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Home My WebLink About02/16/2016 05E PEPPM Intergovernmental Cooperative Purchasing Registration Agreement i0 01 00 11 Iiii111 1 51 1 1 i 1 NA Q g BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 5.E. For Meeting of: February 16, 2016 ITEM TITLE: Resolution authorizing an Intergovernmental Cooperative Purchasing Agreement with PEPPM, Central Susquehanna Intermediate Unit and to take such actions as are necessary to register the City of Yakima as a participating public agency with PEPPM SUBMITTED BY: Maria Mayhue, Senior Buyer, #575 -6094 SUMMARY EXPLANATION: Staff respectfully requests approval authorizing the City of Yakima and PEPPM to arrange joint cooperative purchases of certain goods and services. Pursuant to Chapter 39.34 RCW Interlocal Cooperation Act, the Purchasing Division is requesting that the City become a member of PEPPM in order to take advantage of contracts available through this purchasing cooperative. Becoming a member will allow for future joint or cooperative purchases of goods and services between us. The City periodically enters into these purchasing cooperative agreements because it saves money in a variety of ways. Because there is a potential for larger volume sales through the cooperative, we can take advantage of economies of scale (i.e. vendors can offer lower prices per each item sold if they sell a larger volume of items). Also, it saves on City staff time by eliminating the complete competitive bid process at the local level - -it is done and documented by the purchasing cooperative. Our time is re- directed to finding the best price for the items needed among the various contracts with which we have a. partnership. It also reduces lead time for our operating divisions, as the formal bid process by its nature is an extended process. ITEM BUDGETED: NA STRATEGIC PRIORITY: Partnership Development APPROVED FOR SUBMITTAL: ' Interim City Manager STAFF RECOMMENDATION: Staff requests City Council adopt the Resolution authorizing and directing the City Manager of the City of Yakima to enter into an Intergovernmental Cooperative Purchasing Agreement with PEPPM and register as a participating public agency with PEPPM. BOARD /COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D Resolllutlio n LA with IPIE::::IPIPIM 242016 Resolllunlioirn D IIL.Avr�inlln IPIf.::::IPIPIM 2/4/20'16 Contract RESOLUTION NO. R -2016- A RESOLUTION authorizing and directing the City Manager of the City of Yakima to take such actions as are necessary to register the City of Yakima as a participating public agency with PEPPM Purchasing Cooperative. WHEREAS, the City of Yakima (City), desires to arrange for making cooperative purchases of certain goods and services with PEPPM; and the City Council of the City of Yakima deems it to be in the best interests of the City that such arrangement be carried out; and; WHEREAS, pursuant to the provisions of RCW 39.34, the City of Yakima may enter into intergovernmental cooperative purchasing agreements with other public agencies in order to allow the parties of said agreements to cooperatively purchase or acquire supplies, equipment, and materials under contract and to utilize each other's contracts, as needs arise; and, WHEREAS, PEPPM assists public agencies in reducing the cost of purchased goods through pooling the purchasing power of public agencies nationwide; this is accomplished through competitively solicited contracts for quality products through PEPPM; and WHEREAS, it is recommended to City Council that the City of Yakima register as a participating public agency with PEPPM; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to take such actions as are necessary to register the City of Yakima as a participating public agency with PEPPM for the purpose mentioned above. ADOPTED BY THE CITY COUNCIL this day of , 2016. ATTEST: Avina Gutierrez, Mayor City Clerk INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT Pursuant to Chapter 39.34 RCW and to other applicable laws, the CITY OF YAKIMA and, PEPPM, Central Susquehanna Intermediate Unit, hereby agree to cooperative governmental purchasing upon the following terms and conditions. (1) This Agreement pertains to bids and contracts for supplies, material, equipment or services that may be required from time to time by both the City of Yakima and PEPPM, Central Susquehanna Intermediate Unit. (2) Each of the parties from time to time goes out to public bid and contracts to purchase supplies, material, equipment, and services. Each of the parties hereby agrees to extend to the other party the right to purchase pursuant to such bids and contracts to the extent permitted by law, and to the extent agreed upon between each party and the bidder, contractor, vendor, supplier, or service provider. (3) Each of the parties shall comply with all applicable laws and regulations governing its own purchases. (4) Each of the parties shall contract directly with the bidder, contractor, vendor, supplier, or service provider, and pay directly in accordance with its own payment procedures for its own purchases. Each party will indemnify and hold the other party harmless as to any claim arising out of its participation in this Agreement. (5) Any purchase made pursuant to this Agreement is not a purchase from either of the parties. This Agreement shall create no obligation to either of the parties to purchase any particular good or service, nor create to either of the parties any assurance, warranty, or other obligation from the other party with respect to purchasing or supplying any good or service. (6) Nondiscrimination. Both parties agree that they shall not discriminate against any person on the grounds of race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, pregnancy, veteran status, political affiliation or belief, or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans with Disabilities Act (42 U.S.C. 12101 et seq.) or any other applicable state, federal or local law, rule or regulation. (7) No separate legal or administrative entity is intended to be created pursuant to this Agreement. No obligation, except as stated herein, shall be created between the parties or between the parties and any applicable bidder or contractor. (8) The Purchasing Manager of the City of Yakima and Purchasing /Security Agent of PEPPM, Central Susquehanna Intermediate Unit, shall be representatives of the entities for carrying out the terms of this Agreement. (9) This Agreement shall continue in force until canceled by either party, which cancellation may be effected upon receipt by one of the parties of the written notice of cancellation of the other party. (10) Pursuant to RCW 39.34.040 regarding methods of filing agreements pursuant to the Interlocal Cooperation Act, a copy of this Agreement shall be filed with the Yakima County Auditor, or, alternatively, listed by subject on the public agency's website or other electronically retrievable public source. APPROVED this day of APPROVED this day of , 2016 , 2016 CITY OF YAKIMA (entity) By: By: Jeffrey R. Cutter, Acting City Manager Governing Official Subscribed and sworn to me this Subscribed and sworn to me this day of , 2016 day of , 2016 Notary Public in and for the State of Notary Public in and for the State of Washington, residing at , residing at My commission expires My commission expires ATTEST: ATTEST: Sonya Claar Tee, City Clerk Name, Title