HomeMy WebLinkAbout02/16/2016 05F City of Kent Intergovernmental Cooperative Purchasing Agreement 10 I
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.F.
For Meeting of: February 16, 2016
ITEM TITLE: Resolution authorizing the execution of an Intergovernmetal
Cooperative Purchasing Agreement with the City of Kent Fire
Department
SUBMITTED BY: Maria Mayhue, Senior Buyer - #575 -6094
SUMMARY EXPLANATION:
The City of Kent Fire Department currently holds a contract with Sea Western that the City of
Yakima Fire Department would like to utilize in order to purchase turnout gear. The City of Kent
Fire Department also holds other contracts that the City may choose to utilize as needed in the
future. The city of Kent would, in turn, be authorized to utilize our contracts.
Pursuant to the provisions of RCW 39.34, the City of Yakima may enter into intergovernmental
cooperative purchasing agreements with other public agencies in order to allow the parties of
said agreements to cooperatively purchase or acquire supplies, equipment, and materials under
contract and to utilize each other's contracts, as needs arise.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Partnership Development
APPROVED FOR SUBMITTAL: Interim City Manager
STAFF RECOMMENDATION:
Staff respectfully requests that the City Council adopt the Resolution.
BOARD /COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
D IResoll ii ior III...A with City of IKent Fire Department 2/9/2016 IResollutlion
lIntertocall IPurchasing Agreement City of' IKent Rre
2/9/2016 Contract
Depart
RESOLUTION NO. R -2016-
A RESOLUTION authorizing the execution of an Intergovernmental Cooperative
Purchasing Agreement with the City of Kent Fire Department.
WHEREAS, the City of Yakima (City) and City of Kent Fire Department, desire to
arrange for making cooperative purchases of certain goods and services; and the City
Council of the City of Yakima deems it to be in the best interests of the City that such
arrangement be carried out according to the provisions, terms and conditions of the
attached agreement document and that it is in the best interests of the City that the
attached agreement document be execute, now, therefore; and;
WHEREAS, pursuant to the provisions of RCW 39.34, the City of Yakima may
enter into intergovernmental cooperative purchasing agreements with other public
agencies in order to allow the parties of said agreements to cooperatively purchase or
acquire supplies, equipment, and materials under contract and to utilize each other's
contracts, as needs arise; and,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and City Clerk of the City of Yakima are hereby authorized and
directed to execute an agreement with the City of Kent Fire Department for the purpose
mentioned above, a copy of which agreement, entitled "Interlocal Cooperative Purchase
Agreement" is attached hereto and by reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this day of , 2016.
ATTEST: Avina Gutierrez, Mayor
City Clerk
INTERLOCAL COOPERATIVE PURCHASE AGREEMENT
This Agreement is entered into between the undersigned, municipal corporations of the State of
Washington.
It is the purpose of this Agreement to provide for the cooperative purchase of materials, supplies and
equipment by the parties to this Agreement when determined by the legislative body of a
participating party to be in the best interest of such party. This Agreement is entered into under the
authority of the Interlocal Cooperation Act, chapter 39.34 RCW.
It is agreed by the parties as follows:
1. Term. The term of this Agreement in respect to each party to this Agreement shall commence
on the date of execution of the Agreement by that party and shall remain in effect until
terminated by a party as provided in paragraph 5 of this Agreement.
2. Cooperative Purchase. Each party agrees to provide in bid proposals and specifications
appropriate language to authorize and permit the other parties to the Agreement to purchase
such materials, supplies and equipment under the terms and conditions of the purchase contract
awarded by such party. Provided, however, the parties shall not be required to include such
language when, in the sole discretion of the party going out to bid, the party determines that
such language is not in the best interest of the party. The bid language to be included should be
substantially as follows: "Interlocal Bids. Bids shall be subject to chapter 39.34 RCW, the
Interlocal Cooperation Act, under which other governmental agencies may purchase through
the bid proposal accepted."
3. Discretion. The determination of whether or not any party to this Agreement shall purchase
materials, supplies or equipment under the terms and conditions of any purchase contract
available to, or entered into, by the other parties under a statutory bidding procedure shall be
made by the legislative body of the party desiring to make such purchase.
3. Financial Responsibility. Each party shall remain financially responsible for the payment of
the purchase price of all materials, supplies and equipment purchased and received by such
party under the terms of this Agreement.
4. Ownership. Title to all items purchased by any party to this Agreement shall remain in the
name of such party.
5. Termination. Any party to this Agreement may terminate its participation in the Agreement by
giving the other parties to the Agreement 30 days written notice of such intent to terminate.
6. Limitations. The parties shall not jointly acquire property or jointly budget funds under the
authority of this Agreement.
7. Statutory Compliance. Each party agrees to comply with the statutory bidding requirements
applicable to such party when acting under this Agreement.
8. Administration. No new or separate legal or administrative entity is created to administer the
provisions of this agreement.
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9. Right to Contract — Independent Action Preserved. Each party reserves the right to contract
independently for the acquisition of goods or services without notice to the other party and shall
not bind or otherwise obligate the other party to participate in the activity.
10. Hold Harmless. Each party shall indemnify, defend and hold the other party harmless from
any liability arising from any negligent or wrongful act or failure to act on the part of itself and
its employees. Neither party assumes responsibility to the other party for the consequences of
any act or omission of any person, firm or corporation not a party to this agreement.
DATED: , 2016 APPROVED this day of
, 2016
KENT FIRE DEPARTMENT CITY OF YAKIMA
REGIONAL FIRE AUTHORITY
By: By:
Fire Chief Jeffrey R. Cutter, Interim City Manager
Subscribed and sworn to me this
day of , 2016
Notary Public in and for the State of
, residing at
My commission expires
ATTEST:
Sonya Claar Tee, City Clerk
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