HomeMy WebLinkAbout07/06/2010 04A Draft Minutes 06-15-2010 Business MeetingYAKIMA CITY COUNCIL
BUSINESS MEETING
JUNE 15, 2010
COUNCIL CHAMBERS, YAKIMA CITY, HALL
5:00 P.M. — EXECUTIVE SESSION
1. Roll Call
Present:
Council. Mayor Micah Cawley, presiding, Assistant'Mayor Kathy
Coffey, Council Members Maureen Adkison, Dave Edler, Rick
Ensey, Dave,Ettl and Bill Lover
2. Executive Session regarding personnel
• Review performance of a public employee
Executive Session was held and adjourned at 5:15 p.m.
6:00 P.M. — BUSINESS MEETING
Roll Call
Present:
Council: Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey,
Council Members Maureen Adkison, Dave Edler, Rick Ensey, Dave
Ettl and Bill Lover
Staff: City Manager Zais, City Attorney Cutter and City Clerk Kloster
2. Invocation /Pledge of Allegiance
Council, Member Edler gave an invocation and led the Pledge of Allegiance.
3. Open Discussion for the Good of the Order
A. Proclamations
1. Appreciation to Major Jared R. Duff
Assistant Mayor Coffey read a proclamation honoring U.S. Marine Major Duff
for his accomplishments and service. He accepted the proclamation and
introduced his replacement Captain Raines.
2. Appreciation to 1St Sergeant Michael L. Pullom
Council Member Lover read a proclamation honoring Marine 1St Sgt. Pullom
for his leadership. 1St Sgt. Pullom accepted the proclamation.
3. Appreciation to Regional Planning Commission
Mayor Cawley read a proclamation thanking members John Hodkinson,
Bernie Kline, Rockey Marshall, Jerry Craig, John Gehlson and John Crawford
of the Regional Planning Commission for their service to the City of Yakima.
John Hodkinson and Bernie Kline accepted the proclamation.
I E
JUNE 15, 2010
® B. Presentations /recognitions /introductions — None
C. Status reports on prior meeting's citizen service requests
1, Barge- Chestnut neighborhood traffic calming public hearing (wait
Ranta)
Public Works Director Waarvick responded to Walt Ranta's request
regarding the public hearing and advised it will be held in August or
September following completion of Memorial Hospital's EIS. Walt Ranta .
expressed his .concerns about timing of closing the streets and construction
of the traffic,calming measures.
•
2. Repair of Arlington Street (sandy Massong- Loyd)
Public Works Director Waarvick reviewed the report provided to Ms.
Massong -Lloyd stating that until the City's financial condition improves
substantially, we can only do patch repairs on the road.
D. Appointments to Boards, Commissions and Council Committees
• Recommendations from the Council Nominating Committee
1. City Planning Commission —Ron Anderson; Bill Cook; David Huycke
Craig Rath; AI Rose; Benjamin Shoval and David Watson
EDLER MOVED AND ENSEY SECONDED TO APPROVE THE
NOMINATIONS. The motion carried by unanimous voice vote
2. Community Review.Board — Martin Chacon; Nestor Hernandez and
Phyllis Musgrove
EDLER MOVED AND ENSEY SECONDED TO APPROVE THE
NOMINATIONS. The motion carried by unanimous voice vote
3. Historic Preservation Committee — Greg Rainka and Byron Gumz
EDLER MOVED AND ENSEY SECONDED TO APPROVE THE
NOMINATIONS. The motion carried by unanimous voice vote.
4. Parking Commission — Nick Hughes, Mike McMurray and Jack Cannon
EDLER MOVED AND ADKISON SECONDED TO APPROVE THE
NOMINATIONS. The motion carried by unanimous voice vote.
5. Public Facilities District — Alex Hodge
EDLER MOVED AND ENSEY SECONDED TO APPROVE THE
NOMINATIONS. The motion carried by unanimous voice vote.
6. Southeast Community Center — Jamie Covarrubias and Gloria
Hernandez
EDLER MOVED AND ADKISON SECONDED TO APPROVE THE
NOMINATIONS. The motion carried by unanimous voice vote.
7. Air Terminal Board application outreach — City will solicit applications
JUNE 15, 2010
8. Disband Bicycle /Pedestrian Committee
As a previous member, Neil McClure spoke against disbandment of the
Bicycle Pedestrian Advisory Committee. ADKISON MOVED AND
EDLER SECONDED TO MEET WITH THE COMMITTEE AND BRING IT
BACK NEXT MONTH AFTER RECEIVING THEIR INPUT. The motion
carried by a 6 -1 roll call vote; Coffey voting no.
9. Extend terms on' Federal Renewal Commercial Revitalization
Deduction Allocations
EDLER MOVED AND ENSEY SECONDED TO EXTEND THE TERMS
OF THIS COMMITTEE. The motion carried by unanimous voice vote.
4. Consent Agenda
Mayor Cawley referred to the items placed on the Consent Agenda, questioning
whether there were any additions or deletions from either Council members or
citizens present. Items 8 and 9 were added to the Consent Agenda. The City Clerk
read the Consent Agenda items, including resolutions and ordinances by title.
COFFEY MOVED AND ENSEY SECONDED TO ADOPT THE CONSENT AGENDA
AS READ. The motion carried by unanimous roll call vote. (Subsequent paragraphs
preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one
motion without further discussion.)
*A. Consideration of approval of Council Meeting Minutes — None
*B. Consideration of approval of Council Committee Meeting Minutes
1. Public Safety Committee— May 19, 2010
2. Council Neighborhood Development Committee —June 2, 2010
3. Council Economic Development Committee —June 2, 2010
4. Rules and Procedures Committee —June 3, 2010
Council Committee meeting minutes were approved.
5. Audience Participation
• Bob Soules asked the Council to reconsider E- verify as he believes it would
have a very significant impact on his auto repair business.
• Vickie Ybarra, representing the Yakima School District Board, responded to
questions raised at a prior meeting regarding actions the school district was
taking to address the gang problems in Yakima.
• Mike Murphy advised he would be leaving Yakima as he believes Yakima has
no leadership or vision. He presented a toilet plunger to the mayor.
Brad Tidrick reiterated Mr. Soules comments on E- verify and asked Council to
reconsider their previous decision to not use the program.
•
3
JUNE 15, 2010
7:00 P.M. — PUBLIC HEARINGS
6. Second public hearing and consideration of Resolutions to:
Community and Economic Development Director Morales explained about the few
additions and changes that have been made to the list, e.g. the 8th and A Streets
project was removed because it has been started.
Mayor Cawley opened and closed the public hearing with no one coming
forward to speak.
A. Adopt the Six -year Transportation Improvement Program for the years 2011
.to 2016 and to amend the Metropolitan Transportation Plan
The City Clerk read the resolution by title; EDLER MOVED AND ADKISON
SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous
roll call vote.
RESOLUTION NO. ,R-2010-66, A RESOLUTION to adopt the Six -Year
Transportation Improvement Program for the period of 2011 through 2016 for the
construction of streets' and arterials streets in the City of Yakima and amending
the Metropolitan Transportation Plan.
B. Amend the Yakima Urban.Area Comprehensive Plan Capital Facilities
Element .
The City Clerk read the resolution by title; EDLER MOVED AND ADKISON
SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous
roll call vote.
RESOLUTION NO. R- 2010 -67, A RESOLUTION to amend the Yakima Urban
Area Comprehensive Plan Capital Facilities Element to incorporate the Six -year
Transportation. Improvement Program (TIP) for the period of 2011 through 2016.
CITY MANAGER'S REPORTS
7. Presentation of proposed City of Yakima Social Media Policy
Communications Manager Randy Beehler explained the intent is to enhance
outreach efforts of the City. A number of cities are already, using it. He did express
the importance of, using caution and as a result, a policy was developed outlining the
parameters for how City departments and divisions can use it. It is critical that it
complies with records retention and open public meeting laws. At this time, the City
of Yakima official Facebook page is not allowing comments. When public records
retention capabilities for social media sites have been more fully addressed, this
policy will be revisited. He advised that the Council Rules and Procedures
Committee reviewed the policy and unanimously recommended it for Council
approval. ENSEY MOVED AND LOVER SECONDED TO ADOPT AND
® IMPLEMENT THE POLICY AND TO REVIEW IT IN SIX MONTHS. The motion
carried by unanimous roll call vote.
4
JUNE 15, 2010
*8. Consideration of Resolution to implement a post card format for public notice o
of land use applications
RESOLUTION NO. R- 2010 -68, A RESOLUTION establishing a modified Public
Notice process for Land Use Applications; to be implemented with a Post Card
System due to budget constraints of the City of Yakima.
*9. Consideration of a Resolution authorizing execution of a contract with TROT
LLC for Information Systems assessment
RESOLUTION NO. R- 2010 -69, A RESOLUTION directing the City Manager or the
Finance Director to execute an agreement with TROI, LLC, doing business as TROI
IT Solutions, to assess the present infrastructure and organization of the City's
Information Systems and to provide recommendations.
*10. Consideration of a Resolution authorizing execution of an interlocal
agreement with Yakima County for lab services to be conducted by the City's
Wastewater Treatment Plant
RESOLUTION NO. R- 2010 -70, A RESOLUTION authorizing and directing the City
Manager to execute an Interlocal Agreement between the City of Yakima and
Yakima County for laboratory services conducted by the City of Yakima's
Wastewater Division.
*11. Consideration of a Resolution authorizing execution of an agreement
modification with Yakima County Aging and Long Term Care for the 2010
Geriatric Preventative Foot Care Services Program
RESOLUTION NO. R- 2010 -71, A RESOLUTION authorizing the City Manager to
execute Modification #1, and subsequent amendments or modifications thereto, to
the 2010 Foot Care Performance Agreement with Yakima County, through the Office
of Aging and Long Term Care, reflecting revised unit rates and costs and extending
the contract period to December 31, 2010, for the delivery of Geriatric Preventative
Foot Care Services Program at the Harman Center.
*12. Consideration of a Resolution authorizing execution of a professional services
agreement with Rosemary Bonsen, R.N. to provide geriatric foot care service
at the Harman Center
RESOLUTION NO. R- 2010 -72, A RESOLUTION authorizing the City Manager of
the City of Yakima to execute a "Geriatric Foot Care Services Agreement" with
Rosemary Bonsen, R.N., to provide foot care services at the Harman Center.
*13. . Consideration of a Resolution authorizing execution of a professional services
agreement with Melanie Marvel, R.N. to provide geriatric foot care services at
the Harman Center
RESOLUTION NO. R- 2010 -73, A RESOLUTION authorizing the City Manager of
the City of Yakima to execute a "Geriatric Foot care Services Agreement" with
Melanie Marvel, R.N., to provide foot care services at the Harman Center.
5
JUNE 15, 2010
*14. Consideration of a Resolution approving the preliminary plat of Scenic Estates
RESOLUTION NO. R- 2010 -74, A RESOLUTION granting conditional preliminary
plat approval for the Preliminary Plat of Scenic Estates, a thirteen lot subdivision for
property located at 707 North 80th Avenue.
*15. Consideration. of a Resolution authorizing execution of an agreement with
Habitat for Humanity for a grant of $197,620 for the acquisition and
construction for four building lots
RESOLUTION NO. R- 2010 -75, A RESOLUTION authorizing the City Manager to
execute an agreement with Habitat for Humanity for a grant of $197,620 for the
acquisition and design improvement costs associated with four building lots.
*16. Consideration of a Resolution authorizing execution of an agreement with OIC
for a set aside grant of $50,000 of HOME CHDO funds to continue work in
developing in -fill housing
RESOLUTION NO. R- 2010 -76, A RESOLUTION authorizing the City Manager to
execute an agreement with OIC of Washington for a grant of $50,000 for
reimbursement of pre - development expenses associated with assisting the City of
Yakima in developing affordable in -fill housing for low to moderate income first -time
homeowners.
*17. Consideration of a Resolution authorizing execution of agreements for design,
construction engineering and management for the Railroad Grade Separation
•. Project:
A. Supplement No. 7 of the Professional Services Agreement with
Berger /ABAM Engineers, Inc. for design completion of the Martin Luther
King, Jr. Blvd. underpass
B. Personal services agreement with Haddad Drugan, LLC for developing
plans for the fabrication and installation of the aesthetic components of
the project
•
RESOLUTION NO. R- 2010 -77, A RESOLUTION authorizing the City manager to
execute the following agreements for design and construction,engineering and
management for the Railroad Grade Separations Project: A) Supplement No. 7 of
the Professional Services Agreement with Berger /ABAM Engineers, Inc. for design
completion of the Lincoln Avenue and Martin Luther King, Jr. Boulevard (MLK)
underpasses, and.B) Professional Service Agreement with Haddad Drugan, LLC, for
developing plans and specifications for the fabrication and installation of °the
aesthetic components of the project.
*18. Consideration of a Resolution authorizing execution of Supplement #1 of the
profess ional,services agreement with Wardell Architects for design and
construction services related to City Hall renovation
RESOLUTION NO. R- 2010 -78, A RESOLUTION authorizing the'City Manager to
execute Supplement No. 1 of the Professional Services Agreement with Wardell
Architects for design and construction administration services for renovation of the
n
JUNE 15, 2010
*19. Consideration of Resolutions regarding the Yakima Farmers' Market:
A. Authorizing execution of a concession license agreement 0
RESOLUTION NO. R- 2010 -79, A RESOLUTION authorizing and directing the City
Manager of the City of Yakima to execute an exclusive concession license
agreement with Yakima Farmers' Market, a non - profit corporation, to facilitate
continued operation of a farmers' market at certain times within the City of Yakima.
B. Authorizing temporary street closure
RESOLUTION NO. R- 2010 -80, A RESOLUTION authorizing temporary closure of
portions of South Third Street between East Yakima Avenue (to the north) and
midblock (south of the Post Office's southernmost driveway) between East Chestnut
Avenue and East Walnut Street (to the south) for the Yakima Farmers' Market.
*20. Consideration of a Resolution authorizing execution of a service contract
under State of Washington Fleet Credit Card Program
RESOLUTION NO. R- 2010 -81, A RESOLUTION directing the City Manager to
execute an agreement to participate in the State of Washington Fleet Credit Card
Program, Contract No. 06507, thereby allowing City of Yakima Van Pool drivers to
purchase gasoline through that program.
*21. Consideration of a final contract payment for Granite Northwest, Inc. — Nob
Hill Blvd. Improvement Project (adopt Council standard motion. V -B to accept
the project and approve the final payment)
The report from the City Engineer, dated June 7, 2010, with respect to the completion
of the work on Nob Hill Boulevard improvements project, performed by Granite
Northwest, Inc. was approved, the work accepted and payment of the final estimates
as therein set forth was authorized.
*22. Set date of Open Record Public Hearing for July 6, 2010 on "A" Street right -of-
way vacation
July 6, 2010, was set as the date of open record public hearing on "A" Street right -of -way
vacation.
ORDINANCES
*23. Cons ideration.of Legislation regarding Operation Eagle Eye:
A. Resolution accepting a federal pass- through grant to reimburse City
expenses
RESOLUTION NO. R- 2010 -82, A RESOLUTION directing the City Manager to ratify
an agreement with the Yakima Valley Office of Emergency Management to receive
federal pass through reimbursement for the City's participation in Operation Eagle
Eye.
r11
7
JUNE 1.5, 2010
B. Ordinance amending the 2010 budget in various funds for emergency
responder expenditures and available grant revenue (no action'required at this
meeting; second reading scheduled 7-6 -10)
An Ordinance amending the 2010 budget and appropriating funds, for. grant:
supported emergency responder activities coordinated by the Yakima Valley Office
of Emergency Management, was read by title only, and laid on the table until July 6,
20.10 for a second reading.
*24. Consideration of legislation regarding lease purchase of a new City telephone
A. Resolution approving a new purchase lease pursuant to the Municipal
Lease /Purchase agreement with Key Government Finance Inc.
RESOLUTION NO. R- 2010 -83, A RESOLUTION of the City of Yakima, Washington,
approving and directing. the City Manager to execute the attached Municipal Lease /
Purchase Agreement with Key Government Finance, Inc for the lease on a new
telephone system.
B. Ordinance amending the 2010 budget and making an appropriation in the
151 - Public Safety Communications Fund to purchase a telephone
system (no action required at this meeting; second reading scheduled 7 -6 -10)
An Ordinance amending the 2010 budget and appropriating funds for the lease
purchase of a replacement telephone system, was read by title only, and laid on the
table until July 6, 2010 for a second reading.
25. Other Business
A. Consideration of appointment of the Council Legislative Committee
(continued from 611110 meeting)
CAWLEY MOVED AND ENSEY SECONDED TO APPOINT COUNCIL
MEMBERS EDLER, ADKISON AND COFFEY TO THE COUNCIL
LEGISLATIVE COMMITTEE WITH COUNCIL MEMBER ENSEY AS THE
ALTERNATE. The motion carried by unanimous roll call vote.
B. Consideration of appointment to the Yakima County Gang Commission
COFFEY MOVED AND ENSEY- SECONDED TO APPOINT MAYOR CAWLEY
TO THE YAKIMA COUNTY GANG COMMISSION. The motion carried by
unanimous voice vote.
C. Consideration of rescheduling August 3 business meeting to 2 p.m. (due to
National Night Out activities) or reset to August 10 at 6 p.m.
EDLER MOVED AND COFFEY SECONDED TO RESCHEDULE THE AUGUST
3, 2010 COUNCIL BUSINESS MEETING TO 2:00 P.M. The motion carried by
unanimous voice vote.
Council Member Lover requested and received permission to draft letters for Council
review that would 1) ask for the downtown business area to be a voluntary no -sign
zone with regard to political signs and 2) a letter suggesting that the 2% payback of
their salaries be put into the City Council Fund. He will bring the two letters to the
next Council meeting for approval.
8
JUNE 15, 2010
With regard to the AWC Conference next week, EDLER MOVED AND ADKISON
SECONDED TO APPOINT DICK ZAIS AS A VOTING DELEGATE ALONG WITH
COUNCIL MEMBER ADKISON AND ASSISTANT MAYOR COFFEY. The motion
carried by unanimous voice vote.
26. Adjournment
EDLER MOVED AND ENSEY SECONDED TO ADJOURN TO JUNE 16, 2010 AT
8:00 A.M. IN THE COUNCIL CHAMBERS FOR A STUDY SESSION REGARDING
FIRE APPARATUS NEEDS AND FUNDING. The motion carried by unanimous
voice vote. The meeting adjourned at 7:20 p.m.
READ AND'CERTIFIED ACCURATE BY
ATTEST:
CITY CLERK
COUNCIL MEMBER - DATE
COUNCIL MEMBER DATE
MICAH CAWLEY, MAYOR
Minutes prepared by Linda Watkins. A CD and DVD of this meeting are available in the City Clerk's
Office
•
9