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HomeMy WebLinkAbout12/08/2015 10 2015 3rd Quarter Strategic Plan Monitoring ReportITEM TITLE: SUBMITTED BY: SUMMARY EXPLANATION: See attached. Resolution: Other (Specify): Contract: Start Date: Item Budgeted: Funding Source/Fiscal Impact: Strategic Priority: Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: RECOMMENDATION: ATTACHMENTS: Description D 11 egill owinAew D 11 eRer omanAew D 3rd qUarteir, irry.wiftoring detaill BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 10. For Meeting of- December 8, 2015 2015 3rd Quarter Strategic Plan Monitoring Report Tony O'Rourke, City Manager Ordinance: Contract Term: End Date: Amount: City Manager Upload Date Type 11/30/2015 Cbmar Memo 11/30/2015 Cbmar Memo 11/30/2015 Cbmar Memo rw V �w Q N CITY OF YAKIMA 2015 STRATEGIC PRIORITIES -3rd quarter report 1. Build upon our existing businesses and industries. 1, Promote and increase community based 1. Enhance the appearance of the City. 1 Create and implement a comprehensive Public 1. Work with local, state, and federal agencies to ECONOMIC PUBLIC IMPROVE THE BUILT PUBLIC TRUST & PARTNERSHIP DEVELOPMENT SAFETY ENVIRONMENT ACCOUNTABILITY DEVELOPMENT 1. Build upon our existing businesses and industries. 1, Promote and increase community based 1. Enhance the appearance of the City. 1 Create and implement a comprehensive Public 1. Work with local, state, and federal agencies to 1. Worked with the YMCA and SOZO to develop partnerships in crime prevention. partnerships Yakima's craft brews, wine and cider products. Communications Strategy to encourage secure funding for transportation infrastructure. 2. Continue the physical revitalization of the City. agreements for an aquatics facility and a mulfi- 2. Creole a strong first impression of the City through participation in civic affairs for the entire 2. Ensure appropriate service levels for public safe p ty. entry statements at key ' entrances. ry Y community. 2. Create a legislative and administrative strategy and gt9Y 3. Build on the community's heritage, natural 2. Received SIED grant/loan for airport partnership with the Association of Washington resources, and livability. 1 Proactively address gang violence through gang 3. Create Neighborhood Service Teams consisting of 2. Enhance public engagement Cities. free initiatives. City operational departments and neighborhood Consulting to perform the utility billing software 4. Collaborate with downtown businesses to foster the W associations to enhance neighborhood appearance 3. Increase citizen involvement through the creation 3. Partnerwith private, public, and non profit growth and development of downtown. 4. Conduct fire inspections of all businesses. and community pride. of volunteer opportunities. organizations in creating community and downtown 5. Execute a plan for environmental restoration of the 5. Enhance downtown safety by operating visible and 4. Enforce signage and tale standards to ensure the engagement, inclusion, and pride. Mill Site. routine bike and feet patrols. aesthetics, integrity, and safety of the City. 4. Conducted Council Stud Session on City/ Y 4. Partner with downtown merchants, Capitol Theatre, 6. Optimize business development and capital buss. 6. Improve neighborhood safety by installing more 5. Maintain and support public infrastructure facilities with state regulations. Central Washington State Fair, and Yakima Valley mpimize street lights. for drinking water, irrigation, sewer service, and projects. Tourism in creating more community events and 7. Expand partnerships with local businesses, notfor 7. Strengthen cooperation and partnership with other sewer capacity, neighborhoods. activities. profits, and civic organizations to stimulate agencies. 5. Partner with the Latino community to address the economic development. 0 needs and expectations of that population in the 7. Entered into an agreement for a mass notification on 8. Construct new 911 Communications Center. community. 8. Create a cohesive marketing strategy for wine, craft system for emergency situations. 7. DOE cleaned up the Tiger Mart site on Nob Hill. brews, and cider products, 9. Expedite the fingerprinting process for concealed pistol licenses. 8. Finalized agreement for fire services with Fire 8. Upgrades to City Hall were made. 1. Created strategic plan, logo and website promoting 1. Secured lease for new task force office and units 1. Completed Phase 1 design of North tat Street 1. Entered into an agreement with Passport 1. Worked with the YMCA and SOZO to develop Yakima's craft brews, wine and cider products. have been working collaboratively on cases. Revitalization project. Parking for a new parking citation software agreements for an aquatics facility and a mulfi- system. sports facility. w 2. Kicked off Lunchtime Live and Downtown Summer 2. Submitted grans for fingerprinting scanner. 2. Received SIED grant/loan for airport Nights concert series. infrastructure improvements. 2. Entered into an agreement with Accent 2. Secured significant state fundingforcritical 3. Opened new 911 Communications Center Consulting to perform the utility billing software transportation infrastructure projects. W 3. Promoted Yakima at the RECON Convention. 4. Yakima Police Department hired a full time public 3. Finalized Bins of Light artwork and elevated sidewalk bid documents. upgrade. 3. Partnered with Association of Washington Cities .✓ w 4. Produced new events in downtown and completed information specialist. ft 3. Implemented new purchasing software program, on successful legislative strategy. Yakima's third year of Downtown Summer Nights concert series. 5. Conducted community outreach activities, such as 4. Opened new dog park at Randall Pads. 4. Set u new online payments in order to comply P P Y P Y 4. Conducted Council Stud Session on City/ Y Coffee with a Cop and Roll Call events. 5. Construction documents finalized for airport with state regulations. YMCA aquatics partnership. J 5. Fair Avenue Roundabout project began and secured $160 million state funds for transportation 6. Held three roll call cookouts in Yakima projects. 5. SOZO groundbreaking ceremony held. projects. neighborhoods. 6. Playground equipment installed at Randall Park by Downtown Rotary volunteers. 0 6. Final environmental testing of the mill site was 7. Entered into an agreement for a mass notification on system for emergency situations. 7. DOE cleaned up the Tiger Mart site on Nob Hill. © completed. N 8. Finalized agreement for fire services with Fire 8. Upgrades to City Hall were made. District 11. 1. 2. 3. 4. 5. 6. W I� W CITY OF YAKIMA 2015 STRATEGIC PRIORITIES -3RD QUARTER REPORT ECONOMIC DEVELOPMENT • Build upon our existing signature businesses and industries. • Continue the physical revitalization of the City. • Build on the community's heritage, natural resources, and livability. • Collaborate with downtown businesses to foster the growth and development of downtown. • Execute a plan for environmental restoration of the Mill Site. • Optimize business development and capital improvements. • Pursue cleanup of the mill site property. • Expand partnerships with local businesses, not for profits, and civic organizations to stimulate economic development. • Create a cohesive marketing strategy for wine, craft brews, and cider products. 1st Quarter Created strategic plan, logo, and website. Designed new booth and brochure for RECON Convention in Las Vegas. Coordinated schedule for Downtown Summer Nights, Blues & Local Brews, Lunchtime Live, and Roots and Vines. Worked with Downtown Association of Yakima to bring back Cruise the Avenue nights in June, July, August, and September. Continued working on Mill Site remediation. Reviewed updates, amendments, and actions for Comprehensive Plan Update in compliance with the GMA. MEASURABLE OUTCOMES 2nd Quarter 3rd Quarter 1. Hosted FAM tours to showcase Yakima and its attractions and events. 2. Developed new craft beverage website. 3. Participated in the RECON Convention. 4. Kicked off Lunchtime Live series. 5. Completed Convention Center expansion feasibility study. 1. Hosted more travel writers and continued preparations for the craft beverage walk this fall. 2. Finished third season of Downtown Summer Nights. Some concerts drew over 1,000 people. 3. Worked with the Yakima Herald on the Fall Fest that will be held in October. 4. Fair Avenue roundabout under construction and state funding secured. I 4th Quarter C/1 W r~ L� W H C/1 CITY OF YAKIMA 2015 STRATEGIC PRIORITIES -3RD QUARTER REPORT PUBLIC SAFETY • Promote and increase community based partnerships in crime prevention. • Ensure appropriate service levels for public safety services. Proactively address gang violence through gang free initiatives. • Conduct fire inspections of all 4,000 commercial structures. • Enhance downtown safety by operating visible and routine bike and foot patrols. Improve neighborhood safety by installing more street lights. • Strengthen cooperation and partnership with other agencies. Construct new 911 Communications Center. • Expedite the fingerprinting process for concealed pistol licenses. MEASURABLE OUTCOMES 1st Quarter 2nd Quarter 3rd Quarter 1. Secured lease for a federal and state violent crimes task force office. 2. Submitted grant for new fingerprinting scanner, 3. Continued work on new 911 Communications Center. 1. Hired police Public Information Specialist and held two Coffee with a Cop outreach events. 2. Opened new 911 Communications Center. 1. Established new task force with partnering agencies. 2. Held three roll call cookouts in Yakima neighborhoods. 3. Purchased new radios for the police department. 4. New fire breathing apparatus were placed into service. 5. Entered into an agreement for a mass emergency notification system for the City. 6. Entered into an agreement with Fire District 11 for fire protection. 1. 4th Quarter W I� W C/1 CITY OF YAKIMA 2015 STRATEGIC PRIORITIES -3RD QUARTER REPORT IMPROVE THE BUILT ENVIRONMENT Enhance the appearance of the City through: • Community -based clean -up programs • Volunteer code enforcement rangers • New downtown design and signage standards • Comprehensive graffiti abatement program • Business facade and streetscape improvements ♦ Create a strong first impression of the City through entry statements at key City entrances. Create Neighborhood Service Teams consisting of all City operational departments and neighborhood associations to enhance neighborhood appearance and community pride. ♦ Enforce signage and code standards to ensure the aesthetics, integrity, and safety of the City. Maintain and support public infrastructure facilities for drinking water, irrigation, sewer service, and sewer capacity. MEASURABLE OUTCOMES 1st Quarter -2nd Quarter 3rd Quarter 1. Completed Phase 1 design of North 1st Street revitalization. 2. Applied for and was awarded SIED grant/loan for airport road improvements. 1. Prepared bid documents for relocating the Visitors Center. 2. Finalized Bins of Light artwork and elevated sidewalk bid documents. 3. Opened dog park at Randall Park. 1. S611 researching options for relocating the Visitor Information Center. 2. Worked with engineers to finalize construction and bid documents for airport improvements. 3. New playground equipment was assembled at Randall Park with Downtown Rotary Club volunteers. 4. Continued City Hall improvements. 5. DOE gave approval for the Nob Hill Tiger Mart property to be listed for sale. 4th Quarter CA W l� W H CITY OF YAKIMA 2015 STRATEGIC PRIORITIES -3RD QUARTER REPORT PUBLIC TRUST & ACCOUNTABILITY • Create and implement a comprehensive Public Communications Strategy to encourage participation in civic affairs for the entire community. • Enhance public engagement. • Increase citizen involvement through the creation of volunteer opportunities. 1st Quarter 1. Researched new software billing systems for utility services division. 2. Entered into an agreement with Passport Parking for parking citation software system. MEASURABLE OUTCOMES 2nd Quarter 3rd Quarter 1. Entered into an agreement with Accent Consulting to perform utility billing software upgrade. 1. Implemented new bid software program for purchasing. 2. Set up new online payment system in order to comply with state requirements. 4th Quarter CA W W H CITY OF YAKIMA 2015 STRATEGIC PRIORITIES -3RD QUARTER REPORT PARTNERSHIP DEVELOPMENT • Work with local, state, and federal agencies to secure funding for transportation infrastructure improvements. • Create a legislative and administrative strategy and partnership with Association of Washington Cities. Partner with private, public, and non - profit organizations in creating community and downtown engagement, inclusion, and pride. • Create Neighborhood Cleanup and Revitalization Efforts (CARE) to improve Yakima's appearance and vitality. • Partner with downtown merchants, Capitol Theatre, Central Washington State Fair, and Yakima Valley Tourism in creating more community events and activities that foster new relationships and pride. Partner with the Latino community to address the needs and expectations of that population in the community. MEASURABLE OUTCOMES 1st Quarter 2nd Quarter 3rd Quarter 1. Implemented budget increases for Convention Center, Yakima Sports Commission, and the Capitol Theatre. 2, Continued working with the YMCA to draft a development, acquisition, and operating agreement for an aquatics center. 3. Continued working with SOZO to draft agreements for the ongoing efforts to acquire and develop the future soccer facility. 1. Council approved the design, construction, and operating agreement with SOZO for a multi - sports complex. 1. Held study session with the Council on the City/ YMCA aquatics agreements. 2. Continued working with SOZO representatives on site development and property zoning. 3. SOZO held its official groundbreaking ceremony. 4th Quarter ECONOMIC DEVELOPMENT t.. n...— m-- U.— jnd n, .art— P—..s Reanrt 3rd nuartar Prmress Reaart 4th Quarter P'roeres5 Resort Develop a wine, craft brew, and cider Strategic plan completed, logo designed, Held fam tour, showcased beverages at Roots Group hosted more travel writers to their marketing campaign with businesses website placement held, event planning & Vines event, photographer scheduled and locations in partnership with Yakima Valley Economic underway for fall showcase, scheduled a fam completed the design of a new website Tourism. Preparations were completed to host 1 Development tour www.craftbeverageyakima.com the Craft Beverage Walk on November 8th in Downtown Yakima. Enhance /expand downtown special Roots & Vines festival - 2,000+ attendees, Downtown Summer Nights ended it's third events Second Annual Blues and Local Brews Festival season and it went quite well despite our 2 Economic had 2,500 attendees and the first two warm summer. Some of the nights drew more Development Downtown Summer Nights shows were well than 1,000 people to downtown. attended. Attend and promote Yakima at the Designed new booth look and brochure to be Attended the festival with City Councilmember Preparations were made to attend to ICSC International Council of Shopping Economic used at the event Tom Dittmar and three local developers show in San Diego in September. 3 Centers annual conference in Las Development Vegas Produce Lunchtime Live and Planned and coordinated booking for Five show Lunchtime Live series completed The City partnered with the Yakima Herald Downtown Summer Nights concert Lunchtime Live, Blues and Brews, Downtown and a strong start to Downtown Summer Republic to produce the Fall Fest on October series in 2015; invest in new events Summer Nights along with new event Roots nights. Roots and Vines drew over 2,000 10th in front of the Capitol Theatre. Economic and Vines. Worked with Downtown people in its first year. Attendance was over 1,000 in the first 90 4 Development Association of Yakima to bring back Cruise the minutes before strong wind gusts closed the Ave on the second Saturday of June, July, event early. August and September Update Convention Center expansion The expansion feasibility study has been Yakima Valley Tourism is preparing the next feasibility study Economic completed and will be discussed at the July steps of the project for inclusion as a strategic 5 Development Yakima City Council Economic Development initiative in the City's 2016 budget Committee meeting Update the City's Comprehensive Plan The City's Comprehensive Plan Update On June 25, 2015, the RFQs for the City Council approved contracts with Berk and Transportation Plan to remain process for the GMA's mandated periodic Transportation Plan and Comp Plan updates (Comp Plan) and Transpo (Transportation Plan) incompliance with the State's Growth update (RCW 36.70A.130), is well were sent to ten consulting firms inviting them in September 2015. Preliminary work is Management Act underway. The Planning Division staff is to send Statement of Qualification proposals. underway to provide necessary data and conducting inventory and reviewing the We received four proposals, and are preparing background information to begin plans. elements to identify the necessary to interview the four consulting groups during updates, amendments, and actions for Plan the week of August 3rd, 2015. The SOW and compliance with the GMA. At its May 19, contract are scheduled to be completed in 2015 Business Meeting, the City Council early September. Staff is continuing to conduct inventory, data collection, and adopted a resolution to implement the analysis of the Comprehensive Plan elements. Public Participation Guide which provides opportunities throughout the process for 6 Community public outreach and receiving public input Development on the Plan. Planning Division staff has drafted two RFQs to begin the process of hiring individual consultants, or teams, to assist in updating the Comprehensive and Transportation plans, which are also required by the GMA. These updates are scheduled to run concurrently. Staff has created a Comprehensive Plan Update webpage to communicate project status, distribute information, and conduct surveys. Develop final plans for the mill site The legal department continues to work with The state budget included funding for the Fair Ave roundabout under construction. and right of way acquisition for the the planning, engineering, environmental transportation network and 1 -82 Funding secured from State Capital Budget of Cascade Mill Parkway contractor and ecology to identify the future improvements for future years. The City and $160 Million for East -West Corridor, bridges, road alignments and determine the County will continue to develop construction ramps and widening of 1 -82. NEPA underway Community environmental status of the right of way areas plans for the project and conduct for East -West Corridor. 7 Development with respect to remediation of landfill within environmental review. those areas as well as resolving acquisition of the landfill property. Environmental remediation/ cleanup Similar to mill site development evaluation, Environmental testing as required by the Landau Associates submitted final testing and of the mill site property the Legal Department continues to work on Department of Ecology was completed in June. Remedial Investigation report to DOE for settling claims with the City's insurance Once results are analyzed and submitted, the review of landfill clean -up. Meeting with DOE carriers for remediation costs as well as to City and our consultant (Landau) will develop scheduled for Nov 20th. Community interact with Ecology to work toward an revised remediation plans. g Development appropriate remediation effort for the landfill parcel in compliance with the City's obligations to the property owner. PUBLIC SAFETY I ..... — no.r_ tar nuarter prr araec F .—t 2nd Quarter Frneress Reaert 3rd Quarter prueress Renort 4th Quarter Rroeress Report Create four corporal positions and Waiting for patrol numbers to increase prior to Waiting for patrol numbers to increase prior to Waiting for patrol numbers to increase prior to 1 promote officers to them Police oromotina promoting. promoting. Research community court concept, The Center for Court Innovations, a federally The City has completed the community needs The Center for Court Innovations has produced partnerships, and benefits funded non - profit think tank devoted to assessment portion of the process. The needs a draft needs report which does support the helping jurisdictions around the country assessment consisted of a community survey implementation of a Community Court in the explore alternative court models, has provided performed in the focus community, group City of Yakima. Several budgets have been a framework for the City to determine interviews including business owners and created exploring different locations and whether there is a need for a community court residents in the focus community, stakeholder staffing alternatives. However, due to City - and whether it is feasible given our community interviews, and statistics from the court, wide budget considerations work has ceased resources. We are currently in the "needs prosecutor and police department. The Center on this project. The process has layed a 2 Legal assessment" part of the process which for Court Innovations is studying the data and foundation for future consideration of a involves polling residents about public safety will produce a written report in the coming Community Court. in the focus communities and determining weeks. The next phase of the process is to what low level recurring crime is affecting reach out to potential partners and establish a quality of life in those focus neighborhoods. budget for the Council consideration. Add officers to new federal and state Lease was secured for a task force office. Task force office is nearing completion for Task force has been established. Gang unit has task force Meetings continue with federal partners to occupancy. The interlocal agreement between moved to new task force office. Officers further define scope and responsibilities of the the City of Yakima Police Department and the continue to obtain federal credentials. 3 Police task force. FBI was passed by City Council on July 7, 2015 and we are awaiting for signatures on the contract. Hire police public information officer; Police Information Specialist job classification Public Information Specialist was hired May, Held 3 Roll Call Cookout sessions in east 4 increase public outreach Police was finalized and approved by civil service. 2015. We have held 2 Coffee with a Cop Yakima neighborhoods. outreach events in the 2nd quarter. Purchase new fire engine and ladder truck Both apparatus are in the pre- construction An extreme 2015 fire season was partly 5 Fire phase, and awaiting approval of the final responsible for a delay in moving forward with engineering drawings /specifications prior to the fire apparatus purchase. Construction is the construction beginning. anticipated to begin on both in early Q4. Purchase, train and install new Live Grant has been submitted and passed the first Grant award determination will not be made No additional information. 6 Scan fingerprinting system Police level of review. until October 2015. Develop radio replacement program Inventory of radios has been conducted. Radio order will be placed in 3rd quarter. Radios purchased and received. 7 for YPD Police Order will be placed in 2nd quarter. Construct and open new Construction on communications center is New communications center was operational No additional information. 8 communications center Police nearing completion with expected occupancy and went live May 28, 2015. in May 2015. Purchase rehab /breathing air Manufacturing and federal approval delays As one of the first fire departments in the Breathing apparatus were placed into service resources unit in order to comply with created a delay in the delivery of these units. country to take delivery of this all -new model, on the amended target date of September 1, WA Administrative Code Currently, all of the units have been delivered in -house training evolutions revealed several 2015. Due to this being brand new technology, and a training program is underway. Once issues that require replacement parts and we are awaiting some late production ancillary 9 Fire training is complete, the units will be deployed adjustments by the vendor and manufacturer. components from the manufacturer. The lack into the field. The revised in- service target date has been of those parts, however, does not affect the moved to September 1, 2015. daily operation. Emergency Management This program was recently placed under the Community outreach has begun for the City's The City /County venture for a mass direction of the Fire Department. An Special Populations. Police, Public Works, and notification system has resulted in a 5 -year Emergency Management Specialist has been Fire are working closely together to implement contract being awarded to a company named hired, and focused efforts is being placed upon policy and procedure. Specific staff education Everbridge. Front - loading this system is personnel training, outfitting an EOC and has been delivered and additional training is underway, and is anticipated to be concluded 10 Fire providing community outreach activities. scheduled. A City /County contract is being during Q4. The City EM has conducted a full - awarded for a public Emergency Notification scale disaster exercise at YKM and continues to System which is anticipated to be operational work with on community hazard planning and in late August. at -risk population. Implement a Fire Services Agreement A draft agreement is awaiting review and The draft agreement still lacks a provision for The agreement for Yakima to provide fire with Fire District 11 (Broadway) ratification by Council and District District 11 to address the purchase of a water protection services to District 11, Broadway, Commissioners. tender to effectively provide fire protection in has been finalized and approved by council. A those areas of the district that are not served used water tender will be purchased during Q4 by hydrants. The City has experienced under a separate agreement. District 11 will 11 Fire difficulty arranging a meeting with a voting fund the majority of the purchase, with Yakima quorum of the commissioners. The next contributing a much smaller portion. meeting has been set for August 20, 2015. 1- 717 PUBLIC TRUST & ACCOUNTABILITY ct­t� n...Ament ist nuartar Pr P3 vsc R"nrt 2nd Quarter Proeress Report 3rd Quarter Proeress Renort 4th Quarter Progress Report Implement new procurement software Purchasing is in the final stages of negotiating Contract signed and implementation to begin Implementation was successful. Vendors were and services for City and County a contract with Public Purchase. Expected 8/1/15. Vendor community will be notified notified and they are now self- registering in purchasing implementation, July 2015. through newspaper, mail, email, and website. the new system. Purchasing has its first bid in 1 Finance/ the system now and expects good results. Purchasing Target date of 1/1/16 to have 100% of bids processed online. Research utility billing systems; install Received the Business Process Analysis report Entered into an agreement with Accent Assigned the implementation team, and set up new billing system on the utility billing system prepared by FCS Consulting to perform project management on the implementation schedule. Cayenta started Group. Researched software options, the Utility Management System the discovery process. The project is currently 2 Finance Utility including a site visit to a city that recently implementation. Chose Cayenta CIS solution as on schedule for amid -2016 implementation. Services implemented Cayenta, and attending a users the new Utility management system. group meeting. Implement new parking enforcement Chose Passport Parking Citation software In the final stages of Implementing Passport Set up of online payments in process. The citation management software system solution as new parking enforcement software Citation software, awaiting approval from state requirements complicate these kinds of system. Negotiated contract with Passport and Administrative Office of Courts on final agreements, which has delayed the start date 3 Finance) Utility currently working to implement the system -- language for new citation. Finance finalizing to October. Services expected completion in mid- summer. online banking/payment options expected implementation by end of August. PARTNERSHIP DEVELOPMENT Strataou nanartment Ut Ouarter Progress Renort 2nd Ouarter Progress Renort 3rd Quarter Progress Reoort 4th Quarter Progress Report Increase Capitol Theatre management Implemented the budgeted fee increase in the N/A N/A 1 fee Finance quarterly distribution to the Capitol Theatre Committee (CTC) Increase Convention Center Implemented the budgeted fee increase in the N/A N/A management fee to increase monthly distribution to Yakima Valley Visitors 2 promotion of Yakima Finance and Convention Bureau (YVVCB) Increase Sports Commission Implemented the budgeted fee increase in the N/A N/A Management fee to create new monthly distribution to Yakima Valley Visitors 3 sporting events Finance and Convention Bureau (YVVCB) Partner with YMCA on aquatics facility The Legal Department and Public Works staffs The Legal Department is working with the Study Session was held on September 29, are working with the YMCA representatives to YMCA representatives to finalize the revisions 2015 to discuss the proposed Development, draft agreements for the acquisition, to the draft agreements for presentation to Lease, and Operating Agreements. Thiswill development, and operation of a future the Council. Legal is also involved with also be discussed at the Built Environment aquatics center associated with the expansion Planning and Parks on RCO negotiations for Committee on October 8, 2015 and the Parks of a YMCA facility in the City. Public Works conversion of Chesterly Park property for Commission on October 14, 2015. The also continues to seek direction from RCO aquatic center /YMCA uses, having met with Agreements are being prepared for council should soccer fields be displaced at Chesterly RCO and National Park Service representatives approval for the October 20th City Council 4 Public Works/ Park. to define the necessary steps required for meeting. Efforts with the RCO conversion Parks conversion. process continue. "Yellow Book' appraisals are underway for the 7.5 acres at Chesterley Park and 40 acres at the 2nd SOZO parcel. The City is planning to present this proposed conversion to the RCO Board in April 2016. Work with SOZO on new soccer /sports The Legal Department and Public Works The Legal Department and SOZO continue to Ground breaking ceremony was held on complex department are working cooperatively with formulate and finalize the terms for property September 10, 2015. Efforts are currently the SOZO group to develop and draft acquisition and development of the Soccer underway preparing 5 to 6 outdoor fields. The agreements for the ongoing efforts to acquire Park property as well as the adjacent parcel SOZO property will officially be annexed into Public Works/ and develop the future soccer facility, to annex Council authorized the City to acquire. The the City as of October 18, 2015. The City will 5 Parks the soccer property into the City and to agreements with SOZO continue to be refined then proceed in purchasing the property for improve access to the property in conjunction to address new investment opportunities and $5 million. SOZO has filed short plat, SEPA with the County. annexation steps have been initiated for both and Class 2 review for first phase of park parcels. development. IMPROVE the BUILT ENVIRONMENT t cr n ..- @rne Q­ Ind A­r P,--.. rta " 3rd Quarter Prrserass Rwnnrt 4th Quarter Proaress Renort Relocate Visitor Information Center Design and details of move nearing Bid documents prepared. Initial discussions No bids were received. Conversations with completion. with PP& L complete. Project ready to bid in possible bidders indicate that the market is 1 Engineering 3rd quarter and start in late 3rd quarter. "flooded" with work. Project will be re -bid in 4th quarter. Revitalize North 1st Street Phase 1 design complete. Phase 2 design on- Phase 2 design nearing 30% complete. HLA preparing construction documents. City to 2 Engineering going. review cross - section for bike facilities. Extend 21st Avenue and Airport Lane Airport staff in conjunction with Economic Airport staff in conjunction with the City Airport staff continued to work with City for additional hangar spaces and Development Manager applied and was Engineering Department met with Yakima Engineering Department and Yakima County's business development awarded SIED Grant/ Loan for $ 789,000 in County Engineering to start the design of 21st Engineering Department to design 21st Ave January 2015. Design of the project to begin Ave and Airport Lane. A site visit illustrated and Airport Lane. Progress has been made Spring of 2015. the scope of work and needed improvments to (site survey complete) and initial 30% provide access to the south side of airport. drawings reviewed. Incorporated airport Yakima County Engineering is in the process of tenants located adjacent to the road extension develping the design of the roads and to provide feedback on location of vehicle 3 Airport infrastructure. gate, access control, landside parking, and potential land development. Airport staff also contacted the Federal Aviation Administration regarding adjacent ASR -9 antenna (utilities and access points) to adjust design as needed. Install bins of light artwork and elevate Bid documents 85% complete. Finalization of bid documents continues. Bins of Lights and sidewalk projects being 4 sidewalk along the underpass Engineering separated. Both will be bid in 4th quarter. Randall Park improvements Southwest Rotary began work on the Wildlife Randall Dog Park grand opening on April 18, On July 25, 2015, over 50 volunteers from Viewing Deck at the pond. New electrical 2015. The Southwest Rotary Wildlife Viewing Downtown Yakima Rotary Club converged on service installation was begun for the irrigation Deck was completed during this reporting period. Randall Park to construct the playground. pumps. The old electrical service was inside The electrical service for the irrigation pumps Downtown Rotary paid for the equipment and the old restroom which is scheduled to be was relocated. Meetings have continued with the post install. Their total donation for the demolished in June. SEPA for the project was Downtown Yakima Rotary Club and they have project was $115,000.00. The Streets Division completed. Downtown Yakima Rotary Club committed to building a new playground excavated and prepared the site. Parks has met with the Parks and Recreation staff on ($115,000) in July 2015. Official word from the '.Maintenance staff assisted with the volunteer numerous occasions and they are committed State of Washington Recreation and build of the playground and added the safety fall to replacing the playground structure. A total Conservation Office has been received regarding material and laid sod after the build was of $110,000 has been pledged for the new the $500,000 matching grant for Randall Park. completed. The playground was officially open The Sunrise Rotary Club has committed to to the public on August 6, 2015. HLA was hired to playground, which is scheduled to be building two picnic shelters in the fall of 2015. complete the Stormwater Pollution Prevention Public Works/ constructed by volunteers in July. Playground equipment will be ordered in May. Planning AHBL continues to work with the City Stormwater Plan for the Department of Ecology during this S Parks Division on the design work for the Randall Park reporting period. Over 100 volunteers from meetings have begun with Sunrise Rotary for Pond. The Re- vegetation Plan for around the Triumph Actuation Systems— Yakima planted the construction of at least one picnic shelter. pond has been designed by Katrina Strathmann over 300 small trees and shrubs on September The new shelter(s) will be placed near the with Mid - Columbia Fisheries Enhancement 30, 2015. Triumph also donated $5,000.00 to pond and playground. Final determination of Group. Some of the re- vegetation may occur in purchase the plants. Ten larger trees were the $500,000 grant has not yet been received the fall. HLA, Inc has been contracted to planted in the dog park area and 20 trees were for the State of Washington Recreation and complete the Stormwater Pollution Prevention planted around the playground and along the Conservation Office. Work at the dog park was Plan. pathway. The volunteers also assisted with Wide performed on the fence, drinking fountain, Hollow Creek clean up in the park. Irrigation was parking lot and irrigation during this quarter. also installed in the dog park area by Park Maintenance staff during this reporting period. Begin the process of creating a ADA transition plan consultant chosen. Bicycle Work on bicycle master plan continues. Work on bicycle master plan continues. comprehensive connectivity network master plan underway. 6 by identifying existing sidewalks and Engineering bicycle lanes for a connectivity master plan Cleanup and sale of the former Tiger 24th and Nob Hill site fully excavated, installed Property at 24th and Nob Hill declared surplus East Nob Hill site awaiting "No Further Action" Oil properties biodegrade activants and delivery system, and listed with realtor for sale. Acquiring from DOE. 2312 W Nob Hill site may be sold excavation filled and cleared. Monitoring updated appraisal, working with DOE toward with restrictive covenants related to the wells in place on other sites. Applying for issuance of a "no further action" letter. monitoring wells. reimbursement from Trust Fund. Cleanup of other sites progressing. Cleanup 7 Community underway at East Nob Hill site, monitoring Development wells established on all sites. Working with DOE regarding 5512 Summitview site on best approaches to achieve final cleanup. Upgrade existing City Hall building Public Works was directed to move and Second Street trees were replaced and flower Public Works Facilities Maintenance is working oversee all of Building Maintenance (Public beds restored. City Hall and YPD maintenance with Engineering to develop a City Hall Works, City Hall and YPD) effective June 1st. oversight was added to Public Works Facilities elevators upgrade plan. An elevator Working with Engineering to contract with ECS Maintenance on June 1, 2015. consulting company has presented a proposal to develop an elevator bid packet. Exterior which is being prepared for purchase. Exterior Public Works/ painting and awning colors will be selected in painting, awnings repaint, utilities doors, and B Facility May. Doors are ready to be ordered as soon Council doors are in progress and will be Maintenance as Utilities determines counter configuration. completed by yearend. First floor projects will Nursery is now open, so two new trees on 2nd also be completed be year end. Street will be planted with flowers that didn't survive the winter. Update on Council doors in mid -July. Water system improvements WTP Utilities /Engine The partnership has been formed, Technical planning work continues. Technical planning work continues. Intake measurement completed by both the County 9 ering- and the City, technical meeting held on Water /Irrigatio 2 {25/2015 and in process of scheduling n Division another technical meeting Replace and improve the water mains Utilities /Engine HLA is designing improvement to N. 1st St. Design continues. Design continues. on North 1st Street ering- which includes the water mains 10 Water /Irrigatio n Division Modification to the Nelson Dam Partnership formed, technical meetings on Technical planning work continues. Technical planning work continues. Utilities/Engine 1/13 {2015, 1/21/2015, 2/20/2015 and 11 ering- 3/3/2015. Some progress on an agreed Water /Irrigatio concept for irrigation delivery, flood flow and n Division fish passage