HomeMy WebLinkAbout07/06/2010 09 Thomas E. Coleman, P.E. Consulting Services Agreement 0 BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 9
For Meeting Of 07/06/10
ITEM TITLE: Request approval of a resolution authorizing the City Manager to execute an
agreement with Thomas E. Coleman, P.E. Consulting Services and the City of
Yakima.
SUBMITTED BY: Dave Zabell, Assistant City Manager
Scott Schafer, Wastewater Manager
Max Linden, Utility Engineer
CONTACT PERSON /TELEPHONE: Max Linden /575 -6077
SUMMARY EXPLANATION:
Mandatory planning, coordination, and process analysis is required to address regulatory
requirements including the Wastewater Facilities Plan update, Sanitary Sewer System
comprehensive Plan, outfall relocation made necessary by the planned Gap to Gap levee
setback and nutrient standards that the Department of Ecology will develop with a scheduled
Total Maximum Daily Load (TMDL). A Professional Licensed Engineer is required by the State
0 of Washington to perform these services. Services not to exceed $260,000.
The outfall issue will impact the mixing zone for the WWTP and will require compliance to our
mandated NPDES discharge permit. The nutrient TMDL will impact the WWTP by adding new
Mandated permit requirements to the WWTP NPDES discharge permit.
(...continued on next page)
Resolution X Ordinance _ Other (Specify) to authorize use of budgeted funds for Phase One
WWTP Improvements
Contract -- Mail to (name and address):
Funding Source WW Facilities Project fAZ8 Fund) Budge '
APPROVED FOR SUBMITTAL: "
City Manager
STAFF RECOMMENDATION: Staff respectfully requests City Council approve the resolution.
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION:
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(...continued from page 1.)
The relocation of the WWTP outfall and mixing zone made necessary by a future levee setback
will require the preparation of an engineering report in accordance with WAC 173 -240 for
approval of the Department of Ecology prior to implementation. The engineering report will
need to consider a range of alternatives. Alternatives involving piping the effluent to a new
mixing zone upstream or downstream of the existing mixing zone would be very expensive and
would face significant technical and environmental challenges. The most promising concept for
outfall relocation identified to date would involve the incorporation of a new mixing zone into a
restored flood plain habitat on City -owned property adjacent to the WWTP. Preliminary
discussions have been held with a number of stakeholder agencies and technical specialists
with jurisdiction and expertise including the Department of Ecology, Yakima County, USBR,
USGS, and the Yakima Basin Fish and Wildlife Recovery Board to gain their input and to better
assess the feasibility of the concept. Thus far, the response from all agencies has been
positive. At the same time, based on input from these stakeholder agencies, it is clear that the
engineering report will need to address a wide range of technical issues which could take up to
two years to complete. Extensive evaluation will be required utilizing expertise in areas
including, but not limited to, groundwater hydrology of the hyporheic zone, floodplain
geomorphology, limnology, hydraulics, botany, soils analysis, and chemistry.
The scope of work to be added under the proposed contract will include continuation of
stakeholder agency coordination related to outfall relocation concept evaluation, defining the full
scope of work for the Outfall Relocation Engineering Report to be developed starting in 2010
and identifying a team of professionals with the necessary expertise who will contribute to the
development of that engineering report. _
The WWTP Facilities Plan and Sanitary Sewer System Comprehensive Plan is required to be
updated with the renewal of the Cities Wastewater and Storm Water NPDES permits. Updating
these plans to current conditions will allow the City of Yakima to apply for financial assistance.
Assistance with this plan will be included in this scope of work.
The proposed contract scope will also include continuation of process analyses and evaluation
identifying cost effective near term WWTP modifications which will be recognized by the
Department of Ecology as pre - implementation of nutrient standards for phosphorous and
nitrogen to be developed from the Department of Ecology's TMDL while at the same time
addressing current operational problems including those related to seasonal treatment of high
strength industrial wastewater and struvite precipitation which currently clogs digested sludge
and centrate piping.
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RESOLUTION NO. R -2010-
A RESOLUTION authorizing the City manager to execute an agreement with Thomas E.
Coleman, P.E. Consulting Services and City of Yakima
WHEREAS, the City of Yakima owns and operates wastewater collection and treatment
facilities in accord with applicable Federal, State and Local regulations; and
WHEREAS, Mandatory planning, coordination, and process analysis is required to
address regulatory requirements including the Wastewater Facilities Plan update, Sanitary
Sewer System comprehensive Plan, outfall relocation made necessary by the planned Gap to
Gap levee setback and nutrient standards that the Department of Ecology will develop with a
scheduled Total Maximum Daily Load (TMDL); and
WHEREAS, the City, wishes to ensure that necessary investments into its wastewater
systems are identified with sufficient lead time and detailed analysis to secure the most
appropriate alternatives and financing methods to accommodate regulatory requirements,
community growth, replacement needs, and operational efficiencies; and
WHEREAS, Further coordination, planning and process analysis is now required to
develop the Engineering Reports for the Wastewater Treatment Plant outfall relocation and
regulatory mandates for nutrient criteria from the Total Maximum Daily Load (TMDL) analysis to
be completed by the Department of Ecology; and
WHEREAS, the City is required to update its Comprehensive Sewer Plan every five
years and maintain a current Facilities Plan to qualify foe financial assistance; and
WHEREAS, with the addition of these mandated requirements, use of budgeted funding
is required to continue with current efforts to address these issues; and
WHEREAS, The state of Washington requires these services to be performed by a
Professional Licensed Engineer, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the amended engineering services
agreement with Thomas E. Coleman, P.E. Consulting Services to provide continued process
analysis for the Wastewater Division a copy of which amended Exhibit "A" of the 2010
agreement is attached hereto and by reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this 6 day of June, 2010.
Micah Cawley, Mayor
ATTEST:
41 1 City Clerk
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CITY OF YAKIMA AND THOMAS E. COLEMAN, P.E. CONSULTING SERVICES
• PROFESSIONAL SERVICES AGREEMENT
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement ") is
made and entered into by and between the City of Yakima, a Washington municipal
corporation (hereinafter the "City "), and Thomas E. Coleman, P.E. Consulting Services,
a company licensed to do business in Washington (hereinafter the "Engineer ").
WHEREAS, the City desires to retain the Engineer to provide facilities planning,
design, and construction related engineering support services in connection with
additions and modifications to the City of Yakima Regional Wastewater Treatment Plant
(YRWWTP) needed to meet current and anticipated regulatory requirements pertaining
to wastewater and biosolids treatment and disposal processes, and other related
wastewater treatment plant planning support services; and
WHEREAS, the Engineer has the experience and expertise necessary to provide
such independent Engineering services and is willing to provide the services in
accordance with the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, promises, and .
agreements set forth herein, it is agreed by and between the City and the Engineer as
follows:
1. Scope of Services. The Engineer shall provide engineering services in support
of ongoing YRWWTP facilities planning, design and implementation of improvements
being conducted by City staff and the City's other engineering consultants. The scope of
services is described in more detail in Exhibit "A" attached and incorporated by this
reference.
2. Additional Services.
a. City and Engineer agree that not all services to be performed by Engineer
can be defined in detail at the time this Agreement is executed, and that Additional
Services not covered in Exhibit "A" may be needed during performance of the
Agreement. City may, at any time, by written order, direct Engineer to revise portions of
Basic Services previously completed in a satisfactory manner, delete portions of Basic
Services, suspend Basic Services, terminate Basic Services or request that Engineer
perform Additional Services beyond the scope of Basic Services. Such changes
hereinafter shall be referred to as "Additional Services ".
b. If such Additional Services cause an increase or decrease in Engineer's cost
of, or time required for, performance of any services under this Agreement, a
contract price and /or completion time adjustment pursuant to this Agreement
may be made and this Agreement may be modified in writing accordingly.
c. Compensation for each such request for Additional Services will be
negotiated by City and Engineer according to the provisions set forth in
Section 3. Engineer shall not perform any Additional Services until
authorized by City in writing; . and once, so authorized, such Additional
Services shall be considered part of Basic Services. If mutual agreement on
compensation or time adjustment cannot be concluded, Engineer is required
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City of Yakima and Thomas E. Coleman, P.E. Consulting Services
Professional Services Agreement
to perform the Basic and Additional Services, reserving a right for equitable
adjustment; provided, that in no event shall any amount be allowed for
anticipated profit or unperformed Basic Services or Additional Services. If
City and Engineer cannot agree upon an equitable adjustment in the time for
Additional Services beyond the scope of Basic Services within thirty (30) days
of the Engineer's written request for equitable adjustment, performance of
such Additional Services may be suspended by Engineer until City and
Engineer mutually agree upon the time adjustment.
3. Term. The term of this Agreement shall commence upon execution hereof and
shall terminate at the time of completion of all services /tasks required hereunder unless
terminated sooner by either party in accordance with Section 20. The Engineer shall
provide such services as are described on executed task orders in accordance with the
time schedule set forth in Exhibit A. When directed by the City, the Engineer shall
proceed in a timely and diligent manner to provide all services required hereunder. .
4. Consideration.
a. The City shall pay the Engineer for basic services described in Exhibit A, in
accordance with the payment schedule set forth in Exhibit "B" based on Engineer's direct
salaries plus Direct Expenses, plus applicable sales, use, value added, business
transfer, gross receipts, or other similar taxes. Direct salaries are the amount of wages
or salaries paid Engineer's employees for basic services directly performed and
described in Exhibit A, exclusive of all payroll related taxes, payments, premiums, and
benefits. Direct salaries may be increased once on an annual basis. Unless the parties •
otherwise modify this Agreement, the total compensation paid to the Engineer for all
services provided under this Agreement shall not exceed Two Hundred Sixty
Thousand Dollars ($260,000.00).
b. Direct Expenses are those necessary costs and charges incurred for Basic
Services including, but not limited to: (1) the direct costs,of transportation, meals and
lodging; (2) insurance, letters of credit, bonds, and equipment and supplies, specific to
the Basic Services and approved in advance by the City; and (3) Engineer's direct costs
for subcontracted professional services, laboratory tests, analysis, printing and
reproduction services, and CADD services.
c. Travel costs, including transportation, lodging, subsistence and incidental
expenses incurred by employees of the Engineer and each of the Sub - consultants in
connection with Basic Services, shall be subject to the following;
• That a Maximum of U.S. INTERNAL REVENUE SERVICE allowed cents per mile
will be paid for the operation, maintenance and depreciation costs of company or
individually owned vehicles for that portion of time they are used for Basic
Services. Engineer, whenever possible, will use the least expensive form of
ground transportation.
• That reimbursement for meals inclusive of tips shall not exceed a maximum of
$40 per day per person. This rate may be adjusted on a yearly basis
• Those accommodations shall be at a reasonably priced hotel /motel.
• That air travel shall be by coach class, and shall be used only when absolutely
necessary.
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City of Yakima and Thomas E. Coleman, P.E. Consulting Services
Professional Services Agreement
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0 , d. Telephone charges, in -house computer charges, in -house reproducti charges,
first class postage, overnight mail and shipping and FAX charges are not included in the
direct expense costs, but are considered included in the Schedule of specific Hourly
Billing Rates. •
e. Professional Sub- Consultants. Professional Sub - consultants are those costs for
Engineering, management consulting, surveying, geotechnical services and similar
professional services approved in advance by the City. Reimbursement for Professional
Sub- consultants will be on the basis of 1.10 times the actual costs billed by the
Professional Sub - consultant for services provided to the City through this Agreement.
f. The Engineer shall submit to the City monthly invoices itemizing tasks
accomplished and percent completed to date. Upon receipt of said monthly invoice, the
City shall make payment to the Engineer within thirty (30) calendar days; provided,
however, that all payments are expressly conditioned upon the Engineer's providing
services that are satisfactory to the City.
g. The Engineer shall maintain adequate files and records to substantiate all .
amounts itemized on the monthly invoices. In the event that either party .exercises its
right to terminate this Agreement in accordance with Section 20, the Engineer shall be
compensated in accordance with the above terms for all satisfactory services provided to
the City up to the effective Agreement termination date.
• 5. Information Provided by the City. The Engineer shall provide guidance to the
City in determining the data required for purposes of the contemplated services. The
City agrees to use reasonable efforts to provide data and information specifically
requested by the Engineer.
6. Status of Engineer. The Engineer and the City understand and expressly agree
that the Engineer is an independent contractor in the performance of each and every
part of this Agreement. No officer, employee, volunteer and /or agent of Engineer shall
act on behalf of or represent him or herself as an agent or representative of the City.
The Engineer, as an independent contractor, assumes the entire responsibility for
carrying out and accomplishing the services required under this Agreement. The
Engineer expressly represents warrants and agrees that its status as an independent
contractor in the performance of the work and services required under this Agreement is
consistent with and meets the six -part independent contractor test set forth in
RCW 51.08.195. The Engineer and its officers, employees, volunteers, agents and /or
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subcontractors shall make no claim of City employment nor shall claim against the City
any related employment benefits, social security, and /or retirement benefits. Nothing
contained herein shall be interpreted as creating a relationship of servant, employee,
partnership or agency between the Engineer and the City.
7. •Inspection and Audit. The Engineer shall maintain books, accounts, records,
documents and other evidence pertaining to the costs and expenses allowable and
consideration paid under this Agreement . in accordance with generally accepted
accounting practices. All such books of account and records required to be maintained
• by this Agreement shall be subject to inspection and audit by representatives of the City
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Professional Services Agreement .
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and /or the Washington State Auditor at all reasonable times and the Engineer shall
afford the proper facilities for such inspection and audit. Such books of account and
records may be copied by representatives of the City and /or the Washington. State
Auditor where necessary to conduct or document an audit. The Engineer shall preserve
• and make available all such books of account and records for a period of three (3) years
after final payment under this Agreement.
8. Taxes and Assessments. The Engineer shall be solely responsible for
compensating its employees, agents, and /or subcontractors and for paying all related
taxes, deductions, and assessments, including but not limited to federal income tax,
FICA, social security tax, assessments for uneMployment and industrial injury and other
deductions from income which may be required by law or assessed against either party
as a result of this Agreement. In the event the City is assessed a tax or assessment as
a result of this Agreement, the Engineer shall pay the same before it becomes due.
9. Nondiscrimination Provision. During the performance of this Agreement,
Engineer shall not discriminate in violation of any applicable federal, state and /or local
law or regulation on the basis of age, sex, race, creed, religion, color, national origin,
marital status, disability, honorably discharged veteran or military status, pregnancy,
sexual orientation and any other classification protected under federal, state, or local
law. This provision shall include but not be limited to the following: employment,
upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay
or other forms of compensation, selection for training and the provision of services under
this Agreement.
10. The Americans with Disabilities Act. The Engineer shall comply with the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA) and its
implementing regulations and Washington State's anti - discrimination law as contained in
RCW Chapter 49.60 and its implementing regulations with regard to the activities and
services provided pursuant to this Agreement. The ADA provides comprehensive civil
rights to individuals with disabilities in the area of employment, public accommodations,
public transportation, state and local government services and telecommunications.
11. Compliance with Law. The Engineer agrees to perform those services under
and pursuant to this Agreement in full compliance with any and all applicable laws, rules,
and regulations adopted or promulgated by any governmental agency or regulatory
body, whether federal, state, local or otherwise.
12. No Conflict of Interest. The Engineer covenants that neither it nor its
employees have any interest and shall not hereafter acquire any interest, direct or
indirect, which would conflict in any. manner or degree with the performance of this
Agreement. The Engineer further covenants that it will not hire anyone or any entity
having such a conflict of interest during the performance of this Agreement.
13. No Insurance. It is understood the City does not maintain liability insurance for
the Engineer and its officers, directors, employees and agents.
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• 14. Indemnification. •
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a. The Engineer agrees to hold harmless and indemnify the City, its elected
officials, officers, employees, and agents from and against suits, actions, claims, liability,
damages, judgments, costs of defense and expenses (including reasonable attorney's
fees) which result from or arise out of the negligence of the Engineer, its officers, agents;
employees or subcontractors in connection with or incidental to the performance or non-
performance of this Agreement.
b. The City agrees to hold harmless and indemnify the Engineer, its officers,
• employees, and agents, from and against suits, actions, claims; liability, damages,
judgments, costs of defense and expenses (including reasonable attorney's fees) which
result from or arise out of the negligence of the City, its officers, agents, employees or
subcontractors, in connection with or incidental to the performance or non - performance
of this Agreement.
c. In the event that both the Engineer and the City are negligent, each party
shall be liable for its contributory share of negligence for any resulting suits, actions,
claims, liability, damages, judgments, costs and expenses (including reasonable
attorney's fees).
d. The foregoing indemnity is specifically and expressly intended to constitute a
waiver of the Engineer's immunity under Washington's Industrial Insurance Act, RCW
Title 51, as respects the other party only, and only to the extent necessary to provide the
indemnified party with• a full and complete indemnity of claims made by the Engineer's
employees. The parties acknowledge that these provisions were specifically negotiated
ill and agreed upon by them.
• e. Nothing contained in this Section or this Agreement shall be construed to
create a liability or a right of indemnification in any third party.
f. This Section of the Agreement shall survive the term or expiration of this
Agreement and shall be binding on the parties to this Agreement.
15. Insurance Provided by Engineer.
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a. Professional Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of
insurance as evidence of professional liability coverage with a limit of at least One Million
Dollars ($1,000,000.00) for each wrongful act and an annual aggregate limit of at least
Two Million Dollars ($2,000,000.00). The certificate shall clearly state who the provider
is, the amount of coverage, the policy number, and when the policy and provisions
provided are in effect. The insurance shall be with an insurance company rated A -VII or
higher in Best's Guide. If the policy is on a claim made basis, the retroactive date of the
insurance policy shall be on or before the date this contract is executed by both parties .
hereto, or shall provide full prior acts coverage. The insurance coverage or substantially
identical coverage sufficient to fully satisfy these requirements shall remain in effect
during the term of this Agreement . and for a minimum of three (3) years following the
termination of this Agreement.
b. Commercial Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of
insurance as proof of commercial liability insurance with a minimum liability limit of One
Million Dollars ($1,000,000.00) per occurrence /aggregate limit bodily injury and property
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Professional Services Agreement
damage. The certificate shall clearly state who the provider is, the amount of coverage,
the policy number, and when the policy and provisions provided are in effect. Said
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policy shall be in effect for the duration of this Agreement. The policy shall name the
City, its elected officials, officers, agents, and employees as additional insured as to this
project only and shall contain a clause that the insurer will not cancel or reduce in limits
the insurance without first giving the City thirty (30) calendar days' prior written notice.
The insurance shall be with an insurance company or a company rated A -VII or higher in
Best's Guide and admitted in the State of Washington.
c. Commercial Automobile Liability. Insurance. On or before the date this
Agreement is fully executed by the parties, the Engineer shall provide the City with a
certificate of insurance as .proof of commercial automobile liability insurance with a
minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence /aggregate
limit bodily injury and property damage. The certificate shall clearly state who the
provider is, the amount of coverage, the policy number, and when the policy and
provisions provided are in effect. Said policy shall be in effect for the duration of this
Agreement. The policy shall name the City, its elected officials, officers, agents, and
employees as additional insured as to this project only and shall contain a clause that
the insurer will not cancel or reduce in limits the insurance without first giving the City
thirty (30) calendar days' prior written notice. The insurance shall be with an insurance
company or a company rated A -VII or higher in Best's Guide and admitted in the State of
Washington.
d. Insurance Provided by Subcontractors. The Engineer shall ensure that all
subcontractors it utilizes for work/services required under this Agreement shall comply
with all of the above insurance requirements. However, professional liability will not be
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required unless the subcontractor is involved in design or Engineering services.
16. Delegation of Professional Services. The services provided for herein shall be
performed by the Engineer and no person other than regular associates or employees of
the Engineer shall be engaged upon such work or services except upon written approval
of the City.
17. Assignment. This Agreement, or any interest herein or claim hereunder, shall
not be assigned or transferred in whole or in part by the Engineer to any other person or
entity without the prior written consent of the City. In the event that such prior written
consent to an assignment is granted, then the assignee shall assume all duties,
obligations and liabilities of the Engineer stated herein.
18. Waiver of Breach. A waiver by either party hereto of a breach by the other party
hereto of any covenant or condition of this Agreement shall not impair the right of the
party not in default to avail itself of any subsequent breach thereof. Leniency, delay or
failure of either party to insist upon strict performance of any agreement, covenant or
condition of this Agreement, or to exercise any right herein given in any one or more
instances, shall not be construed as a waiver or relinquishment of any such agreement,
covenant, condition or right.
19. Dispute Resolution. The parties • shall strive to resolve all disputes through
negotiation in good faith as the preferred approach to dispute resolution and may
consider mediation as a supplement or alternative where mutually agreed to in writing.
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Professional Services Agreement
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• 20. Termination. Either party may terminate this Agreement at any time, with or
without cause, by providing the other party with written notice of termination ten (10)
calendar days prior to the termination date.
21. Severabilitv. If any portion of this Agreement is changed per mutual agreement
or any portion is held invalid, the remainder of the Agreement shall remain in full force
and effect.
22. Notices. Unless stated otherwise herein, all notices and demands shall be in
writing and sent or hand delivered,to the,parties to their addresses as follows: •
TO City: Max Linden, Utility Engineer
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Wastewater Manager
2220 East Viola
Yakima, WA 98901
TO Engineer: Thomas Coleman, P.E.
105 South 3 Street
Yakima, WA 98901
Or to such other addresses as the parties may hereafter designate in writing. Notices
and /or demands shall be sent by registered or certified mail, postage prepaid or hand
delivered. Such notices shall be deemed effective when mailed or hand delivered at the
addresses specified above.
23. Third Parties. The City and the Engineer are the only parties to this Agreement
and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is
intended to give, or shall be construed to give or provide any right or benefit, whether
directly or indirectly or otherwise, to third persons.
24. Drafting of Agreement. Both the City and the Engineer have participated in the
drafting of this Agreement. As such, it is agreed by the parties that the general contract
rule of law that ambiguities within a contract shall be construed against the drafter of a
contract shall have. no .application to any legal proceeding, arbitration and /or action in
which this Agreement and its terms and conditions are being interpreted and /or
enforced.
25. Integration. This written document constitutes the entire Agreement between
the City and the Engineer. There are no other oral or written agreements between the
parties as to the subjects covered herein. No changes or additions to this Agreement
shall be valid or binding upon' either party unless such change or addition be in writing
and executed by both parties.
26. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. •.
27. Venue. The venue for any action to enforce or interpret this Agreement shall lie
in the Superior Court of Washington for Yakima County, Washington.
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28. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original, but all of which shall constitute one and the
same Agreement.
CITY OF YAKIMA THOMAS E. COLEMAN, P.E.
CONSULTING SERVICES
By: • By:
R. A. Zais, Jr., City Manager
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Date: Date:
ATTEST: •
Deborah Kloster, City Clerk
City Contract No. •
City Resolution No.
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City of Yakima and Thomas E. Coleman, P.E. Consulting Services
Professional Services Agreement
• Exhibit "A"
City of Yakima Wastewater Treatment Plant Facilities Planning and Related Services
Thomas E. Coleman, P.E. Consulting Services
Scope of Work
WORK PACKAGE 1 - Facilities Planning and Related Services
BASIC SERVICES - The Engineer shall provide facilities planning, design, and construction
related engineering support services in connection with additions and modifications to the
City of Yakima Regional Wastewater Treatment Plant (YRWWTP) needed to meet current
and anticipated regulatory requirements pertaining to wastewater and biosolids treatment
and disposal processes, and other related wastewater treatment plant planning support
services..
Task 1- Develop a Struvite recovery system engineering report for submittal to the
Department of Ecology, if necessary. (prepared with input from Pharmer
Engineering)..
Task 2-- ' Develop a Sanitary and Storm Sewer planning needs assessment .to be
used in determining scope and budget costs for a General Sewer Plan and a
Stormwater Master Plan.
Task 3 - Engineering Report for Aeration Basin modifications to achieve biological
phosphorus removal (mixer installation and aeration diffuser modifications).
410 Task 4 - Assist Pacific Power with analyses of energy efficiency measures including
the struvite recovery project and the aeration basin mixer installation.
Task 5 - Assist with procurement of Aeration Basin mixers and new fine bubble
. diffusers through the development specifications, drawings and other bid related
documents.
Task 6 — Provide Facilities planning related t� sprayfield restoration and subsequent
incorporation of the YRWWTP Outfall into the restored riparian /floodplain area. The
first phase of this project would be an engineering report submitted to the Department
of Ecology for approval of the Outfall relocation conceptual design. This project will
need to be coordinated closely with the Gap to Gap working group, the North Yakima
Conservation District, and other stakeholders. It is anticipated that technical support
for this facilities planning element will need to be obtained from additional consultants
with specific expertise in hydrogeology, geomorphology, and flood plain processes.
Task 7 - Work on Conservation Innovation. Grant (CIG) application and coordinate the
City's involvement in the CIG project if a grant is awarded to the RC &D. Coordinate
with other stakeholders to seek funding and other resources to support the
development of an ecosystem services market framework in the Yakima Basin.
Task 8 - Support City staff in the effort to ensure meaningful stakeholder input to the
upcoming TMDL implementation for the Yakima River. Obtain the input of recognized
experts in the fields of water quality modeling and Iimnology where appropriate and
available
Task 9 - Coordinate with the General Sewer Plan and Stormwater Master Plan
consultant to incorporate the relevant information from those plans into the Facilities
Plan Update.
Exhibit "A" Page 1 of 2
Task 10 Evaluate the capacity of the various rocess units and the overall liquid •
p q
stream and solids handling capacities after the Aeration Basin Bio -P /mixer
modifications are complete.
Task 11 - Assist WWTP staff with identifying needs and coordinating work on
additional WWTP Facilities Plan updates and amendments including, but not limited
to, SCADA system upgrades, electrical distribution system improvements, solids
handling systems modifications, cogeneration, final clarifiers, and headworks..
Task 12 - Update the list of short and long term capital improvement needs and the
capital improvement plan for the WWTP.
WORK PACKAGE-2 - Additional Services
BASIC SERVICES = Additional services may be negotiated and mutually agreed to in
accordance with Article 2 of the Engineering Services Agreements.
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Exhibit "A" Page 2 of 2
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EXHIBIT "B"
SCHEDULE OF RATES
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FOR
Thomas E. Coleman, P.E. Consulting Services
(May 1, 2010 through December 31, 2010)
Invoices from Thomas E. Coleman, P.E. Consulting Services, Inc. include all labor charges, other direct
costs, and costs associated with in -house services. Charges _include only those services directly
attributable to the execution of the work. Time spent when traveling in the interest of work will be charged
in accordance with the hourly rates.
Labor charges are based upon standard hourly billing rates for each category of staff. The billing rates
include costs for salary, payroll taxes, insurance associated with employment, benefits (including holiday,
sick leave, and vacation), administrative overheads, and profit. Rates by labor category are as follows:
Personnel Hourly Rate
Category
Principal /Owner $95.00
Project Manager (same as above) $95.00
Subcontractor costs will be invoiced at direct cost plus an administrative fee of 10 %. Other direct costs,
including materials, travel, and subsistence will be invoiced at actual cost.
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Exhibit "B" Page 1 of 1
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