funding. City residents Casey Corr, Walt Ranta and Andy Jones spoke in support of the plaza. Mayor Gutierrez stated the City is not going forward with this design and would like to take it off the table. Council Member Gutierrez stated she has publicly expressed her concerns about the cost of the project and would be happy to see a more cost effective proposal, which they may be able to compromise on. After further Council discussion, MOTION: A. Gutierrez moved and D. Gutierrez seconded to terminate and deny the current design as presented in item 10 by Mr. Hawkins. The motion carried by unanimous vote. 12. Other Business MOTION: A. Gutierezz moved and Mendez seconded to adopt a new policy that we have a translator on standby for every City meeting that is public so that if Page 6 of 8 someone requests translation service it can be provided to them and no longer need a two day advance notice on that. The motion carried by unanimous vote. Mayor Gutierrez stated she would like a change in the policy for Council to review and approve. MOTION: A. Gutierrez moved and Mendez seconded for staff to put together an equity assessment of Yakima, within the City limits of Yakima, and provide that within the next six months, which would be the last meeting in November. Interim City Manager asked if the information desired in the assessment would be street lights, sidewalks and parks equipment or if there was anything more. Council Member Coffey suggested this should go to a Council Committee to define the scope of the study. Mayor Gutierrez stated she would like to amend her motion to include sending this to the Council Neighborhood & Community Building Committee for review. The amendment was approved by Council consensus. The motion as amended carried by unanimous vote. Council Member Gutierrez reported they had a great event over the weekend at Miller Park for Stop the Violence. She commended the organizers of the event. She also shared a story about dropping her wallet on the way to the event and young neighborhood children finding and returning it. She stressed the importance of knowing your neighbors. MOTION: A. Gutierrez moved and D. Gutierrez seconded to recognize the young children that retrieved Council Member Gutierrez's wallet at a future Council meeting. - '. n ca animo vote. Assistant tin, hued a visitor to Yakima over the w: kend s= ar a ell • • di and who ha isplaced his wallet. A. n Cit anage _ _ rch pro Interim City Manager Cutter stated at this time it would be appropriate for Council to identify by number which candidates they would like to interview for City Manager and those candidates would be made public tomorrow. MOTION: A. Gutierrez moved and Cousens seconded to move forward with candidates 1, 3, 4, and 5 and bring them to Yakima to conduct interviews with a citizen panel and the City Council. The motion carried by unanimous vote. Interim City Manager Cutter suggest the Council have an Executive Session on May 9 at 4:30 p.m. for an hour and then adjourn to a public reception for the finalists. Then on May 10 at 8:30 a.m. begin the interview process with a citizen group interviewing candidates at the same time. 13. Adjournment MOTION: Cousens moved and Coffey seconded to adjourn to an Executive Session on May 9, 2016, at 4:30 p.m. at City Hall Council Chambers. The motion carried by unanimous vote. The meeting adjourned at 8:21 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY Page 7 of 8 ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITY CLERK MAYOR DRAFT Page 8 of 8 YAKIMACITY COUNCIL SPECIAL MEETING May 9,2016 City Hall -- Council Chambers 4:30 - 5:30 p.m. -- MINUTES 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: Interim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Claar Tee Mayor Gutierrez led the Pledge of Allegiance and announced translation services are available. 2. Executive Session to evaluate the qualifications of an applicant for public employment MOTION: A. Guti: - •ved - - - - • -y sec • - ed to a hour for Executive Sessi toe at he qu • ficaf of a pplicant for ublic employment. The motion Carriecutiv ion and a urned at 5:29 p.m. 3. Adjournment MOTION: Cousens moved an • • . Gutierrez secon • ed To adjourn to a Special Meeting on May 10, 2016, at 8:00 a.m. at City Hall. The motion carried by unanimous vote. The meeting adjourned at 5:30 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITY CLERK MAYOR Page 1 of 1 YAKIMACITY COUNCIL SPECIAL MEETING May 10, 2016 City Hall -- Council Chambers 8:00 a.m. -- MINUTES 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: City Clerk Claar Tee Also present: Greg Prothman, Prothman Company 2. Opening comments and interviews with candidates for City Manager position 8:30 a.m. Wade Farris 9:30 a.m. Mike J 10:30 a.m. Cliff M 11:30 a.m. Ruth Mayor Gutierrez le he •1= ,e o Ilegi intro a reg Prothm of the city manager search firm Proth - . pany. r. Proth eviewe terview proc s and the community member panel introduced themselves: Tom Trepanier, Dana Dwinell, Dave Edier, Ron King, Bridget Russel, Blaine Tamaki and Maria Rodriguez. The City Council interviewed the candidates for the position of City Manager. 3. Recess for lunch 12:30 - 1:15 p.m. Council recessed for lunch at 12:15 p.m. 4. Executive Session to evaluate the qualifications of an applicant for public employment Council reconvened at 1:15 p.m. MOTION: A. Gutierrez moved and D. Gutierrez seconded to adjourn to Executive Session for up to 45 minutes to evaluate the qualifications of an applicant for public employment. The motion carried by unanimous vote. At 2 p.m. Mayor Gutierrez announced Council is extending Executive Session for up to 30 minutes. At 2:30 p.m. Mayor Gutierrez announced Council is extending the Executive Session for up to 30 more minutes. Executive Session was held and adjourned at 2:55 p.m. Council reconvened at 2:57 p.m. Mayor Gutierrez thanked everyone for their patience on this important discussion. She stated the Council was privileged to have four phenomenal candidates with Page 1 of 2 a wealth of experience and multitude of skills and thanked the candidates for applying. She also thanked the citizen panel for their important participation as their input was invaluable. MOTION: A. Gutierrez moved and Cousens seconded to direct the Interim City Manager and Acting City Attorney to enter into negotiations for the City Manager position with Cliff Moore. The motion carried by unanimous vote. 5. Adjournment MOTION: Adkison moved and Coffey seconded to adjourn to the next Council Business Meeting on May 17, 2016, at 6 p.m. at City Hall. The motion carried by unanimous vote. The meeting adjourned at 3 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER ATTEST: DATE Page 2 of 2 YAKIMACITY COUNCIL SPECIAL MEETING May 13, 2016 City Hall -- Council Chambers 10:00 a.m. -- MINUTES 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: Interim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Claar Tee 2. Announcement of interpretation services Mayor Gutierrez announced interpretation services are available. 3. Executive Session to evaluate the • ualifications of an applicant for public employment MOTION: Coffey up to one hour t motion carried by ecutive Session for r pubic employment. The Executive Session was held and adjourned at 10:50 a.m. Council reconvened at 10:50 a.m. Council Member Lover stated it is his opinion that the Council's Executive Session on May 10, 2016, was flawed. He doesn't believe the Council knowingly violated any laws but thinks all Council members would agree that their actions were informal balloting. MOTION: Lover moved and Coffey seconded to declare the Executive Session on May 10, 2016, null and void. The motion failed by a 5-2 vote, Coffey and Lover voting yes. 4. Adjournment MOTION: Cousens moved and Coffey seconded to adjourn to the next Council Business Meeting on May 17, 2016, at 6 p.m. at City Hall. The motion carried by unanimous vote. The meeting adjourned at 10:53 a.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE Page 1 of 2 ATTEST: COUNCIL MEMBER DATE CITY CLERK MAYOR DRAFT Page 2 of 2 YAKIMACITY COUNCIL May 17, 2016 City Hall -- Council Chambers 6 p.m. Business Meeting --MINUTES BUSINESS MEETING 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: I nterim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Gutierrez led the Pledge of Allegiance. 3. Open Dis • ssio or a Goo of th i • er FT i to re Se Mayor Guti - oun • interp service A. Proclamations i. Older American Citizen's Month Proclamation Mayor Gutierrez proclaimed May 2016 as Older Americans Month and Doris Thomas accepted it. ii. Bethel Ridge Church's 110th Anniversary Mayor Gutierrez proclaimed May 22, 2016, as Bethel Ridge Church's 110th Anniversary Day. B. Presentations / Recognitions / Introductions i. Recognition of Angie and Angel Contreras for a good deed in returning Council Member D. Gutierrez's wallet Council Member D. Gutierrez recognized Angie Contreras for doing a good deed. Mayor Gutierrez presented a crystal apple to Miss Contreras. 4. Council Reports A. Neighborhood & Community Building Committee Minutes of April 28, 2016 Page 1 of 5 MOTION: D. Gutierrez moved and Mendez seconded to approve the minutes. The motion carried by unanimous vote. 5. Consent Agenda Mayor Gutierrez referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion— see motion directly below.) MOTION: Coffey moved and Mendez seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approval of the minutes from the March 15 and April 5, 2016, City Council Business meetings; and March 8, 18, 29 and April 25, 2016, Special Council meetings and April 12, 2016, Study Session B. Approve payment of disbursements for the period April 1 - 30, 2016 C. 1st Quarter 2016 Accounts Receivable Status Report D. 1st Quarter 2016 Treasury Report E. F. Record Publ Hearing to consider posal bmitted by Brian s in the vi ity of South 80th Ave mily r= 'd = ial (R-1) zon o Two -Family Resolution setting the time and place of hearings on June 7, 2016 and June 21, 2016, to review and adopt the Six-year Transportation Improvement Program and amend the Capital Facilities Element of the Yakima Urban Area Comprehensive Plan for the period of 2017 to 2022 RESOLUTION NO. R-2016-067, A RESOLUTION setting the times and place for hearings on June 7, 2016 and June 21, 2016 in the City of Yakima Council Chambers to review and adopt the Six-year Transportation Improvement Program and amend the Capital Facilities Element of the Yakima Urban Area Comprehensive Plan for the period of 2017 to 2022. G. Resolution authorizing approval of Yakima Transit's Equal Employment Opportunity Program update 2016 and direct staff to implement the program RESOLUTION NO. R-2016-068, A RESOLUTION authorizing the City Manager to approve Yakima Transit's Equal Employment Opportunity Program 2016 update and direct staff to implement the program. H. Resolution authorizing a grant agreement with Washington State Department of Transportation to assist in funding the replacement of three vanpool vehicles RESOLUTION NO. R-2016-069, A RESOLUTION authorizing the City Manager to enter into a grant agreement with Washington State Department of Transportation to replace Page 2 of 5 three vanpool vehicles. 6. Audience Participation John Harpe, City resident, spoke on behalf of World Trade Center survivor, Earl Johnson, and invited Council and citizens to attend an event on May 25, 2016, at 6 p.m. at the Eisenhower High School Auditorium to hear Mr. Johnson speak about his experience. John Cooper, City resident and President and CEO of Yakima Valley Tourism, recognized Rich Austin, Pete Hernandez and Assistant Mayor Holly Cousens for assisting a gentleman from the Tri -Cities in Yakima to umpire, who experienced car problems and a lost wallet. This gentleman's perception of Yakima has been forever changed to the positive. Nereida Espinoza, City resident, read a letter from One America regarding an equity assessment and suggested ideas related to the study. Mayor Gutierrez noted the Council approved a citywide assessment and encouraged this group to attend the next Council Neighborhood and Community Building Committee meeting on Thursday at 2 p.m. at City Hall, where this topic will be discussed. Council Member D. Gutierrez stated the City will provide interpreter services at that meeting. Julie Buse, City resident, asked how the City planned to handle the transgender issue at public restrooms and showers at public pools. 7. Resolution processing regulations CITY MANAGER REPORTS mission to d es na production, lop land use Acting City - - un r brie : • ncil o elsue, noting t resolution before Council recommends sending this issue to the Planning Commission to prepare land use and zoning regulations to be brought back to the full Council. Mayor Gutierrez opened the meeting for public comment. The following community members spoke in support of lifting the ban on marijuana: Hayley Brown, non-resident; Adam Marcus, non-resident; Ashley Plaisance, non-resident; Greg Pitzer, non-resident; Eric Larson, City resident; John Brulotte, City resident; Jedidiah Haney, non-resident; Craig Henyan, non-resident; Tim Hill, City resident; Juan Rodriquez, City resident; Jan Lowell, City resident and resident; Walt Ranta, City resident; Patty Nagle, City resident; Cristal and Marcos Campos, City residents; Jon Lang, City resident; Steve Frank, non-resident, spoke for Northwest Kyle Webster, non-resident. The following community members spoke in support of keeping the ban: Dave Ettl, City resident; Mark Hummel, City resident; Bob Whitney, City resident; Walt Ranta, City resident; Patty Nagle, City resident; Cristal and Marcos Campos, City residents; Jon Lang, City resident; Steve Frank, non-resident, spoke for Northwest HI DTA and presented a PowerPoint; Lynette Whitney, City resident and provided more petitions in support of the ban with over 500 signatures; Glenn Thiesfeld, City resident; Ann Marie Dufault, non- resident; Rosemary Copeland, City resident and Randall Parker, City resident. Ken Marble, City resident, spoke to the record asking Mayor Gutierrez and Assistant Mayor Page 3 of 5 Cousens to recuse themselves from the vote since they accepted contributions from cannabis retailers. Mayor Gutierrez stated she received donations from a lot of people with different opinions and would not be recusing herself. She noted Mr. Weaver of Slow Burn made a contribution and lobbied her not to lift the ban. Council Members Adkison, Mendez and Lover spoke in support of keeping the ban. Council Member Coffey thanked everyone for attending the meeting and spoke in support of lifting the ban. MOTION: Cousens moved and Coffey seconded to repeal the existing ban on recreational and medical marijuana, production, processing and retailing within the City of Yakima. The motion carried by a 4-3 vote, with Adkision, Lover and Mendez voting no. MOTION: Cousens moved and Coffey seconded to direct staff and the Planning Commission to make recommendations to Council no later than July 5, for any underlying zoning and land use regulations that would apply when the City repeals ordinance 2012-002 and 2014-001. The motion carried by unanimous vote. Council Member Lover encouraged citizens to attend the Planning Commission meetings on this subject. 8. Report on Cindy Epp 9. Other Bu ncil orae report. MOTION: Mendez moved and Lover seconded that City staff work with Yakima County staff to reestablish the City/County Intergovernmental Committee under the Partnership Strategic Priority and identify committee members, key issues and a meeting schedule for Council consideration. The motion carried by unanimous vote. Interim City Manager Cutter referred to a memorandum in the information packet regarding a potential trolley grant with a deadline due in two days. Brett Sheffield, City Engineer, reported staff did not have the information needed from the Trolley Association relating to the grant and was unable to determine how much the City's matching contribution would be or where the funding would come from. It was Council consensus that there was not enough information from the Trolley Association to take advantage of the opportunity. 10. Adjournment MOTION: Cousens moved and D. Gutierrez seconded to adjourn to a City Council Retreat on May 18, 2016, at 8:15 a.m. at the City Training Facility - 421 E Chestnut Avenue. The motion carried by unanimous vote. The meeting adjourned at 9:12 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY Page 4 of 5 ATTEST: COUNCIL MEMBER DATE COUNCIL MEMBER DATE CITY CLERK MAYOR DRAFT Page 5 of 5 YAKIMACITY COUNCIL CITY COUNCIL RETREAT May 18, 2016 City Training Facility - 421 E. Chestnut Avenue, Yakima, WA 8:15 - 9 a.m. Special Meeting re Executive Session; 9 a.m. - 4 p.m. City Council Retreat -- MINUTES 1. Roll Call Council: MayorAvina Gutierrez, presiding, Assistant Mayor Holly Cousens, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: Interim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Claar Tee Facilitator: Bob Jean, RWJ Consultants 2. Executive Session to review the performance of public employees MOTION: A. Guti Executive Sessi unanimous vote. 0 45 minutes for he motion carried by At 9 a.m., Mayor G. - - anno ed an -.. onal 5 m twould be need for Executive Session. Executive Session was held and adjourned at 9:05 a.m. 3. Interpreter services announcement Mayor Gutierrez announced interpreter service is available. 4. Strategic planning Bob Jean, retreat facilitator, reviewed the notes he prepared after interviewing Council members. Council members reached consensus on how to approach a number of issues facing the City by establishing the following goals: 1. Complete downtown plaza plan and financing options as revised 2. Seek safe routes to schools sidewalk grants (especially by elementary schools) 3. Develop eastside pool and parks plan and funding 4. Establish neighborhood outreach coordinator 5. Review gang and at -risk youth diversion and intervention options with community partners 6. Establish youth commission 7. Require deliverables/reports for City funding 8. Support port district establishment 9. Review wage theft enforcement options (city, state, federal, county) 10. Develop homeless strategy and program options with county and community partners (tiny homes, village, camp, youth shelter) Page 1 of 2 11. Establish business incubator (public/private partnerships, New Vision, RCDR, community partners) 12. Include bike lanes in transportation improvement plan and financing 13. Conduct Council/Staff cultural awareness training 14. Review multi -cultural center (public/private partnership options) 15. Establish cannabis regulations and zoning 16. Expand historic district 17. Fund and construct North First Street improvements 18. Establish ethics committee Council members discussed how they could directly influence some goals, while leveraging opportunities over time with other goals. Mr. Jean noted the Council established a good list of goals, with some possibly being completed in two years; however, others would likely take four years. 5. Adjournment MOTION: Coffey moved and D. Gutierrez seconded to adjourn to the next Council Business Meeting on June 7, 2016, at 6 p.m. at City Hall. The motion carried by unanimous vote. The meeting adjourned at 2:19 p.m., CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE DRAIFTDATE ATTEST: CITY CLERK MAYOR Page 2 of 2 YAKIMACITY COUNCIL SPECIAL MEETING May 25, 2016 City Hall -- Council Chambers 10 a.m. -- MINUTES 1. Roll Call Council: Mayor Avina Gutierrez, presiding, Council Members Maureen Adkison, Kathy Coffey, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: Interim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Claar Tee Absent: Assistant Mayor Holly Cousens (excused) Mayor Gutierrez led the Pledge of Allegiance 2. Interpreter service em Mayor Gutierrez a .unced er ices :ilabl 3. Resolution approv deve m t and cu . 'se r Temporary meless Encampment with Sunrise Outre - -r of kima Acting City Attorney Mark Kunkler briefed Council on the issue. He noted there are court cases around the country stating that if a City does not have a designated homeless space with restroom facilities, then the City may be unable to enforce the City's Code. Council MemberAdkison stated her concern that some homeless may not use the encampment. Mr. Kunkler responded that if the Council moves ahead with this issue, Legal would bring back a clear amendment to the Code, which would allow the City to prevent encamping on City rights-of-way and sidewalks in order to enforce the law. Council Member Coffey shared her concerns with the proposed site, as it is the main entrance to Yakima, is near a park, two major hotels and other businesses. She suggested looking at the small park by Minda Lanes between 2nd and 3rd streets, which is not surrounded by a residential area and is behind an industrial site. She also asked about the funding. Council Member D. Gutierrez is also interested in looking at the area by Minda Lanes. Larry Mattson, President and CEO of Yakima Valley Conference of Governments, reported funding will come from the Yakima County Local Filing Fee revenue, also known as the 2163 fund. He stated they are working on a five-year plan regarding homelessness with the faith -based community and other interested parties and that this is only a temporary solution. He feels the winter emergency shelters also need to be addressed as they were intended to be temporary. He noted there will be a meeting on May 31 st to discuss the criteria for a location and their group will also put together a site selection committee, which will include members of the homeless. The following community members spoke against the proposed location and encouraged Council to Page 1 of 3 slow the process and consider other locations: Verlynn Best, CEO of Greater Yakima Chamber of Commerce; Sarah Allan, with the Ledgestone Hotel; Sarah Purdy, with the Ledgestone Hotel; Scott Clark, partner of the trampoline park near the proposed location; Jerry Maggard, part owner of the Jeldwin building near the proposed location, and Joe Mann, City resident. Carole Folsom Hill, City resident, shared her appreciation of City staff for their positive interactions with the homeless and encouraged Council to slow the process. The City Clerk read the resolution by title only. RESOLUTION NO. R-2016-070, A RESOLUTION authorizing the City Manager to enter into a Lease Agreement with a religious organization for the use of City Property to be used as a temporary homeless encampment. MOTION: Coffey moved and D. Gutierrez seconded to adopt the resolution approving the lease for a temporary homeless outreach center at a location to be determined. The motion carried by unanimous vote, Cousens absent. MOTION: Coffey moved and D. Gutierrez seconded to explore additional sites for this temporary homeless encampment. A. Gutierrez moved and Coffey seconded to amend the motion to bring feedback by June 3 on this issue. The motion to amend was approved by Council consensus. The motion as amended was approved by unanimous vote, Cousens absent. 4. Resolution authorizing City Manager employment agreement with Cliff Moore Interim City Manag only. RESOLUTION N execute an Emplo r brief-. • .cil on the ntract. ayor o f Moore e resolution by title e City of Yakima to MOTION: A. Gutierrez moved and Mendez seconded to adopt the resolution. The motion carried by unanimous vote, Cousens absent. 5. Approval of Council members to attend Association of Washington Cities Conference Interim City Manager Cutter briefed Council on the conference and noted Executive Assistant Price managed to obtain the early -bird registration price of $375 per person instead of $450. MOTION: Adkison moved and Coffey seconded to approve Council members attending the conference. The motion carried by unanimous vote, Cousens absent. 6. Adjournment MOTION: Coffey moved and D. Gutierrez seconded to adjourn to the next Council Business Meeting on June 7, 2016, at 6 p.m. at City Hall. The motion carried by unanimous vote, Cousens absent. The meeting adjourned at 11:03 a.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE Page 2 of 3 ATTEST: COUNCIL MEMBER DATE CITY CLERK MAYOR DRAFT Page 3 of 3