HomeMy WebLinkAbout02/19/2008 10 Certification of Adjustments of Storm and Surface Water Billings BUSINESS OF THE CITY COUNCIL
S YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. * l 0
For Meeting of: 2/19/08
ITEM TITLE: A Resolution Authorizing the Finance Director to Certify Adjustments of Storm
and Surface Water Billings to the Yakima County Treasurer
SUBMITTED BY: Rita DeBord, Director of Finance 1
Cindy Epperson, Financial Services Manager --
CONTACT PERSON/TELEPHONE: Cindy Epperson, Financial Services Manager - 575 -6070
SUMMARY EXPLANATION:
In order to bill for the new Stormwater utility in the most efficient manner, the City has entered into an
interlocal agreement with Yakima County to include the Stormwater billing on a property owner's
annual Property Tax statement. We were able to work well with the staff at the Yakima County
Treasurer's Office to initiate the billing records, which were successfully certified to the County
Treasurer for inclusion on the statements.
In reviewing the process for the exchange of information (i.e. coordination of billing and payment
records), the County Treasurer indicated that they are not allowed by law to make adjustments to a
0 certified billing unless the originating agency also certifies an adjustment. Since this is the first year of
billing, the City has established a process to respond to citizen requests to verify the amount billed by
reviewing the underlying assumptions used in the billing calculations (i.e. the area of impervious
surface and the related Equivalent Residential Units), and make adjustments if appropriate. To close
the loop and ensure proper notification of any changes made to the original billing files, we are
proposing a resolution that authorizes the Director of Finance to certify any adjustments made to
Stormwater billing accounts to the County Treasurer. We anticipate that these will be transmitted
monthly, if there were adjustments made in the prior month.
Resolution X Ordinance Other (Specify)
Contract Mail to (name and address):
Phone
Funding Source
APPROVED FOR SUBMITTAL: k
C anager
t
STAFF RECOMMENDATION: Adopt Resolution.
BOARD /COMMISSION RECOMMENDATION:
• COUNCIL ACTION:
Klm Stormwater adjustment Agenda 08 2/14/2008
RESOLUTION NO.
A RESOLUTION authorizing the Finance Director for the City of Yakima to
certify adjustments of Storm and Surface Water Billings to the Yakima
County Treasurer.
WHEREAS, The City of Yakima has entered into an Interlocal
Agreement with Yakima County regarding Storm and Surface Water
Billing, Receipting and Disbursement Services; and
WHEREAS, The Yakima County Treasurer does not have the
authority to make adjustments to billings previously calculated and
certified by the City of Yakima, and
WHEREAS, The City has established a procedure to respond to
citizen requests to verify the amount billed by reviewing the assumptions
used in the Storm and Surface Water billing calculations and make
adjustments if appropriate.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF YAKIMA:
The Director of Finance for the City (or designee) is hereby
authorized to certify adjustments to Storm and Surface Water billing
accounts, and to notify the Yakima County Treasurer of such certified
adjustments.
ADOPTED BY THE CITY COUNCIL this day of
February, 2008.
David Edler, Mayor
ATTEST:
CITY CLERK
410