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Home My WebLink About04/15/2008 13 Healthy Families Yakima Program Contract Amendment BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON • AGENDA STATEMENT Item No. /3 For Meeting of: April 15, 2008 ITEM TITLE: Consideration of a Resolution authorizing the execution of a contract amendment with the State of Washington Department of Social and Health Services, Division of Child Support to extend the Healthy Families Yakima program for an additional year SUBMITTED BY: Cindy Epperson, Director of Accounting and Budgeting CONTACT PERSON/TELEPHONE: Linda Kraft, Executive Director of Healthy Families Yakima, 453 -4851 Cindy Epperson, 575 -6070 SUMMARY EXPLANATION: At their June 6, 2006 meeting, City Council adopted Resolution 2006 -91 that authorized the City Manager to enter into an agreement with the State of Washington Department of Social and Health Services, Division of Child Support (DSHS), so that the City could act as fiscal agent for a federal child support enforcement demonstration project, which was established as the Healthy Families Yakima program, led by Linda Kraft, Executive Director. The federal program had a 5 year commitment, however, the original contract with the state was only executed for 2 years, with the expectation that as the program developed there would likely be changes identified for future contracting periods. The original 2 -year time frame has been completed, and DSHS has completed a program evaluation. As a result of this evaluation, DSHS identified minor contract revisions, which included primarily the additional budget and reporting dates for the 3r year. The contract with the Executive Director is also nearing the end of the first 2 -year term. As that agreement mirrors the contract with the State, this action will be the basis of any changes in that contract, and we anticipate bringing that contract to Council next month. Resolution 1 Ordinance _ Other (Specify) Contract 1 Mail to (name and address): Funding Source: DCS G nt and donations in the Community Services Fund APPROVED FOR SUBMITTAL: �' City Manager STAFF RECOMMENDATION: Staff respectfully recommends approval of the resolution authorizing the City Manager to execute the contract with DSHS. BOARD /COMMISSION RECOMMENDATION: COUNCIL ACTION: • RESOLUTION NO. R- 2008 - A RESOLUTION authorizing and directing the City Manager of the City of Yakima to amend an Interlocal Agreement with the State of Washington Department of Social and Health Services (DSHS) to allow the City of Yakima to use federal IV -D match funds to operate the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project. WHEREAS, the State of Washington has obtained an OCSE Federal Office of Child Support Enforcement Waiver Terms and Conditions allowing the City of Yakima to obtain federal IV -D match funds to operate the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project; and WHEREAS, the "Greater Yakima Valley Healthy Manage and Responsible Fatherhood Community Demonstration Initiative" is a federally funded five -year community demonstration initiative intended to facilitate and study the creation of a community coalition providing programs and supporting efforts designed to strengthen family relations, reduce family violence through education and related public services, cooperate with Child Support Enforcement to reach their clients and increase parental financial responsibility towards their children; and WHEREAS, the City of Yakima is supporting this effort by serving as a subrecipient and • fiscal agent for the disbursement of federal IV -D match funds granted for the project, as authorized by Resolution R 2006 -91 at Council's June 6, 2006 meeting; and WHEREAS, the City Council of the City of Yakima has reviewed the attached amendment to the existing Interlocal Agreement, which is responsive to City of Yakima concerns; and WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of the City of Yakima to amend the contract with Department of Social and Health Services to the City of Yakima to use federal IV -D match funds to operate the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child • support enforcement demonstration project for an additional year, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute an agreement substantially similar to the attached document. The City Council of the City of Yakima specifically authorizes minor drafting changes, said changes to be approved by the City Manager in consultation with the Yakima City Attorney. ADOPTED BY THE CITY COUNCIL this 15th day of April, 2006. David Edler, Mayor ATTEST: City Clerk DSHS CONTRACT NUMBER: CONTRACT AMENDMENT 0664 -94430 a I w' f R 'on sma ti Gr eater Yak ima Valley Healthy Amendment No. 0664- 94430 -01 Marriage and Responsible • Fatherhood Program This Contract Amendment is between the State of Washington Department of Program Contract Number Social and Health Services (DSHS) and the Contractor identified below. Contractor Contract Number CONTRACTOR NAME CONTRACTOR doing business as (DM) Yakima, City of CONTRACTOR ADDRESS WASHINGTON UNIFORM DSHS INDEX NUMBER BUSINESS IDENTIFIER (UBI) 129 N. 2nd St 397 -005 -272 75633 Yakima, WA 98901 CONTRACTOR CONTACT CONTRACTOR TFI FPHONE CONTRACTOR FAX CONTRACTOR E-MAIL ADDRESS Cindy Epperson (509) 575 -6070 Ext: (509) 576 -6364 cepperso(o)ci.yakima.wa.us DSHS ADMINISTRATION DSHS DIVISION DSHS CONTRACT CODE Economic Services Administration I Division of Child Support ! 3000LC -64 DSHS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS, Kathleen Jenkins 712 Pear St SE DCS Program Administrator PO Box 9162 Olympia, WA 98507 -9162 DSHS CONTACT TELEPHONE DSHS CONTACT FAX DSHS CONTACT E-MAIL ADDRESS (360) 664 -5319 Ext: I (360) 664-5340 kmjenkin(a)dshs.wa.gov IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? CFDA NUMBERS 41) No AMENDMENT START DATE CONTRACT END DATE 4/1/2008 3/31/2009 PRIOR MAXIMUM CONTRACT AMOUNT AMOUNT OF INCREASE OR DECREASE TOTAL MAXIMUM CONTRACT AMOUNT $600,000.00 $300,000.00 $900,000.00 REASON FOR AMENDMENT; CHANGE OR CORRECT OTHER: SEE PAGE TWO ATTACHMENTS. When the box below is marked with an X, the following Exhibits are attached and are incorporated into this Contract Amendment by reference: ❑ Additional Exhibits (specify): This Contract Amendment, including all Exhibits and other documents incorporated by reference, contains all of the terms and conditions agreed upon by the parties as changes to the original Contract. No other understandings or representations, oral or otherwise, regarding the subject matter of this Contract Amendment shall be deemed to exist or bind the parties. All other terms and conditions of the original Contract remain in full force and effect. The parties signing below warrant that they have read and understand this Contract Amendment, and have authority to enter into this Contract Amendment. CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED • DSHS SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Christine Simmonds, Contract Analyst DSHS /Economic Services Administration fa • DSHS Central Contract Services Page 1 6024PF Contract Amendment (3 -31-06) This Contract between the State of Washington Department of Social and Health Services (DSHS) and the Contractor is hereby amended as follows: 1. The Contract End Date is extended through 03/31/2009. 2. The maximum consideration payable to the Contractor for the period of this extension is $198,000 ($300,000 total for the contract with the local match) for a new maximum consideration payable under this Contract of $594,000 ($900,000 total for the contract with the local match). 3. The maximum amount of federal match funds payable for the period of this extension shall not exceed $198,000 (contractor will provide $102,000 in local funding). 4. The Statement of Work, Exhibit A, is amended as follows: Coalition Leadership: No. 4 is amended to read as follows: (4) Conduct an annual review of domestic violence protocol with Local Domestic Violence resources. Management Information System and program curricula and materials, the first sentence is amended to read: The Contractor shall complete the following specific tasks and outcomes by March 31, 2009 in order to receive consideration for services related to this contract: OCSE Progress Reports, add the following: (8) The progress report due date for the third semi - annual report is August 31, 2008. 411 (9) The progress report due date for the fourth semi - annual report is January 31, 2009. All other terms and conditions of this Contract remain in full force and effect. DSHS Central Contract Services Page 2 6024PF Contract Amendment (3- 31-06)