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Home My WebLink About01/05/2016 Business Meeting/Executive Session 332 YAKIMA CITY COUNCIL January 5, 2016 City Hall -- Council Chambers 5:15 p.m. Executive Session; 6 p.m. Business Meeting EXECUTIVE SESSION 1. Executive Session regarding pending litigation Council Members Maureen Adkison, Kathy Coffey, Holly Cousens, Avina Gutierrez, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: Interim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Claar Tee MOTION: Lover moved and Mendez seconded to select Council Member Coffey as Presiding Officer to begin today's meetings. The motion carried by a unanimous vote. MOTION: Adkison moved and Lover seconded to adjourn to Executive Session to discuss pending litigation for up to 35 minutes. The motion carried by unanimous vote. At 5:50 p.m. Presiding Officer Coffey announced they will be in executive session for an additional seven minutes. Executive Session was held and adjourned at 5:57 p.m. BUSINESS MEETING 1. Roll Call Council: Kathy Coffey, Presiding Officer, Council Members Maureen Adkison, Holly Cousens, Avina Gutierrez, Dulce Gutierrez, Bill Lover and Carmen Mendez Staff: Interim City Manager Cutter, Acting City Attorney Kunkler and City Clerk Claar Tee 2. Pledge of Allegiance Presiding Officer Coffey led the Pledge of Allegiance. 3. Newly Elected Process A. Nomination of Meeting Chair Presiding Officer Coffey announced she was voted Presiding Officer at the beginning of Executive Session. Page 1 of 6 333 B. Election of Mayor Council Member Cousens nominated Council Member A. Gutierrez for Mayor. The nomination carried by unanimous vote. C. Election of Assistant Mayor Council Member Adkison nominated Council Member Coffey for Assistant Mayor. Council Member D. Gutierrez nominated Council Member Cousens for Assistant Mayor. Council Member Cousens was voted in as the Assistant Mayor with a 4 -3 vote; Adkison, Coffey and A. Gutierrez voting for Coffey. 4. Open Discussions for the Good of the Order A. Proclamations Martin Luther King Jr. Day proclamation Mayor Gutierrez read a proclamation for Martin Luther King Jr. week as January 17 -23, 2016. Reverend Trimble accepted the proclamation. MOTION: Lover moved and Adkison seconded to provide $500 from the City Management Fund to help fund the Martin Luther King Jr. celebration. The motion carried by unanimous vote. ii. School Board Recognition Month proclamation Mayor Gutierrez read a proclamation for School Board Recognition month. Martha Rice, Yakima Valley Schools Board President, accepted the proclamation and requested Council support for their levy. Council Member Coffey noted there is a policy on Council supporting election issues. MOTION: Lover moved and Adkison seconded to support passage of the Yakima School Board levy. The motion carried by a 4 -3 vote with Coffey, A. Gutierrez and D. Gutierrez voting no. B. Presentations / Recognitions / Introductions Recognition of citizens Brady Sherbahn and Victor Maldonado Chief Rizzi stated they are recognizing Brady Sherbahn and Victor Maldano for going above and beyond. Detective Yates explained the two gentlemen witnessed three people committing a strong arm robbery on a woman at a bus stop and stealing her purse. The individuals chased the thieves, recovered the purse and kept an eye on the perpetrators until Yakima Police could take them into custody. Mayor Gutierrez presented them with the City Apple award. ii. Presentation by Yakima - Morelia Sister City representatives Margaret Luera, with the Yakima - Morelia Sister City Association, along with Board Members Noe Gutierrez, Toni Wilson, Peter Monahan, and Mathew Tomaskin, briefed Council on the Sister City activities and presented a framed picture of a mural painted by Luis Soto. Mr. Tomaskin stated he is also a member of the Yakama Nation and would like Page 2of6 334 to see a partnership between the City and the Yakama Nation. C. Appointments to Boards, Commissions and Council Committees Appointment of Christine Goodwin to the Yakima Housing Authority Council Member D. Gutierrez asked if this should be opened to everyone. Council Member Mendez noted this should be approved, especially as Ms. Goodwin is Vice Chair of the Committee. MOTION: Lover moved and Adkison seconded to approve the appointment. The motion carried by a 4 -3 vote with A. Gutierrez, D. Gutierrez and Lover voting no. Luz Gutierrez, City resident, stated she has commented on the City's Boards and Committees for 25 years and thinks there should be a more open process with more diverse members. 5. Council Reports None. 6. Consent Agenda Mayor Gutierrez referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. The following items were removed from the consent agenda: E now item 8; F now item 9; G now item 10; and H now item 11. Item 9 was added to the consent agenda, now item 6H. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion —see motion directly below.) MOTION: Coffey moved and Adkison seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approval of the minutes from the December 16, 2015, Special Council meeting B. Project Completion and Contract Acceptance for Paramount Communications, Inc. Fiber Install Project - ONDS /Capitol Theatre/TowerAnnex and Approval of the Final Payment (Standard Motion V -B – Accept the project and approve the final payment) C. Project Completion and Contract Acceptance for Vineyard Country Bldg /Dsgn Inc. - Project - Yakima Convention Center Stucco Repair (Standard Motion V -B- Accept the project and approve the final payment) D. Project Completion and Contract Acceptance for Transportation Systems, Inc. - Project AT2343 Citywide Safety Improvements (Standard Motion V -B- Accept the project and approve) E. Resolution authorizing acceptance of a grant from the Transportation Improvement Board (TIB) to make improvements to the North 1st Street Revitalization, Phase 2 project Page 3 of 6 335 RESOLUTION NO. R- 2016 -001, A RESOLUTION authorizing the City Manager to sign the Washington State Transportation Improvement Board Fuel Tax Grant Agreement accepting a grant from the Transportation Improvement Board (TIB) to make improvements to the North 1st Street Revitalization, Phase 2 project. F. Resolution authorizing an Interlocal Agreement with the City of Union Gap to provide for joint cooperation in a Critical Response Unit that incorporates both a Special Weapons and Tactics ( "SWAT ") team and Crisis Negotiations Team ( "CNT ") comprised of officers from both agencies RESOLUTION NO. R- 2016 -002, A RESOLUTION approving an interlocal agreement between the Yakima Police Department and the Union Gap Police Department to jointly cooperate in the event of major law enforcement operations and maintain the Critical Response Unit. G. Resolution declaring emergency and ratifying execution of all applicable documents by the City Manager for the replacement and repair of the Thermo - Lay bed of the Streets Division's patch truck RESOLUTION NO. R- 2016 -003, A RESOLUTION declaring emergency and ratifying execution of all applicable documents by the City Manager for the replacement and repair of the Thermo -Lay bed only of the Streets Division's patch truck. H. Resolution authorizing City Manager's issuance of amended subsection C of Administrative Policy No. 2 -200 pertaining to delegated authority for fiscal /financial, purchasing and budget administration RESOLUTION NO. R- 2016 -004, A RESOLUTION approving amendment of subsection C of City of Yakima Administrative Policy No. 2 -200, authorizing delegation of approval authority for administration of city business for fiscal /finance, purchasing and budget matters, and authorizing the City Manager promulgate and administer such policy as amended. 7. Audience Participation Laura Armstrong, City resident, spoke on behalf of La Casa Hogar, congratulated the Council members and invited them to visit La Casa Hogar. She briefly explained their programs and urged Council to be patient as they move forward as a team. Lawrence Breer, City resident, spoke in support of gun control and better mental health programs. Sandi Belzer, City resident, cautioned the Council not to make any decision regarding the ACLU case with $1.8 million at stake. She thinks they need to let the issue ride. David Morales, City resident, spoke on behalf of the Commission for Hispanic Affairs and thanked Council for their support on the Voting Rights Act this afternoon and congratulated them on being in their positions. Aaron Hernandez, City resident and AC Davis student, invited Council members to attend their public policy regarding human trafficking on January 13, 2016, at 6 p.m. CITY MANAGER REPORTS Page 4of6 336 8. Set January 19, 2016 as the date for a closed record public hearing on the proposed master planned development for Powerhouse Villas, submitted by DMF Investments Council members discussed possibly delaying some hearings. After further Council discussion, MOTION: A. Gutierrez moved and Cousens seconded to approve the set date. The motion carried by unanimous vote. 9. Set January 19, 2016 as the date fora public hearing on the proposed development agreement for the planned development of Catalyss Planned Residential Development, formerly known as Toscanna After Council discussion, MOTION: A. Gutierrez moved and Lover seconded to approve the set date. The motion carried by unanimous vote. 10. Resolution setting the date for a Public Hearing at 6:30 pm on January 19, 2016, at City Hall to amend the six -year Transportation Improvement Program (TIP) Council Member Mendez stated she will not be here on the first meeting in February and requested this be delayed. It was Council consensus to move this to the February 16, 2016, agenda. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2016 -005, ARESOLUTION fixing the time and place of a hearing for February 16, 2016, at 6:30 pm in the Council Chambers at City Hall to amend the 2016 through 2021 Six -Year Transportation Improvement Program. MOTION: A. Gutierrez moved and Mendez seconded to adopt the resolution. The motion carried by unanimous vote. 11. Resolution setting February 11, 2016, as the date for an open record public hearing to vacate a portion of city right of way located in the vicinity of Naches Ave & Pacific Ave Community Development Director Davenport explained this is setting a date for the Hearing Examiner, not the City Council. The City Clerk read the resolution by title only. RESOLUTION NO. R- 2016 -006, A RESOLUTION fixing time for a public hearing before the Hearing Examiner on February 11, 2016, on a petition (Petition No. 15 -05) to vacate an alley way in the vicinity of Naches and Pacific Ave. MOTION: A. Gutierrez moved and Adkison seconded to adopt the resolution. The motion carried by unanimous vote. 12. Status Report on Dangerous Building Project Codes Administration Manager Caruso briefed Council on the report. Page 5 of 6 337 13. Other Business Council Member Mendez requested putting an item on the next agenda regarding participation during a council meeting via electronic device. Assistant City Attorney Harvey noted they can bring back samples of other cities Rules and Procedures on this issue. After Council discussion, MOTION: Cousens moved and Mendez seconded to add this issue to the next agenda. The motion carried by a 5 -2 vote with A. Gutierrez and D. Gutierrez voting no. 14. Adjournment Motion: Lover moved and Coffey seconded to adjourn to the a Special Council Meeting on January 12, 2016, at 10 a.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 7:25 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY a3 -2b— 1 UqCIL MEMBER DATE � I C4 UNCI L MEM: R DATE ATTEST: d i 7/ x ."1 - „ •., Ak o • U CITY CLERK f /, 4\ MAYOR 1 ON 1 Page 6 of 6