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Home My WebLink About07/06/2010 13 Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Program - Renewal BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4 4 3 For Meeting of: July 6, 2010 ITEM TITLE: Authorizing and directing the City Manager of the City of Yakima to amend the Agreement with the State of Washington Department of Social and Health Services to allow the Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Program to continue for an additional year. SUBMITTED BY: Cindy Epperson, Deputy Director, Accounting & Budgeting CONTACT PERSON /TELEPHONE: Linda Kraft, Executive Director, 452 -1519 ' Cindy Epperson, 575 -6070 Cr SUMMARY EXPLANATION: At their June 6, 2006 meeting, City Council adopted Resolution 2006 -91 that authorized the City Manager to enter into an agreement with the State of Washington Department of Social and Health Services, Division of Child Support (DSHS), so that the City could act as fiscal agent for a federal child support enforcement demonstration project, which was established as the Healthy Families Yakima program, led by Linda Kraft, Executive Director. The federal program had a 5 year commitment, however, the original contract with the state was only executed for 2 years, with an option for 3 one -year extensions, since the expectation was that as the program developed there would likely be changes identified for future contracting • periods. The program is nearing the end of its fourth year of operations, and DSHS has identified minor contract revisions, which include primarily the additional budget and reporting dates for the fifth and final year of the program. The attached resolution will authorize the City Manager to amend the State Agreement to continue the project for an additional year. Resolution 1 Ordinance _ Other (Specify) Contract X Mail to (name and address): Funding Source: DCS Grant and - h donatio - the Community Services Fund APPROVED FOR SUBMITTAL , /,.: ,, -' - 1 it City Manager ■ STAFF RECOMMENDATION: Adopt the attached resolution. BOARD /COMMISSION RECOMMENDATION: COUNCIL ACTION: • III • RESOLUTION NO. ' q RESOLUTION authorizing and directing the City Manager of the City of Yakima to amend the Agreement with the State of Washington Department of Social and Health Services to extend the Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Program. WHEREAS, the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" is a federally funded five -year community demonstration initiative intended to facilitate and study the creation of a community coalition providing programs and supporting efforts designed to strengthen family relations, reduce family violence through education and related public services, cooperate with Child Support Enforcement to reach their clients and increase parental financial responsibility towards their children; and WHEREAS, the State of Washington has obtained an OCSE Federal Office of Child Support Enforcement Waiver Terms and Conditions allowing the City of Yakima to obtain federal IV -D match funds to continue to operate the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project for an additional twelve months; and WHEREAS, the City of Yakima is supporting this effort by serving as a subrecipient and fiscal agent for the . disbursement of federal IV -D match funds granted for the project, as authorized by Resolution R 2006 -91 at Council's June 6, 2006 meeting; and III WHEREAS, the City of Yakima and the State of Washington Department of Social and Health Services now wish to continue this agreement through June 30, 2011; and - WHEREAS, the City Council of the City of Yakima has reviewed the attached amendment to the existing Agreement, which is responsive to City of Yakima concerns; and WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of the City of Yakima to amend the agreement with Department of Social and Health Services for an additional year, now, therefore, • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute the attached document. . ADOPTED BY THE CITY COUNCIL this 6 day of July, 2010. . Micah Cawley, Mayor ATTEST: 0 City Clerk Cje 2010 Resolution Amending DSHS contract.doc • • • DSHS CONTRACT NUMBER: CONTRACT AMENDMENT 0664 -94430 Y4a57tinn��rron Greater Yakima Valley Sfah fro wistdEhITO ama ae ea CA SERV �'•`-' � Hlth y Amendment No 0664- 94430 -04. Marriage and Responsible • • Fatherhood Program This Contract Amendment is between the State of Washington Department of • Program Contract Number Social and Health Services (DSHS) and the Contractor identified below. Contractor Contract Number CONTRACTOR NAME CONTRACTOR doing business as (DBA) • Yakima, City 'of CONTRACTOR ADDRESS WASHINGTON UNIFORM DSHS INDEX NUMBER BUSINESS IDENTIFIER (UBI) 129 N. 2nd St 397 -005 -272 75633 Yakima, WA 98901 CONTRACTOR CONTACT CONTRACTOR TELEPHONE CONTRACTOR FAX CONTRACTOR E - MAIL ADDRESS Cindy Epperson (509) 575 - 6070 Ext: (509) 576 - 6364. cepperso @ci.yakima.wa.us DSHS ADMINISTRATION DSHS DIVISION DSHS CONTRACT CODE Economic Services Administration Division of Child Support 3000LC - 64 DSHS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS Kathleen Jenkins 712 Pear St SE DCS Program Administrator PO Box 9162 Olympia, WA 98507 -9162 DSHS CONTACT TELEPHONE DSHS CONTACT FAX DSHS CONTACT E - MAIL ADDRESS (360) 664 - 5319 Ext: (360) 664 - 5340 kmjenkinadshs.wa.gov . IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? CFDA NUMBERS Yes 93.563 ENDMENT START DATE • CONTRACT END DATE 7/1/2010 '6/30/2011 PRIOR MAXIMUM CONTRACT AMOUNT AMOUNT OF INCREASE OR DECREASE • TOTAL MAXIMUM CONTRACT AMOUNT $1,200,000.00 $300,000.00 $1, 500, 000.00 •REASON FOR AMENDMENT; CHANGE OR CORRECT CHOOSE ONE: ATTACHMENTS. When the box below is marked with an X, the following Exhibits are attached and are incorporated into this Contract Amendment by reference: ❑ Additional Exhibits (specify): • This Contract. Amendment, including all Exhibits and other documents incorporated by reference, contains all of the terms and conditions agreed upon by the parties as changes to the original Contract. No other understandings or representations, oral or otherwise, regarding the subject matter of this Contract Amendment shall be deemed to exist or bind the parties. All other terms and conditions of the original Contract remain in full force and effect. The parties signing below warrant that they have read and understand this Contract Amendment, and have authority to enter into this Contract Amendment. • CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED • I • DSHS SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Sarah E. deLaive, Government Liaison • DSHS /Division of Child Support HS Central Contract Services Page 1 24PF Contract Amendment (3-31-06) • • • • This Contract between the State of Washington Department of Social and Health Services (DSHS) and the Contractor is hereby amended as follows: 1. The contract end date has been extended through June 30, 2011. 2. The Maximum Consideration payable to the Contractor for the period this extension is $198,000 ($300,000 total for the contract including the local match) for a new maximum consideration for this contract of $990,000 ($1,500,000 total for the contract including local match). 3. The maximum amount of federal match funds payable for the period of this extension shall not exceed $198,000 (contractor will provide $102,000 in local funding or in -kind match). 4. The Statement of Work, Exhibit A, is amended as follows: OCSE Progress Reports, add the following: (11) The progress report due date for the sixth annual report is January 31, 2011. (12) The seventh and final progress report for the full grant period is due on or before June 30, 2011. All other terms and conditions of this Contract remain in full force and effect. DSHS Central Contract Services Page 2 • 6024PF Contract Amendment (331-06)