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HomeMy WebLinkAbout03/01/2016 07 Seasons Performance Hall Rental Agreement with the Seasons Music Festival 10 I I 410)1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 7. For Meeting of: March 1, 2016 ITEM TITLE: Resolution authorizing a Facilities Rental Agreement with the Seasons Music Festival for the use of the Seasons Performance Hall to host the City of Yakima Community Diversion Program SUBMITTED BY: Cynthia Martinez, Senior Assistant City Attorney SUMMARY EXPLANATION: In late 2014, the City of Yakima began exploring the idea of implementing a Community Court. Community Court utilizes a collaborative, problem solving approach to crime designed to address recurring, low level crime that is of concern to the community. Through partnerships with numerous government, community and faith -based organizations, the Community Court Model endeavors to hold defendants accountable, address factors impacting defendants' criminal behavior, improve the quality of life in the neighborhood, address victim needs and increase public confidence in the local criminal justice system. Community Court is part of a growing movement to address the root cause of so called quality of life crimes that are committed by chronic offenders. I n December of 2014, the City of Yakima entered into an agreement with the Center for Court Innovations, an organization based in New York that receives DOJ grant funding to help jurisdictions across the country explore alternative court models, to obtain their help and expertise in exploring the Community Court concept. The exploration effort lead to a community survey, focus groups and individual stakeholder interviews. The process revealed that the community supported the implementation of a Community Court and there was a population that would benefit from a Community Court. Several Community Court models with budgets were considered by the City Manager, including a Community Diversion Program. The Yakima City Council voted to fund a Community Diversion Program to be implemented in 2016. The Community Diversion Program has the same goals as Community Court but is run by the Prosecution Division, as opposed to the Court. The soft opening of the Community Diversion Program is scheduled for the first week in April. The Center for Court Innovations recommends that the program be held in a centrally located facility that is easily accessed by the participants. The Seasons Performance Hall is located near the Transit Center and close to local service providers. The attached Facilities Rental Agreement for The Seasons Performance Hall will secure the facility twice a month beginning in April. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety /n APPROVED FOR SUBMITTAL: Interim City Manager STAFF RECOMMENDATION: Adopt the Resolution. BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type 173 Resolluhon re Seasons IPerforrnance aallales 2/19/2016 Resolluhon FenaD iqreerner D Seasons IPerforrnance acthhes RonWIAgreerinn 2/19/2016 CAArad RESOLUTION NO. R -2016- A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute a Facilities Rental Agreement between the City of Yakima and the Seasons Music Festival for the use of the Seasons Performance Hall to host the City of Yakima Community Diversion Program. WHEREAS, in December of 2015, the Yakima City Council funded the implementation and operation of a City of Yakima Community Diversion Program to be held twice a month for the year of 2016; and WHEREAS, the Seasons Performance Hall located at 101 North Naches Avenue, in Yakima, Washington, is easily accessible to participants in the Downtown and North 1S Street corridor areas of the City of Yakima; and WHEREAS, the Seasons Performance Hall has the space and facilities necessary to host the Community Diversion Program; and WHEREAS, the City and the Seasons Music Festival desire to enter into the Facilities Rental Agreement; and WHEREAS, the City Council finds it to be in the best interest of the City to direct the City Manager to execute the attached Facilities Rental Agreement with the Seasons Music Festival to host the Yakima Community Diversion Program at the Seasons Performance Hall; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Council authorizes and directs the City Manager to execute the attached Facilities Rental Agreement with the Seasons Music Festival for the use of the Seasons Performance Hall twice a month located at 101 North Naches Avenue, Yakima, Washington, to host the City of Yakima Community Diversion Program. ADOPTED BY THE CITY COUNCIL this 1S day of March, 2016. ATTEST: Avina Gutierrez, Mayor Sonya Claar Tee, City Clerk FACILITIES RENTAL AGREEMENT This Facilities Rental Agreement ( "Agreement "), is entered into on March 2, 2016, by and between the City of Yakima, Washington, a municipal corporation with its principal office at 129 North Second Street, Yakima, Washington 98901 ( "Lessee ") and The Seasons Music Festival, located at 101 North Naches Avenue, Yakima, Washington 98901 ( "Lessor"). The parties hereto, intending to be legally bound, and in consideration of the mutual covenants hereinafter contained, agree as follows: 1. Grant. Lessor, on the dates and times set forth herein, and subject to the terms and conditions of this Agreement, hereby grants to Lessee a license to use The Seasons Performance Hall Facility, equipment (tables and chairs), Wi-Fi and limited storage ( "Facility ") for the Community Diversion Program ( "Event ") to be held on the first and third Tuesdays of each month beginning April of 2016. 2. Date /Times of Permitted Use. Access to the Facility for the Event will commence at 8:00 AM on the date of the Event and will end at 3:00 PM. 3. Monthly Rent. Lessee shall pay to Lessor the sum of $1,000.00 a month for the use by Lessee of the Facility, or a total of $9,000.00 for the year of 2016. The Lessor shall invoice the Lessee at the provided contact address for the installment of rent, and the Lessee shall pay the invoice within 20 days of receipt, unless the agreement is terminated as provided in paragraph 8. 4. Insurance. Lessee agrees that it shall, at its sole cost and expense, procure and maintain a policy of commercial general liability insurance (including contractual liability) in an amount not less than $1,000,000.00 per occurrence, $3,000,000.00 in the annual aggregate. Such insurance policies shall be carried with companies licensed to do business in the state, reasonably satisfactory to Lessor and shall be non - cancelable and not subject to material change except after thirty (30) days written notice to Lessor. Lessee shall deliver to Lessor duly executed certificates of insurance upon request. Lessor shall not at any time be liable for damage or injury to persons or property in or upon the Facility. Facilities Rental Agreement between the City of Yakima and The Seasons Music Festival Page 1 of 4 5. Indemnification. A. The Lessee agrees to defend, indemnify, and hold harmless the lessor, its officials, officers, employees and agents from any and all suits, judgments, actions, claims, demands, damages, and costs and expenses, including reasonable attorneys' fees, which result or arise out of the sole negligent acts or omissions, if any, of the Lessee, its officials, officers, employees or agents. Lessee hereby releases Lessor from any and all liability or responsibility to Lessee or anyone claiming through or under Lessee by way of subrogation or otherwise for any loss or damage to equipment or property of Lessee covered by any insurance then in force. B. The Lessee agrees to defend, indemnify, and hold harmless the City of Yakima, its officials, officers, employees and agents from any and all suits, judgments, actions, claims, demands, damages, and costs and expenses, including reasonable attorneys' fees, which result or arise out of the sole negligent acts or omissions, if any, of the Lessee, its officials, officers, employees or agents. C. If any suits, judgments, actions, claims or demands arise out of or in connection with the negligent acts and/or omissions of both the Lessee and the Lessor or their officials, officers, employees or agents pursuant to this Agreement, each party shall be liable for its proportionate share of negligence for any resulting suits, judgments, actions, claims, demands, damages, and costs and expenses, including reasonable attorneys' fees. D. The terms of the section shall survive any expiration or termination of this Agreement. E. Nothing contained in this Section or this Agreement shall be construed to create a liability or a right of indemnification in any third party. 6. "As -Is" Condition. Lessee agrees to accept the Facility in its "as -is" condition "with all faults ". 7. Assignment and Sublicensinq. Lessee shall not assign any interest in this License Agreement or otherwise transfer or sublicense the Facility or any part thereof or permit the use of the Facility to any party other than Lessee. 8. Termination. Lessor may terminate this Agreement based upon any one or more of the following events: A. Failure of Lessee to pay the Rental Fee or any other charges due hereunder when the same is due. Facilities Rental Agreement between the City of Yakima and The Seasons Music Festival Page 2of4 B. Lessee fails to perform any of its covenants hereunder. In any of the aforesaid events, and in addition to any and all rights and remedies available to Lessor by law or in equity, Lessor may, with or without further notice, forthwith terminate this Agreement and expel and remove Lessee, or any other person or persons in occupancy from the Facility, together with their goods and chattels, using such force as may be necessary in the judgment of Lessor or its agents in so doing, without evidence of notice or resort to legal process or becoming liable for any loss of damage which may be occasioned thereby, and repossess and enjoy said Facility, and in addition to any other remedy it may have, Lessor may recover from Lessee all damages it may incur by reason of such breach by Lessee. 9. Interference. Lessee shall use the Facility in a manner which shall not cause interference with the use or occupancy of the other portions of the Building by Lessor or others in any way. Lessee's use hereunder will be done in such a manner so as not to interfere with or impose any additional expense upon Lessor in maintaining the Building. 10. Restoration. If any damage occurs to the Facility, or if any repairs or replacements needs to be made to the Facility as a result of Lessee's exercise of its rights under this License, Lessee shall pay Lessor for any such damage, repairs, or replacements upon demand by Lessor. 11. Cancellation. Lessee may cancel this Agreement at any time up to 180 days prior to the Event Date by providing written notice of such election to Lessor, at no cost to Lessee. If Lessee shall elect to so cancel this agreement between 179 and 91 days prior to the Event Date, Lessee will be charged 50% of the Rental Cost and any expenses incurred in good faith by Lessor in preparation for Lessee's use of the Facility. For cancellations 90 days prior to Event Date, Lessee will be charged 100% of the Rental Costs and any expenses incurred by Lessor. 12. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. Any legal actions, claims or demands shall be handled in a court of competent jurisdiction within the State of Washington. 13. Contact Information City of Yakima Seasons Performance Hall Attn. Cynthia Martinez Attn. Jason Kildall 200 S. Third Street 101 North Naches Avenue Yakima, WA 98901 Yakima, WA 98901 Facilities Rental Agreement between the City of Yakima and The Seasons Music Festival Page 3 of 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CITY OF YAKIMA THE SEASONS MUSIC FESTIVAL Lessee Lessor By: By: Jeffrey R. Cutter, Interim City Manager Jason Kildall, Director City of Yakima Seasons Performance Hall Date: Date: ATTEST: Sonya Claar Tee, City Clerk City Contract No. Resolution No. Facilities Rental Agreement between the City of Yakima and The Seasons Music Festival Page 4 of 4