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Home My WebLink About01/05/2016 06B Fiber Install Project - ONDS/Capitol Theatre/Tower Annex; Final Payment; Paramount Communications, Inc. 10 l r V 0170/041 1 0041 nv BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.B. For Meeting of: January 5, 2016 ITEM TITLE: Project Completion and Contract Acceptance for Paramount Communications, Inc. Fiber Install Project - ONDS /Capitol Theatre /Tower Annex and Approval of the Final Payment (Standard Motion V -B — Accept the project and approve the final payment) SUBMITTED BY: Sue Ownby, Purchasing Manager #576 -6694 Maria Mayhue, Senior Buyer #575 -6094 SUMMARY EXPLANATION: A final payment of $2,962.50 is recommended for Paramount Communications, Inc. This project (Bid 1110 - S) was for construction of the ONDS /Capitol Theatre /Towers Annex Fiber Project. The project consisted of three sections: 1: Verify usability of City owned conduits along route, verify trenchability, work w /PacificCorp to determine "Makeready Requirements "; 2: Prep /install fiber at Public Safety Building to Capitol Theatre and ONDS; 3: Prep /install fiber at Towers Annex. Final inspection for this project was made and the recommendation is that the project be accepted. This Council action is to accept the project. Project Manager: Ray Yocom, ITS Contractor: Paramount Communications, Inc. Contract Award: 04/02/15 Contract Cost: $64,108.50 Retainage Due: $2,962.50 Resolution: Ordinance: Other (Specify): Project Completion and Contract Acceptance Contract: Contract Term: Start Date: End Date: Item Budgeted: Yes Amount: $64,108.50 Funding Source/Fiscal 125 1266300 - Improvements Other Than Buildings. / This project was Impact: completed on time and within budget with no change orders. Strategic Priority: Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: City Manager RECOMMENDATION: Staff respectfully requests that Council accept the project. ATTACHMENTS: Description Upload Date Type Smdll Works Roster Contract Admiiristat ion Checkillist 12/10/2015 Covet Memo t15 10-S aid Mbullation 12/10/2015 13mIkup IMateriall I 62 OK , r _..., SWR Contract Administration Checklist i _ liii , ( 1 # 4 , 3 6 0 i-e s 7 ) 1 n C sv_ Project: i \ 0 .:) - la) 1...e/c. - 1)fus,ec.,,* -- Contract Amount: $ tua C.C) 1 y , Contractor: - ray)/ Whir CA)11/1MA A ° C„Cill'icriN ' . re.,- - T rY1/1 : I x 7. c-r-li-t Performed By Number DatelVerified Invitation to Bid (1TB) ITB Sent to All Contractors in the 4 1, 10-er Subcategory ---724.<2 See ITB Email and Email/Fax/ List ContractDocurnents Rested-at 1,-1 if- S iir 0 -,_ See Attached Webpage Printout ...„,, 7 2.„.z, Addendums / & _ Sent and Posted on 10ee .,„ •J & a) ._ See Email and Email/Fax/ List Quote Opening Date ,SiGc, 2: , N ,c5 „,„.,,, 3/5/15 Quotes ReviewerYan Award of Contract Recommended i , , 1 ; i 0 - 5 3 re/ /5 C. '7' - ''. el i Approval e....i°1 d ni r t fkifl , ' , 41I ...., I i 5 1 0 - S, , t-i -- fibr - Verification of Low Bidder Minimum Qualifications Contractor Registration Number as of Bid Opening Date 4 0., , 1 l 4 ° , 1 ' 41, ' ltyyll 37/06 ii Contractor Unified Business Identifier (UBI #) 4 (a0/ 4215 /a I Contractor Industrial Insurance Coverage AI 4 ' AI Current? ,2/ )3/ ism Contractor Employment Security Department Number r'raillil # 1 / - , i /l_ Ill Contractor State Excise Tax Registration Number 111141 ;;", :5 7/:::, 0 2/.:?//5 mppii- pyr II Contractor Debarred L,......ae,37.... 4 5 _ ,;.- r Yes No 3 ) 3 IS Supplemental Criteria Met (if applicable) ,,,- I itk- , .........,.......menr. Pre-Construction et-NJ erl I Notice of Award ,4 ' ' ----- Insurance Certificates and Endorsements ,, a , ', 0 A 55401)7 L i - 7, 1 1 Performance and Payment Bond '' 4 " Vt.../ CSO 00041Tb Iii P 3 Intents to Pay Prevailing Wages (Contractor ang-All-Subs/VA '. 4 )('',...--- t 0 gg /1// Options for Retainage Stated or - - . - fi- ; • . "; Contract Signed by Contractor 3/31/i5 ' , ' , e40 Ple..-- I Contract Signed by Agency 1 4141 :-') )1 ).0 (-14 /_//t;5 Contract Effective Date L i / .2--/ 1 5D ¶S1 Cr ,S 9 1 :is Notice to Proceed Issued 1)1)4 15-- Construction Pay Estimate No. 1 1...1* nes L4 iR ...1 21,....0 , „ ,2, 2 '3 , ...12 ,.....„, 4 0 ry . .--''„ o e-R - 2 r,,, ._ 1 9e- J.-Fe Pay Estimate No. 2 2„,, -2_ i: °'- L I 1 2, . (-,,,i120 .'-'- i? z 1 rt.- Pay Estimate No. 3 Chance Orders _ Final Pay Estimate Punch List Prepared Punch List Items Completed Contract Closeout Affidavits of Prevailing Wages Paid (Contractprand 0 CO 1W. 11 1, 2 3 7-7-1- 5 -- General , Sub. 1 611:Sub. 2 .1),V-}-, Sub. 3 ik ).------- ........ Notice of Completion of Public Works to Dept. of Revenue (>$35k) Dept. of Revenue Certificate of Payment of Excise Taxes (>$35k) ' l' 1 'VI -5 - IS Employment Securities Dept. Payroll Tax Liability Release A ) 12 - ” - Dept. of L&I Industrial Insurance Web Page Check '1- 10 16 Engineer's Certificate of Completion 'Z'S": - . 0 ' ,nifirtrAW: --t I A - i ---- ' . r,gai Notice of Acceptance of Work (Optional) „e„......___ l'' r4i Corrrrritasitine; Acceptance T), IIIIIIIIIIIIIIIII Il C '' - 1 \i 1 0 _ . __.......__ - . -... Completioirdf Lien Filing Period from Acceptance , I Release of Liens Filed During 45-Day Acceptance Period (If Any) 1 , Retainage Released (must have all previous items verified) Archive Files and As-Built Drawings '.. MRSC Small Works Roster Manual - Third Edition Page 4 � Ye Bid Tabulation J4'2,, 'e, P Project: ONDS/Capitol Theatre /Annex Fiber Pro ect i`' i ' j i b Bid Opening: March 12, 2015 @ 2 PM \" V>) , ro 1 p Project No.: 11510 -S Approved: City Manager Date: \: ' <<r! „E Contract Term: 1 Time Job � Project Manager: Ray Yocom Contract Term: One Time Job No Bids: EHS- Int'I, Inc; Wilson Construction Co. AWARD AND REASON THEREFORE: Vendor Name Vendor Name Vendor Name Vendor Name I recommend award to Paramount Cannon Construction Fibernet, Inc. Paramount Robinson Bros. Communications, Inc., based on theirs being Inc. Communications, Inc. Construction the lowest responsive bid received from a responsible bidder. BUYER /DATE SCHEDULE I - Scope of Work - Section 1 No. Description Qty. Unit Total Price Total Price Total Price Total Price 1 Labor 1 EA 7,262.78 0.00 12,200.00 18,800.00 2 Materials 1 EA 484.21 0.00 0.00 0.00 3 Equipment 1 EA 1,937.04 0.00 7,500.00 3,800.00 Schedule I Subtotal: 9,684.03 No Bid 19,700.00 22,600.00 SCHEDULE II - Scope of Work - Section 2 - Public Safety to Theatre and ONDS 1 Labor 1 EA 36,366.31 4,140.00 20,750.00 30,100.00 2 Materials 1 EA 10,909.85 1,744.00 4,800.00 23,500.00 3 Equipment 1 EA 13,334.06 0.00 8,000.00 12,000.00 Schedule II Subtotal: 60,610.22 5,884.00 33,550.00 65,600.00 SCHEDULE Ill- Scope of Work - Section 3 - Tower Annex 1 Labor 1 EA 7,854.75 1,680.00 4,150.00 17,970.00 2 Materials 1 EA 2,880.30 680.00 750.00 7,000.00 3 Equipment 1 EA 2,355.98 0.00 1,100.00 5,000.00 Schedule Ill Subtotal: 13,091.03 2,360.00 6,000.00 29,970.00 Total All Schedules: 83,385.28 8,244.00 59,250.00 118,170.00 Tax @ 8.2% 6,837.59 676.01 4,858.50 9,689.94 Grand Total All Schedules 90,222.87 8,920.01 64,108.50 127,859.94 AWARD AND REASON THEREFORE: Vendor Name Vendor Name Vendor Name Vendor Name I recommend award to Paramount Cannon Construction Fibernet, Inc. Paramount Robinson Bros. Communications, Inc., based on theirs being Inc. Communications, Inc. Construction the lowest responsive bid received from a responsible bidder. BUYER / DATE Sections 1,3 - 30 Days; Number of Days to Complete ARO: Section 2- 60 Days Acknowledged Addenda No. 1 & No. 2? Yes No Yes Yes Subcontractor? No No No No Non - Responsive. Did not bid all sections. (See Addendum Comments: No. 1, item 12)