HomeMy WebLinkAboutYakima County - Sanitary Sewer Improvements and Funding (2) C 2s59
AGREEMENT FOR SANITARY SEWER IMPROVEMENTS
AND FUNDING
THIS AGREEMENT is entered into between the City of Yakima, (hereinafter the "City ")
whose address is 129 North 2n Street, Yakima, Washington 98901, and Yakima County,
Washington (hereinafter the "County ") through its Public Works Department, whose address is
128 North 2 Street, Room 408 County Courthouse, Yakima, Washington 98901.
1. RECITALS.
1.1 The County intends to construct a road improvement project known as the C2859;
north 84th Avenue Improvement Project: Summitview Avenue to Viewcrest (hereinafter "the
Road Project ").
1.2 The City wants to have sanitary sewer and side sewer lines (hereinafter "the
Sewer Project ") constructed at certain locations within the limits of the Road Project. The
location of the Sewer Project is shown on Exhibit `A'.
1.3 The County and City agree that having the Sewer Project constructed in
combination with the Road Project is mutually beneficial.
1.4 The City has determined that it is in its best interest to provide funding for the
Sewer Project and to allow Yakima County to do the construction.
1.5 The Yakima County Engineer has determined that it is in the best interests of the
County that the Yakima County Public Works Department contract for the construction of the
Sewer Project within the same construction contract as the Road Project.
NOW, THEREFORE IT IS HEREBY AGREED:
2. THE CITY SHALL:
2.1 Provide the design, details, specifications, and estimate for the Sewer Project to
the County.
2.2 Review the County's final contract plans and specifications and provide written
approval of the Sewer Project plans and specifications to the County before the advertisement of
the project.
2.3 Review construction bids provided by the County and provide written notice of
approval or disapproval of the Sewer Project bids to the County before the award of a
construction contract. Written notice will be provided to the County no later than five working
days following opening of bids.
2.4 Review and approve all Source of Materials submittals regarding the Sewer
Project.
2.5 Provide all on -site field inspection for the construction of the Sewer Project
except those services to be provided by the County identified in items 3.5 and 3.6 of this
agreement. The City shall provide 24 -hour prior notice for testing services identified in item 3.5
and 3.6 of this agreement. The field inspection will be consistent with the Washington State
Department of Transportation's 2004 Standard Specifications for Road, Bridge, and Municipal
Construction and Washington State Department of Transportation's Construction Manual. The
City shall prepare Daily Inspector Reports consistent with the standard of the industry. The
Daily Inspector Reports shall clearly identify all bid items and quantities to be paid and list any
agreed to change order work or any work paid under the bid item Minor Changes. The City shall
provide copies of the Inspector Daily Reports to the County at least once a week.
2.6 Prepare a monthly progress estimate of quantities used on the Sewer Project using
the bid item schedule for the construction contract. The progress estimate shall be provided to
the County no later than the 5 day of each month. The progress estimate shall include all work
completed through the last day of the previous month.
2.7 Upon review and approval by the City of the amounts charged, provide monthly
progress payments to the County for work performed on the Sewer Project by the contractor.
Progress payments shall be made to the County no later than the 20 day of each month. The
progress payment shall be based on the progress estimate provided for in item 2.6 of this
agreement.
2.8 Upon review and approval by the City of the amounts charged, provide a final
payment to the County for all costs reasonably incurred by the County that are directly related to
the Sewer Project. These costs shall include actual sewer construction costs made to the
contractor, County personnel labor costs for time reasonably spent on the Sewer Project work,
and material testing expenses. Final payment shall be made to the County no later than 30 days
after the City receives the report of final costs from the County.
3. YAK3MA COUNTY SHALL:
3.1 Incorporate the City's Sewer Project design, details, and specifications into the
County's Road Project. The Sewer Project construction bid items shall be listed under a separate
pay schedule within the contract documents.
3.2 Provide a copy of the final plans and specifications for the construction project to
the City Engineer for his review and approval before the advertisement of the project.
3.3 Provide a copy of the bid results to the City Engineer for his review and approval
before the award of a construction contract.
3.4 Provide copies of all Source of Materials submittals for the Sewer Project to the
City Engineer for his review and approval before use of the materials on the project.
3.5 Provide field inspection and material testing of trench excavation, trench
backfilling, and pavement repair required for the Sewer Project.
3.6 Provide construction control surveying for the Sewer Project.
3.7 Make progress payments to the contractor.
3.8 Provide a monthly statement of progress payments made to the Contractor for the
Sewer Project, and a bill requesting reimbursement for those costs.
3.9 Provide a statement of County personnel labor costs for time spent on the Sewer
Project, including material testing costs, and a bill requesting reimbursement for those costs.
3.10 Provide a report of final costs for the Sewer Project to the City following
completion of the construction contract. The report shall include a breakdown of costs incurred
by the County.
CITY OF YAKIMA BARD OF YAKIMA C 9UNTY
COMMISSIONERS ; ?'
Richard A. Zais, City er :`James M. Lew' ' hairman
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Date Signed esse S. Palacios, County Commissioner
' A K 1
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Ron F. Gamache, County Ccisi t
ATTEST: ATTEST: = µ • '
City Clerk W J. V( ,• , Srk of the Board
49° Y -� 0 f "? ' Deputy Clerk of the Board
City Contract No Approved as to form:
Authorized by City
Resolution No. fa,. _ Deputy Prosecuting Attorney
4t yT • SERVICE • 4
P u ,c Works
VERN M. REDIFER, P.E. - DIRECTOR/COUNTY ENGINEER
GARY N. EKSTEDT, P.E. - ASSISTANT DIRECTOR /TRANSPORTATION
DONALD H. GATCHALIAN. P.E. - A SISTANT a IR C OR RONM NTAL
128 North 2nd Street, Room 408 Courthouse, Yakima, Washington 98901 -2639
MAIN (509) 574 -2300 / FAX (509) 574 -2301
(Internet Address: wwwpan .co.yakima.wa.us /pubworks,
July 14, 2004
K. Adams, P.E.
City Engineer, City of Yakima
129 North Second Street
Yakima, WA 98901
RE: R 3154, North 84th Avenue Sanitary Sewer
Dear Mr. Adams:
Enclosed are for signature are three copies of the interagency agreement for North 84th
Avenue Sanitary Sewer Improvements. Please complete the applicable portion on the
pages, which have been tagged. After all signatures are obtained, a copy of the fully
executed agreement will be forwarded to you.
If you need any additional information about the project, please give me a call at
574 -2312.
Sincerely,
w
Mark Brzoska, P.E. '
Project Engineer
Enclosure
ACCOUNTING ENGINEERING MAINTENANCE PERMIT SERVICES UTILITIES SOLID WASTE
574 -2280 574 -2300 574 -2396 574 -2360 574 -2300 574 -2450
—j am
Watkins, Linda
To: sandra.acosta@co.yakima.wa.us
Subject: Contract follow -up
Hi, here's some contracts that I show we sent over to the County Commissioners to obtain signatures and have not
received our signed originals back. If you could check into them, it would be greatly appreciated.
Agreement for Bridge Inspection Services - signed by the city July 25, 2003
Agreement for Sanitary Sewer Improvements and Funding - signed by city September 14, 2004
I would be willing to accept a signed copy if you can find such a thing.
Thanks,
Linda Watkins
Page 1 of 1
Watkins, Linda
From: Sandra Acosta [sandra.acosta @co.yakima.wa.us]
Sent: Thursday, June 09, 2005 10:54 AM
To: Watkins, Linda
Subject: Sanitary Sewer Improvement Agreement
Linda,
Attached is an electronic signed copy of the Agreement for Sanitary Improvements and
funding .... Let me know if you need anything else. Our office does not have an original, we
sent those to the presenting department/ Public Services.
Thanks!
-sANDRA
Sandra J. Acosta
Deputy Clerk of the Board
BOARD OF YAKIMA COUNTY COMMISSIONERS
128 N. 2ND STREET, ROOM 232
Yakima, Washington 98901
509 -574 -1500 or 574 -1504
6/9/2005