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HomeMy WebLinkAbout06/10/2008 15 Drug and Alcohol Testing and Exam Services Agreement with Central Washington Occupational Medicine BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON III AGENDA STATEMENT Item No. - 15 For Meeting Of 6/10/08 ITEM TITLE: Consideration of a resolution authorizing the execution of an addendum to an Agreement with Central Washington Occupational Medicine for the provision of drug and alcohol testing and physical examination services. SUBMITTED BY: Sheryl M. Smith, Human Resources Manager CONTACT PERSON/TELEPHONE: Sheryl M. Smith, 575 -6090 SUMMARY EXPLANATION: On July 20, 2004, Council authorized the execution of a contract with Central Washington Occupational Medicine (CWOM) for random drug and alcohol screening services to meet the requirements set forth by the Federal Transit Administration. This contract had an expiration date of July 31, 2007, with provisions for two one -year extensions, which were inadvertently overlooked. Central Washington Occupational Medicine and the City of Yakima have acted in 0 reliance on the agreement from August 1, 2007 to present and desire the exercise the option to renew through July 31, 2009 and on a limited basis, expand the services provided by CWOM. The attached legislation authorizes an extension of the contract through August 2009 for random drug and alcohol screening services. In addition, this addendum also authorizes CWOM to perform: (1) pre - employment physical examinations of candidates for City employment; (2) Department of Transportation required physical examinations for City employees required to possess and maintain commercial driver's licenses (CDL) for their positions; and (3) specialized examinations required for the physical examination, based on the specialized nature of the position as set forth in the addendum. Federal Transit Administration regulations require that these services be put out for bid in 2009 for services after August 1, 2009. Resolution X Ordinance_Contract Other (Specify) Addendum Funding Source Affected department operational budgets APPROVED FOR SUBMITTAL: �.� —=. \. City Manager STAFF RECOMMENDATION: Adopt the resolution authorizing the execution of an addendum to an Agreement with Central Washington 110 Occupational Medicine. BOARD /COMMISSION RECOMMENDATION: COUNCIL ACTION: � , • RESOLUTION NO. R -2008- A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an Addendum to an Agreement with Central Washington Occupational Medicine for the provision of drug and alcohol testing and physical examination services through July 31, 2009. WHEREAS, the City of Yakima and Central Washington Occupational Medicine signed an Agreement for Drug and Alcohol Testing, City Contract No. 2004 -89, on July 27, 2004; and, WHEREAS, pursuant to the Agreement, Central Washington Occupational Medicine has been providing drug and alcohol testing services to the City of Yakima for Transit and other City employees; and WHEREAS, the Agreement provided for an expiration date of July 31, 2007 with the option to renew for two additional years; and WHEREAS, the parties have acted in reliance on the Agreement from August 1, 2007 to the present and desire to exercise the option to renew through July 31, 2009 and to expand the services provided by Central Washington Occupational Medicine pursuant to the Agreement; and WHEREAS, the City Council finds that it is in the best interest of the City to • execute the attached Addendum to City Contract No. 2004 -89; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute the attached "Addendum to City Contract No. 2004 -89" with Central Washington Occupational Medicine for the provision of drug and alcohol testing and physical examination services through July 31, 2009. ADOPTED BY THE CITY COUNCIL this 10 day of June, 2008. David Edler, Mayor ATTEST: Deborah Moore, City Clerk • ADDENDUM TO CITY CONTRACT NO. 2004-89 WHEREAS the City of Yakima and Central Washington Occupational Medicine signed an Agreement for Drug and Alcohol Testing (hereinafter "Agreement "), City Contract No. 2004 -89, on July 27, 2004; and WHEREAS the Agreement provided for an effective period of August 1, 2004 through July 31, 2007, with the option to renew for two additional one -year periods; and WHEREAS the City of Yakima and Central Washington Occupational Medicine have acted in reliance on the terms and conditions of the Agreement since July 31, 2007 to the present and desire to continue the Agreement and any prior amendments thereto through July 31, 2009; and WHEREAS the parties also desire to expand the scope of services Central Washington Occupational Medicine is providing pursuant to the Agreement; NOW THEREFORE, FOR VALUABLE CONSIDERATION AND BY MUTUAL CONSENT OF THE PARTIES, IT IS AGREED AS FOLLOWS: 1. The parties' Agreement and any prior amendments thereto are hereby made formally effective from August 1, 2007 through July 31, 2009. 2. Central Washington Occupational Medicine agrees to provide drug and alcohol testing services for additional City positions as directed in writing by the Purchasing Manager and in accordance with all applicable federal and state law and City policies. 3. Central Washington Occupational Medicine also agrees to provide pre- employment physical examinations of candidates for City employment as well as Department of Transportation- required physical examinations for City employees upon request. Such services shall be provided pursuant to industry standards and in accordance with all applicable federal and state laws and City policies. Compensation for pre- employment and DOT physical examinations requested by the City shall be Fifty -Nine Dollars ($59.00) per examination. Should the following additional services be required for the physical examination, based on the specialized nature of the position, the following additional fees will be charged: A. Respiratory Protection Questionnaire $20 B. PPD $15 C. EKG $45 D. Spirometry $30 E. Hep B Vaccination $55 each F. , Hep B Titer $28 • 4. Central Washington Occupational Medicine accepts all requirements of this Addendum by signing below and by its signature waives any protest or claim it may have regarding this Addendum. 5. All acts consistent with the authority the Agreement and any previous amendments h' g Y P prior to the effective date of this Addendum are hereby ratified and affirmed and the terms of the Agreement, any previous amendments, and this Addendum shall be deemed to have applied. 6. All other provisions of the Agreement and any prior amendments thereto not inconsistent with this Addendum shall remain in full force and effect. IN WITNESS, the parties below have executed this Addendum, which will become effective upon execution by both parties. CITY OF YAKIMA CENTRAL WASHINGTON OCCUPATIONAL MEDICINE Richard A. Zais, Jr., City Manager Print Name: Date: Title: Date: Attest: Deborah Moore, City Clerk •