Loading...
HomeMy WebLinkAbout02/16/2016 05I Best Practices Collaboration MOU with Eastern Washington Phase II Municipal Stormwater Permitees 10 I ✓ �Rb'4 D ) 0110 4 114 4 1141 p1 'n l BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 5.1. For Meeting of: February 16, 2016 ITEM TITLE: Resolution authorizing a Memorandum of Understanding with Eastern Washington Phase 11 Permittees to collaborate on the permit requirement concerning Effectiveness Studies SUBMITTED BY: Debbie Cook, Director Utilities and Engineering Mike Price, Wastewater Manager SUMMARY EXPLANATION: The City of Yakima is a municipal stormwater permittee subject to the provisions and requirements under its Eastern Washington Phase 11 Stormwater Permit. Permit Section S.8.B requires permittees to conduct studies on the effectiveness of permit- required stormwater management program activities and best management practices. The 24 cities and counties that hold Eastern Washington Phase 11 Stormwater Permits have joined together to collaborate on ways to effectively meet permit requirements. This group has negotiated a Memorandum of Understanding to cooperatively provide governmental services towards completing the permit requirements of Section S.8.B.,thus allowing all group members to save time and money while completing the required studies. ITEM BUDGETED: NA STRATEGIC PRIORITY: Improve the Built Environment APPROVED FOR SUBMITTAL. Interim City Manager STAFF RECOMMENDATION: Approve the resolution authorizing the City Manager to execute the attached Memorandum of Understanding. BOARD /COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D SkiimmAer MOU Resdukain 2/1/2016 1C;o\er Memo D SkiimmAer MOU 2/1/2016 1C;o\er Memo RESOLUTION NO. R -2016- A RESOLUTION authorizing the City Manager to execute a Memorandum of Understanding constituting an interlocal agreement among Eastern Washington Phase II Municipal Stormwater Permittees to collaborate to perform Best Management Practices for such permit. WHEREAS, the City of Yakima (City) is a municipal stormwater permittee subject to the provisions and requirements under the Eastern Washington Phase II Stormwater Permit administered by the Department of Ecology, and holds NPDES Phase II Permit No. WAR046013; and WHEREAS, a total of 18 cities and six counties are subject to the Eastern Washington Phase II Stormwater Permit ( "Permit "), and Permit Section S.8.B requires permittees to collaborate to perform Best Management Practice (BMP) effectiveness studies; and WHEREAS, such permittees have negotiated a Memorandum of Understanding, a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, to accomplish such purposes; and WHEREAS, each permittee, including the City of Yakima, has authority pursuant to Chapter 39.34 RCW to enter into interlocal agreements to cooperatively provide governmental services, including the services set forth in the attached Memorandum of Understanding; and WHEREAS, the City Council finds and determines that approval of such Memorandum of Understanding is in the best interests of residents of the City of Yakima and will promote the general health, safety and welfare; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: Section 1. The Memorandum of Understanding attached hereto and incorporated herein as Exhibit "A" is hereby approved; and the Interim City Manager is hereby authorized to execute and administer such Memorandum of Understanding. Section 2. Upon execution of such agreement, a copy thereof shall be filed for record or posted on the City of Yakima's web site as required by Chapter 39.34 RCW. ADOPTED BY THE CITY COUNCIL this 16 day of February, 2016. ATTEST: Avina Gutierrez, Mayor Sonya Claar Tee, City Clerk Memorandum of Understanding (MOU) Between Eastern Washington Phase II Municipal Stormwater Permittees ( Permittees): Cities of: Asotin, Clarkston, East Wenatchee, Ellensburg, Kennewick, Moses Lake, Pasco, Pullman, Richland, Selah, Spokane, Spokane Valley, Sunnyside, Union Gap, Walla Walla, Wenatchee, West Richland, Yakima; Counties of: Asotin, Chelan, Douglas, Spokane, Walla Walla and Yakima. Purpose This Memorandum of Understanding (MOU) sets forth the terms and understanding between the Permittees to establish a group (Group) to provide an Eastern Washington regional perspective to the Washington State Department of Ecology (Ecology) and to assist with the needs of the members in responding to stormwater permit requirements. Background In January 2007, Ecology issued the first Eastern Washington Phase II Municipal Stormwater Permit (Permit) to Permittees. On August 1, 2012, Ecology issued the latest version of the Permit, which became effective August 1, 2014. A total of 18 Cities and 6 Counties are covered under the Permit in eastern Washington. Permit Section S.8.B requires Permittees to collaborate to perform Best Management Practice (BMP) effectiveness studies. Collaboration may entail cost sharing and /or entering in inter -local agreements. In addition, other Permit related items, tasks, and requirements could be performed through cooperative efforts to save time and money to local jurisdictions, such as updates to manuals, permits, etc. Therefore, it is proposed to form a Group to potentially share time, expertise, and funding with the overall goal to meet Permit requirements in the most cost effective manner possible. Activities The above stated purpose shall be accomplished by undertaking the following activities: 1. Staff from participating Permittees will meet to collectively review, discuss and recommend options for meeting Permit requirements and leveraging combined resources for Permittees to stay in compliance with current and future Permit requirements. 2. At its first meeting, the Group will elect a chairperson to run the meetings until the purposes of this MOU are met. The Group will also elect a secretary to take notes of meeting discussions, actions, and assignments. 3. Assignments may be made by the Group through mutual consent of the participants to individuals and sub - groups for various tasks to address current and ongoing Permit requirements. Funding This MOU is not a commitment of funds; it is however a commitment to provide staff representation and preparation for in- person, phone, and online Group and sub -group meetings. This commitment of staff time is estimated to be one meeting a month. The anticipated return on investment for this effort is an increased influence with Ecology on future Permit requirements, manuals, and funding of future work. Duration This MOU shall become effective upon signature by the authorized officials from Permittees and will remain in effect until modified or terminated by mutual consent. Termination Any Permittee may terminate their participation in this MOU or in the Group formed by this MOU by giving written notice to the Group chairperson. Withdrawal of one Permittee does not constitute termination of this MOU by the remaining Permittees. Contact Information Permittee Name: City of Yakima Permittee Representative to Group contact information: Name: Randy Meloy Position: Surface Water Engineer Address: 204 W. Pine St., Yakima, WA 98902 Telephone: (509) 576 -6606 Fax: (509) 575 -6116 Email: randy.meloy(@,yakimawa.gov Permittee Authorized Official: City Manager Date: Signature of Authorized Official