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Home My WebLink About12/01/2015 08 2016 Proposed Budget; Second Public HearingBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 8. For Meeting of. December 1, 2015 ITEM TITLE: Second public hearing on the proposed 2016 Revenue and Expenditure Budget for the City of Yakima SUBMITTED BY: Tony O'Rourke, City Manager Cindy Epperson, Director of Finance & Budget SUMMARY EXPLANATION: City management submitted the 2016 Preliminary Budget Summary and the related initiatives to City Council and the public on November 3, 2015. This budget represents staff's projections of revenues and proposed expenditures for the coming year. The Preliminary Budget was first presented at a Study Session on October 27, 2015. The purpose of the Public Hearing is to accept input, comments and /or questions from citizens and other affected parties regarding the proposed 2016 Budget including all initiatives and other related budget matters for 2016. The 2016 Preliminary Budget Summary is on the City's website home page - www.yakimawa.gov/services/fmance/fmancial-reports/ Finance is incorporating the changes noted in the Preliminary Budget document, the primary ones being the changes set forth by the Lodging Tax Committee. Additionally, since the Preliminary Budget was presented, the Council approved the Property Tax levy for an amount $132,000 less than what was budgeted. Also, the Public Safety Committee recommended that the City institute a community diversion program that came from Community Court discussions, with the goal to connect repeat offenders with services needed to resolve issues leading to crime. The 2016 budget is adding $56,000 to implement this program - -a more complete description is attached. Cuts of $170,000 are proposed to keep the General Fund in balance for 2016. The attached spreadsheet summarizes the proposed changes in General Fund. The final budget ordinance will include these changes, along with other minor corrections. In accordance with state law, Council is required to conduct two public hearings and adopt the budget prior to year end. The first public hearing was conducted on November 17, this is the second (December 1, 2015), and the final budget ordinance will be presented for Council approval on December 8. Resolution: Ordinance: Other (Specify): Public Hearing Contract: Contract Term: Start Date: End Date: Item Budgeted: Amount: Funding Source/Fiscal Impact: Strategic Priority: Public Trust and Accountability Insurance Required? No Mail to: Phone: APPROVED FOR City Manager SUBMITTAL: RECOMMENDATION: Conduct the Public Hearing and accept public testimony. ATTACHMENTS: Description Upload Date Type D Generall F:Uind 2016 bLjdq.A c,11haing.)s 11/2.4/2015 Cbmar Memo D CbrnrnUinliGy IDin ersibin Flix.x 11/2.4/2015 Bac,11WIP Ma erial girarn City of Yakima List of potential cuts to balance for Property Tax reduction -2016 General Fund Account Current Proposed Balance Notes Number Budget Reduction Remaining Payroll related Police Overtime 1 3121200 $849,000 $ (35,000) $814,000 Containment measures being monitored Non - payroll Neighborhood Program Prof. Svc. 1 1224100 100,000 (30,000) 70,000 Timing of program implementation External Training -HR 1 1624100 87,000 (30,000) 57,000 Jenn Z. has been trained to be a facilitator Police Pension 1 6812190 114,000 (33,000) 81,000 Reduction in Pension Expense Transportation- Training Various 204,923 (20,500) 184,423 10% of each General Fund travel budget Miscellaneous Expense Various 215,550 (21,500) 194,050 10% of each General Fund Miscellaneous budget - Proposed Reductions (170,000) (training registrations booked to this account) Plus- Community Court Diversion Program 56,000 Per Council Public Safety Committee Meeting- 11/20/15 Program description attached Net reduction in GG Expenditures (114,000) Revenue Property Tax Reduction 1 8951101 132,571 Net reduction in Fund Balance 18,571 Preliminary Chg in Fund Balance 18,643 New chg in Fund Balance $ 72 CITY OF YAKIMA LEGAL DEPARTMENT 200 South Tird Street, Yaldna, Washington 98901 (509)575-6030 Fax (509)575-6160 MEMORANDUM November 23, 2015 TO: Tony O'Rourke, City Manager FROM: Cynthia Martinez, Assistant City Attorney SUBJECT: Community Diversion Program Since the Public Safety Committee meeting I have been reworking the Community Diversion Program budget. The previous budget included Yakima County Probations involvement and the reliance on City of Yakima work crew program. Yakima County was tentative about being involved for several reasons: 1. They are not accustomed to assessing individuals; they rely on the court's assessment. 2. They were tentative about being involved if the Court was not going to be overseeing the program. 3. They felt the services they would be providing are not traditional probation services. I had also met with People For People about doing the assessment/case manager piece of the program and they were excited about the partnership and it was more in line with programming they currently offer. I called them Friday to check on the budget and they provided the attached. I have revised the Community Diversion Program budget in the following way: Removed probation and replaced with People For People. People For People is more expensive, but I was able to eliminate the Scientist position (David Brody), because People For People is accustomed to keeping statistics on their current programs. I also feel that if People For People is involved we can move forward without a Work Crew Program. Because they will be able to monitor the community service piece of the program. l The price tag of the Diversion program is higher, but when you consider the additional cost of the work crew program, it is overall cheaper. I do think the City will benefit from a work crew program and hope that one day we will be able to implement such a program. cc. Jeff Cutter, City Attorney In this model, the Prosecution Division would offer a Community Diversion program. The program would be held at the Seasons. Public Seasons - Diversion Defenders and the service providers would be present. The goal would still be to connect repeat offenders with the services needed to resolve Program issues leading to crime. Monthly cost yearly cost Personnel Costs may be less in court certified interpreter Interpreter 2 hours $50. an hour $1,200.00 no needed. Prosecutor will initially be covered by existing Prosecutor 20 hours staff Defense will initially be covered by existing Public Defender 20 hours staff People to People Option (instead of probation) part time 41,599 Technical Assistance David Brody Total Personnel Cos 12,799.00 Equipment and Supplies Costs Supplies one time costs Printer, cart $300.00 Recorder $100.00 Hearing Equipment Cables $50.00 Prosecutor Defense Probation Chair $225.00 Agency Supplies Prosecutor Public Defender Location Expenses Room Rental 2 times a m $750.00 $9,000.00 Security 8 hours 16 hours $18.75 $3,600.00 Wand $20.00 $240.00 crowd control device $20.00 $240.00 Travel /Training One tiny, Total Equipment and costs: Supplies $13,080.00 $675 Capital Improvements none Total yearly budget - bi- monthly $55,879 PEOPLE People For People Offender Diversion Partnership Total PFP program costs: $37,468 (salaries, fringe, supervision and indirect Finance, IT and Admoim) Non-personnel $4431 (Travel, communications, insurance, suppies etc.) Purpose: Provides Employment and Training related counseling and support. o Provides counseUng for barrier removal and pre-employment skiIs o Works with participant to identify and set participation goals. o Provide information, referral and system navigation to support skills development and employment preparation o Provides job placement assistance o Provides group counseling and instruction as appropriate. o Acts as liaison between court and participant to communicate plan, compliance and progress. o Tracks and monitors participant progress.