HomeMy WebLinkAbout06/10/2008 11 Railroad Grade Separation Project Contract Supplement No. 4 with BERGER/ABAM Engineers, Inc. BUSINESS OF THE CITY COUNCIL
® YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. / 1
For Meeting of June 10, 2008
ITEM TITLE: Consideration of Resolution authorizing Supplement No. 4 for the
Professional Services Contract with BERGER /ABAM Engineers, Inc. for
Railroad Grade Separation Project
SUBMITTED BY: William Cook, Dept. of Community and Economic Development
CONTACT PERSON/TELEPHONE: Brett Sheffield, P.E., Chief Engineer 575 -6111
SUMMARY EXPLANATION:
On January 16, 2007, the City of Yakima extended the existing contract (2003 -53) with a
Supplement (Supplement No. 3) until June 30, 2008. The need to extend this contract is a direct
result of delays in acquiring BNSF Railroad right of way and easements. These delays have
resulted in the need to extend this contract to add six months of additional management and
administration and to increase contract expenses accordingly.
The completion date for this Supplement No. 4 with BERGER /ABAM Engineers, .Inc. is
December 31, 2008. The cost of the Supplement is an additional $210,989, making the total
consultant contract amount to date $2,258,273. The City has been working with the consultant
through several contract issues. The issues have been adequately addressed and we have
consensus on the direction and scope of additional work needed.
Continued on page two
Resolution X Ordinance _ Contract X Other (Specify)
Funding Source 2008 Capital.Impr ement Fund/Federal State Funds
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Approve resolution authorizing Supplement No 4.
BOARD / COMMISSION / COMMITTEE RECOMMENDATION:
• COUNCIL ACTION:
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Page Two • I
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Work completed and ongoing includes:
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• NEPA and SEPA environmental review completed and approved.
• Right of Way Plans completed and approved, acquisition in process
• Phase 1 (Underground utility relocations), completed
• Final Design for Lincoln Avenue underpass at 90 %.
• Final Design for MLK Blvd. underpass at 60% •
The extension of this contract isi funded through Federal funds that have been secured through the
appropriate agencies. There arei sufficient funds to complete the Design, Right -of -way, and construct the
Lincoln Avenue Underpass. �
Once the Design/Right -of -way phase is completed the City will need to negotiate with a consultant for
future work on the construction inspection of this project. This will be presented to the_City Council for
approval before beginning the construction phase.
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0 RESOLUTION NO. R -2008-
A RESOLUTION authorizing the City Manager of the City of Yakima to execute an
additional (fourth) supplemental agreement with BERGER/ABAM
Engineers, Inc., for engineering and consulting services for the
Railroad Grade Separation Project.
WHEREAS, in July 2000 the City of Yakima issued and advertised a request for
qualifications from firms interested in providing consulting services for the design and
development of a grade separation railroad project; and
WHEREAS, the request for qualifications advertisement described the matter as
a multi -phase project that would later include preparation of plans, specifications and
estimates related to the construction of the Railroad Grade Separation Project
( "Project "); and
WHEREAS, as a result of that request for qualifications process, the City
selected and contracted with BERGER/ABAM Engineers, Inc., to provide the said
0 services for the Project; and
WHEREAS, additional engineering and consulting services are required to
proceed with the Project, including as more fully set forth on the proposed Scope of
Work Modifications associated herewith; and
WHEREAS, it is requested that the City Manager have the authority to execute
an additional (fourth) supplemental agreement for additional engineering and consulting
services to proceed with the Project and to extend the completion date and term of the
second contract with BERGER/ABAM Engineers, Inc., through December 31, 2008; and
WHEREAS, the City Council deems it to be in the best interest of the City of
Yakima to authorize the City Manager to execute an additional (fourth) supplemental
agreement with BERGER /ABAM Engineers, Inc., for additional engineering and
consulting services to proceed with the Railroad Grade Separation Project and to
extend the completion date and term of the contract with BERGER /ABAM Engineers,
Inc., through December 31, 2008, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
• The City Manager is hereby authorized to execute an additional (fourth)
supplemental agreement with BERGER /ABAM Engineers, Inc., for additional
1
engineering and consulting services to proceed with the Railroad Grade Separation
Project and to extend the completion date and term of the contract with BERGER/ABAM
Engineers, Inc., (City Contract No. 2003 -53) through December 31, 2008. The total
additional compensation authorized by said supplemental agreement shall not exceed
$210,989.00. The form of said . supplemental agreement shall be reviewed and
approved by the City Attorney or his designee.
ADOPTED BY THE CITY COUNCIL this 10 day of June, 2008.
David Edler, Mayor
ATTEST:
City Clerk
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Aft
Wi i Washington State
Depart of Transportation
S Supplemental Agreement Organization and Address
U
p� 9 BERGER /ABAM Engineers Inc. .
Number 4 33301 Ninth Avenue South, Suite 300
Federal Way, WA 98003
Original Agreement Number
LA -4453 Phone: (206) 431 -2300
Project Number , Execution Date Completion Date
STPX- NCPD -000S (062) 30 June 2008 31 December 2008
Project Title New Maximum Amount Payable
MLK Blvd. and Lincoln Avenue Grade Separation $ 2,258,273.00
• Description of Work
Intermediate and final design, right -of -way plans, and environmental •
documentation for rebuilding MLK Blvd. and Lincoln Avenue under the
BNSF railroad in downtown Yakima.
The Local Agency of City of .Yakima
desires to supplement the 'agreement entered into with BERGER /ABAM Engineers Inc .
and executed on 20 June 2003 and identified as Agreement No. LA -4453
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
• The changes to the agreement are described as follows
1
Section 11, SCOPE OF WORK, is hereby changed to read: •
See attached.
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Section IV, TIME FOR BEGINNING AND COMPLETION is amended to change the number of calendar days for
completion of the work to read: Work will be completed by 31 December 2008 .
III
Section V, PAYMENT, shall be amended as follows:
See attached.
as set forth in the attached `Exhibit 0, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By: BERGER /ABAM Engineers Inc. By: .
. 4 di .
77 to Consul ignature Approving Authority Signature
DOT Form 140 -063 EF Date
Revised 9/2005
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SECTION II, SCOPE OF WORK
These Scope of Work Modifications add to and revise Exhibit B, Scope of Work, Phase 2 and /or
the Supplement No. 2 and No.3 Scope of Work Modifications. Where conflicts occur between
these Scope of Work modifications and the original Scope of Work and/or the Supplement No. 2
and No. 3 Scope of Work Modifications, these modifications will take precedence.
SCOPE OF WORK COMPONENTS
There are four components of this supplement to the Scope of Work.
1. Additional efforts completing work that is included in the original Scope of Work
and/or the Supplement No. 2 and No. 3 Scope of Work Modifications
2. Salary escalation due to extending the project schedule
3. Work that has been done or is still yet to be done that is outside the original Scope of
Work and Supplement No. 2 and No. 3 Scope of Work Modifications
4. Work that was included in the original Scope of Work and /or Supplement No. 2 and
No. 3 Scope of Work Modifications that is no longer going to be done
5. Management reserve for the still undetermined scope of work for structure revisions
related to aesthetic treatments of the Lincoln Ave. underpass
Each of these items is described in more detail below.
1. Additional Efforts Completing Work That Is Included In the Original Scope of •
Work and /or the Supplement No. 2 and No. 3 Scope of Work Modifications
Supplement No. 3 was scheduled to be completed by 30 June 2008. This supplement extends the
project completion to 31 December 2008, adding six months to the schedule. The reason for this
extension is delays in acquiring BNSF Railway right -of -way and easements. This extension
results in six months of added management and administration. It also adds additional expenses,
particularly for meetings in Yakima.
2. Salary Escalation Due To Extending the Project Schedule.
It is anticipated that BERGER/ABAM will have $150,000 worth of work left to do at the end of
June 2008. Salaries are adjusted on 1 July 2008. They are anticipated to increase five percent.
TRANSPO's salaries adjust on 21 June 2008 and are also expected to increase five percent.
TRANSPO is expected to have $30,000 worth of work left to do after 21 June 2008. The other
subconsultants with work left to do adjust salaries at the end of the year and escalation is not an
issue for them with this supplement.
3. Work That Has Been Done or Is Still Yet To Be Done That Is Outside the Original
Scope of Work and Supplement No. 2 and No. 3 Scope of Work Modifications
A. Separating the single construction contract into one contract for Lincoln Avenue and one
contract for MLK, Jr. Blvd.
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Due to the budget shortfall to be able to bid both underpasses together and due to limitations on
being able to bid the second underpass as an alternate bid, the single contract had to be broken
into two contracts. This resulted in the duplication of many detail sheets that would only have
been needed once but now are needed twice. There are also a number of plan sheets that cover
the area between the underpasses that naw have to be included twice instead of once. Contract
specifications will also need to be done twice.
Two separate shooflies are now required instead of the single shoofly for both underpasses in
one contract.
Since the second underpass is no longer automatically following completion of the first
underpass, two new sets of plans need to be created that were not previously required. The first
is to reconfigure MLK, Jr. Blvd. as three lanes eastbound at grade (to last until the MLK, Jr.
Blvd. underpass is started). The second is to reconfigure the completed Lincoln Ave. underpass
as three lanes westbound (until it needs to be converted to two lanes each way for the detour
while MLK, Jr. Blvd. is under construction).
B. Change in the ROW purchase from BNSF and the location of the infiltration pond
Two circumstances led to a decision to relocate the pump station and infiltration ponds west of
the tracks after the 60 percent submittal.
1. BNSF had stated that the proposed access to their operations office and storage area west
of the tracks was unacceptable.
2. The change to two separate contracts changed the shoofly configuration and ultimately
allowed Front Street to stay on its current alignment.
These two items combined to make it advantageous to buy the BNSF property west of the tracks
and not buy the property east of the tracks and put the pump station and ponds west of the track.
This resulted in changing the many sheets related to the ROW being purchased, the pump station
layouts, the storm drain system, and the pond layouts. It also required services for relocating a
BNSF facility that was not in any previous scopes.
C. Additional ROW acquisition efforts
In addition to the ROW issues in item B, there were also the following efforts:
• Meetings with property owners that did not have any acquisitions or easements in the
original scope
• . Accelerated appraisal for the ARCO /Car Wash
D. Changes in the pump station system design
The following changes were made to the original pump station system design at the request of
the City:
• Design flow was reduced
• Changed from two equal sized pumps to three pumps with two different sizes
• Added oil water separators
• Changes from an emergency generator to a redundant power feed
• Added and then modified a system to send infiltration flow directly to the infiltration
pond
• 90 percent review comments that changed the fundamental design parameters of the
pump system
E. Design of fiber optic relocations
The original scope assumed the design of the fiber optic relocations would be done by the fiber
optic companies as it had been on a previous underpass done by BERGER/ABAM and BNSF.
However, BNSF would not require their fiber optic franchises to relocate at their cost on this
project. BERGER/ABAM therefore did the relocation design work and added it to the contract
documents.
F. Design of signal relocations
A total of four signals required redesigns that were not anticipated in the original scope. These
redesigns resulted from more detailed design of the roadway Layouts and channelization that
required moving poles or adding turning movements.
G. Specialized borings
Four more boring were included in the original sco e for utility and signal pole design. •
P tY g p gn. It turned
out that those boring were not needed. However, during coordination with potential contractors
for the jet grouted bottom seal, it was clear that they were uncomfortable with the risk associated
with the boring data we had from the Phase 1 borings. Because of the amount of cobbles, the
original smaller diameter borings did not give them as much information as they'd like. They
requested we do more borings with a Becker Hammer which has a much larger sampling size.
This was discussed with the City and the extra cost was agreed to as worthwhile since it could
easily pay for itself in reduced risk built into the contractor's bids.
11 Perform additional groundwater sampling at the ARCO /Car Wash
Since the ARCO /Car Wash property had not obtained a "No Further Action" letter from the
Department of Ecology prior to its purchase, the City requested the design team to perfom three
additional quarterly samples, testing, and reports.
1 Demolition of the ARCO /Car Wash
The original scope did not include removing the structures, equipment, tanks, and pumps on this
property. When the property became a total take and it was decided to clear the property
completely, above and below ground, extra scope was added. The extra efforts include:
• Asbestos survey of the structures
• Develop plans, specifications, and estimates for removal of the underground storage
tanks and asbestos removal
• Coordinate with the Department of Ecology
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• Develop a standalone contract for demolition of the site prior to the underpass contract
• Provide statutory monitoring during and after removal of the asbestos and the
underground tanks and prepare required reports
J. Coordination ofpreliminary aesthetic design
The original contract included $10,000 for the design of aesthetic treatments for the project.
This amount was contracted to Huddad Drugan for preliminary design. However, there was also
effort for BERGER/ABAM for coordination, management, design, and artist selection that was
not covered by the budget that was entirely allocated to Haddad Drugan and their subconsultants.
K. Prepare Supplement No. 4
The effort to prepare this scope modification and the corresponding fee proposal and
negotiations are included in this supplement.
4. Work That Was Included in the Original Scope of Work and /or Supplement No. 2
and No. 3 Scope of Work Modifications That Is No Longer Going To Be Done
The following scope was eliminated:
• Due to the splitting of the contract into two separate contracts, the second of which will
• be bid at an unknown future date, the final contract document submittal for MLK, Jr.
Blvd. is being deleted for now. MLK, Jr. Blvd. plans, specifications and estimate will be
prepared through the 95% submittal. The exact scope and fee for completing the
contract document submittal in the future will depend on what improvements are learned
from the Lincoln Ave. construction and how long the wait is before it is bid.
• The pump station building was eliminated.
• The original boring for utilities and signal foundations were eliminated.
5. Management Reserve for the Still Undetermined Scope of Work for Structure
Revisions Related to Aesthetic Treatments of the Lincoln Ave. Underpass
A management reserve is added to cover the future scope and fee for completing the design of
underpass structure modifications related to the aesthetic improvements. That scope can't be
determined until the preliminary design effort and approvals are complete.
The $50,000 management reserve from Supplement No. 2 was released by the City and it is
shown in the following Summary Analysis of Costs as credits against the increased costs of this
supplement.
Exhibit D
Supplement No. 4 Summary Analysis of Costs
Item 1 - Additional Efforts Completing Work That Is Included in the Original Scope of Work and /or the
Supplement No. 2 and No. 3 Scope of Work Modifications
BERGER/ABAM $ 20,738
TRANSPO $ 2,956
Kennedy Jenks $ 2,970
Item 1 Subtotal $ 26,664
Item 2 - Salary Escalation Due to Extending the Project Schedule
BERGER/ABAM $150,000 x 5% $ 7,500
TRANSPO $30,000 x 5% $ 1,500
Item 2 Subtotal $ 9,000
Item 3 - Work That Has Been, Done or is Still Yet to be Done That is Outside the Original Scope of Work
and Supplement No. 2 and No. 3 Scope of Work Modifications
BERGER /ABAM $ 62,402
TRANSPO $ 52,310
' Kennedy Jenks $ 41,984
PHAROS $ 12,000
Shannon and Wilson $ 63,910
Item 3 Subtotal $ 232,606
Item 4 - Work That Was Included in the Original Scope of Work and /or Supplement No. 2 and No. 3
Scope of Work Modifications That Is No Longer Going To Be Done
BERGER/ABAM $ (3,202)
TRANSPO $ (3,013)
Kennedy Jenks $ (16,066)
Shannon and Wilson $ (10,850)
Item 4 Subtotal $ (33,131)
Totals
Total Items Credit From
1 through 4 Management Reserve
BERGER/ABAM $ 87,438 $ (10,000) $ 77,438
TRANSPO $ 53,753 $ (5,000) $ 48,753
Kennedy Jenks ' $ 28,888 $ (10,000) $ 18,888
PHAROS $ 12,000 $ (12,000) $ -
Shannon and Wilson $ 63,910 $ (13,000) $ 50,910
Subtotal $ 245,989 $ (50,000) $ 195,989
Item 5 - Management Reserve 'for the Still Undetermined Scope of Work for Structure Revisions Related
to Aesthetic Treatments of the Lincoln Ave. Underpass
Unassigned $ 15,000
Item 5 Subtotal $ 15,000
• SUPPLEMENT NO. 4 GRAND TOTAL $ 210,989
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Exhibit D
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Supplment No. 4 Analysis of Costs - BERGER/ABAM
Item No. 1 - Additional Efforts Completing Work That Is Included In the Original Scope of Work and /or
the Supplement No. 2 and No. 3 Scope of Work Modifications
Direct Salary Cost (DSC1
PERSONNEL Hours Pay Rate • Cost
Project Executive 0. $ 78.13 $ -
Project Manager 118 52.50 6,195
Project Engineer 0 52.50 -
Senior Engineer 0 36.35
Planner 0 37.36 -
Engineer/Technician 0 27.12 . -
Graphics/CADD 0 31.59 -
Project Coordinator 6 25.70 154
Clerical 18 26.83 483
Direct Salary Cost Total 142 $ 6,832
Overhead Cost 158.23% of DSC $ 10,810
Net Fee 32.00% of DSC $ 2,186
SUBTOTAL $ 19,829
Reimbursables
6 Roundtrips at 300 miles each at $0.505 /mile $ 909
REIMBURSABLES SUBTOTAL $ 909
Subconsultants:
TRANSPO • $ 2,956
Kennedy Jenks $ 2,970
SUBCONSULTANTS SUBTOTAL $ 5,926
SUPPLEMENT NO. 4 - ITEM 1 TOTAL $ 26,664
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Exhibit D
Labor Hour Estimate (HOURS EST. - ITEM 1)
Project Name: City of Yakima, MLK Blvd. and Lincoln Avenue Grade Separations
Project No: FA PWT 04 016
Prepared By: CCW Item 1 - Additional Efforts Completing Work That Is Included In the Original Scope of Work and /or
Date: 4- Jun-08 the Supplement No. 2 and No. 3 Scope of Work Modifications
PROJECT PROJECT PROJECT SENIOR GRAPHIC /CA PROJECT
DESCRIPTION EXEC MGR ENGR ENGR PLANNER ENGR/TECH DD COORD CLERICAL - TOTAL SUB
TASK 12: SUBMITTALS, QUALITY ASSURANCE AND PROJECT COORDINATION
12.1. Project Management 24 6 30 KJ, TR
12.2. Project Schedule/Updates 4 4
12.3. Progress Reports 12 • . 12 24 KJ, TR
12.4. Invoicing 12 6 18 KJ, TR
12.5. Project Team Coordination 18 18 KJ, TR
12.6. Project Coordination with City 48 48 KJ, TR
TOTAL ABAM MANAGEMENT HOURS 0 118 0 0 0 0 0 6 18 142
BERGER/ABAM Supplement No. 4- Item 1 Total 0 118 0 0 0 0 0 6 18 142
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Exhibit D
Supplment No. 4 Analysis of Costs - BERGERIABAM
Item No. 3 - Work That Has Been Done or is Still Yet to be Done That is Outside the Original Scope of
Work and Supplement No. 2 and No. 3 Scope of Work Modifications
Direct Salary Cost (DSCI
PERSONNEL Hours Pay Rate Cost
Project Executive 0 $ 78.13 $ -
Project Manager 92 52.50 4,830
Project Engineer 74 52.50 3,885
Senior Engineer 209 36.35_ 7,597
Planner 0 37.36 -
Engineer/Technician 0 27.12 -
Graphics/CADD 161 31.59 5,086
Project Coordinator 4 25.70. 103
Clerical 0 26.83 -
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Direct Salary Cost Total 540 $ 21,501
Overhead Cost 158.23% of DSC $ 34,021
Net Fee 32.00% of DSC $ 6,880
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SUBTOTAL $ 62,402
Reimbursables
REIMBURSABLES SUBTOTAL $ -
Subconsuitants:
TRANSPO $ 52,310
Kennedy Jenks $ 41,984
PHAROS $ 12,000
Shannon and Wilson $ 63,910
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SUBCONSULTANTS SUBTOTAL $ 170,204
SUPPLEMENT NO. 4 - ITEM 3 TOTAL $ 232,606
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• Exhibit D • .
Labor Hour Estimate (HOURS EST. - ITEM 3)
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Project Name: City of Yakima, MLK Blvd. and Lincoln Avenue Grade Separations
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Project No: FA PWT 04 016
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Item 3 - Work That Has Been Done or is Still Yet to 'be Done That is Outside the Original Scope of Work and Supplement No. 2 and
Prepared By: CCW No. 3 Scope of Work Modifications .
• Date: 4- Jun -08 .
PROJECT PROJECT PROJECT SENIOR GRAPHIC /CA PROJECT
DESCRIPTION . EXEC MGR ENGR ENGR PLANNER ENGRITECH DD COORD CLERICAL TOTAL SUB
TASK 3.A. TWO SEPARATE CONTRACTS
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Duplicated Sheets (49 BERGER/ABAM Sheets) 49 49 98 TR, KJ
Overlapping Sheets (3 BERGER /ABAM Sheets) • 12 • 12 24 TR, KJ
Completely New Sheets
0 TR
Specifications 9 _ 8 TR. KJ
TOTAL ABAM TWO SEPARATE CONTRACTS HOURS 0 0 8 61 0 0 61 0 0 130
TASK 3.B. BNSF ROW CHANGE /POND RELOCATION
Redo ROW Plans 8 8 16 32
Redo ROW and Alignment Plans in Contract Drawings 12 8 20
Redo Pond, Pump Station and Storm Drainage Plans 8 40 20 68 KJ
Redo Front Street Plans 8 40 24 72 •
Coordinate Relocation with BNSF and City • 40 40 PH
TOTAL ABAM BNSF ROW CHANGE/POND RELOCATION HOURS 0 40 24 100 0 0 68 0 0 232
TASK 3.C. ADDITIONAL ROW EFFORTS
Meeting with Property Owners without ROW Takes 12 12 PH
Accelerated ARCO Appraisal
Lincoln ONy ConstructiOn Phasing Plans .
0 PH
0 •
From St. Bridge Over Lincoln Without Train Loads
0
Lincoln Only Plan and Profile
Lincoln Only Storm Drain Plans and Profiles
• 0
. Lincoln Only Retaining Walls and Seal •
0
Lincoln Only Front Street Plan and Profile
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Lincoln Only Cost Estimate '
0
0
TOTAL ARAM ADDITIONAL ROW EFFORTS HOURS 0 12 0 0 0 0 0 0 0 12
TASK 3.D. CHANGES IN PUMP STATION SYSTEM DESIGN
Reduced Design Flow 8 8 KJ
Changed Number and Size of Pumps 2 2 K,
Added OWVater Separators
0 KJ
Changed Backup Power Supply 0 KJ
Added and Modified Infiltration Flow Bypass System 16 16 32 KJ
Fundamental Design Changes at 90% Review 0 KJ
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TOTAL ABAM CHANGES IN PUMP STATION SYSTEM DESIGN HOURS 0 0 2 8 0 0 0 0 0 10
TASK 3.E. DESIGN OF FIBER OPTIC RELOCATIONS -
Develop Concept for Bridging Across Underpass and Get Approvals 16 16
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Structural Design of Beam 8 • 8
4111 .
411
• 411
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1111 Exhibit ID
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Labor Hour Estimate (HOURS EST. - ITEM 3)
P ROJECT PROJECT PROJECT SENIOR GRAPHIC /CA PROJECT
DESCRIPTION EXEC MGR ENGR ENGR PLANNER ENGR/TECH DO COORD CLERICAL TOTAL SUB
Plans, Specifications, and Estimate 16 16 32
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TOTAL ABAM DESIGN OF FIBER OPTIC RELOCATIONS HOURS 0 0 16 24 0 0 16 0 0 56
TASK 3.F. DESIGN OF SIGNAL RELOCATIONS
Signal Design
Coordinate with City 0 TR
O TR
TOTAL ABAM DESIGN OF SIGNAL RELOCATIONS HOURS , 0 0 0 0 0 0 0 0 0 0
TASK 3.G. SPECIALIZED BORINGS
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• Drill Borings
Write Report 0 SW
O SW
TOTAL ABAM SPECIALIZED BORINGS HOURS 0 0 0 0 0 0 0 0 0 0
TASK 3.H. ADDITIONAL GROUNDWATER SAMPLING
Conduct Sampling
Test Samples 0 SW
Write Reports 0 SW
O SW
TOTAL ABAM ADDITIONAL GROUNDWATER SAMPLING HOURS 0 0 0 • 0 0 0 0 0 0 0
TASK 3.1. DEMOLITION OF ARCO /CAR WASH -
Perform Asbestos Survey and Write Report
O SW
Develop PS&E for asbestos and tank removals
Coordinate with DOE 8 8 SW
Develop Standalone Demolition Contract 0 SW
16 16 16 46
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Perform monitoring and reporting during and after removals
O SW
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TOTAL ABAM DEMOLITION OF ARCO /CAR WASH HOURS 0 0 24 16 0 0 16 0 0 56
TASK 3.J. COORDINATION OF PRELIMINARY AESTHETIC DESIGN
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Attend Artist Interviews 8
Coordinate with Haddad Drugan and City 8
8
8
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Meet with Haddad Orugan and KPFF 4
Prepare Subcontract with Haddad Drugan 4
. 2 4 6
TOTAL ABAM COORD. OF PRELIMINARY AESTHETIC DESIGN HOURS 0 22 0 • 0 0 0 0 4 0 26
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TASK 3.K. PREPARE SUPPLEMENT NO. 4
Prepare Scope 8
Prepare Fee proposal 8
Negotiate 2 8
2
' TOTAL ABAM PREPARE SUPPLEMENT NO.4 HOURS 0 18 0 0 0 0 0 0 0 18
BERGERJABAM Supplement No. 4 - Item 3 Total 0 92_ 74 209_ 0 0_ 161 4 0 540
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Exhibit D
Supplment No. 4 Analysis of Costs - BERGERIABAM
Item No. 4 - Work That Was Included in the Original Scope of Work and /or Supplement No. 2 and No. 3
Scope of Work Modifications That Is No Longer Going To Be Done
Direct Salary Cost (DSC)
PERSONNEL Hours Pay Rate Cost
Project Executive 0 $ 78.13 $ -
Project Manager -5 52.50 (263)
Project Engineer -10 52.50 (525)
Senior Engineer 0 36.35
Planner 0 37.36 -
Engineer/Technician 0 27.12
Graphics/CADD -10 31.59 (316)
Project Coordinator 0 25.70 -
Clerical 0 26.83 -
Direct Salary Cost Total -25 $ (1,103)
Overhead Cost 158.23% of DSC $ (1,746)
Net Fee 32.00% of DSC $ (353)
SUBTOTAL $ (3,202)
110
Reimbursables
REIMBURSABLES SUBTOTAL $ -
Subconsultants:
TRANSPO $ (3,013)
Kennedy Jenks $ (1.6,066)
Shannon and Wilson $ (10,850)
SUBCONSULTANTS SUBTOTAL $ (29,929)
SUPPLEMENT NO. 4 - ITEM 4 TOTAL $ (33,131)
• Exhibit
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Labor Hour Estimate (HOURS EST. - ITEM 4)
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Project Name: City of Yakima, MLK Blvd. and Lincoln Avenue Grade Separations
Project No:. FA PWT 04 016
Prepared By: CCW Item 4,- Work That Was Included in the Original Scope of Work and /or Supplement No. 2 and No. 3 Scope of Work
Date: 4 - Jun - 08 Modifications That Is No Longer Going To Be Done
PROJECT PROJECT PROJECT SENIOR GRAPHIC /CA PROJECT
DESCRIPTION EXEC MGR ENGR. ENGR PLANNER ENGR/TECH 130 COORD CLERICAL TOTAL SUB
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TASK 2: GEOTECHNICAL ENGINEERING
2.3 Conduct Field Work (Borings for U1iliUes and Signal Foundations)
SW
TASK 9: PLANS, SPECIFICATIONS, AND ESTIMATES
9.15 Pump Station Details (Building) •
KJ
TASK 12: SUBMITTALS, QUALITY ASSURANCE AND PROJECT COORDINATION
•
12.12 Final Contract Documents for MLK, Jr. Blvd. -5 -10 -10 -25 KJ, TR
TOTAL ARAM MANAGEMENT HOURS 0 -5 -10 0 0 0 -10 0 0 -25
BERGER/ABAM Supplement No: 4 - Item 4 Total o -s -10 0 0 • o -10 0 o - -25
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CURRENT ABAM RATES
SALARY USAGE EXECUTIVE PM PROJECT SENIOR PLANNER ENGR/ GRAPHICS! PROJECT CLERICAL
To ENGINEER ENGINEER TECH CADD COORD.
JIM G. 78.13 100 7813.00
AVERAGE $ 78.13
'
CHRIS W. 52.50 100 5250.00
AVERAGE $ 52.50
CHRIS W. 52.50 100 5250.00
AVERAGE $ 52.50
JESSICA A. 36.35 100 3635.00
MIKE B. 30.20
•
AVERAGE _ _ $ 36.35
SARAH B. 37.36 100 3736.00
AVERAGE , $ 37.36
JAKE L. 27.12 100 2712.00
AVERAGE $ 27.12
NICK V. 31.59 100 3159.00
AVERAGE
$ 31.59
KELLY R. 25.70 100 2570.00
AVERAGE $ 25.70
NORA B. 26.83 100 2683.00
AVERAGE $ 26.83
Page 1
411 0
0
0 BERGEAIABANI ENGINEERS INC. PLANNING
720 Olive Way • Suite 1100 p �y,� A
Seattle, WA 96101.1669 BERGER /'ItB, 4I%'! ENVIRONMENTAL
ENVIRONMENTAL L
2061357-5600 • FAX 206/357.5601 E N G I N E E R S I N C. PROGRAM MANAGEMENT
www.abam.com
April 18, 2008
Mr. William R. Cook .
City of Yakima
Department of Community and Economic Development
129 North Second Street, Second Floor, City Hall
Yakima, WA 98901
Re: City of Yakima MLK Boulevard and Lincoln Avenue Grade Separations Project
March 2008 Management Project Status Report and Invoice
Dear Bill:
410 We have attached the Management Project Status Report for the month of March 2008. A copy of
this report is also being sent to Bob Desgrosellier with associated invoices for the same reporting
period. .
Not much has changed since the last progress report. All of the outstanding issues with BNSF
_ described in last month's letter are still unresolved. We believe the City is taking the appropriate
action in contacting BNSF headquarters in Fort Worth to attempt to break the present stalemate
in negotiations.
The design budget still appears to be headed over budget due to out of scope work. Not too
much work was done on the 95% PS &E submittal in the past month, which is why the budget
graph flattened again. This was intentional to preserve as much budget as possible for the final
push. We are still waiting on one critical item before completing the 95% submittal. This item is
the BNSF review of the 90% plans, which they have had since 24 January 2008. As long as
preparing contract documents is not the critical path (BNSF ROW acquisition is the critical path
for now), we will wait for those review comments before completing the 95% submittal. This
saves budget by not having to do rework if the BNSF comments are significant and it allows staff
to be more efficient by getting back on the project only once.
We are also holding off on the supplement request as long as possible to avoid having to do more
supplements when added information is obtained within a few months. The three out of scope
items that are not yet defined enough for a fee estimate are:
IP
Mr. William R. Cook
411
18 April 2008
Page 2 .
1. Preparation of a separate construction contract to dear the ARCO /car wash site. This is
waiting on the asbestos report on the building to clarify what special provisions will be
needed for asbestos handling during demolition.
2. Definition of the scope for the design of the aesthetic additions to the project.
3. Preparation of the appraisal for the Lincoln Avenue underpass easement.
Although we believe it is most efficient for everybody involved to get as much into the next
supplement as possible, we will submit the supplement request no later than late May since the
present contract expires on 30 June 2008.
Note that neither we nor any of our subconsultants is currently over budget, nor are likely to be
by the next invoice in May.
Please contact us if you have any questions or comments.
Sincerely,
.CL i0a0,e,4*" III
ky
James S. Guarre, PE, SE C. Walcott, PE
Project Executive Project Manager
RLF:CCW:nb
Attachments
Management Project Status Report
Budget and Progress Status Schedule
Project Schedule
cc w /attach: Bob Desgrosellier, City of Yakima
Invoice No. 13177
10
• '
MONTHLY MANAGEMENT PROJECT STATUS REPORT
MLK, JR. BOULEVARD AND LINCOLN AVENUE GRADE SEPARATIONS PROJECT
AS OF 31 MARCH 2008
I. WORK COMPLETED DURING THE MONTH OF MARCH 2008
■ Met with BNSF
• • Assisted with legal memo from Ken Harper concerning environmental testing of the
BNSF property being acquired
• Continued to assist with the City's property acquisitions from the County and BNSF
• Conducted asbestos survey of ARCO /car wash building
■ Potholed Fiber Optic Utilities
• Met with Level 3 and Verizon Business concerning fiber optic lines
■ Continued to assist with decisions on incorporating artwork into the project
■ Prepared invoice and progress report for December 2007 and January and February
2008
2. WORK UNDERWAY OR SCHEDULED FOR THE MONTH OF APRIL 2008
n Continue to assist with the City's property acquisitions from the County and BNSF
• Get appraisal of the Lincoln Avenue underpass easement
■ Continue to assist with decisions on incorporating artwork into the project
• Prepare subcontract with Haddad/Drugan for preliminary artwork
• • Continue to coordinate with phone, power, cable, gas, and fiber optic utilities for
relocation of private utilities
■ Complete asbestos report for ARCO /car wash building
• Begin to prepare separate construction contract documents for clearing the ARCO
property
■ Prepare invoice and progress report for March 2008
3. SUMMARY OF CONTRACT BUDGET STATUS AND SCHEDULE
• The design is over budget (a supplement request will be submitted in May).
• The schedule continues to be extended due to lack of progress in ROW negotiations
with BNSF.
4. PROJECT FORECAST UPDATE (brief discussion of upcoming issues, events, or budgetary
• concerns that may have an impact on the planning, cost, or completion schedule for the
contract or project)
• Completing ROW acquisition from BNSF continues to delay the bidding of the project.
• Project design will go over budget and a supplement request will be submitted.
END OF PROJECT STATUS REPORT
•
City of Yakima, Washington BERGER /ABAM, RLF:CCW:nb
MLK, Jr. Boulevard and Lincoln Avenue Grade Separations 18 April 2008
Monthly Management Project Status Report Page 1 of 1
City of Yakima
MLK Blvd and Lincoln Avenue Grade Separation Project
BERGERIABAM Budget and Progress Status
$2,200 -
$2,000 -
$1,800 -
as
0
0
0
$1,600 — — —
co
0 $1,400 ^x'-
$1,200
$1,000 30 Sep 07 31 Oct 07 30 Nov 07 31 Dec 07 31 Jan 07 29 Feb 07 31 Mar 08 30 -Apr -08 31 May 08
--*—Planned Earned Value $1,391 $1,461 $1,551 $1,651 $1,761 $1,871 $1,971 $2,016 $2,047
• Actual Earned Value $1,391 $1,463 $1,558 $1,570 $1,590 $1,699 $1,740
- 1 l— Actual Cost $1,391 $1,463 $1,558 $1,658 $1,759 $1,859 $1,897
Schedule
fa 40
III
•
.., ,
YAKIMA GRADE SEPARATIONS
. PROJECT SCHEDULE '
ID Task Name - Duralbn Start Finish 2008 2009 2010 • .
0 0 days Mon 12/4/05 Fri 8111107 PI �• J vn I Feb l uur 1 Aw
174 Proper., Rwlaw, and Approve Utility Raloeallan and Historic District Paving Construction Documents 115 -
Prepare Utility Relocation end Historic District Pa g ' % P58 • sign Team 05 days Mon 12/408 4/13/07 - -" ` - - --
178 Review Utility Relocation and Historic DleUld Paving 95% pSBE (City se) 10 days Mon 4/18X17 FA 4/27/07 - •
177 Prepare Utility Relocation and Ws10ric • MCI Paving Bid Documants (Design Team) - 10 days Mon a .7 Fri 5111/07 -
178 Bid and Aw5'. • tl IN Rdocation and Historic District Paving Construction Contract 40 days Mon 5)14107 FA 7 /5/01
170 Assemble 014 Document. and Advertise Bld (City Staff) 2 days Man 5/1407 Tue 5/15/07 --- - _ - _ -.._ _ - __-
180 Bid on Way R.I880Iian and Historic District Paving Connection Pm)ect (Comractore) 15 days Wed 5!10/07 Wed 616107 - - r - --" ` -- -- -'-
81 Award Milky Relocation and Hlalode Distdd Paving Construction Contract (City Manager, CouncE, and W500T /FHWA) 22 days Thu 6/7/07 Fri 716/07
182 Construct Utility Relocation and Historic District Paving 80 days Mon 719107 Fri 10/26/07 ' '-" - - - - -_-
183 Construct 11101ty Relocation and Historic 0/01401 Paving (Contractor) 80 days Mon 7/9/07 Fri 10126107 -
18- Prepare Gr. • a ' • oration •• • Documents Design Teem 529 days Tue 1 /2/07 Mon 6/1/00 - -- _ -- - -- - ' -- I
185 Prepare Lincoln Ave. and 14LK Jr. Blvd. 8 % 8 Dodgn Team) 104 days Tim 1/2/07 Fri 5/25877 -- -- - - ' ^ - -' • 1
186 Review UncoloAve. and FALK Jr: Blvd. 60% PSBE (City) 20 1 -
8 Incorporato Review Comments ipn eem - 10 days Mon 6/2507 Fri 7007 - -- --' '- ' -" - -`- -- '-'-
188 Prepare LSxoln Ave. DO% P58E (Design Team) 154 days Mon 8)25107 Thu 112405'1/24 -
189 Review Una. Ave. 80% PSS (E Cttyand BNSF) - 87 days Thu 1/24/08 Fri 425/08 .,�. ,•2&' 8 .4/25 --"- '- -
", pm,.. "!t0. ve. = 7 ..Agn asm) - 25 d0 ♦ ��� ir _ - _
5) a • 4/ " Om. 5130
191 Prepare MLK Jr. Blvd,0.5 % PSBE)Daslen Team) _ 15 days Mon 11/2/08 6.1 5/20/08 NM #/y 6120
102 Review Lincoln Ave. 95% P68E (City, BNSF, and WSD•T/FHWA) - 15 days Mon 6/2/08. ' FA 6/20/011 meta. 6120 - - -- - - -'-'
193 Prepare Lincoln A..13 • Documents (Design Team) 16 day. • 6/23/08 117111. r 7 /11 1
194 Review MLK, Jr. Blvd. 95% 9858 (City and WSDOT /FHWA) • Schsduto to be Determined Based on Funding - 0 days Mon 8/1 /00 Mon 6/1108 _ ♦ - -"---- -
185 Prepare MLK, Jr. Blvd Bid Documents (Oeaign earn). Schadu -- to • 0aternnine • Based on Funding 0 days Mon 6/1X19 on 811108 L Z ' -'-
108
197 ' '
108 Aequlre ROW (Bast Case • ROW Certification 3) 470 days Wad 10/4/06 Fri 8/1 /06 -- - __
190 Prepare Grade Separations ROW Plane (Design Team) 83 days Wed 10/4816 Fri 1/281137 -` - -
203 Prepare - de Separation Relocation Plans ., • rue Cost Estimate (Cosign Team 25 days Mon 1 07 FA 312107 .
201 Approval of ROW and Relocation Plans ( WSDOT/ HWA) -
22 days Mon .T •7 Wed 47
pov
202 Ape Funtling for ROW Acoudtbn (WSDOTIFHWA) 82 days Thu • • 7 Fri 7/27!0707
203 Prepare Appraisals (Design Team) 90 days Mon 5/28/07 Fri 2/28/07
RaWnw Appraisals (Design Teem) -
15 days Mon 10/1 /07 Fri 10/1
i. . e e" e • Team and City) • 44 dole Mont 207 Thu 12/20,07 _ I.
n
208 Review OBSr.MegoUeOau (Property Owners and C6y) 11 days _ Fri 1 1107 Fri 0/23838 c--* ., 8723 -
257 (lose on Property AcquslUons (MI) 25 days Mon 8/28/08 FA 8/2708 111111111111.111, 6/27 �' -- -- .
II :r6 ROW (W500T) 25 days Mon 6'3608 FA • 1 r + 8/1
209 Bid and Award Lincoln Ave. Construction Convect 85 days Mon 81408 FA 11!28106 - ' - + � _ - - -- -
210 81d on Lincoln Ave. Construction Protect (Contractors 30 days Mon 9/408 FA 9!1208 F,.ii &12
Award Lincoln - -- - -
2 1 Awarrakn Ave. • strung. Con Contract (City Manager, Council, and WSDOT /FHW A) 55 days Mon • 15/08 64 11/2808 - r 11/28 • 212 Lincoln Ave. Ground Brooking Carornony 0 days Man 11 1708 Mon 11/17/011 III • A _ ' --
13 Construct Lincoln Ave. 280 days Mon 12/1 /08 FA 11/27 /09 - - --
214 Construct Lincoln Ave. (Contractor) - 260 day. Mon 12/1 /05 FA 11/2705 „+. s,7s ,,...ad. _ Mir 11127
215 - -. ___ - --
218 I � -' � ____._. - •
217 Acquire ROW (Worst Case - Walt for BNSF to Complete Now Building) 783 days Wad 1 408 Fr110/2109 - - -_ -
218 Prepare Grade Separations ROW Rare (Design Team) 83 days Wad 18/406 FA 1/2607 �._ -__ - -- - "- --
21' Prepare Grade Separation Reloasbn Plena and Tres Cost Estimate (0eslgn Team) - 25 days Mon 1/2907 Fri 3207 - - -- -
220 Approval of ROW and Relocation Plana (WSDOT/FHWA) 23 days Mon 3/507 Wed 4/407 - -`_ - -. - -
221 Approve Funding Mr ROW Acgtrogton (WSDOT/FHWA) - 82 days Thu 4507 Fri 712707 -
i• - Pm.. Amaral. s (Design Team) - BD days •'5/2007 Fri .. : 17 - - - --- --. - - .
223 Ravlaw Appraisals (Design Teem) 15 days Mon 10/1107 8010/19/07
224 Make Offers (Design Team and City) - 44 days Mon 1012207 Taw 12220/07 -
, 225 Review 08arg/6.0om (Property Owners and City) 111 d.5. Fri 12/2107 A 9//2309 �yg }, 5)28 - ~-
4Wa - -- -- -- ' .
226 Close on Property Acquai005 (All) 25 days Mon : 1. FA 612708 - ra, 6/27 I
227 Relocate BN F Main or a Office (AIL) - 310 days Mon 8/3608 Fri ,, .9 [� `a`,.�,�- "+"" ,,,•eig -7 41• 9/4 _
. 228 GmU1y ROW ( W5DOT) 20 days Man 017109 . Fri 10/2109 _ - 1012 •
225 Bid and Award Lincoln Ave. Construction Contract 55 days Mon 10/5/09 Mon 2/1/10 - • ' - _ -- -- - --- - - - -- --
30 Bid on Lincoln Ave. weaved. Pro/act (Contractors 30 days • U r B d 1 is - -- - - `°"n "lalas4 --
23/ Award Uncoln Ave. Constncdan Contract (City Manager, Council, and WS(7017FHWA) 65 days Mon 11 /5600 FA 2/12/10 .2/12
_ 232 Uncoln Ave. Ground Breaki g Ceremony 0 days Mon 2/16110 Mon 2/15110 - - - -- - -
233 Construct Lincoln Ava. - 288aeys Mon 2115110 90/ 7/11 11 - - - •- - _____ , _ -- -
234 Construct Lincoln Ave. (COf o05o,) - _ t,Algv _
TBO days Mon 2110/10 Fn 2/11171 rim ,�*y„15r = -. v ,. _, -.. €:es[ i.. " ir" 2111 -
M... 47101(15 I Trey I/ - "^ a .a. summary
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