Loading...
HomeMy WebLinkAbout02/16/2016 09 2015 Year End Strategic Plan Monitoring Reports „, gir /,oitiihily 11 10 ', ': 19/d BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 9. For Meeting of: February 16, 2016 ITEM TITLE: 2015 Year End Strategic Plan Monitoring Reports SUBMITTED BY: SUMMARY EXPLANATION: ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL: / Interim City Manager STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D 2015 Year E. rid Sfrakpc PI Ian Monacring 2 2/2/2016 enver Memo D 2015 Year E. rid Sfratl.egc PI Ian Monacring 1 2/20016 enver Memo D 2015 Year E. rid Sfratl.egc PI Ian Monacring 2/2/2016 enver Memo CITY OF YAKIMA 2015 STRATEGIC PRIORITIES -Year End Report ECONOMIC PUBLIC IMPROVE THE BUILT PUBLIC TRUST & PARTNERSHIP DEVELOPMENT SAFETY ENVIRONMENT ACCOUNTABILITY DEVELOPMENT 1. Build upon our existing businesses and industries. 1. Promote and increase community based 1. Enhance the appearance of the City. (1. Create and implement a comprehensive Public 1. Work with local, state, and federal agencies to partnerships in crime prevention. Communications Strategy to encourage secure funding for transportation infrastructure. 2. Continue the physical revitalization of the City. 2. Create a strong first impression of the City through participation in civic affairs for the entire 2. Ensure appropriate service levels for public safety. entry statements at key City entrances. 2. Create a legislative and administrative strategy and Cn 3. Build on the community's heritage, natural community. resources, and livability. 3. Proactively address gang violence through gang 3. Create Neighborhood Service Teams consisting of partnership with the Association of Washington W 2. Enhance public engagement. Cities, r ' --1 free initiatives, City operational departments and neighborhood (.... 4. Collaborate with downtown businesses to foster the associations to enhance neighborhood appearance 3. Increase citizen involvement through the creation 3. Partner with private, public, and non profit w growth and development of downtown. 4. Conduct fire inspections of all businesses. and community pride. of volunteer opportunities. organizations in creating community and downtown H 5. Execute a plan for environmental restoration of the 5. Enhance downtown safety by operating visible and engagement, inclusion, and pride. 4. Enforce signage and code standards to ensure the Mill Site. routine bike and foot patrols. aesthetics, integrity, and safety of the City. 4. Partner with downtown merchants, Capitol Theatre, H 6. Optimize business development and capital 6. Improve neighborhood safety by installing more Maintain and support public Central Washington State Fair, and Yakima Valley 5. infrastructure sewer , and Tourism in creating more community events and improvements. street lights, for drinking water, it igation, sewer service, and activities. l..) 7. Expand partnerships with local businesses, not for 7. Strengthen cooperation and partnership with other sewer capacity. '~ profits, and civic organizations to stimulate agencies. 5. Partner with the Latino community to address the economic development. needs and expectations of that population in the N 8. Construct new 911 Communications Center. community. 8. Create a cohesive marketing strategy for wine, craft brews, and cider products. 9. Expedite the fingerprinting process for concealed pistol licenses. j 1. logo Secured fi and ( 1. 1 design of North 1st Street 1. 's k enforcetwa 1. Worked with the YMCA and SOZO to develop YakimaCreated ' strategic s craft brews plan, , wine and and cider website products. promoting 1. have been lease working for new collaboratively task force of on ce cases. units Revitalization pro Phase ject. installed Citypar and ing now delinquent ment sof accounts re was will affect agreements for an aquatics facility and a 2, Kicked off Lunchtime Live and Downtown Summer Officers have received federal credentials. 2. Received SIED grant/loan for airport the owners ability to purchase vehicle license mutt- sports facility. Councl approved (� tabs. agreements for a sports complex with SOZO Nights concert series. 2. Submitted and received grant for fingerprinting infrastructure improvements. and an aquatics/fitness center with the YMCA. r^ scanner, 2. Entered into an agreement with Accent < 3. Promoted Yakima at the RECON Convention. 3. Finalized Bins of Light artwork and elevated Consulting to perform the utility billing software 2. Secured significant state funding for critical w 3. Opened new 911 Communications Center sidewalk bid documents, r4 4. Produced new events in downtown and completed upgrade. New software installation will be transportation infrastructure projects. Yakima's third year of Downtown Summer Nights 4. Yakima Police Department hired a full time public 4. Opened new dog park at Randall Park. completed in 2016. 3. Partnered with Association of Washington Cities concert series. information specialist. V1 r O r � 5. Construction documents finalized for airport 3. Implemented new purchasing software program on successful legislative strategies. W `./ 5. Fair Avenue Roundabout project began and 5. Conducted community outreach activities, such as projects. for City and County purchasing. W i-- ■ secured $160 million state funds for transportation Coffee with a Cop and Roll Call events and picnic 4. Conducted Council Study Session on City/ projects, with a cop. 6. Playground equipment installed at Randall Park 4. Set up new online payments in order to comply YMCA aquatics partnership. by Downtown Rotary volunteers. with state regulations. O 5. SOZO groundbreaking ceremony held. 6. Final environmental testing of the mill site was 6. Entered into an agreement far a mass nofrf cation 7. DOE cleaned up the Tiger Mart site on Nob Hill. O completed. system for emergency situations that went live in 6. Cooperated with RCO on the conversion N 7. Hosted several new and annual events which 2015. 8. Upgrades to City Hall were made. process and requirements. brought thousands of people downtown. 7. Finalized agreement for tire services with Fire 1 9. North 1st Street revitalization project design District 11. near completion. CITY OF YAKIMA 2015 STRATEGIC PRIORITIES —YEAR END REPORT ECONOMIC DEVELOPMENT • Build upon our existing signature businesses and industries. • Continue the physical revitalization of the City. C/4 W • Build on the community's heritage, natural resources, and livability. • Collaborate with downtown businesses to foster the growth and development of downtown. N • Execute a plan for environmental restoration of the Mill Site. • Optimize business development and capital improvements. • Pursue cleanup of the mill site property. cA • Expand partnerships with local businesses, not for profits, and civic organizations to stimulate economic development. • Create a cohesive marketing strategy for wine, craft brews, and cider products. MEASURABLE OUTCOMES 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1. Created strategic plan, logo, and website. I 1. Hosted FAM tours to showcase Yakima and its 1. Hosted more travel writers and continued [i. Hosted a craft beverage walk in downtown 2. Designed new booth and brochure for RECON attractions and events. preparations for the craft beverage walk this fall. Yakima with 12 craft brew makers at 7 locations. Convention in Las Vegas. 2. Developed new craft beverage website. 2. Finished third season of Downtown Summer Over 500 people participated. 3. Coordinated schedule for Downtown Summer 3. Participated in the RECON Convention. Nights. Some concerts drew over 1,000 people. 2. Held several new events including: Front Street Halloween Bash, Playdate Fall Festival, Chalk Nights, Blues & Local Brews, Lunchtime Live, 3. Worked with the Yakima Herald on the Fall Fest Art Festival, and Craft Beverage walk. These and Roots and Vines. 4. Kicked off Lunchtime Live series. that will be held in October. g events brought more than 3,500 people to 4. Worked with Downtown Association of Yakima to 5. Completed Convention Center expansion 4. Fair Avenue roundabout under construction and Downtown Yakima. bring back Cruise the Avenue nights in June, feasibility study. state funding secured. July, August, and September. 3. Light up the Plaza brought nearly 500 people downtown to kick off the holiday season. 5. Continued working on Mill Site remediation. 4. Held three kickoff meetings for the 6. Reviewed updates, amendments, and actions for Comprehensive Plan Update 2040 program. Comprehensive Plan Update in compliance with the GMA. 5. Worked through the 1 -82 interchange design process and opened Fair Avenue Roundabout. 6. Mill site remediation efforts continued. CITY OF YAKIMA 2015 STRATEGIC PRIORITIES —YEAR END REPORT PUBLIC SAFETY • Promote and increase community based partnerships in crime prevention. • Ensure appropriate service levels for public safety services. • Proactively address gang violence through gang free initiatives. • Conduct fire inspections of all 4,000 commercial structures. N • Enhance downtown safety by operating visible and routine bike and foot patrols. • Improve neighborhood safety by installing more street lights. �"� • Strengthen cooperation and partnership with other agencies. vs • Construct new 911 Communications Center. • Expedite the fingerprinting process for concealed pistol licenses. MEASURABLE OUTCOMES 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1. Secured lease for a federal and state violent 1. Hired police Public Information Specialist and 1. Established new task force with partnering 1. Researched and prepared budgets for crimes task force office. held two Coffee with a Cop outreach events. agencies. Community Diversion Program /Community Court. 2. Submitted grant for new fingerprinting scanner. 2. Opened new 911 Communications Center. 2. Held three roll call cookouts in Yakima 3. Continued work on new 911 Communications neighborhoods. 2. Two officers credentialed by the FBI and a third Center. 3. Purchased new radios for the police department. officer is working toward credentials with Homeland Security. 4. New fire breathing apparatus were placed into 3. Held a "Picnic with a Cop" event and one "Coffee service. with a Cop" event. 5. Entered into an agreement for a mass 4. The mass emergency notification system emergency notification system for the City. became operational and training was underway_ 6. Entered into an agreement with Fire District 11 5. Fire equipment was being manufactured and for fire protection. should be delivered in 2016. CITY OF YAKIMA 2015 STRATEGIC PRIORITIES -YEAR END REPORT IMPROVE THE BUILT ENVIRONMENT • Enhance the appearance of the City through: • Community -based clean -up programs • Volunteer code enforcement rangers W • New downtown design and signage standards • Comprehensive graffiti abatement program • Business facade and streetscape improvements W ♦ Create a strong first impression of the City through entry statements at key City entrances. ♦ Create Neighborhood Service Teams consisting of all City operational departments and neighborhood associations to enhance neighborhood appearance and community pride. ♦ Enforce signage and code standards to ensure the aesthetics, integrity, and safety of the City. ♦ Maintain and support public infrastructure facilities for drinking water, irrigation, sewer service, and sewer capacity. MEASURABLE OUTCOMES 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1. Completed Phase 1 design of North 1st Street 1. Prepared bid documents for relocating the 1. Still researching options for relocating the Visitor 1. Relocation of the Visitors Center was out to bid. revitalization. Visitors Center. Information Center. Bids came in way over budget so staff is looking at other options. 2. Applied for and was awarded SIED grant/loan for 2. Finalized Bins of Light artwork and elevated 2. Worked with engineers to finalize construction airport road improvements. sidewalk bid documents. and bid documents for airport improvements. 2. The North 1st Street revitalization project design is 85% complete. 3. Opened dog park at Randall Park. 3. New playground equipment was assembled at Randall Park with Downtown Rotary Club 3. Airport road extensions were engineered and volunteers. continued working with FAA in order to meet requirements for roads and taxiway 4. Continued City Hall improvements. improvements. 5. DOE gave approval for the Nob Hill Tiger Mart property to be listed for sale. 4. City Hall modernization study was completed and renovations will continue in 2016. CITY OF YAKIMA 2015 STRATEGIC PRIORITIES —YEAR END REPORT PUBLIC TRUST & ACCOUNTABILITY • Create and implement a comprehensive Public Communications Strategy to encourage participation in civic affairs for the entire community. W • Enhance public engagement. I" t • Increase citizen involvement through the creation of volunteer opportunities. MEASURABLE OUTCOMES 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1. Researched new software billing systems for 1. Entered into an agreement with Accent 1. Implemented new bid software program for t 1. Implemented new procurement software for City utility services division. Consulting to perform utility billing software purchasing. and County purchasing. agreement with Passport upgrade. 2. Entered into an a 9 f� 2. Set up new online payment system in order to 2. Completed first phase of functional testing of a Parking for parking citation software system. comply with state requirements. new utility billing system. The software will be installed and "go live" in 2016. 3. New parking enforcement citation management software system was installed, which links the City's system with the State Department of Licensing, thereby affecting the renewal of vehicle license tabs. ii CITY OF YAKIMA 2015 STRATEGIC PRIORITIES —YEAR END REPORT PARTNERSHIP DEVELOPMENT ♦ Work with local, state, and federal agencies to secure funding for transportation infrastructure improvements. ♦ Create a legislative and administrative strategy and partnership with Association of Washington Cities. ♦ Partner with private, public, and non - profit organizations in creating community and downtown engagement, inclusion, and I"t pride. ♦ Create Neighborhood Cleanup and Revitalization Efforts (CARE) to improve Yakima's appearance and vitality. ♦ Partner with downtown merchants, Capitol Theatre, Central Washington State Fair, and Yakima Valley Tourism in creating more community events and activities that foster new relationships and pride. ♦ Partner with the Latino community to address the needs and expectations of that population in the community. MEASURABLE OUTCOMES 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1. Implemented budget increases for Convention 1. Council approved the design, construction, and 1 Held study session with the Council on the City/ 1. Council approved an agreement with the YMCA Center, Yakima Sports Commission, and the operating agreement with SOZO for a multi- YMCA aquatics agreements. for an aquatic/fitness center. Staff continued Capitol Theatre. sports complex. work with RCO for the conversion process, 2. Continued working with SOZO representatives requirements, and timeframes. 2. Continued working with the YMCA to draft a on site development and property zoning. development, acquisition, and operating 2. The City purchased 40 acres for the SOZO agreement for an aquatics center. 3. SOZO held its official groundbreaking ceremony. sports complex per the agreement between 3. Continued working with SOZO to draft SOZO and the City. agreements for the ongoing efforts to acquire and develop the future soccer facility. ECONOMIC DEVELOPMENT Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 4th Quarter Progress Report Develop a wine, craft brew, and cider Strategic plan completed, logo designed, Held fam tour, showcased beverages at Roots Group hosted more travel writers in Group partnered with the Downtown marketing campaign with businesses website placement held, event plans were & Vines event, photographer scheduled and partnership with Yakima Valley Tourism. Association to host a Craft Beverage Walk on 1 Economic underway for fall showcase, scheduled a fam completed the design of a new website Preparations were completed to host the Craft November 8th in Downtown Yakima. The walk Development tour www.craftbeverageyakima.com Beverage Walk on November 8th in featured 12 craft beverage makers at 7 Downtown Yakima. locations and had over 500 participants. 1 Enhance /expand downtown special ,_Roots & Vines festival - 2,000+ attendees, Downtown Summer Nights ended it's third Four new special events took place, Front events Second Annual Blues and Local Brews Festival season and it went quite well despite our Street Halloween Bash, Playdate Fall Festival, had 2,500 attendees and the first two warm summer. Some of the nights drew more Chalk Art Festival and a Craft Beverage Walk Downtown Summer Nights shows were well than 1,000 people to downtown. estimated combined attendance was nearly Economic attended. 3,500. Light Up the Plaza drew nearly 400 2 Development people (an increase over years past) and free carriage rides drew close to 1,000 attendants. The holiday lighted parade experienced its biggest crowd ever. Attend and promote Yakima at the Designed new booth look and brochure to be Attended the festival with City Councilmember Preparations were made to attend to ICSC Reserved booth for the May 2016 event in Las 3 International Council of Shopping Economic used at the event Tom Dittmar and three local developers show in San Diego in September. Vegas. Centers annual conference in Las Development ] Vegas 1 Produce Lunchtime Live and Planned and coordinated booking for Five Lunchtime Live series completed and a The City partnered with the Yakima Herald The City partnered with the Historic North Downtown Summer Nights concert Lunchtime Live, Blues and Brews, Downtown strong start to Downtown Summer nights. Republic to produce the Fall Fest on October Front Street Merchants Association to assist series in 2015; invest in new events Summer Nights along with new event Roots Roots and Vines drew over 2,000 people in its ',10th in front of the Capitol Theatre. with the Halloween Bash. Attendance was 4 Economic and Vines. Worked with Downtown first year. Attendance was over 1,000 in the first 90 estimated at 1,200. Held light up the Plaza Development Association of Yakima to bring back Cruise the minutes before strong wind gusts closed the event that was attended by 500 people to kick Ave on the second Saturday of June, July, event early. off the holiday season. August and September F Update Convention Center expansion The expansion feasibility study was completed Yakima Valley Tourism is preparing the next Options for next steps in the project are still 5 feasibility study Economic and will be discussed at the July Yakima City steps of the project for inclusion as a strategic under discussion. Development Council Economic Development Committee initiative in the City's 2016 budget meeting _ Update the City's Comprehensive Plan The City's Comprehensive Plan Update On June 25, 2015, the RFQs for the City Council approved contracts with Berk In October, BERK held three kick -off meetings and Transportation Plan to remain process for the GMA's mandated periodic Transportation Plan and Comp Plan updates (Comp Plan) and Transpo (Transportation Plan) for the Comprehensive Plan Update 2040 incompliance with the State's Growth update (RCW 36.70A.130), is well were sent to ten consulting firms inviting them in September 2015. Preliminary work was Program. Those meetings were well attended Management Act underway. The Planning Division staff is to send Statement of Qualification proposals. underway in the third quarter to provide by staff from the Community Development, conducting inventory and reviewing the We received four proposals and interviewed necessary data and background information to Engineering, ONDS, Economic Development, elements to identify the necessary the consulting groups during the week of begin plans. Parks & Rec, Finance, Water, Wastewater, updates, amendments, and actions for Plan August 3 2015. The SOW and contract are Stormwater, etc. departments. Other agencies com liance with the GMA. At its May 19, scheduled to be completed in early and stakeholders such as Nob Hill Water p y September. Staff continued to conduct Association, County Planning, Planning 2015 Business Meeting, the City Council inventory, data collection, and analysis of the Commission Chair, School Districts, Yakima adopted a resolution to implement the Comprehensive Plan elements. Greenway, etc., were invited to the meetings. Public Participation Guide which provides Through this kick -off event, BERK was able to opportunities throughout the process for inform the attendees of the work program and 6 Community public outreach and receiving public input expectations moving forward with the project. Development on the Plan. Planning Division staff has BERK finished up its Audit and Compliance drafted two RFQs to begin the process of Review of the current condition of the City and hiring individual consultants, or teams, to is compiling initial recommendations to be assist in updating the Comprehensive and revealed to the public in February. This Transportation plans, which are also project is on schedule for a June 30, 2017 required by the GMA. These updates are deadline and on budget, not to exceed scheduled to run concurrently. Staff has $105,000. created a Comprehensive Plan Update webpage to communicate project status, distribute information, and conduct surveys. Develop final plans for the mill site The legal department continues to work with The state budget included funding for the Fair Ave roundabout was under construction. City and County, through a contract with and right of way acquisition for the the planning, engineering, environmental transportation network and 1 -82 Funding secured from State Capital Budget of Lochner Associates, worked through the 1 -82 Cascade Mill Parkway contractor and ecology to identify the future improvements for future years. The City and $160 Million for East -West Corridor, bridges, Interchange design process. The roundabout road alignments and determine the County continued to develop construction ramps and widening of 1 -82. NEPA was at Fair Avenue was opened utilizing SIED 7 Community environmental status of the right of way areas plans for the project and conduct underway for the East -West Corridor. Funds. Alignment of the East -West Corridor is Development with respect to remediation of landfill within environmental review. in review through the former landfill site. those areas as well as resolving acquisition of the landfill property. Environmental remediation/ cleanup Similar to mill site development evaluation, Environmental testing, as required by the Landau Associates submitted final testing and The Environmental Investigation is in final of the mill site property the Legal Department continues to work on Department of Ecology, was completed in Remedial Investigation report to DOE for review with DOE. The City of Yakima and its settling claims with the City's insurance June. Once results are analyzed and review of landfill clean -up. Meeting with DOE consultant, Landau, are developing the Scope carriers for remediation costs as well as to submitted, the City and our consultant was scheduled for Nov 20th. of Work for the Feasibility Study, which will $ Community interact with Ecology to work toward an (Landau) will develop revised remediation establish the clean -up plan. Street corridor Development appropriate remediation effort for the landfill plans. alignment through the landfill has influenced parcel in compliance with the City's obligations the standards and requirements for clean -up. to the property owner. PUBLIC SAFETY Strategy Dept. 1st Quarter Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 4th Quarter Progress Report 1 Create four corporal positions and Police Waiting for patrol numbers to increase prior to Waiting for patrol numbers to increase prior to Waiting for patrol numbers to increase prior to Waiting for patrol numbers to increase prior to promote officers to them promoting. promoting. promoting. promoting. Research community court concept, The Center for Court Innovations, a federally The City completed the community needs The Center for Court Innovations produced a In December 2015, the Yakima City Council partnerships, and benefits funded non - profit think tank devoted to assessment portion of the process. The needs draft needs report which supports the voted to fund a Community Diversion helping jurisdictions around the country assessment consisted of a community survey implementation of a Community Court in the Program. The Community Diversion Program explore alternative court models, has provided performed in the focus community, group City of Yakima. Several budgets were created will has the same goals as Community Court, a framework for the City to determine interviews including business owners and exploring different locations and staffing but will interface with clients at the pre - whether there is a need for a community court residents in the focus community, stakeholder alternatives. However, due to City -wide charging phase. The City plans to conduct the and whether it is feasible given our community interviews, and statistics from the court, budget considerations work has ceased on this Community Diversion program at the Seasons resources. We are currently in the "needs prosecutor and police department. The Center project. The process has layed a foundation Performance Hall twice a month and officers, assessment" part of the process which for Court Innovations studied the data and will for future consideration of a Community prosecutors and the Court will be able to make 2 Legal involves polling residents about public safety produce a written report in the coming weeks. Court. referrals. People for People, a local nonprofit in the focus communities and determining The next phase of the process is to reach out experienced in assessments and helping what low level recurring crime is affecting to potential partners and establish a budget individuals navigate issues to return to work, quality of life in those focus neighborhoods. for the Council consideration. will perform the assessment and case management piece of the program. A steering committee will be formed in January to develop the details of the program. Add officers to new federal and state Lease was secured for a task force office. Task force office was completed for Task force was established. Gang unit moved Two officers were credentialed by the FBI. A task force Meetings continued with federal partners to occupancy. The interlocal agreement between to new task force office. Officers continued to third officer is working toward credentials with further define scope and responsibilities of the the City of Yakima Police Department and the obtain federal credentials. Homeland Security. The task force occupied 3 Police task force. FBI was passed by City Council on July 7, 2015. its new office and was working both federal and state cases. Hire police public information officer; Police Information Specialist job classification Public Information Specialist was hired in May, Held 3 Roll Call Cookout sessions in east Held one "Picnic with a Cop" event and one increase public outreach was finalized and approved by civil service. 2015. We held 2 Coffee with a Cop outreach Yakima neighborhoods. "Coffee with a Cop" event. PIO continued to 4 Police events in the 2nd quarter. update social media with department events, hires, and other news. Strategic initiative met. Purchase new fire engine and ladder Both apparatus were in the pre- construction An extreme 2015 fire season was partly Contracts for both apparatus were finalized truck phase, and awaiting approval of the final responsible for a delay in moving forward with and construction began in Q4. With build time 5 Fire engineering drawings /specifications prior to the fire apparatus purchase. Construction was of approximately 1 year, the anticipated the construction beginning. anticipated to begin on both in early fall. delivery date for both apparatus is Q4 2016. Purchase, train and install new Live Grant submitted and passed the first level of Grant award determination will not be made No additional information. Grant funding was approved by Washington 6 Scan fingerprinting system police review. until October 2015. State Patrol and will go to Council in 1st quarter 2016 for acceptance. 7 Develop radio replacement program police Inventory of radios was conducted. Order will Radio order will be placed in 3rd quarter. Radios purchased and received. Strategic initiative met. for YPD be placed in 2nd quarter. Construct and open new Construction on communications center was New communications center was operational No additional information. Strategic initiative met. 8 communications center Police nearing completion with expected occupancy and went live May 28, 2015. in May 2015. Purchase rehab /breathing air Manufacturing and federal approval delays As one of the first fire departments in the Breathing apparatus were placed into service The ancillary components were delivered in resources unit in order to comply with created a delay in the delivery of these units. country to take delivery of this all -new model, on the amended target date of September 1, Q4 2015. Technicians from the manufacturer WA Administrative Code All of the units have been delivered and a in -house training evolutions revealed several 2015. Due to this being brand new technology, will be in Yakima the first week of 2016 to training program is underway. Once training is issues that required replacement parts and we had to wait for some components from the install the components, re -flash the 9 Fire complete, the units will be deployed into the adjustments by the vendor and manufacturer. manufacturer. The lack of those parts, electronics, and test each unit. These final field. The revised in- service target date was moved however, did not affect the daily operation. steps bring the breathing apparatus project to to September 1, 2015. a close. Emergency Management This program was recently placed under the Community outreach began for the City's The City /County venture fora mass The mass notification system is now live and direction of the Fire Department. An Special Populations. Police, Public Works, and notification system resulted in a 5 -year City employees are being trained regarding the Emergency Management Specialist was hired, Fire worked closely together to implement contract being awarded to a company named expanded capabilities of the system. The City and focused efforts were placed upon policies and procedures. Specific staff Everbridge. Front - loading this system was developed its own Hazard Mitigation Plan personnel training, outfitting an EOC and education was delivered and additional underway, and anticipated to be concluded (HMP) and was in the process of developing a providing community outreach activities. training was scheduled. A City /County during Q4. The City EM conducted a full -scale Local Emergency Planning Committee (LEPC). 10 Fire contract is awarded for a public Emergency disaster exercise at YKM and continued to Emergency Management - related coursework Notification System and was anticipated to be work with on community hazard planning and was being offered to City employees (and operational in late August. at -risk populations. outside agencies) through CYU. The City is awaiting news of an Emergency Management grant award amounting to more than $50,000. Implement a Fire Services Agreement A draft agreement was awaiting review and The draft agreement still lacks a provision for The agreement for Yakima to provide fire Late Q4 holidays and inclement weather with Fire District 11 (Broadway) ratification by Council and District District 11 to address the purchase of a water protection services to District 11, Broadway, placed a hold on any travel to view viable used Commissioners. tender to effectively provide fire protection in was finalized and approved by Council. A used water tender vehicles. The project and search those areas of the district that are not served water tender will be purchased during Q4 will resume in early 012016. by hydrants. The City has experienced under a separate agreement. District 11 will 11 Fire difficulty arranging a meeting with a voting fund the majority of the purchase, with Yakima quorum of the commissioners. The next contributing a much smaller portion. meeting was set for August 20, 2015. PUBLIC TRUST & ACCOUNTABILITY Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 4th Quarter Progress Report Implement new procurement software Purchasing was in the final stages of Contract signed and implementation to begin Implementation was successful. Vendors were Implementation complete. System is and services for City and County negotiating a contract with Public Purchase. 8 /1 /15. Vendor community was notified notified and they are now self- registering in operational. purchasing Finance] Expected implementation, July 2015. through newspaper, mail, email, and website. the new system. Purchasing has its first bid in 1 Purchasing ' the system now and expects good results. Target date of 1/1/16 to have 100% of bids processed online. Research utility billing systems; install Received the Business Process Analysis report Entered into an agreement with Accent Assigned the implementation team, and set up Completed first phase of functional testing. new billing system on the utility billing system prepared by FCS Consulting to perform project management on the implementation schedule. Cayenta started Project on schedule foriuly 2016 "go -live" Group. Researched software options, the Utility Management System the discovery process. The project is currently date. Finance/ Utility 2 including a site visit to a city that recently implementation. Chose Cayenta CIS solution as on schedule for a mid -2016 implementation. Services implemented Cayenta, and attending a users the new Utility management system. group meeting. I Implement new parking enforcement Chose Passport Parking Citation software In the final stages of Implementing Passport Set up of online payments in process. The New software implemented and operational. citation management software system solution as new parking enforcement software Citation software, awaiting approval from state requirements complicate these kinds of Set up with Dept. of Licensing to report system. Negotiated contract with Passport and Administrative Office of Courts on final agreements, which has delayed the start date delinquent accounts to affect the renewal of Finance/ Utility currently working to implement the system -- language for new citation. Finance finalizing to October. vehicle license tabs. Services expected completion in mid - summer. online banking /payment options expected implementation by end of August. PARTNERSHIP DEVELOPMENT Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 4th Quarter Progress Report Increase Capitol Theatre management Implemented the budgeted fee increase in the N/A N/A N/A 1 fee Finance quarterly distribution to the Capitol Theatre Committee (CTC) Increase Convention Center Implemented the budgeted fee increase in the N/A N/A N/A 2 management fee to increase Finance monthly distribution to Yakima Valley Tourism. promotion of Yakima t Increase Sports Commission Implemented the budgeted fee increase in the N/A N/A N/A 3 Management fee to create new Finance monthly distribution to Yakima Valley Tourism. sporting events Partner with YMCA on aquatics facility The Legal Department and Public Works staffs The Legal Department worked with the YMCA Study Session was held on September 29, ICity Council approved an agreement between worked with the YMCA representatives to representatives to finalize the revisions to the 2015 to discuss the proposed Development, the City and YMCA for an Aquatic /Fitness draft agreements for the acquisition, draft agreements for presentation to the Lease, and Operating Agreements. This was Center at the October 27, 2015 Study Session. development, and operation of a future Council. Legal assisted Planning and Parks on also discussed at the Built Environment The "Yellow Book" appraisals for the 7.5 acres aquatics center associated with the expansion RCO negotiations for conversion of Chesterly Committee meeting on October 8, 2015 and at Chesterley Park and approximately 40 acres of a YMCA facility in the City. Public Works Park property for aquatic center /YMCA uses, the Parks Commission meeting on October 14, at the 2nd SOZO parcel appeared to meet the also continued to seek direction from RCO having met with RCO and National Park Service 2015. The Agreements were prepared for land value requirements of the RCO should soccer fields be displaced at Chesterly representatives to define the necessary steps Council approval for the October 20th City Conversion process. NEPA and an 4 Public Works/ Park. required for conversion. Council meeting. Efforts with the RCO Archeological Study will be initiated in late Parks conversion process continued. "Yellow Book" Jan /early Feb 2016 at Chesterley Park. Staff appraisals were underway for the 7.5 acres at will attend the Feb. 10th RCO Board meeting Chesterley Park and 40 acres at the 2nd SOZO for the proposed conversion. parcel. The City will present this proposed conversion to the RCO Board in April 2016. Work with 5020 on new soccer /sports The Legal Department and Public Works The Legal Department and SOZO continued to Ground breaking ceremony was held on The City purchased 40 acres of the 1st 58.57 - complex department worked cooperatively with the formulate and finalize the terms for property September 10, 2015. Efforts were underway acre parcel, which will become outdoor soccer SOZO group to develop and draft agreements acquisition and development of the Soccer preparing 5 to 6 outdoor fields. The SOZO fields, and will soon purchase approximately for the ongoing efforts to acquire and develop Park property as well as the adjacent parcel property will officially be annexed into the City 40 acres of the 2nd 60.14 acre parcel. The 40 the future soccer facility, to annex the soccer Council authorized the City to acquire. The as of October 18, 2015. The City will then acres of the 2nd parcel were proposed as property into the City and to improve access to agreements with SOZO continued to be proceed in purchasing the property for $5 replacement property for the 7.5 acres at the property in conjunction with the County. refined to address new investment million. SOZO has filed short plat, SEPA and Chesterley to meet the requirements of the opportunities and annexation steps were Class 2 review for first phase of park RCO Conversion. The "Yellow Book" appraisals initiated for both parcels. development. for the 7.5 acres at Chesterley Park and approximately 40 acres at the 2nd SOZO parcel appear to meet the land value requirements of the RCO Conversion process. NEPA and an Archeological Study will be initiated in late Public Works/ Jan /early Feb 2016 on the 2nd SOZO Parcel. 5 Parks Staff will attend the Feb. 10th RCO Board meeting for the proposed conversion. The City entered a lease -back of the property to SOZO so that the actual construction on the site can begin as weather permits. Discussion continues with SOZO and the RCO re the conversion exchange of property from the second SOZO parcel for the Chesterley property. Road development to serve the SOZO facility is being designed and efforts are underway to obtain SIED funding to assist in that construction. 6 IMPROVE the BUILT ENVIRONMENT Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 4th Quarter Progress Report . Relocate Visitor Information Center Design and details of move were nearly Bid documents prepared. Initial discussions No bids were received. Conversations with Out for bid. Bid opening scheduled for January complete. with PP& L complete. Project ready to bid in possible bidders indicate that the market is 14, 2016. 1 Engineering 3rd quarter and start in late 3rd quarter. "flooded" with work. Project will be re -bid in 4th quarter. Revitalize North 1st Street Phase 1 design complete. Phase 2 design on Phase 2 design nearing 30% complete. HLA preparing construction documents. City to Design 85% complete. 2 Engineering going, review cross - section for bike facilities. Extend 21st Avenue and Airport Lane Airport staff, in conjunction with Economic Airport staff, in conjunction with the City Airport staff continued to work with City Airport staff continued to work with City for additional hangar spaces and (Development Manager, applied and was Engineering Department, met with Yakima Engineering Department and Yakima County's Engineering Department and Yakima County's business development awarded SIED Grant/ Loan for $ 789,000 in County Engineering to start the design of 21st Engineering Department to design 21st Ave Engineering Department to design 21st Ave January 2015. Design of the project began Ave and Airport Lane. A site visit illustrated and Airport Lane. Progress was made (site and Airport Lane. Additional progress was spring of 2015. the scope of work and needed improvements survey complete) and initial 30% drawings made and the design team reached 50% to provide access to the south side of airport. reviewed. Incorporated airport tenants engineered drawings. Drawings were Yakima County Engineering was in the process located adjacent to the road extension to distributed to key tenants located adjacent to of developing the design of the roads and provide feedback on location of vehicle gate, the road extension to receive feedback on 3 Airport infrastructure. access control, landside parking, and potential progress. Airport staff coordinated the land development. Airport staff also submission of 50% plans to the Federal contacted the Federal Aviation Administration Aviation Administration (airport planning and regarding adjacent ASR -9 antenna (utilities and program manager) as well as the 7460 -1 access points) to adjust design as needed. airspace review. This will allow the FAA to provide any feedback on the project prior to reaching 100% engineering plans. Install bins of light artwork and elevate Bid documents 85% complete. Finalization of bid documents continued. Bins of Lights and sidewalk projects were Waiting to receive final specification sidewalk along the underpass separated. Both will be bid in 4th quarter. requirements from the artist. Anticipate 4 Engineering advertising for bids in January, 2016. Finalizing agreement with artist. Randall Park improvements Southwest Rotary began work on the Wildlife [ Randall Dog Park grand opening was held on On July 25, 2015, over 50 volunteers from During this reporting period, discussions with Viewing Deck at the pond. New electrical April 18, 2015. The Southwest Rotary Wildlife Downtown Yakima Rotary Club converged on Southwest Yakima Rotary Club began and the service installation was begun for the irrigation Viewing Deck was completed during this Randall Park to construct the playground. club made a commitment to pay for the pumps. The old electrical service was inside reporting period. The electrical service for the Downtown Rotary paid for the equipment and replacement of the basketball court. The club the old restroom which is scheduled to be irrigation pumps was relocated. Meetings the post install. Their total donation for the will pay for materials and labor for the project. demolished in June. SEPA for the project was continued with Downtown Yakima Rotary Club project was $115,000. The Streets Division The club will also provide volunteer labor. and the committed to building a new excavated and prepared the site. Parks completed. Downtown Yakima Rotary Club y g p repa Meetings were also held with the Sunrise has met with the Parks and Recreation staff on playground ($115,000) in July 2015. Official word Maintenance staff assisted with the volunteer Rotary Club and it has committed to from the State of Washington Recreation and build of the playground and added the safety fall numerous occasions and they are committed constructing two new picnic shelters. The plan to replacing the playground structure. A total Conservation Office was received regarding the material and laid sod after the build was is to place the shelters near the pond in the of $110,000 was pledged for the new $500,000 matching grant for Randall Park. The completed. The playground was officially open park. Both projects are to begin in the spring Sunrise Rotary Club committed to building two to the public on August 6, 2015. HLA was hired to of 2016. The process of hiring engineering playground, which was scheduled to be picnic shelters in the fall of 2015. AHBL complete the Stormwater Pollution Prevention P g an g g constructed by volunteers in July. Playground firm to complete drawings for the new parking Public Works/ continued to work with the City Stormwater Plan for the Department of Ecology during this 5 equipment was ordered in May. Planning lots, walkways and bridges also began during Parks Division on the design work for the Randall Park reporting period. Over 100 volunteers from this reporting period. meetings were held with Sunrise Rotary for Pond. The Re- vegetation Plan for around the Triumph Actuation Systems — Yakima planted p g p the construction of at least one picnic shelter. pond was designed by Katrina Strathmann with over 300 small trees and shrubs on September The new shelter(s) will be placed near the Mid - Columbia Fisheries Enhancement Group. 30, 2015. Triumph also donated $5,000.00 to pond and playground. Final determination of Some of the re- vegetation may occur in the fall. purchase the plants. Ten larger trees were the $500,000 grant has not yet been received HLA, Inc will complete the Stormwater Pollution planted in the dog park area and 20 trees were for the State of Washington Recreation and prevention Plan. planted around the playground and along the Conservation Office. Work at the dog park was pathway. The volunteers also assisted with Wide performed on the fence, drinking fountain, Hollow Creek clean up in the park. Irrigation was parking lot and irrigation during this quarter. also installed in the dog park area by Park Maintenance staff during this reporting period. Begin the process of creating a ADA transition plan consultant chosen. Bicycle Work on bicycle master plan continued. Work on bicycle master plan continued. comprehensive connectivity network master plan underway. 6 by identifying existing sidewalks and Engineering bicycle lanes for a connectivity master plan Cleanup and sale of the former Tiger 24th and Nob Hill site fully excavated, installed Property at 24th and Nob Hill declared surplus East Nob Hill site awaiting No Further Action" The Department of Ecology provided $224,000 Oil properties biodegrade activants and delivery system, and listed with realtor for sale. Acquired from DOE. 2312 W Nob Hill site may be sold for monitoring of the 2312 West Nob Hill Blvd excavation filled and cleared. Monitoring updated appraisal, worked with DOE toward with restrictive covenants related to the site. A purchase offer for 2312 W Nob Hill Blvd wells were put in place on other sites. Applied issuance of a no further action" letter. monitoring wells. is under negotiation. East Nob Hill and for reimbursement from Trust Fund. Cleanup of other sites progressed. Cleanup Summitview sites are pending Dept of Ecology was underway at East Nob Hill site, monitoring actions. Received No further Action" Letter wells were established on all sites. Worked from DOE on East Nob Hill site and added 7 Community with DOE regarding 5512 Summitview site on property to listing agreement for Development best approaches to achieve final cleanup. marketing /sale. Received potential offer for sale of 24th & Nob Hill property. DOE is considering a "Property Specific NFA" (NFA with an environmental covenant) on the 5512 Summitview site. Upgrade existing City Hall building Public Works was directed to move and Second Street trees were replaced and flower Public Works Facilities Maintenance worked The ECS Consulting firm was contracted to oversee all of Building Maintenance (Public beds restored. City Hall and YPD maintenance with Engineering to develop a City Hall perform a City Hall Modernization survey. Works, City Hall and YPD) effective June 1st. oversight was added to Public Works Facilities elevator upgrade plan. An elevator consulting The report was presented on December 4, Worked with Engineering to contract with ECS Maintenance on June 1, 2015. company presented a proposal that was being 2015. Management is currently evaluating the to develop an elevator bid packet. Exterior prepared for purchase. Exterior painting, report to develop an action plan. Exterior Public Works/ painting and awning colors were selected in awnings repaint, utilities doors, and Council painting of City Hall is complete. Utilities doors 8 Facility May. Doors are ready to be ordered as soon doors will be completed by year end. First at City Hall, Council door replacements, and Maintenance as Utilities determines counter configuration. floor projects will also be completed by year first floor projects nearing completion and Two new trees on 2nd Street were planted end. should be complete by the end of January. where flowers didn't survive the winter. Update on Council doors in mid -July. Water system improvements WTP The partnership was formed, measurement Technical planning work continued. Technical planning work continued, Technical planning work continued. Cultural Intake Utilities /Engine completed by both the County and the City, Survey completed. Several meetings with ering- technical meeting held on 2/25/2015 and regulatory agencies were held. A preliminary 9 design was submitted to agencies and Waterjlrrigatio scheduled another technical meeting. g 8 n Division stakeholders for comment. Replace and improve the water mains Utilities /Engine HLA is designing improvement to N. 1st St. Design continued. Design continued. Exterior painting of City Hall was completed. 10 on North 1st Street ering- which includes the water mains. Water /Irrigatio n Division Modification to the Nelson Dam Partnership formed, technical meetings on Technical planning work continued. Technical planning work continued. Technical planning work continued. Meetings Utilities /Engine 1/13/2015, 1/21/2015, 2/20/2015 and with stakeholders and regulatory agencies ulato a encies 11 ering- 3/3/2015. Some progress on an agreed Water/lrrigatio were held and alternatives were discussed. concept for irrigation delivery, flood flow and n Division fish passage.