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Home My WebLink About05/03/2016 13B Council General Information BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 13.B. For Meeting of: May 3, 2016 ITEM TITLE: Council General Information SUBMITTED BY: Sonya Clear Tee, City Clerk SUMMARY EXPLANATION: 1. Memo re North 1st Street Revitalization Projects 2. Thank you letter to Yakima Fire Department 3. Preliminary Council Agenda 4. City Meeting Schedule 5. Preliminary Future Activities Calendar ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: Interim City Manager STAFF RECOMMENDATION: BOARD /COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type ❑ 4/27/2016 Coker Memo • Memorandum April 5, 2016 To: City Council Members From: Brett Sheffield, PE, Chief Engineer Subject: North 1st Street Revitalization projects The North 1St Street Revitalization projects will provide better function and level of service of 1St Street from Martin Luther King, Jr. Boulevard to SR 12 by: reconstructing the asphalt roadway; reconfiguring the curve through the intersection of 'I' Street; providing bike lanes; replacing the curb, gutter and sidewalk; constructing raised median islands; and, installing street and pedestrian lights, trees, irrigation system, benches and planters. The major purposes for these projects are to improve the function, safety and appearance of this north entrance into the downtown and to entice future development. The North 1st Street Revitalization, Phase 1 project includes the stretch of roadway from 'N' Street to SR 12. This project is funded by a Federal Surface Transportation Program (STP) grant. STP grants pay for a maximum of 86.5% of the project. The total estimated remaining cost to complete this project is $3,812,000. The amount of the STP grant for construction of the project. is $2,718,000 and the Water Division will provide $250,000 for the cost to replace the water line. The City will need to provide the remaining $844,000. It is anticipated that the STP funds will not be available until 2019. The North 1st Street Revitalization, Phase 2 project includes the stretch of roadway from Martin Luther King Jr. Boulevard to 'N' Street. The estimated total remaining cost to complete this project is $10,000,000. This project has received a $1,500,000 Washington State Transportation Improvement Board (TIB) grant and the Water Division will provide $750,000 for the cost to replace the water line. The City will need to provide the remaining $7,750,000 or find supplemental grants /funds. The TIB funds are currently available, and will absolutely be available if we bid the project in 2017. If the project is not bid in 2017, there is a chance that we could lose the TIB funding. N. 1st Street Revitalization, Phase 1 N. 1st Street Revitalization, Phase 2 'N' Street to SR 12 MLK to 'N' Street EXPENSES EXPENSES Remaining Preliminary Engineering: 50,000 Remaining Preliminary Engineering: 250,000 Right of Way: 10,000 Right of Way: 400,000 Engineer's Construction Estimate: 3,411,900 Engineer's Construction Estimate: 8,500,000 Construction Engineering: 340,000 Construction Engineering: 850,000 Total Expenses: 3,811,900 Total Expenses: 10,000,000 REVENUE REVENUE STP Funds: 2,718,000 TIB Funds: 1,500,000 Water Division: 250,000 Water Division: 750,000 City General Fund: 843,900 City General Fund; 7,750,000 • The City is applying for a Fostering Advancement in Shipping and Transportation for the Long -term Achievement of National Efficiencies (FASTLANE) grant for a combination of Phase 1 and Phase 2. If successful, the FASTLANE grant could provide approximately $8,287,000 for the project, and the resultant City portion for Phase 1 and Phase 2 would be approximately $1,307,000. A recent request was made to consider extending the limits of Phase 1 to 1-1' Street. The purpose of extending the southern limit of Phase 1 would be to ensure that the 1St Street and 'H' Street intersection improvements are completed at the time that the East -West Corridor project connects into 1st Street, in the event that the Phase 2 work is postponed. 'N' Street to 'H' Street accounts for about half the cost of Phase 2 (approximately $5,000,000). The total cost of the project from 'H' Street to SR 12 would be about $8,812,000. The revenue that would be available to pay for this modified project would be: $2,718,000 of STP funds; $625,000 of Water Division funds; and $750,000 of TIB funds. The amount that the City would need to provide would be $4,718,900. Combining any portion of Phase 2 with Phase 1 would result in the new project being federal in nature, and would require NEPA Environmental Documentation to be done for any Phase 2 portion included with Phase 1. 4/5/2016 2 April 11, 2016 Yakima Fire Department 401 North Front Street, 2nd Floor Yakima, WA 98901 Dear Fire Department Team, On March 26, 2016, the Moneytree family experienced the most tragic event in its 33 year history. Two of our Yakima Team Members, Marta "Marti" Martinez and Karina Morales- Rodriguez, were taken from their families, friends and co- workers by a senseless act of violence. There is no life experience that helps people get through a tragedy like this. Instead, one must rely on loved ones and communities for strength and comfort. We want you to know how much your support has meant to us during this hard time Cleaning up a crime scene is a very sad job and not one that anyone wants to do. But it is an important job. Yakima is a small community and within minutes after the crime tape was removed, Karina's and Marta's friends, family and our customers came to the Moneytree location to pay their respects. But for the Yakima Fire Department's earlier efforts to power wash and spray the parking lot, those visitors would have had a far different and sadder experience. Thank you so much for your kindness — it has made such a difference to us and we hope you know how much you mean to us. Thank you also for keeping Karina's and Marta's families in your prayers. Sincerely, Dennis & Robin Bassford Dave & Sara Bassford ' c i3 MDNgi TI I ,■ 1 ri -'. • F ) bli°4 b 7' NIIIIRY wi - I Art YAKIMA CITY COUNCIL May 17, 2016 City Hall — Council Chambers 6 p.m. Business Meeting BUSINESS MEETING 1. Roll Call 2. Pledge of Allegiance 3. Open Discussions for the Good of the Order 4. Council Reports 5. Consent Agenda Items listed are considered routine by the City Council and will be enacted by one motion without discussion. A citizen or Council member may request to remove an item from the Consent Agenda and, if approved, it will be placed on the regular agenda for discussion and consideration. A. Approve payment of disbursements for the period April 1 - 30, 2016 B. 1st Quarter 2016 Capital Improvement Projects Report C. Resolution authorizing approval of Yakima Transit's Equal Employment Opportunity Program update 2016 and direct staff to implement the program D. Resolution authorizing a grant agreement with Washington State Department of Transportation to assist in funding the replacement of three vanpool vehicles 6. Audience Participation Community members are invited to address items that are not listed on the regular business meeting agenda. A guideline of three (3) minutes per speaker is in place in order to allow as much opportunity as possible for audience participation. A speaker's time may be extended at the discretion of the Mayor and /or the consensus or vote of the Council. Written communication and e-mail messages are strongly encouraged. CITY MANAGER REPORTS 7. Resolution declaring intent to lift ban on recreational and medical marijuana facilities and uses within the City of Yakima; directing the Yakima Planning Commission to prepare recommended land use and zoning regulations governing such uses, and to present a recommendation therefore to the City Council 8. Other Business 9. Adjournment The next meeting will be a City Council Executive Session on May 18, 2016, at 8:15 am., followed� by a Council Retreat at 9 a.m. at the Yakima Training Annex, 421 E. Chestnut Avenue 10. Council General Information A. Council General Information Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A Council packet is available for review at the City Clerk's Office and the Library. A packet is also available on -line at www.yakimawa.gov. The City provides special accommodations, such as hearing devices, wheelchair space or language interpreters, for City meetings. Anyone needing special assistance please contact the City Clerk's office at (509) 575 -6037 at least two business days prior to the meeting. • CITY MEETING SCHEDULE For May 2, 2016 — May 9, 2016 Please note: Meetings are subject to change Monday, May 2 12:00 p.m. Chamber Board meeting — Chamber of Commerce Tuesday, May 3 10:00 a.m. County Commissioners meeting — Council Chambers 6:00 p.m. City Council meeting — Council Chambers Wednesday, May 4 5:30 p.m. Community Review Board — Council Chambers Thursday, May 5 8:30 a.m. Hotel /Motel meeting — Fairfield Inn 9:00 a.m. Hearing examiner — Council Chambers 12:00 p.m. National Day of Prayer luncheon — Modern Living Building 1:30 p.m. Economic Development Committee meeting — 2n Floor Conference Room Friday, May 6 8:00 a.m. Sister City meeting — 2n Floor Conference Room Monday, May 9 8:30 a.m. Pension board meetings — 1' Floor Conference Room 4:30 p.m. City Council executive session — Council Chambers 6:00 p.m. City Manager applicant reception — Convention Center Office Of Mayor /City Council Preliminary Future Activities Calendar Please Note: Meetings are subject to change Meeting Organization Meeting Purpose Participants Meeting Location Date /Time Mon. May 2 u w 12:00 p.m. Chamber Board meetin Board Meetin A. Gutierrez .... Chamber of Commerce Tue. May 3 5:00 p.m. (T) City Council Executive Scheduled Meeting Council Council Chambers Session 6:00 .m. Cit Council Meetin Scheduled Meeting Council Council Chambers W.._ Thur. May 5 8:30 a.m. Hotel /Motel Commission Scheduled Meeting Coffey Fairfield Inn meeting 9:00 a.m. Mayor welcome AWC Labor Scheduled Event A. Gutierrez Convention Center Relations Conference 12:00 p.m. National Day of Prayer Scheduled Event A. Gutierrez, Modern Living Building luncheon Coffey 1:30 p.m. Council Economic Scheduled Meeting A. Gutierrez, 2nd Floor Conference Room Development Committee Cousens, Coffey meetin Fri. May 6 8:00 a.m. Sister Citr Meetin Scheduled Meetin Adkison 2nd Floor Conference Room Mon. May 9 8:30 a.m. Pension Board meetings Board Meeting Coffey 1st Floor Conference Room 4:30 p.m. City Council Executive Scheduled Meeting Council Council Chambers Session 6:00 p.m. City Manager applicant Scheduled Event Open Convention Center reception Tue. May 10 TBD Interview City Manager Scheduled Meeting Council Council Chambers applican Wed. May 11 3:00 p.m. Yakima Planning Scheduled Meeting A. Gutierrez Council Chambers Commission 5:30 p.m. Parks & Recreation Scheduled Meeting Adkison Council Chambers Commission Thur. May 12 9:00 a.m. North Front Street meeting Scheduled Meeting Cousens North Town 1:00 p.m. Harman Center Board Board Meeting Adkison Harman Center meeting 1:30 p.m. Yakima Regional Clean Air Scheduled Meeting Lover Council Chambers 5:30 p.m. YCDA Board meeting Board Meeting A. Gutierrez Treveri Cellars