HomeMy WebLinkAbout04/19/2016 05I MRSC Small Public Works and Consultant Roster System Use Agreement with Municipal Research and Service CenterBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
Item No. 5.1.
For Meeting of: April 19, 2016
ITEM TITLE: Resolution authorizing a contract with Municipal Research Services
Center (MRSC) to utilize MRSC Small Works and Consultant
Rosters
SUBMITTED BY: Sue Ownby, Purchasing Manager
SUMMARY EXPLANATION:
MRSC Rosters is a convenient online shared small public works contractor roster and a
consultant roster for Washington State governments that is currently used by 446 participating
Washington entities. The City of Yakima has utilized MRSC's Small Works and Consultant
Rosters since 2010. Approval of this contract will supersede the previous contract executed
on Resolution R- 2015 -055, April 21, 2015. Establishing and maintaining timely documentation for
these types of rosters is time - consuming, and with an annual cost of only $600, this is the
most efficient way to accomplish this task.
STAFF RECOMMENDATION:
Adopt resolution
BOARD /COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
D resdution 411412016 Co r Mem
RESOLUTION NO. R -2016-
A RESOLUTION authorizing the City Manager to execute a contract with Municipal
Research Services Center (MRSC) to utilize MRSC Small Public
Works and Consultant Rosters to award public works and
consulting contracts.
WHEREAS, in Chapter 138, Laws of 2000 and in Chapter 284, Laws of 2001, the
Washington State Legislature amended RCW 39.04.155 and other laws regarding contracting
for public works by municipalities, allowing certain contracts to be awarded by a small works
roster process; and
WHEREAS, the Municipal Research and Service Center (MRSC), a nonprofit, maintains
small public works and consultant rosters that are utilized by 446 Public Agencies throughout
the State of Washington; and
WHEREAS, in order to be able to implement a small works roster process, the City is
required by law to adopt a resolution establishing specific procedures; and
WHEREAS, the City desires to utilize the MRSC Small Public Works and Consultant
Rosters which will benefit the City by saving staff time, and providing a more streamlined, web -
based portal for vendor registration; and
WHEREAS, the Yakima City Council finds that it is in the best interests of the City to
utilize the MRSC Rosters; Now, Therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is authorized and directed to execute the attached and
incorporated MRSC ROSTERS WASHINGTON PUBLIC AGENCY CONTRACT to allow the
City of Yakima to utilize the statewide Small Public Works and Consultant Roster maintained by
MRSC and thereby avoid unnecessary staff time expended to compile a City - generated roster,
as well as to benefit from the efficiency of a central roster system and utilize many additional
providers otherwise unknown and therefore unavailable to the City.
ADOPTED BY THE CITY COUNCIL this 19th day of April, 2016.
ATTEST:
Sonya Claar Tee, City Clerk
Holly Cousens, Mayor Pro Tern
MRSC
. ... .. ...... .... ...
.... .. ........
This contract (the "Contract") is made by and between Municipal Research and Services Center of Washington
("MRSC"), a not-for-profit corporation, and the Washington local government (the "Public Agency"),
City of Yakima, Washington
1. Purpose. The purpose of this Contract is to provide the Public Agency with membership in MRSC Rosters.
3, Effective Date and Term. This Contract shall be effective in the year in which it is signed on either May 1 if
signed prior to May I or December I if signed prior to December 1, for a period of one year.
4. Access to MRSC Rosters by Public Agency Prior to Lgg4l Notice. As of the Contract effective date, the Public
Agency may access the MRSC Rosters database at www.mrscrosters.org by entering its account login information,
as will be provided by MRSC. The Public Agency may search for and view business applications as of the effective
date of the Contract, but it may not contact businesses about roster projects until after the legal notice is posted.
7. Use of MRSC Rosters by Public Agency. As of the date of the applicable legal notice in January or June, all
departments of the Public Agency will discontinue use of any previously-maintained rosters and begin using the
MRSC Rosters exclusively when choosing to follow a roster contracting process, in accordance with the following
statutory requirements,
governing pu ic war a a iracting,; in luding retainage ano Ion
applicable requirements
(b) Consultant _Roster. The Public Agency will use the Consultant Roster to select businesses for
consultant projects in accordance with the laws and ordinances applicable to the Public Agency, including
Chapter 39,80 RCW when contracting for architectural and engineering services. The Public Agency shall
be responsible for its own and the selected businesses' compliance with all laws and regulations
governing the purchase of services.
MRSC Rosters SC Public Agency Contract Page I of 3
selecis as a I WOM "I �001
t2SUIL 01 ILS U=UT77rr5r-� rUUHk- Rgt�My bildil 111dKe all bUI-11 PvyfFWBEv Ulf
businesses selected by the Public Agency.
9. Annual Membership Fee. The Public Agency will pay MRSC an annual membership fee based on the five-year
average of the Public Agency's total capital expenditures. Payment of the annual membership fee is due within
thirty (30) days of the Contract effective date.
Based on the following Membership Fee Scale, the Public Agency will pay an annual membership fee of
the parties partners or joint venturers,
Public Agency as a result of its use of the MRSC Rosters,
MRS C Rosters SC Public Agency Contract Page 2 of 3
....... ....
Less than 5 million
5 to 10 million
............
15 to 25 million
25 to 50 million
More than 50 million
the parties partners or joint venturers,
Public Agency as a result of its use of the MRSC Rosters,
MRS C Rosters SC Public Agency Contract Page 2 of 3
20. Public ARency Information. For purposes of Contract administration, the Public Agency provides the following
information:
official Public Agency Name, it of Yakima, Washington
Common Public Agency Name (if different):
MailingAddress: 129 North 2nd Street
Yakima, WA 98901
IMERIMMOMMM
Facsimile: 509-576-6394
2L S
i g_natureS. By signing this Contract, the Public Agency signatory below certifies that he/she has the authority
to enter into this Contract on behalf of the entire Public Agency.
[Signature]
Interim City Manager
[Title]
am
[Signature]
MRSC RosttEs �rlana er...
[Title]
ME
NIRSC Rosters SC Public Agency Contract Page 3 of 3