HomeMy WebLinkAbout07/15/2008 13 Black and Veatch Corp. Work Packages Implementation - Funding BUSINESS OF THE CITY COUNCIL
• YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 4' (3
For Meeting of July 15, 2008
ITEM TITLE: Consideration of a resolution authorizing use of 2008 budgeted funds and
preliminary 2009 budgeted funds for the continued implementation of
Work Packages described in the April 23, 2003 Agreement Between City
of Yakima and Black and Veatch corporation for Professional Services.
SUBMITTED BY: Dave Zabell, ACM - Doug Mayo, WW Manager - Max Linden, Utility
Engineer
CONTACT PERSON/TELEPHONE: Max Linden /575 -6077
SUMMARY EXPLANATION:
The 2004 City of Yakima Wastewater Facility Plan identifies the requirements by regulatory
mandates, growth (capacity) issues, replacement of aging facilities, and improved efficiencies
required over the next 20. years. The engineering consulting firm of Black & Veatch
Corporation provided NPDES Permit Services, began the Collection System Evaluation,
completed a Metals Study, Facility plan, the Pre - design, Final Design, Bid Phase Services, and
continuing construction services for the current mandated Phase One Wastewater
Improvements as described in the April 23, 2003 Agreement Between City 'of Yakima and
Black and Veatch Corporation for Professional Services.
(... continued on next page)
Resolution X Ordinance _ Other (Specify) to authorize use of budgeted funds for Phase
One WWTP Improvements
Contract -- Mail to (name and address):
Funding Source WW Facilities Project (478 Fund) Budgeted and WW Facilities Project (472
Fund) Budgeted
APPROVED FOR SUBMITTAL:
ity Manager
STAFF RECOMMENDATION: Staff respectfully requests City Council approve the resolution.
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION:
(...continued from front page.)
Council authorized use of budgeted funds for Design Services and Collection System
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Evaluation on 7/7/04. Since that approval, several other items requiring • the services of Black
& Veatch were added to their Scope' of Work. These included: design work for the Speedway
Interceptor, Risk Management Plan update, Odor Control Study, Chemical Feed Pilot Project,
SR 24 Permit Review, and SR 24 Monitoring Plan. Amendment 1 was authorized on 12/13/05
to include these and provide construction services for the current phase One WWTP
Improvements.
With the addition of the proposed Ultra Violet Disinfection System funded by a $2,300,000
Public Works Trust Fund Loan and needed Human Machine Interface (HMI) software
upgrades, additional contract budget authority was approved by council on 11/7/06 to continue
construction services and HMI upgrades for the current construction phase of WWTP
Improvements.
•
- Currently, the agreement between the City of Yakima and Black' & Veatch Corporation for
professional services has authorized expenses for completing the mandated Facility Plan
($608,000), mandated NPDES permitting requirements for Collection System Infiltration and
Inflow Evaluation (400,000), required regulatory compliance evaluations,and plans ($250,000),
Odor Evaluation and Survey ($70,000), Collection System Design ($450,000), WWTP Phase
One Design ($1,800,000), HMI software (SCADA) upgrades ($321,000) and WWTP Phase
One Construction Services ($1,309,000). An. additional $1,070,000 was approved on
10/19/2007 to continue the current ongoing Phase 1 construction work (project 2055) and Ultra
Violet Disinfection project (project 2182) for the remainder of 2007 and to continue the projects
in 2008.
An additional $1,180,000' is required to continue the current ongoing SCADA Upgrades,
• , Centrate Equalization, DYSTOR and DAFT repairs for the remainder of 2008 and to continue
the projects in 2009. See the attached Work Package #12. This expense is included in the
2008 budgeted 478 and 472 Wastewater Facility Capital Project Funds. The adopted 2008
budget includes appropriations to accommodate the expenditures required to complete Work
Package #12. This will increase the total authorized budget for this agreement to $7,608,000.
See the attached Exhibit A.
Additional engineering services provided under the agreement between the City of Yakima and
Black & Veatch Corporation for professional services, along with future design and
construction, will be funded upon budget approval and as resources become available.,
•
•
• RESOLUTION NO. R -2008-
A RESOLUTION authorizing the City Manager to approve use of budgeted funds for the
continued implementation of Work Packages described in the April 23,
2003 Agreement Between City of Yakima and Black and Veatch
corporation for Professional Services.
WHEREAS, the 2004 City of Yakima Wastewater Facility Plan identifies the
requirements by regulatory mandates, growth (capacity) issues, replacement of aging facilities,
and improved efficiencies that are going to be needed over the next 20 years; and
WHEREAS, Black & Veatch Corporation completed the Facility plan, Phase One Pre-
design, Phase One Final Design, Phase One Bid Phase Services, NPDES Permit Services
and Metals Studies, continues providing Construction services for Phase One implementation,
and began the Collection System Evaluation, as described in the Agreement Between the City
of Yakima and Black & Veatch Corporation made and entered into on April 23, 2003; and
WHEREAS, Council authorized execution of budgeted funds for Design Services and
Collection System Evaluation on 7/7/04. On 12/13/05 an amendment to the professional
services agreement with Black & Veatch Corporation was authorized by Council for
implementation of the Phase One WWTP Improvements; and
WHEREAS, with additional Human Machine Interface (HMI) Software Upgrades
identified for the WWTP processes, use of additional budgeted funding for professional
engineering services and ongoing, construction services for WWTP Improvements per the
Agreement with Black and Veatch Corporation were approved on 11/07/2006 and10/19/07;
and
WHEREAS, use of additional budgeted funding for professional services, per the
Agreement with Black and Veatch Corporation, is required to continue and begin the following
projects: SCADA Upgrades, Centrate Equalization, DYSTOR and DAFT repairs and additional
services.; therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is authorized to approve use of budgeted funds for the continued
implementation of Work Packages described in the April 23, 2003 Agreement Between City of
Yakima and Black and Veatch corporation for Professional Services.
ADOPTED BY THE CITY COUNCIL this 15"' day of July, 2008.
David Edler, Mayor
410 ATTEST:
City Clerk
WORK PACKAGE 12
Owner: CITY OF YAKIMA, WASHINGTON
ENGINEER: BLACK & VEATCH CORPORATION
Project: WASTEWATER COLLECTION AND TREATMENT CONSULTING SERVICES
1. OBJECTIVE — WORK PACKAGE 12
These BASIC SERVICES include engineering, consulting and construction administration
services related the following:
• Design of Centrate Equalization and Return Facilities.
• Additional New Design & Construction Services.
• Upgrades to the Plant SCADA System
Additional prioritized improvements that will be considered as project funding budget is available
include the following:
• Additional minor associated improvements.
2. TIME OF PERFORMANCE
The time of performance for Work Package 12 is August 1, 2008 through December 31, 2009.
3. COMPENSATION
CITY shall pay ENGINEER for performance of BASIC SERVICES. Compensation for Work
Package 2 shall be paid to ENGINEER on the basis of labor plus reimbursable expenses.
Total compensation to ENGINEER for the Scope of Services defined for Work Package 12 shall
not exceed $ 1,180,000, plus any applicable taxes, unless specifically authorized by CITY in
accordance with subsection 5.2 of the AGREEMENT BETWEEN CITY OF YAKIMA,
WASHINGTON AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL
SERVICES.
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WORK PACKAGE 12 Amount •
Task Description
Task Series 3000 — Design of Centrate Equalization and Return Facilities and $ 450,000
additional design Services
Work Package #12
Task Series 3000 — Upgrades to Plant SCADA System $ 530,000
Work Package #12
Task Series 5000 & 9000 — Phase 1A Construction Administration Services $ 200,000
Work package #12
4. SCOPE OF SERVICES
The BASIC SERVICES for Work Package 12 will be executed in tasks summarized as follows:
• Task Series 3000 — Design of Centrate Equalization and Return Facilities and Upgrades to
Plant SCADA System
• Task Series 5000— Phase 1 Construction Administration Services
• Task Series 5010 — Phase 1 Record Drawings
• Task Series 6000 — Commissioning Services
• Task Series 8000 — Miscellaneous Work
WORK PACKAGE # 12
TASK SERIES 3000 — DESIGN OF CENTRATE EQUALIZATION AND RETURN
FACILITIES AND SCADA UPGRADES
ENGINEER shall provide final design services for Work Package 12. Work Package 12 consists
of the design and bid phase services for the centrate equalization and return facilities, possible
design, bid phase and construction services for Dystor Replacement, DAFT Repairs and
replacement of the TESCO system. The basic design parameters will be those established in the
2004 Wastewater Facility Plan, and in the Basis of Design Report
The SCADA replacement is anticipated to be completed in three stand -alone bid packages and
using existing contract documents.
The design work will be performed in a sequence of phases, as set forth below with major
activities listed:
• , Design Initiation: Establish project team and project procedures. Distribute design
report. Review design criteria and information needs with Owner. The review will
include an evaluation of covering the existing lagoon or constructing steel or
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0 concrete s, including updated cost estimates. Prepare letter report updating the
findings of the 2004 Facility Plan. Revise recommendations as required and select
alternative.
• Level I Design: Develop civil site plan and mechanical plan. Select major items or
equipment. Owner review.
• Level 11 Design: Fix layout and dimensioning of equipment and piping within
dimensions set in Level I. Owner review.
• Level III Design: Add final details to drawings, including electrical and mechanical
design. Complete the specifications. Owner Review: ENGINEER's quality
control review. Regulatory review and approval. Final opinion of cost.
• Bid Phase: Assist with project advertisement, distribution of documents, pre -bid
conference, response to bidders' questions, addenda if necessary, and bid opening.
The purpose of the individual levels of design is to facilitate communication, coordination, and
Owner input to the design process. Owner shall have the opportunity to review the deliverables for
each level of design. After Owner's comments have been incorporated for each level, the design
to that level shall be considered fixed and work will then proceed on the next level.
PHASE 3000: PRELIMINARY DESIGN
Task 3011: Basis of Design Review
i .
• Review recommendations from Basis of Design Report with Owner.
• Revise recommendations if required.
• Update Preliminary Opinion of Probable Cost for various options.
Task 3060: Update Geotechnical Investigation and Report
• Evaluate geotechnical information from Geotechnical Report.
• Define additional information required for geotechnical and foundation design.
• Establish scope of additional geotechnical if necessary.
• Obtain additional geotechnical information and report as appropriate for detailed
design.
• Update Geotechnical Report.
Deliverable: Updated Geotechnical Report (from geotechnical consultant)
Task 3080: Project Control Schedule
• Prepare critical path method (CPM) schedule for detailed design phases.
• Update schedule as needed during detailed design phases and prepare updated
schedules.
Deliverable: Project schedule
PHASE 3100: LEVEL I DESIGN
0 Civil plans are fixed, a site plan strategy is developed, and major items of equipment are selected.
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Task 3100: Project Management -Level I
• Review with Owner the site plans and sketches of plan and sections,
equipment, piping layouts, and Level I Opinion of Probable Cost.
Task 3110: Civil / Mechanical Engineering -Level I
Develop Layouts
• Establish dimensions for structures. Determine sizes and locations for major
equipment, pipe fittings and piping.
Deliverables: Preliminary equipment and piping drawings
Preliminary dimension structure layouts (sketches)
Prepare Preliminary Equipment & Pipe Layouts
• Determine major process equipment and piping layouts.
• Establish equipment and pipe dimensions and weights.
• Determine equipment clearances and access requirements.
Deliverable: Preliminary equipment and piping drawings
Prepare Equipment, Valve, and Instrument Lists
•
• Assign equipment tag numbers to equipment list.
Deliverables: Equipment list with tag numbers.
Prepare Preliminary Site Design
• Prepare final dimension CAD site plan showing finished ground contours, and
other major features including major underground piping, corridors, and utility
feeds.
• Layout roadways and parking.
Deliverable: Preliminary site plan (CAD)
Review of Front End Documents
• Review front end documents and discuss with Owner.
Task 3140: Structural -Level I
Preliminary Structural Framinjr (assumes Steel per BDR)
• Determine structural loadings and design criteria.
• Develop preliminary specifications.
• Revise preliminary structural plans as necessary to accommodate civil and
mechanical requirements determined in Level I.
Deliverables: Preliminary structural plans.
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4110 Task 3150: Electrical -Level I
Develop Major Electrical Equipment/Conduit
• Determine major electrical equipment space requirements.
• Lay out corridors for major conduits in buildings and on the site; locate cable
and conduit vaults.
Prepare Power Distribution Function Diagram
• Develop a power distribution concept.
• Determine distribution voltages and preliminary equipment ratings and sizes.
• Prepare power distribution functional diagram.
• Determine Owner's preferences (if any) for electrical equipment.
Deliverables: Process distribution fundamental diagram (CAD); switchgear
schematics.
Prepare Preliminary P&ID
• Prepare preliminary P &IDs.
• Identify all major process elements and instruments including processes, valves,
pumps, flow meters, and other major equipment (show tag IDs, but not
numbers).
Deliverable: Preliminary P &ID drawings (30% complete).
Task 3170: Quality Control Review - Level I
• Perform interdisciplinary review among disciplines and establish elements of
the design that will not be substantially changed beyond this level. Review
criteria are covered for each design group as described below.
• Constructability Review. Review construction techniques, specified equipment
and materials, and layout.
• Code Review. A meeting will be held with the City of Yakima building safety
staff, and other entities if necessary.
• Review major floor plans and sections, preliminary site plan, equipment lists
and process schematics. -
• Review preliminary equipment layout plans, service and access clearances,
equipment and pipe concepts, adequate pipe chase/corridor provisions, and
mechanical criteria.
• Review preliminary specification, . design criteria, preliminary structural
sketches.
• Review power distribution functional diagram.
• Review preliminary P &IDs, control system block diagram, and I &C design.
• Review Geotechnical Report Draft 1.
• Review foundation recommendations and requirements for subgrade
improvements.
Task 3190: Level I Opinion of Probable Construction Cost
• Prepare a preliminary Opinion of Probable Cost. These costs will be provided
to the CITY as a part of the Level I Detail review.
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Deliverable: Preliminary opinion of cost.
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PHASE 3200: LEVEL II DESIGN
The equipment and piping is laid out and dimensioned within the space that has been established in
Level I.
Task 3200: Project Management -Level II
Review of ENGINEER Drafted Front End Documents
• Prepare preliminary front -end documents based on ENGINEER's standard
documents, incorporating Owner's requirements.
Deliverable: Front end documents.
Review /Project Coordination Meeting
• ENGINEER will issue all review materials for review by Owner and internally
by ENGINEER's project team.
• The information developed during Design Level II will be presented and
reviewed in a meeting with the Owner.
• The layouts developed in Level I and Level II are established at this point, and
will not change. All CAD plans and sections developed at this point will be set
as is.
Task 3210: Civil Engineering -Level 11
Prepare Final Civil Site Drawings
• Complete site drawings on CAD.
• Identify final coordinates.
• Prepare civil sections showing structures.
• Indicate roads, sidewalks, underground piping, and fencing limits.
Deliverable: Civil site and yard piping plans
Task 3220: Mechanical Engineering -Level II
Process Mechanical Design
• Complete design calculations.
• Size and locate pipe (including non - potable water and eye -wash piping) on
civil, mechanical and structure drawings.
• Indicate and locate required instrumentation.
Deliverable: Process equipment and piping drawings.
Prepare Major Equipment Specifications
• Develop specifications for major process equipment.
• Determine remaining motor horsepower requirements.
Deliverable: Major equipment specifications
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110 .
Task 3240: Structural -Level 11 .
Design
• Complete specifications.
• Structural plans with dimensions and locations.
Deliverable: Structural drawings and specification.
Task 3250: Electrical -Level II
Major Electrical Equipment& Power Feed Layout & Elevation
• Route major conduits on site plans.
• Review power feed concept develop power feed plans. ,
• Prepare dimensional layouts of major electrical equipment (high voltage gear,
MCCs, AFDs, etc.) on floor plans/site plans on CAD.
Deliverables: Power feed sketch, MCC layout and evaluation. ,
Updated P&IDs
0 ,
• Revise P &ID's to reflect 60% level. .
Prepare Control System Block Diagram
• Prepare control system block diagrams.
• Indicate location of all system components, including I/O cabinets and data
highway or other communication connections.
Deliverable: Control system block diagram.
Task 3270: Quality Control Review of Level II Detail
• Conduct a review to validate the implementation of design concepts and to
establish certain elements that will not be substantially changed beyond this
level.
• Review plans and sections completed since the last review.
• Review major equipment specifications and front end documents.
• Review mechanical calculations, equipment layout plans, preliminary
equipment schedules, and process equipment specifications.
• Review structural drawings and specifications, foundation design requirements,
and concepts for carrying piping loads.
•. Review final CAD version of power distribution one -line.
• Review updated and detailed P &IDs.
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Task 3290: Prepare Level II Opinion of Probable Construction Cost
• Refine the opinion of probable cost
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PHASE 3300: LEVEL III DESIGN
•
The design is completed and final details are added. The specifications are prepared. An end -of-
project quality control review is performed.
Task 3300: Project Management - Level III
Finalize Specifications
• Specifications will be completed, including work processing and proofreading.
• Specifications will be assembled for delivery to reproduction.
Deliverable: Final specifications and documents.
Level 111 Completion and Review
• A complete set of drawings and specifications is available.
• ENGINEER will present the documents to the Owner for review. A meeting
will be held with the Owner to present the design and review Owner' s
comments.
Finalize Bid Documents
• ENGINEER will collect and coordinate the disposition of all review comments.
• ENGINEER will incorporate CITY and quality control comments into design
documents.
Deliverable: Final design documents.
Information Required from CITY: Review comments
Task 3310: Civil Engineering - Level III
Prepare Specifications-Civil
• Prepare remaining civil specifications, other than the equipment specifications.
Deliverable: Civil specifications
Complete Civil Details
• Complete civil details and drawings
Deliverable: Civil plans, sections, and detail drawings.
Task 3320: Mechanical Engineering - Level III
Prepare Specifications Mechanical Design
• Prepare plumbing specifications (eye wash and other systems)
• Review miscellaneous piping, valves, and pipe supports specifications.
• Review other specifications as related to mechanical and plumbing system
design.
Deliverable: Mechanical specifications.
Complete Process Mechanical System Details
•
• Complete hanger details; anchor bolt configuration, equipment bases, etc.
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Deliverable: Process mechanical plans, sections, and detail drawings
Task 3340: Structural — Level Iffi
• Finalize structural specifications.
Deliverable: Structural specifications
Finalize Structural Design & Details (for each structure)
• Complete structural design drawing and details.
• Complete structural design of secondary systems and connections.
• Complete structural calculations including major and secondary framing
systems and details. •
• Complete connection details.
• Complete structural schedules.
• Complete all required structural sections including reinforcement and details.
Deliverable: Structural drawings, sections, details, and calculations
Task 3350: Electrical — Level III
• Prepare Specifications & Schedules - Electrical Design
• Prepare electrical specifications
• Prepare lighting fixture schedules
Deliverables: Electrical specifications
Lighting fixture schedule (CAD)
Prepare Specifications & Details Instrumentation
• Prepare instrumentation specifications
• Review equipment specifications and "front -end" documents for electrical and
I &C comments.
• Prepare instrumentation details.
• Prepare control panel front views.
Deliverables: Instrumentation specifications
Final instrument details
Prepare Specifications- Control System
• Prepare control system specifications.
• Review equipment specifications and "front -end" documents for electrical and
I &C comments.
Deliverable: Control system specifications
Prepare Electrical Site Plans
® • Prepare underground duct layout and electrical site plan.
• Route all underground duct banks and conduits.
• Locate and detail all hndholes and manholes_
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• Develop duct sections and schedules.
• Detail underground conduit and duct bank building entry points.
• Prepare lighting protection plans and details, if applicable.
• Design site lighting.
Deliverables: Final electrical site plan (CAD)
Lighting protection details
Prepare Power Distribution One - Line Diagram
• Prepare power one - lines for all equipment.
Prepare Power Plans and Panel Schedules
• Complete electrical power plans.
• Complete electrical power plans showing equipment locations, receptacle and
other convenience power loads with circuiting.
• Complete power/lighting panel schedules showing circuits for lighting and other
120 - 240V loads.
Deliverables: Final power plans (CAD)
Final panel board schedule
Finalize One and Schematics
• Prepare communications and fire protection security system one -lines.
• Provide electrical and I & C comments on reviewed equipment specifications
(CSI Division 11, 15).
• Review "front -end" documents for electrical and I &C comments.
• Prepare motor control schematics.
• Prepare I &C one -lines for the process equipment.
• Prepare electrical schematics for all process equipment.
Deliverables: Final one -line diagrams
Final electrical schematics
Finalize P&IDs and 1/O Lists (for each applicable system)
• Complete P &IDs showing all appropriate processes, instruments, and full tag
IDs and numbers, I/O, and control blocks.
• Prepare instrument schedules
• Prepare I/O lists
Deliverables: Final P &IDs (CAD)
Final instrument schedules
Final I/O lists
Task 3370: Quality Control Review - Level III
• Electrical, Mechanical and Structural Groups perform independent quality
control review of the indicated systems.
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• Quality Control Department coordinates the review and performs a quality
control review of the remainder of the project.
• Constructability Review. Review construction techniques, specified equipment
and materials, and layout.
• Review overall drawings and civil details for completeness and check final
specifications against the drawings.
• Verify the following specifications items: sequence of construction, major items
of equipment, Table of Contents, thickness or quantities of materials in the
specifications.
• Review a complete set of mechanical drawings and specifications for
constructability, inter - discipline coordination, and suitability for bid issues.
• Verify coordination between drawings and specifications.
• Verify compliance with building code issues.
• Review of complete set of structural drawings and specifications for compliance
with structural design memorandum, constructability, inter - discipline
coordination, conformation with structural calculations, and suitability for bid
issue.
• Review calculations for design assumptions, methods or analysis, • critical
structural elements, and secondary structural elements where design appears
deficient.
• A complete set of electrical drawings and specifications will be submitted along
•
with appropriate calculations and documentation. The following items on the
drawing shall be reviewed:
- Horsepower ratings, phases, and voltages on major items of equipment.
- Electrical connections and horsepower ratings, phases, and voltages.
- Locations of electrical equipment.
- Location of exterior electrical equipment, handholes, and manholes.
• A complete set of I &C drawings and specifications will be submitted along with
appropriate documentation.
• Review Geotechnical Report- Final.
• Review a set of structural drawings and specifications of compliance with
foundation recommendations in the final Geotechnical Report.
Task 3380: Define Requirements for Maintenance of Plant Operations (MOPO)
• Identify anticipated construction activities that are expected to impact WWTP
operations.
• Consult with CITY operations and maintenance staff regarding these impacts,
required actions for maintenance of plant operations.
• Prepare specifications sections defining MOPO requirements. These shall
include individual tables summarizing the following for each activity:
o Description of the task, including an identifying number used to
track the item.
o Process units operating prior to shutdown.
o Process units to be operating during shutdown.
o Process units that will be out -of- service for construction work.
o Permissible duration of shutdown or tie -in.
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o Other process units may be impacted.
o
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Constraints regarding sequencing and coordination with other work.
o Responsibilities of the Contractor, ENGINEER and CITY to
accomplish the item.
Task 3390: Finalize Probable Cost Determination and Construction Schedule
• Compile civil and process equipment price information.
• Perform equipment and piping quantity takeoffs.
• Prepare an "Engineer's Opinion of Probable Construction Cost."
Deliverables: Final Opinion of Probable Construction Cost.
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Task 3400 Bid Phase Services
Bid Advertisement
• Prepare advertisement list.
• Assist with advertising the project.
• Administer mailing.
• Provide contract documents to at least two Bidders' service.
Information Required from Owner: Provide an advertisement list of any mailing
requirements.
Bid Support
• Distribute drawings and specifications.
• Conduct pre -bid conference.
• Distribute pre -bid conference minutes.
• Prepare addenda, as necessary.
• Attend bid opening.
• Owner shall arrange pre -bid conference and bid opening location and time.
• ENGINEER will distribute drawings, specifications, and addenda to Bidders
and plan holders.
Prepare Award Recommendation
• Assist Owner with bid opening.
• Evaluate bids.
• Review insurance certificates.
• Prepare letter of award recommendation.
TASK SERIES 5000 — CONSTRUCTION ADMINISTRATION SERVICES
ENGINEER shall provide construction administration services for Work Package 12 as needed in
accordance with Task Series 5000 of the AGREEMENT BETWEEN CITY OF YAKIMA,
WASHINGTON AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL
SERVICES. ENGINEER shall continue to provide services as needed through December 31,
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2009. Primary tasks shall be construction phase services for the completion work package #12.
ENGINEER shall, in accordance with the AGREEMENT BETWEEN CITY OF YAKIMA,
WASHINGTON AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL
SERVICES.
Assumptions:
• Total Construction Phase Services Duration: through December 31, 2009
• Total Submittals: 25
• Total Requests for Information: 30
• Total Requests for Change: 5
• Total Change Orders: 5
• Construction Progress Meetings to occur bi- weekly.
• Eight Site Visits by Goris/Ward.
TASK SERIES 5010 — RECORD DRAWINGS
ENGINEER shall provide a revised set of construction contract drawings in accordance with Task
Series 5010 of the AGREEMENT BETWEEN CITY OF YAKIlVIA, WASHINGTON AND
BLACK & VEATCH CORPORATION FOR PROFESSIONAL SERVICES.
41 TASK SERIES 6000: COMMISSIONING /OPERATIONS ASSISTANCE
ENGINEER shall assist the City in commissioning the new equipment including blowers, solids
handling building and UV Disinfection System. Primary work shall be performed by Conley
Engineering in support of the new SCADA system and controls for the new equipment.
The level of effort will be determined based upon coordination with the City during startup.
TASK SERIES 8000 — MISCELLANEOUS SERVICES (To be defined as necessary)
Supplemental Services as set forth in Section 1.5 shall be performed as the need arises and as
mutually agreed by CITY and ENGINEER. Scopes and budgets for individual tasks for
Supplemental Services shall be defined within Task Series 8000.
TASK SERIES 9000 — PROJECT MANAGEMENT / CITY COORDINATION
The ENGINEER shall manage the work of its project team and conduct activities to maintain
coordination of the work with the CTTY.
Task 9200: Progress Meetings. ENGINEER will meet with CITY staff quarterly to review the
progress of the projects. These meetings will provide an opportunity for input from the CITY
regarding the activities of the project team and for presentation and exchange of information.
ENGINEER will prepare a written summary after each meeting and distribute them among the
project team. The documents will summarize significant discussion points, decisions, and action
items arising from each meeting. ENGINEER will revise meeting summary if needed to reflect
comments from meeting participants.
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Task 9300: Monthly Progress Reports. ENGINEER will submit monthly reports summarizing
the progress of the project by task, for its duration. The reports will be submitted along with
ENGINEER's monthly invoices. The progress reports will document progress made toward
completion of the project, and provide updated information on budget and schedule. It is
anticipated that 15 such reports will be provided during this work package.
Task 9400: Project Administration. ENGINEER will perform the general administrative duties
associated with the project, including preparation of correspondence, office administration,
administration of contracts with subconsultants, monthly invoicing, and progress monitoring.
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111 Exh - . • Summary of W n ackages
. 9
Work Package _ Approved Approved Amendment #1 Approved
_ Approved Request TOTAL
4/23/2003 5/18/2004 7/7/2004 12/23/2005 11/7/2006 10/;19/2007 7/15/2008
WP #1 Prepare Final WWTP Facility Plan $608,000 $608,000
1 1
WP #2 WWTP Design & Bid Phase Assistance $1,800,000 $1,800,000
1
WP #3 Quantify WW flows throughout Collection System $400,000 $400,000
1 I 1 . .
WP #4 Mandated Metals Study & additional l NPDES' $200,000 $200,000
WP #5 SR 24 Permit Review and Monitoring Plan support $150,000 • $150,000
WP #6 Speedway Interceptor Route Eval. Design & Bid Phase $450,000 $450,000
1 1 1 .
WP #7 Risk Management Plan Development & Assistance $50,000 • $50,000
1 _1 1 .
WP #8 Human Machine Interface (HMI) Software u rades $221,000 $100,000 $321,000
1
WP #9 Odor Evaluation and Survey $70,000 $70,000
WP #10 Construction Phase 1 and Operation and Maintenance Manual $809,000 $500,000 $1,309,000
1 1. 1
WP #11 Phase 1 Construction & Administration Services, Commissioning & record Drawings $1,070,000 $1,070,000
WP #12 Design Centrate Equalization, additional services(DYSTOR & DAFT repairs), SCADA Upgrades, UV construction Administration $1,180,000 $1,180,000
TOTAL $608,000 $2,200,000 $350,000 $1,600,000 $600,000 $1,070,000 $1,180,000 $7,608,000
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