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Home My WebLink About03/04/2008 19 2008 Budget Amendment for 2007 Year-End Encumbrances BUSINESS OF THE CITY COUNCIL lb YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4C. 141 For Meeting Of March 4, 2008 ITEM TITLE: An Ordinance Amending the 2008 Budget for 2007 Year -End Encumbrances SUBMITTED BY: Department of Finance and Budget . CONTACT PERSON/TELEPHONE: Cindy Epperson, Financial Services Manager — . 575 -6070 SUMMARY EXPLANATION: Attached is an Ordinance amending the 2008 Budget to provide appropriations for encumbrances outstanding at the close of the 2007 Fiscal year. Encumbrances represent orders (included in 2007 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2007. Therefore, appropriations from Unencumbered Fund Balances are required to move forward the budget for payment when the materials 0 are received or services completed. . In some instances, the appropriations will be funded by approved grants (Le. Neighborhood Development Block Grants, Healthy Families Yakima Grant, Growth Management Fund grants, etc.) For these items, Finance will also increase the grant revenue budgets to match the estimated revenues to the corresponding expenditures. In all other instances, the appropriations will be funded by reserves in their respective funds. This is an annual year -end accounting requirement. Resolution_ Ordinance XX Contract Other (Specify) Schedule 1 Funding Source Various Funds APPROVED FOR SUBMITTAL �t, City Manager STAFF RECOMMENDATION: Read Ordinance by title only at the March 4, 2008 meeting. Pass Ordinance after the second reading at the March 18, 2008 meeting. BOARD /COMMISSION /COMMITTEE RECOMMENDATION: ill COUNCIL ACTION: ORDINANCE NO. 2008 AN ORDINANCE amending the 2008 budget for the City of Yakima; and making appropriations for 2007 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2008. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2007 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2008 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2008, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day of March , 2008. DAVID EDLER, MAYOR ATTEST: CITY CLERK First Reading: Publication Date: Effective Date: Cepperson 2/28/2008 --- City o #Yakima 2007 Encumbrance Listing III SCHEDULE Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION GENERAL FUND Information Systems 000.052.105.0000.59421.641 $184,610 Prosecutorial Case Mgmt System 000.052.631.0000.51880.35C $3,050 Miscellaneous Computer Equipment 000.052.631.0000.51880.410 $115,000 Time Management Software 000.052.631.0000.51880.410 $25,000 E- payment Software $327,660 Hearing Examiner 000.020.313.0000.55860.410 $25,000 Hearing Examiner Case Load Police 000.031.104.0000.52120.311 $1,334 GREAT Program Supplies 000.031.113.0000.52120.280 $1,152 Uniforms 000.031.119.0000.52110.311 $2,164 Canine Cage 000.031.119.0000.52110.350 $9,931 Sirens 000.031.119.0000.52110.350 $1,190 Firearms 000.031.119.0000.52150.312 $2,592 Chairs 00.031.119.0000.52150.480 $2,497 Security System- Hanson Building $20,860 Fire 000.032.122.0000.52220.280 $2,679 Uniforms 000.032.122.0000.52220.350 $2,888 Supplies 000.032.122.00000.52250.31 c . $2,135 Tires 000.032.129.0000.52210.311 $3,489 Fumiture $11,191 Police Pension 000.035.642.0000.51720.410 $11,000 Actuarial Valuation -LEOFF 1 Pension Planning 000.021.310.0000.55820.350 $2,526 Office Fumiture 000.021.310.0000.55820.410 . $3,400 Planning Professional Services $5,926 Engineering 000.041.528.0000.53220.410 $5,000 Professional services- project support City Clerk/Records 000.014.611.0000.51130.492 $4,682 Print Municipal Code Updates Finance 000.015.624.0000.51420.350 $2,861 Office Fumiture Human Resources 000.016.623.PERS.51610.311 $2,586 Office Fumiture ty Manager 00.012.621.0000.51310.430 $735 Travel/Training TOTAL GENERAL FUND $417,501 cje 2/28/2008 Page 1 of 3 - -_ ._ _ ' __ ____ City of Yakima 2007 Encumbrance Listing ACCOUNT AMOUNT FUND TOT. DESCRIPTION 411 NEIGHBORHOOD DEV FUND Grant awards carried forward 124.124.331.0000.55920.48B $55,000 Neighborhood Clean -Up / Improvement 124.124.331.0000.55920.48U $160,000 Public Facilities 124.124.331.2107.59530.650 $650,000 Public Facilities: Marvin Gardens Infrastructure 124.124.331.HS01.55920.48F $269,500 CDBG Single Family Program 124.124.331.HS02.55920.48E $314,896 Single Family Home Rehab - Senior /Disabled, etc 124.124.331.HS05.55920.481 $4,500 CDBG Rehab Relocation Program 124.124.337.HS09.55920.410 $803,084 HOME CHDO Program $2,256,980 COMMUNITY SERVICES FUND Healthy Families Yakima Grant 127.127.351.0000.55721.410 $29,373 Marriage Education Prof Services 127.127.351.0000.55721.411 $49,011 Management Fee 127.127.351.0000.55721.444 $71,885 Marketing -Media 127.127.351.0000.55721.451 $27,149 Rent - Community Events $177,418 • PARKS & RECREATION FUND 131.131.426.P610.57360.311 $6,028 $6,028 Softballs GROWTH MGMT FUND 140.140.314.1994.54440.410 $29,440 $29,440 Transportation Modeling Update STREETS & TRAFFIC ENG FUND 141.133.116.0000.54263.480 $17,312 Replace Damaged Street Light 144.133.525.0000.54264.315 $2,147 Metal Signs 141.133.526.0000.54340.410 $8,084 Thermoplastic Crosswalk Material 141.133.526.0000.54340.410 $51,925 Prof Services - Transportation Plan 141.141.521.0000.54230.312 $1,127 Street Maintenance Supplies 141.141.522.0000.54261.410 $81,628 50/50 Sidewalk program 141.141.524.0000.52466.410 $32,672 De -icing Materials 141.141.645.2184.59442.630 $33,400 Allocation -PW paving project $228,295 PBIA FUND 161-161-320-0000-55910-410 $15,000 $15,000 Maintenance Contract Amendment TROLLEY FUND 162.162.326.2153.59479.650 $286,878 $286,878 Trolley Barn Enhancement Project FIRE CAPITAL FUND 332.332.122.0000.59422.640 $228,908 Balance of Pumper Truck 332.332.122.0000.59422.642 $22,864 Replace Command Vehicle $251,772 LAW AND JUSTICE CAPITAL FUND 333.333.103.0000.51250.350 $10,000 $10,000 Furnishings -Court Commissioner CONVENTION CENTER CAPITAL FUND 370.370.328.0000.57520.480 $11,272 Emergency Lighting System 370.370.328.0000.57520.480 $5,410 Parking Lot Landscaping $16,682 qe 2/28/2008 Page 2 of 3 City of Yakima 2007 Encumbrance Listing *COUNT AMOUNT FUND TOT. DESCRIPTION TRANSIT CAPITAL FUND 364.364.518.0000.54790 -350 $19,860 Bus Shelters 364.364.518.0000.59447.644 $58,542 3 Vanpool Vehicles 364.364.518.2184.59447.630 $152,250 Allocation -PW paving project $230,652 TRANSIT OPERATIONS 462.462.514.T646.54770.410 $2,121 $2,121 Electronic Display- Transit Center REFUSE FUND 471.471.212.R420.53780.410 $90,000 Refuse Routing Software 471.471.219.2184.59437.650 $33,400 Allocation -PW paving project $123,400 WASTEWATER OPERATIONS 473.473.232.S232.53584.3CH $2,921 $2,921 Chemicals WATER OPERATIONS 474.474.343.0000.53480.3CH $1,250 Chemicals - Polymer 474.474.343.0000.53480.3CL $2,835 Chemicals -Salt $4,085 DOMESTIC WATER IMPROVEMENT tairt 77.477.348.2184.59434.650 $50,100 $50,100 Allocation -PW paving project IGATION IMPROVEMENT 479.479.348.2184.59438.650 $16,700 $16,700 Allocation -PW paving project RISK MANAGEMENT 515.515.641.0000.51522.350 $4,877 $4,877 Office Furniture WELLNESS /EAP FUND 516.516.655.0000.51790.350 $11,532 $11,532 Fitness Equipment EQUIPMENT REPLACEMENT FUND 551.552.636.ER06.59448.644 $91,961 Step Van 551.552.636.ER06.59448.645 $91,061 Stencil Truck $183,022 ENVIRONMENTAL FUND 555.555.639.2145.54650.480 $50,000 Richardson Airway Dirt Removal 555.555.639.2184.59439.650 $33,400 Allocation -PW paving project $83,400 FIREFIGHTERS PENSION FUND 612.6.12.642.0000.51720.410 $11,000 $11,000 Actuarial Valuation -LEOFF 1 Medical TOTAL ALL FUNDS $4,419,804 cje 2/28/2008 - Page 3 of 3 -