The URL can be used to link to this page

Home My WebLink About12/01/2015 05F Uncollectable Central Accounts Receivables Write OffBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 5. F. For Meeting of. December 1, 2015 ITEM TITLE: Resolution authorizing certain uncollectable central accounts receivables to be written -off SUBMITTED BY: Cindy Epperson, Director of Finance and Budget SUMMARY EXPLANATION: Attached is a Resolution authorizing the write -off of certain uncollectable accounts. The write -off list includes 35 accounts totaling $4,088.44. Typically, once an item has been billed, it takes Council action to remove it from City records. (The Municipal Court Judge has authority to write -off delinquent court related accounts.) There are several reasons that accounts are considered uncollectable. The most common include: (1) the statute of limitations time limit for collecting the debt has passed; (2) when bankruptcies occur, and we have an unsecured interest, write -off is recommended; and (3) when the collection agency is not able to actively pursue collection or a court action dismisses the liability. The attached schedule details the accounts recommended for write -off. (Note: the City does not normally record revenue until the time of collection; therefore, this write -off does not "reverse" any revenue already booked.) Staff respectfully submits the attached Resolution, which if approved by Council, would authorize the write - off of these uncollectable accounts on the Schedule attached. Resolution: X Ordinance: Other (Specify): Detail listing of Accounts Receivable 2014 Write -offs Contract: Contract Term: Start Date: Item Budgeted: Funding Source/Fiscal Impact: Strategic Priority: Insurance Required? No Mail to: Phone: End Date: Amount: NA APPROVED FOR SUBMITTAL: RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description D R()SdLA1bn 2015 C.)irtrall ACXXXJinos Wirfle C)ff D 11 use of C.)irtrall Ra.,,eliwilble Wirfte CNN a4- W-1 City Manager Upload Date Type 11/20/2015 Cbmar Memo 11/20/2015 Cbmar Memo RESOLUTION NO. R -2015 A RESOLUTION Authorizing the write -off of certain uncollectable central accounts receivables for the City of Yakima. WHEREAS, attached is a listing of accounts recommended for write -off by the City of Yakima in connection with central accounts receivable within the City. These are past due accounts of the general fund of the City that have been deemed ready for write -off due to: (1) account is past the statute of limitations for collecting such accounts, (2) bankruptcy, and /or (3) account is otherwise uncollectable. It is recommended that these accounts be written -off (removed from the accounts receivable of the City) by City Council, now, therefore. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The attached "Accounts Receivable 2015 Write- Offs ", is hereby approved, and the past due accounts receivable, consisting of 64 invoices and 35 accounts totaling an original amount of $4,088.44 are hereby written off and cancelled. ADOPTED BY THE CITY COUNCIL this 1st day of December, 2015. ATTEST: City Clerk Micah Cawley, Mayor Accounts Receivable 2015 Write -Offs As of November 16, 2015 Invoice Fund Account Name Amount Invoice Date Notes Inmate Medical 001 A03507 Blair, Carole Diane $ 210.74 28332 07/30/99 Statute of Limitations Housing Sewer Connection Loan (HSCL) 124 A05875 Lupino, Betsy & Vito 50.08 56801 09/04/08 Statute of Limitations 50.08 57298 10/03/08 Statute of Limitations 50.08 57534 11/04/08 Statute of Limitations 50.08 57653 12/02/08 Statute of Limitations 50.08 57761 01/06/09 Statute of Limitations 50.08 58660 02/09/09 Statute of Limitations 50.08 58737 03/04/09 Statute of Limitations 50.08 58830 04/01/09 Statute of Limitations 50.08 59280 05/05/09 Statute of Limitations 50.08 59760 06/08/09 Statute of Limitations 50.08 59552 07/01/09 Statute of Limitations 550.88 161 A06166 Yesterdays Village Park Rental 131 A05912 Phillips, Ric 630.00 57569 11/04/08 Statute of Limitations 57568 11/04/08 Statute of Limitations 131 A06294 Hernandez, jay 537.50 57501 10/24/08 Statute of Limitations 1,167.50 Dowtown Yakima Business Improvement Disfi 161 A05173 Mariscos El Nayarit (Puebla) 100.00 58455 01/29/09 Statute of Limitations 161 A06166 Yesterdays Village 100.00 67691 03/07/11 Uncolletctible/Defunct Company 161 A03632 Bevins, Ron (Hispanavision) 37.33 56993 10/01/08 Statute of Limitations 37.33 57899 01/08/09 Statute of Limitations 37.33 58966 04/09/09 Statute of Limitations 37.33 59866 07/06/09 Statute of Limitations 37.33 60581 10/02/09 Statute of Limitations 161 A06042 All American Inv Group 19.67 56984 10/01/08 Statute of Limitations 19.67 57892 01/08/09 Statute of Limitations 19.67 58959 04/09/09 Statute of Limitations 161 A06083 Johnson Rentals (Kimco) 58.06 57938 01/08/09 Statute of Limitations 58.06 59004 04/09/09 Statute of Limitations 161 A06095 Little, Thomas A 62.01 59918 07/06/09 Statute of Limitations 161 A06166 Yesterdays Village 194.90 67098 02/02/11 Uncolletctible/Defunct Company 161 A06201 DLM Propertioes LLC 63.15 59126 04/09/09 Statute of Limitations 63.15 60026 07/06/09 Statute of Limitations 63.15 60738 10/02/09 Statute of Limitations 1,008.14 Fund Account Name PBIA 161 A05876 Verdusco, Yesenia Refuse Invoice Amount Invoice Date Notes 20.00 55929 04/07/08 Statute of Limitations 55333 01/10/08 Statute of Limitations 20.00 471 A05307 Thompson, Daryl 1,029.85 54258 07/13/07 Statute of Limitations 54999 11/20/07 Statute of Limitations 55663 03/06/08 Statute of Limitations 56148 04/23/08 Statute of Limitations 56620 07/22/08 Statute of Limitations 56945 09/26/08 Statute of Limitations 471 A05667 Rodriguez, Guadalupe 22.51 51462 07/12/06 Statute of Limitations 471 A05701 Fernandes, Dave 40.00 51790 09/13/06 Statute of Limitations 471 A05725 Krueger, Dennis 25.20 53471 04/26/07 Statute of Limitations 471 A05826 Henderson, Dwayne 15.51 53619 05/31/07 Statute of Limitations 471 A05891 Hause, Jerry 37.57 54835 10/08/07 Statute of Limitations 471 A05894 Anguiano, Trinidad 54.98 54838 10/08/07 Statute of Limitations 471 A05900 Sanchez, Mike 33.71 54997 11/20/07 Statute of Limitations 471 A05926 Parras. Veronica 31.30 55477 01/23/08 Statute of Limitations 471 A05952 Guzman, Roberto 35.00 55661 03/06/08 Statute of Limitations 471 A05954 St. Claire, James 172.91 55664 03/06/08 Statute of Limitations 471 A05977 St. Claire, James 356.38 56948 04/23/08 Statute of Limitations 56623 07/22/08 Statute of Limitations 56146 09/26/08 Statute of Limitations 471 A06007 Gallardo, Antonio 25.00 56589 07/17/08 Statute of Limitations 471 A06014 Autrey, Pamela 33.10 56625 07/22/08 Statute of Limitations 471 A06278 Purdon, Alissa 64.50 56978 09/26/08 Statute of Limitations 471 A05955 Mears, Don 24.47 55667 03/06/08 Statute of Limitations 471 A06290 Manjarrez, Antonio 60.00 57513 10/27/08 Statute of Limitations 471 A06600 Valdez, Melanie 25.00 60332 08/28/09 Statute of Limitations 471 A06610 Moreno, Melvin 33.00 60854 10/05/09 Statute of Limitations 2,119.99 Fruitvale Canal 475 A01485 Isham, Alice (Mathews) 25.00 56061 04/08/08 Statute of Limitations 25.00 59442 06/03/09 Statute of Limitations 50.00 Wastewater 473 A05838 Rojas, Martin & Maria 170.07 57520 10/27/08 Statute of Limitations 473 A06583 Maggard, Melissa 770.24 59505 06/19/09 Statute of Limitations 940.31 Total 2015 Write -Off 4,088.44