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Home My WebLink About06/03/2008 04A Draft Minutes 04-01-2008 Business MeetingBUSINESS MEETING t APRIL 7, 2008 -6:00 P.M. COUNCIL CHAMBERS -CITY HALL 1. Roll Call Present: Council: Mayor Dave Edler, presiding, Assistant Mayor Micah Cawley, Council Members Kathy Coffey, Rick Ensey, Norm Johnson, Bill Lover and Neil McClure Staff: City Manager Zais, City Attorney Paolella, and City Clerk Moore 2. Invocation /Pledge of Allegiance Mayor Edler gave an invocation and led the Pledge of Allegiance. 3. Open Discussion for the Good of the Order A. Proclamations None B. Special presentations / recognitions • Maria Mayhue — Certified Professional Public Buyer (CPPB) certification Sue Ownby, Purchasing Manager, described the certification which Maria recently earned and complimented her professionalism. C. Status report on prior meeting's citizen service requests • Response to Matthew Lunstrom regarding Sunday bus service Matthew Lunstrom was not available. The report is available in the Council packet. D. Appointments to Boards and Commissions JOHNSON MOVED AND CAWLEY SECONDED TO REAPPOINT ROCKEY MARSHALL TO THE REGIONAL PLANNING COMMISSION. The motion carried by unanimous voice vote. Luz Bazan- Gutierrez recognized the candidates for Miss Cinco de Mayo and introduced Oscar Ramirez, the artist whose painting will be used on the signature poster for the Cinco de Mayo event. • Airport Board Update Tom Holbrook, City representative on the Air Terminal Board, gave an update on activities: ➢ TSA will install an x -ray machine for both carry-on and checked luggage. ➢ Although they started today, the final contract with YPPA for off -duty police security is pending for signatures. ➢ 16"' Avenue/Valley Mall Boulevard project will not begin this year because of delays in the environmental process. The Board will be working with Pasco on funding issues to ensure no funds will be lost for airport improvements because of the delay: • • • • APRIL 1, 2008 ➢ The 2007 financial year -end statement has been completed. ➢ The March airline load factor for the two airlines was good; Delta 71 % and Horizon at 95 %. Delta will cancel their noon flight at the end of May due to load factor and fuel costs. They may use turbo prop planes instead of jets in the future. ➢ There are financial problems with two lease agreements that the lessees are trying to resolve. ➢ Barnstormers restaurant has leased a coffee stand in the non - secured area. ➢ TSA is 60 days past due on their payment to the airport causing a problem in paying for police security without having to use operating funds. Council Member Lover advised that the Historic Preservation committee is going to Sunnyside to meet with Geri Honeyford and McAlister Museum will be part of the discussion. She is on the State Historic Commission and the Governor's Advisory Committee and may be a channel to find help for McAllister Museum. 4. Consent agenda Mayor Edler referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Items No. 613 and 10 were added to the Consent Agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances by title. CAWLEY MOVED AND McCLURE SECONDED TO ADOPT THE CONSENT AGENDA AS READ. The motion carried by unanimous roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) *A. Council Minutes B. Council Committee Meeting Reports I Minutes *1. Transit/Transportation Committee — March 19, 2008 *2. Intergovernmental Committee — March 24, 2008 3. Rules and Procedures Committee — March 20, 2008 A. Procedure /policy regarding forwarding Council committee recommendations to the full Council pertaining to passage or non - passage Council Member McClure explained the committee's idea to use "Do Pass" or "Do Not Pass" recommendations on items forwarded through Council Committees. COFFEY MOVED AND CAWLEY SECONDED TO ACCEPT THE RECOMMENDATION. The motion carried by unanimous voice vote. B. Policy regarding City Council ballot measure support/opposition votes McCLURE MOVED AND JOHNSON SECONDED FOR CITY COUNCIL TO CONTINUE TO ALLOW CITIZENS TO APPROACH COUNCIL AND SEEK SUPPORT ON THEIR BALLOT ISSUES. Following each Council member giving their personal opinion, City Manager Zais explained there would need to be a formal process if they continue to allow ballot measure hearings. The organizations would need to advise the City at least 45 days prior to when the ballot would be considered in order to meet public hearing noticing requirements. The motion carried by a 4 -3 VA APRIL 1, 2008 roll call vote; Ensey, Lover and Cawley voting nay. McCLURE MOVED AND CAWLEY SECONDED TO ADOPT THE PROCEDURES PRESENTED WITH THE ADDITION OF A 45 DAY PRE - NOTIFICATION REQUIREMENT. The motion carried by a unanimous roll call vote. C. Televising City Council committee meetings on Y -PAC City Attorney Paolella responded to a previously asked question with regard to the taping of executive sessions. He spoke with Tim Ford, Assistant Attorney General, who recommended not doing so at this time. Mr. Ford suggested waiting until the next legislative session because of a pending bill that would provide a process on how to handle audio tapes. Discussion on televising committee meetings was held and Council Member Lover suggested the Intergovernmental Committee be televised. Also discussed was whether a fourth Council member could attend the committee meetings. Mr. Paolella relayed that Mr. Ford from the Attorney General's Office said, if a fourth member wants to attend the meeting, the City should give notice of a special meeting because the fourth member would, create a quorum triggering the need for noticing. LOVER MOVED AND ENSEY SECONDED TO HAVE THE INTERGOVERNMENTAL COMMITTEE MEETINGS TELEVISED. The motion failed by a 4 -3 roll call vote; Johnson, McClure, Cawley and Edler voting nay. D. Approval of minutes McCLURE MOVED AND CAWLEY SECONDED TO APPROVE THE MINUTES OF THE RULES AND PROCEDURE COMMITTEE MEETING. The motion carried by unanimous voice vote. 5. Audience Participation The City Clerk read into the record electronic mail from Connie Little regarding the Gates Education Center. A copy of the letter is attached. Lynne Kittelson, on behalf of the League of Women Voters, invited Council Members to the third annual Kara Kondo Memorial Luncheon on April 23`d. CITY MANAGER'S REPORTS 6. Consideration of Resolutions authorizing execution of professional services agreements with PLSA Engineering & Surveying to perform surveying services for: A. Coolidge Avenue from 80t" to 88th Avenues Council Member McClure led discussion on funding shortages and the problems that arise in recently annexed areas due to the difference in County and City standards. He shared details of Intergovernmental Committee discussions on the subject. His concern is, if only paving is done to resolve the dust issue, would the curbs, sidewalks and gutters ever get put in? Another idea had been to put a.sealcoat on the road and when development occurs, have the developer put in the improvements. He stated that it is important to get the road hard surfaced for dust control, but he is totally opposed to putting down something permanent that doesn't meet City standards. Brett Sheffield, Chief Engineer, advised that they are planning to pave the road and they will be applying for 3 • C7 • APRIL 1, 2008 another grant of $390,000 that could be used for curb, gutters and lighting, although it wouldn't cover the sidewalks. As a result, the developer would only have to build the sidewalks. The City Clerk read the resolution by title; McCLURE MOVED AND CAWLEY SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote. Mr. Sheffield gave an update on the Harmon Center parking lot; it should be completed by the beginning of May. Tony Courcy asked why money could be spent on this new annexation and not be put toward the 16"' and Hathaway crosswalk problem. Council Member Cawley and CED Director, ' Bill Cook, explained that this money must be spent on this street or it would have to be returned. It cannot be used elsewhere. RESOLUTION NO. R- 2008 -56, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a professional services agreement in an amount not to exceed $9,100.00 for surveying services for Coolidge Avenue — From 80'h Avenue to 88"' Avenue *13. 16th and Washington Avenues intersection RESOLUTION NO. R- 2008 -57, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a professional services agreement in an amount not to exceed $7,900.00 for surveying services for 16th Avenue and Washington Avenue Intersection. *7. Consideration of a Resolution approving a grant request from the Workforce Development Council from federal CDBG funds to assist with the costs of renting the Yakima Convention Center for "Job Fair 2008" RESOLUTION NO. R- 2008 -58, A RESOLUTION approving a Grant request of $6,000 from the Workforce Development Council to be made from federal CDBG funds to assist with the costs of renting the Yakima Convention Center and associated costs pertaining to the "Job Fair 2008" *8. Consideration of a Resolution declaring a Macro Systems Casablanca Prestige Non- Linear Video Editor surplus to the needs of the City and authorizing its sale to the City of Toppenish RESOLUTION NO. R- 2008 -59, A RESOLUTION declaring a Macro System Casablanca Prestige Non - Linear Video Editor owned by the City of Yakima, Washington to be surplus to the needs of the Community Relations Division and authorizing its sale to the City of Toppenish, Washington. *9. Consideration of a Resolution authorizing and executing an Intergovernmental Cooperative Purchasing Agreement with the State of Washington RESOLUTION NO. R- 2008 -60, A RESOLUTION authorizing the execution of an Intergovernmental Cooperative Purchasing Agreement with the State of Washington. 4 APRIL 1, 2008 10. Other Business • *A. Consideration of a Resolution authorizing execution of a professional services agreement with Huibregtse, Louman Associates, Inc. to perform civil design review for Wal- mart's required improvements to Nob Hill Blvd., along with Wal- Mart's frontage improvements RESOLUTION NO. R- 2008 -61, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a professional services agreement in an amount not to exceed $15,000.00 for civil plan review of the Wal -mart development. ® Assistant Mayor Cawley requested the Transportation/Transit Committee look into changing Chestnut Avenue in the downtown core to a two -way street with angle parking. 11. Adjourn McCLURE MOVED AND CAWLEY SECONDED TO ADJOURN TO APRIL 8, 2008 AT 8:00 A.M. IN CITY HALL COUNCIL CHAMBERS FOR A STUDY SESSION REGARDING ARTERIAL SPEED LIMIT STUDY AND NEIGHBORHOOD TRAFFIC CALMING PROGRAM. The motion carried by unanimous voice vote. The meeting adjourned at 7:02 p.m. READ AND CERTIFIED ACCURATE BY ATTEST: CITY CLERK COUNCIL MEMBER DATE COUNCIL MEMBER DATE DAVID EDLER, MAYOR Minutes prepared by Linda Watkins. A CD and DVD of this meeting are available in the City Clerk's Office 5