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HomeMy WebLinkAbout07/15/2008 04A Draft Minutes 05-06-2008 Business MeetingYAKIMA CITY COUNCIL • BUSINESS MEETING MAY 6, 2008 — 5:00 P.M. COUNCIL CHAMBERS - CITY HALL 1. Roll Call Present: Council: Mayor Dave Edler, presiding, Assistant Mayor Micah Cawley, Council Members Kathy Coffey, Rick Ensey, Norm Johnson, Bill Lover and Neil McClure Staff: City Manager Zais, City Attorney Paolella, and City Clerk Moore 2. Executive Session — Prospective Litigation The Executive Session was held and adjourned at 5:51 p.m. 6:00 P.M. — PUBLIC SESSION 1. Roll Call Present: Council: Mayor Dave Edler, presiding, Assistant Mayor Micah Cawley, Council Members Kathy Coffey, Rick Ensey, Norm Johnson, Bill Lover and Neil McClure Staff: City Manager Zais, City Attorney Paolella and City Clerk Moore 2. Invocation /Pledge of Allegiance Council Member McClure gave an invocation and led the Pledge of Allegiance. 3. Open Discussion for the Good of the Order A. Proclamations • AmeriCorp Week — Council Member McClure read a proclamation declaring May 11 -17, 2008 as AmeriCorp Week. Linda Blomberg and Naomi Peterson, representing OIC Washington, and Kim Lopez from the City Parks and Recreation Division, accepted the proclamation. • Habitat for Humanity Month — Council Member Johnson read a proclamation declaring May as Habitat for Humanity Month. Vicki Baker and David Piccatti accepted the proclamation. • National Historic Preservation Month — Assistant Mayor Cawley read a - proclamation declaring May as National Historic Preservation Month. Freya Burgstaller, Jennifer Wilde- McMurtrie, and Joe Mann were present to accept the proclamation. • MAY 6, 2008 • Coach Chuck Brayton Day— Mayor Edler read a proclamation declaring May 17, 2008 as Coach Chuck "Brayton Day.' Steve Dale, representing the Parker Youth and Sports Foundation, accepted the proclamation. �J B. Special presentations I recognitions — Mayor Edler referenced the article in the Herald- Republic stating a 56.5% decline in Yakima's overall crime since 1988. C. Status report on prior meeting's citizen service requests - None D. Appointments to Boards and Commissions 1. Yakima Historic Preservation Commission JOHNSON MOVED AND CAWLEY SECONDED TO APPOINT CELESTE BARRY TO THE YAKIMA HISTORIC PRESERVATION COMMISSION. The motion carried by unanimous voice vote. 2. Housing Authority Board JOHNSON MOVED AND CAWLEY SECONDED TO APPOINT RODNEY PINON AND OLIVIA GALINDO TO THE HOUSING AUTHORITY BOARD. The motion carried by unanimous voice vote. 3. Police and Fire Civil Service Commission (appointed by the City Manager with Council approval) Based on City Manager Zais' recommendation, CAWLEY MOVED AND McCLURE SECONDED TO APPOINT MICHAEL VOWELL TO THE POLICE AND FIRE CIVIL SERVICE COMMISSION. The motion carried by unanimous voice vote. E. Consideration of a request for a comprehensive performance audit by Washington State Auditor and appointment of Council Performance Review Task Force Council Member Coffey, Co -chair of the Performance Review Task Force, supplied background information on the City's request for a performance audit by the State Auditor's office. The Council is being asked to send a formal letter -of- request to the State Auditor and to appoint a Performance Audit Task Force to monitor the process. She introduced other members of the task force: Council Members Bill Lover and Neil McClure, Bruce Smith (Co- chair), Juven Garcia, Dick Ostrander, and Dr. Stan Fleming. The earliest the audit would begin would be the first part of 2009 and it could take up to twelve months to be complete. We are sending a clear and convincing message that the City of Yakima is dedicated to learning how to best meet the community's needs. Inviting the scrutiny that a performance audit would bring, will go a long way toward earning the trust of the people we serve. McCLURE MOVED AND JOHNSON SECONDED TO SUPPORT THE REQUEST FOR A PERFORMANCE AUDIT. The motion carried by unanimous voice vote. Council Member Lover pointed out that, in the past, 2 MAY 6, 2008 the State Auditor has held Town Hall meetings and focus groups and he • would like to invite him to do that for this audit. He elaborated on citizen outreach as it relates to the audit and addressed Yakima citizens directly urging them to go to the State Auditor's website with any ideas and concerns they have regarding the City of Yakima. City Manager Zais spoke on behalf of City Administration saying we welcome the review as an opportunity to find ways to improve our performance. He committed to following through with suggestions that come forward as a result of the audit. 4. Consent agenda Mayor Edler referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Items 8, 9 and 12 were added to the Consent Agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. CAWLEY MOVED AND McCLURE SECONDED TO ADOPT THE CONSENT AGENDA AS READ. The motion carried by unanimous roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) *A. Consideration of approval of Council Minutes • Business Meetings: February 19, 2008; March 4, 2008; March 18, 2008 The minutes of the February 19, March 4 and March 18, 2008 Business meetings were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. *B. Consideration of approval of Council Committee Meeting Minutes 1. Public Safety Committee — April 2, 2008 2. Transportation and Transit Committee — April 16, 2008 3. Mission and Vision /Strategic Priorities Committee — April 17, 2008 • Accept recommendations from Committee re Council Strategic Priorities 4. Neighborhood Development Committee - April 18, 2008 5. Rules and Procedures Committee — April 22, 2008 • Approve City Council legislative request form 6. Intergovernmental Relations Committee — April 24, 2008 7. Nominating Committee for Appointments to Citizen Boards, Commissions and Committees — April 30, 2008 5. Audience Participation Candy Turner, 7800 W. Mead Avenue, spoke about Fisher Golf Course and referenced previous comments from Jennifer Wilde- McMurtrie regarding historic parts of Yakima that she felt related. She would like to see the golf course preserved, hopefully, without having to sacrifice anything else. She urged Council Members to be very thoughtful on any action they take. 9 MAY 6, 2008 • Ernesto Gonzalez, 1015 S. 171h Avenue, received a code enforcement notice about his vehicles being parked on his front yard. He claimed the code was developed without public input and the City should not have the right to dictate what he does with his property. During discussion, it became apparent that part of the problem is Yakima Valley Community College students taking up all available street parking. Mayor Edler advised that we would pass that information on to YVCC. He also suggested forwarding the issue to the Community Review Board venue for review. Council Member Lover requested it go to the Public Safety meeting tomorrow rather than back to the Community Review Board. • Luz Gutierrez spoke abut the success of the Cinco de Mayo celebration held over the weekend. She thanked Police Captain Greg Copeland and Fire Chief Charlie Hines for their commitment and assistance. She also emphasized the efforts put forth by Don Eastridge of the Farmers' Market. She distributed copies of the Cinco de Mayo poster to Council members. She would like to work with the City next year to develop a project to recycle trash from the event. Enrique Lopez spoke about the overall success of Cinco de Mayo and the car show in particular. He encouraged Council members to participate in future events: 7: 00 P.M. -- PUBLIC HEARINGS I MEETINGS 6. Public Meeting and Consideration of Resolution approving the final plat of Scenic Plateau Phase I submitted by Larry and Kimberly Loveless Vaughn McBride, Associate Planner, presented information on the application submitted by Larry and Kimberly Loveless to gain final plat approval for a 23 -lot preliminary plat entitled "Scenic Plateau." On January 25, 2007 the Hearing Examiner's recommendation to approve the preliminary plat was approved by the City Council. It is located in an area zoned suburban residential or R -1 for single family residential development. As part of the overall proposal, a new public street will be extended into and throughout the site. In Phase 2 of the development, a cul -de -sac will be created to provide adequate turn - around space for emergency vehicles. A mitigated determination of non - significance was issued for the subdivision on January 4, 2007, and mitigation measures were applied to the conditions of approval. Mayor Edler opened the public meeting and with no one coming forward to speak, closed it. The City Clerk read the resolution by title; LOVER MOVED AND McCLURE SECONDED TO ACCEPT THE HEARING EXAMINER'S RECOMMENDATION AND ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote. RESOLUTION NO. R- 2008 -71, A RESOLUTION approving the final plat of Phase 1 of Scenic Plateau, a 23 -lot subdivision located north of and including 7405 Englewood Avenue, City No. UAZO Final Long Plat #1 -08 and authorizing the Mayor to sign the final plat for Phases 1; Larry and Kimberly Loveless, is the applicant herein. 4 MAY 6, 2008 CITY MANAGER'S REPORTS 7. Consideration of a report from the Parks and Recreation Commission and Council Neighborhood Development Committee regarding the site selection for the Gates Foundation project presented by "Ready by Five" and set date of public hearing for June 3, 2008 at 7:00 p.m. regarding surplus /lease of City -owned property at the Southeast Community Center Denise Nichols, Parks and Recreation Manager, presented the report regarding the selection of the Southeast Community Center (SECC) for the Ready -by -Five project. Helen Marieskind explained that the project is funded by the Bill and Melinda Gates Foundation and Thrive by Five of Washington, a public /private partnership. They have already begun providing services in east Yakima with the goal of creating an environment where children from the district arrive at kindergarten ready to learn. The initial services have been based on providing home -based early learning activities. Part of the intent of the project is to build a large, high - quality "educare" center for children from birth until age five. They previously came to the Council seeking assistance in locating a site for the center within the target district. With staff assistance, they identified two sites for consideration; one was around the Martin Luther King Park area and the other focused on the Southeast Community Center (SECC) site. The SECC, due to its size, is more appropriate for consideration. They will be making an announcement regarding the Gates Grant to this project on Friday morning, May 9th. Council Member McClure asked about the library that is currently in that facility. Mrs. Marieskind responded that they hope to commit space in the new center to house the library. She also spoke about other. services currently provided at the SECC that they hope to retain. Barbara Cline with Traho Architects gave a brief overview of the design of the building. City Attorney Paolella, recommended utilizing the SEPA process, holding a public hearing, and negotiating and executing a lease agreement. City Manager Zais emphasized that the current program commitments should continue and the management fee being paid to OIC would continue through 2009. Ester Huey said she supports the recommendation. The services they currently provide will not go away from the community, although they may move from the SECC location. Council Member Coffey pointed out that, although she does support this proposal, there are other groups beyond the 0 -5 age range that need to be looked at as well. Bobby Carter said the center is his passion and, because it is the heartbeat of the black community, when the facility is shut down it will shut down their history. . James Park expressed great concern about the potential of tearing down a good building. Al Marquez expressed disgruntlement about the project, the City, the Police, and the Gates Foundation in general. Hector Franco said he is dissatisfied with the SECC and the services they provide and submitted a petition supporting a new center for the residents of east Yakima. Tammy Soderberg said she is concerned about the affect on the youth that participate in functions at the facility if it is shut down. Council Member Cawley said there is the possibility of expanding the PAL Center with CDBG money and turning that into 5 MAY 6, 2008 ® a type of meeting facility. CAWLEY MOVED AND COFFEY SECONDED TO ACCEPT AND APPROVE THE REPORT FROM THE PARKS AND RECREATION COMMISSION AND COUNCIL NEIGHBORHOOD DEVELOPMENT COMMITTEE REGARDING THE SITE FOR THE EARLY LEARNING CENTER AND TO SET JUNE 3, 2008 AS A DATE OF PUBLIC HEARING TO CONSIDER DECLARING THE SOUTHEAST COMMUNITY CENTER AND PARKS SITE SURPLUS. The motion carried by unanimous voice vote. *8. Consideration of a Resolution authorizing execution of a second amendment to the contract with Committee for Downtown Yakima (CDY) for professional services RESOLUTION NO. R- 2008 -72, A RESOLUTION related to downtown maintenance and safety; authorizing the City Manager to execute a Second Amendment to CDY Agreement for Professional Services whereby the City will provide specific budgeted funding toward the work performed by the Committee for Downtown Yakima as part of the renewal of the CDY Contract with the City of Yakima for the remainder of 2008 through May of 2009. *9. Status report on transportation enhancement projects: Yakima Valley Transportation Company Preservation; William O. Douglas Trail; and William O. Douglas Bridge • The status report on transportation enhancement projects was accepted. 10. Consideration of parking options at Franklin and Gilbert Parks Denise Nichols, Parks and Recreation Manager, responded to a previous request from Council to look into options for parking at Franklin and Gilbert Parks. With regard to Franklin Park, there are some large community events that take place that cause parking problems. They looked into enhancing or reconfiguring that parking lot. Stanley Boulevard is signed for no parking on both sides, but during large events, it is not adequately enforced. The Parks and Recreation Commission submitted the following recommendations: 1. Illuminate the three existing power poles — cost $4,000 (completed) 2. Not expand the parking lot — the tradeoff for the cost was marginal. The cost was $80,000 for an increase of 15 parking spaces and better illumination. 3. Enforce the no- Darkina on Stanley Blvd and to post sians warnino about enforcement. They suggested talking to groups about a park and ride option and having it be the responsibility of the organizing group. Council Member McClure felt the recommendation was worse than no action because it will eliminate parking with the enforcement on Stanley Blvd. He asked if that wasn't actually a statement of "no more large special events without getting a park and ride." He suggested covering the signs on one side on Stanley Blvd. and aggressively enforce the other side. Council Member Cawley questioned future plans for these facilities. Mrs. Nichols said they do not anticipate the [:1 MAY 6, 2008 closing of the pool and it is always a sensitive issue to take away green space to • put down asphalt. She reviewed other ideas the Commission looked into but were not feasible. She did advise that there is no covenant on either Franklin or Gilbert Park that would prohibit us from expanding parking. With Gilbert Park there are some provisions about restrictions. Council Member Coffey suggested getting together with the organizers of the big events to develop some alternatives for those infrequent parking problems. Council Member Lover suggested road closures be considered to help with parking. Council Member Johnson suggested moving some of the functions from Franklin to Gilbert, or other parks, where more parking is available. CAWLEY MOVED AND McCLURE SECONDED TO SEND THE SUBJECT TO THE TRANSIT /TRANSPORTATION COMMITTEE FOR REVIEW. The motion carried by unanimous voice vote. 11. Consideration of a Resolution authorizing execution of purchase and sale agreement with Seattle Northwest Securities for wastewater bonds City Manager Zais advised that this agreement represents.$5.5 million for upgrades, as well as an opportunity to save taxpayer money by re- funding existing bonds within the City water and wastewater utilities. Last week the City received a two -notch upgrade in the utility credit rating for revenue bonds, from an A to a AA- rating. That is excellent news and represents good governance, good management, and marketing efforts. Tim Jensen, Treasury Services Officer, said this is the first time we have received a.credit rating upgrade in the last fifteen years. It is very exciting news as it saves the City money in financing costs. The action the Council took last year for rate increases was viewed favorably for credit strength. They also were pleased that we do regular cost -of- service studies. Mr. Jensen gave details of the bond sale. Max Linden, Wastewater Engineer, gave a brief overview of how the money will be used. The City Clerk read the resolution by title; McCLURE MOVED AND CAWLEY SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote. RESOLUTION NO. R- 2008 -73, A_ RESOLUTION authorizing the execution and delivery of a contract for purchase of the City's Water and Sewer Revenue and Refunding Bonds, 2008, in the amount of $8,840,000, fixing certain terms of the bonds, approving the form of the official statement and insurance, and ratifying certain acts and proceedings. *12. Consideration of a Resolution adopting the Upper Yakima River Comprehensive Flood Hazard Management Plan (CFHMP) River Mile 107- 128, with amendment date of June 2007 RESOLUTION NO. R- 2008 -74, A RESOLUTION of the City of Yakima, Washington, adopting the Upper Yakima River Comprehensive Flood Hazard Management Plan RM 107 -128 June 2007 Update, Including New Appendix F. • 7 MAY 6, 2008 • *13. Consideration of a Resolution authorizing sole source purchase of a vehicle wash fluid containment system for use in the Public Works complex RESOLUTION NO. R- 2008 -75, A RESOLUTION authorizing the sole source purchase of a new patented HYDROPAD TM vehicle wash fluid containment system provided by Hydro Engineering Inc. without calling for bids. *14. Right of Way Use permit requested by McKinney Auto Glass A motion to approve the right -of -way use permit requested by McKinney Auto Glass carried unanimously, *15. Consideration of a Resolution authorizing execution of an amendment to a service agreement for a Healthy Families — Yakima program RESOLUTION NO. R- 2008 -76, A RESOLUTION authorizing the City Manager of the City of Yakima to execute an amendment to the Bethel Ridge Family Resources Professional Services Agreement With The City of Yakima, Washington, (Contract 2007 -67, hereinafter "underlying Agreement ") for the purpose of expanding the Scope of Services to provide additional marriage education classes using PREP marriage education materials for the remaining term of the contract. *16. Consideration of a Resolution authorizing execution of a professional services agreement with Shockey Brent and Associates for technical planning services for development regulations update RESOLUTION NO. R- 2008 -77, A RESOLUTION authorizing the City Manager of the City of Yakima to ratify a Consultant Agreement for Professional Services; the City requires professional planning services from Shockey /Brent, Inc. to provide the City with technical planning assistance during the City's Development Regulations update. *17. Set date of Public Meeting for June 3, 2008 at 7:00 p.m..for the final plat of Englewood West Phase 2 June 3, 2008 at 7:00 p.m. was set as the date of Public Meeting to consider the final plat of Englewood West Phase 2. ORDINANCES *18. Consideration of Legislation regarding the acquisition and implementation of an automated Time and Attendance Management System A. Resolution authorizing execution of a contract with IntelliTime Systems Corporation RESOLUTION NO. R- 2008 -78, A RESOLUTION authorizing the City Manager for the City of Yakima to sign contracts necessary for the • acquisition and implementation of the Time and Attendance Management System provided by the IntelliTime Systems Corporation. 0 MAY 6, 2008 B. First reading of an Ordinance amending the 2008 budget and • making appropriations in the 000 — General Fund (No action required at this meeting; second reading scheduled 5- 13 -08.) An Ordinance amending the 2008 budget and appropriating funds for the acquisition and implementation of an automated Time and Attendance Management System, was read by title only, and laid on the table until May 13, 2008 for a second reading. *19. First reading of an Ordinance amending the 2008 Budget and making appropriations in the 123 - Economic Development Fund and the 142 - Arterial Street Fund to provide for Supporting Investments in Economic Diversification (SIED) infrastructure projects (No action required at this meeting; second reading scheduled 5- 13 -08.) An Ordinance amending the 2008 budget and appropriating funds for SIED infrastructure projects, was read by title only, and laid on the table until May 13, 2008 for a second reading. *20. Second reading of an Ordinance amending the 2008 Budget in the General Fund to purchase firefighter helmets funded by a community donation ORDINANCE NO. 2008 -23, AN ORDINANCE amending the 2008 budget for the City of Yakima; and making appropriations of $2,684 within the 000 - General Fund for expenditure during 2008 to purchase firefighter helmets. 10 An Ordinance amending the 2008 budget and appropriating funds to purchase firefighter helmets, previously having been read by title only, was brought before the Council for a second reading. *21. Second reading of an Ordinance amending the 2008 Budget and making appropriations in the 000 - General Fund, Finance Department for the second annual Washington State Law Enforcement Technology Conference: ORDINANCE NO. 2008 -24, AN ORDINANCE amending the 2008 budget for the City of Yakima; and making appropriations of $10,000 within the 000 - General Fund for expenditure during 2008 to provide for the second annual Washington State Law Enforcement Technology Conference. An Ordinance amending the 2008 budget and appropriating funds for the second annual Washington State Law Enforcement Technology Conference, previously having been read by title only, was brought before the Council for a second reading. 22. Other Business Assistant Mayor Cawley clarified an earlier statement directing the Parks Manager to contact all the media and invite them to participate in running public • service announcements for the Fisher Park Kick Off and to invite any station to broadcast for free during the event. 9 MAY 6, 2008 r Council Member Coffey presented new Council thank you cards. CAWLEY MOVED AND JOHNSON SECONDED TO ACCEPT THE NEW STYLE OF CARDS. The motion carried by unanimous voice vote. is 23. Adjournment JOHNSON MOVED AND CAWLEY SECONDED TO ADJOURN. The motion carried.by unanimous voice vote. The meeting adjourned at 9:00 p.m. READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK DAVID EDLER, MAYOR Minutes prepared by Linda Watkins. A CD and DVD of this meeting are available in the City Clerk's Office 10