HomeMy WebLinkAbout07/15/2008 04A Draft Minutes 05-06-2008 Business MeetingYAKIMA CITY COUNCIL •
BUSINESS MEETING
MAY 6, 2008 — 5:00 P.M.
COUNCIL CHAMBERS - CITY HALL
1. Roll Call
Present:
Council: Mayor Dave Edler, presiding, Assistant Mayor Micah Cawley,
Council Members Kathy Coffey, Rick Ensey, Norm Johnson, Bill
Lover and Neil McClure
Staff: City Manager Zais, City Attorney Paolella, and City Clerk Moore
2. Executive Session — Prospective Litigation
The Executive Session was held and adjourned at 5:51 p.m.
6:00 P.M. — PUBLIC SESSION
1. Roll Call
Present:
Council: Mayor Dave Edler, presiding, Assistant Mayor Micah Cawley,
Council Members Kathy Coffey, Rick Ensey, Norm Johnson, Bill
Lover and Neil McClure
Staff: City Manager Zais, City Attorney Paolella and City Clerk Moore
2. Invocation /Pledge of Allegiance
Council Member McClure gave an invocation and led the Pledge of Allegiance.
3. Open Discussion for the Good of the Order
A. Proclamations
• AmeriCorp Week — Council Member McClure read a proclamation declaring
May 11 -17, 2008 as AmeriCorp Week. Linda Blomberg and Naomi
Peterson, representing OIC Washington, and Kim Lopez from the City Parks
and Recreation Division, accepted the proclamation.
• Habitat for Humanity Month — Council Member Johnson read a
proclamation declaring May as Habitat for Humanity Month. Vicki Baker and
David Piccatti accepted the proclamation.
• National Historic Preservation Month — Assistant Mayor Cawley read a -
proclamation declaring May as National Historic Preservation Month. Freya
Burgstaller, Jennifer Wilde- McMurtrie, and Joe Mann were present to accept
the proclamation.
•
MAY 6, 2008
• Coach Chuck Brayton Day— Mayor Edler read a proclamation declaring
May 17, 2008 as Coach Chuck "Brayton Day.' Steve Dale, representing the
Parker Youth and Sports Foundation, accepted the proclamation.
�J
B. Special presentations I recognitions — Mayor Edler referenced the article
in the Herald- Republic stating a 56.5% decline in Yakima's overall crime
since 1988.
C. Status report on prior meeting's citizen service requests - None
D. Appointments to Boards and Commissions
1. Yakima Historic Preservation Commission
JOHNSON MOVED AND CAWLEY SECONDED TO APPOINT CELESTE
BARRY TO THE YAKIMA HISTORIC PRESERVATION COMMISSION.
The motion carried by unanimous voice vote.
2. Housing Authority Board
JOHNSON MOVED AND CAWLEY SECONDED TO APPOINT RODNEY
PINON AND OLIVIA GALINDO TO THE HOUSING AUTHORITY BOARD.
The motion carried by unanimous voice vote.
3. Police and Fire Civil Service Commission (appointed by the City Manager
with Council approval)
Based on City Manager Zais' recommendation, CAWLEY MOVED AND
McCLURE SECONDED TO APPOINT MICHAEL VOWELL TO THE
POLICE AND FIRE CIVIL SERVICE COMMISSION. The motion carried
by unanimous voice vote.
E. Consideration of a request for a comprehensive performance audit by
Washington State Auditor and appointment of Council Performance
Review Task Force
Council Member Coffey, Co -chair of the Performance Review Task Force,
supplied background information on the City's request for a performance
audit by the State Auditor's office. The Council is being asked to send a
formal letter -of- request to the State Auditor and to appoint a Performance
Audit Task Force to monitor the process. She introduced other members of
the task force: Council Members Bill Lover and Neil McClure, Bruce Smith
(Co- chair), Juven Garcia, Dick Ostrander, and Dr. Stan Fleming. The earliest
the audit would begin would be the first part of 2009 and it could take up to
twelve months to be complete. We are sending a clear and convincing
message that the City of Yakima is dedicated to learning how to best meet
the community's needs. Inviting the scrutiny that a performance audit would
bring, will go a long way toward earning the trust of the people we serve.
McCLURE MOVED AND JOHNSON SECONDED TO SUPPORT THE
REQUEST FOR A PERFORMANCE AUDIT. The motion carried by
unanimous voice vote. Council Member Lover pointed out that, in the past,
2
MAY 6, 2008
the State Auditor has held Town Hall meetings and focus groups and he •
would like to invite him to do that for this audit. He elaborated on citizen
outreach as it relates to the audit and addressed Yakima citizens directly
urging them to go to the State Auditor's website with any ideas and concerns
they have regarding the City of Yakima. City Manager Zais spoke on behalf
of City Administration saying we welcome the review as an opportunity to find
ways to improve our performance. He committed to following through with
suggestions that come forward as a result of the audit.
4. Consent agenda
Mayor Edler referred to the items placed on the Consent Agenda, questioning
whether there were any additions or deletions from either Council members or
citizens present. Items 8, 9 and 12 were added to the Consent Agenda. The City
Clerk read the Consent Agenda items, including resolutions and ordinances, by
title. CAWLEY MOVED AND McCLURE SECONDED TO ADOPT THE
CONSENT AGENDA AS READ. The motion carried by unanimous roll call vote.
(Subsequent paragraphs preceded by an asterisk ( *) indicate items on the
Consent Agenda handled under one motion without further discussion.)
*A. Consideration of approval of Council Minutes
• Business Meetings: February 19, 2008; March 4, 2008; March 18,
2008
The minutes of the February 19, March 4 and March 18, 2008 Business
meetings were approved, having been duly certified accurate by two Council
members and no one present wishing to have said minutes read publicly.
*B. Consideration of approval of Council Committee Meeting Minutes
1. Public Safety Committee — April 2, 2008
2. Transportation and Transit Committee — April 16, 2008
3. Mission and Vision /Strategic Priorities Committee — April 17, 2008
• Accept recommendations from Committee re Council Strategic
Priorities
4. Neighborhood Development Committee - April 18, 2008
5. Rules and Procedures Committee — April 22, 2008
• Approve City Council legislative request form
6. Intergovernmental Relations Committee — April 24, 2008
7. Nominating Committee for Appointments to Citizen Boards,
Commissions and Committees — April 30, 2008
5. Audience Participation
Candy Turner, 7800 W. Mead Avenue, spoke about Fisher Golf Course and
referenced previous comments from Jennifer Wilde- McMurtrie regarding historic
parts of Yakima that she felt related. She would like to see the golf course
preserved, hopefully, without having to sacrifice anything else. She urged
Council Members to be very thoughtful on any action they take.
9
MAY 6, 2008
• Ernesto Gonzalez, 1015 S. 171h Avenue, received a code enforcement notice
about his vehicles being parked on his front yard. He claimed the code was
developed without public input and the City should not have the right to dictate
what he does with his property. During discussion, it became apparent that part
of the problem is Yakima Valley Community College students taking up all
available street parking. Mayor Edler advised that we would pass that
information on to YVCC. He also suggested forwarding the issue to the
Community Review Board venue for review. Council Member Lover requested it
go to the Public Safety meeting tomorrow rather than back to the Community
Review Board.
•
Luz Gutierrez spoke abut the success of the Cinco de Mayo celebration held
over the weekend. She thanked Police Captain Greg Copeland and Fire Chief
Charlie Hines for their commitment and assistance. She also emphasized the
efforts put forth by Don Eastridge of the Farmers' Market. She distributed copies
of the Cinco de Mayo poster to Council members. She would like to work with
the City next year to develop a project to recycle trash from the event. Enrique
Lopez spoke about the overall success of Cinco de Mayo and the car show in
particular. He encouraged Council members to participate in future events:
7: 00 P.M. -- PUBLIC HEARINGS I MEETINGS
6. Public Meeting and Consideration of Resolution approving the final plat of
Scenic Plateau Phase I submitted by Larry and Kimberly Loveless
Vaughn McBride, Associate Planner, presented information on the application
submitted by Larry and Kimberly Loveless to gain final plat approval for a 23 -lot
preliminary plat entitled "Scenic Plateau." On January 25, 2007 the Hearing
Examiner's recommendation to approve the preliminary plat was approved by the
City Council. It is located in an area zoned suburban residential or R -1 for single
family residential development. As part of the overall proposal, a new public
street will be extended into and throughout the site. In Phase 2 of the
development, a cul -de -sac will be created to provide adequate turn - around
space for emergency vehicles. A mitigated determination of non - significance
was issued for the subdivision on January 4, 2007, and mitigation measures
were applied to the conditions of approval.
Mayor Edler opened the public meeting and with no one coming forward to
speak, closed it. The City Clerk read the resolution by title; LOVER MOVED
AND McCLURE SECONDED TO ACCEPT THE HEARING EXAMINER'S
RECOMMENDATION AND ADOPT THE RESOLUTION. The motion carried by
unanimous roll call vote.
RESOLUTION NO. R- 2008 -71, A RESOLUTION approving the final plat of
Phase 1 of Scenic Plateau, a 23 -lot subdivision located north of and including
7405 Englewood Avenue, City No. UAZO Final Long Plat #1 -08 and authorizing
the Mayor to sign the final plat for Phases 1; Larry and Kimberly Loveless, is the
applicant herein.
4
MAY 6, 2008
CITY MANAGER'S REPORTS
7. Consideration of a report from the Parks and Recreation Commission and
Council Neighborhood Development Committee regarding the site
selection for the Gates Foundation project presented by "Ready by Five"
and set date of public hearing for June 3, 2008 at 7:00 p.m. regarding
surplus /lease of City -owned property at the Southeast Community Center
Denise Nichols, Parks and Recreation Manager, presented the report regarding
the selection of the Southeast Community Center (SECC) for the Ready -by -Five
project. Helen Marieskind explained that the project is funded by the Bill and
Melinda Gates Foundation and Thrive by Five of Washington, a public /private
partnership. They have already begun providing services in east Yakima with
the goal of creating an environment where children from the district arrive at
kindergarten ready to learn. The initial services have been based on providing
home -based early learning activities. Part of the intent of the project is to build a
large, high - quality "educare" center for children from birth until age five. They
previously came to the Council seeking assistance in locating a site for the
center within the target district. With staff assistance, they identified two sites for
consideration; one was around the Martin Luther King Park area and the other
focused on the Southeast Community Center (SECC) site. The SECC, due to its
size, is more appropriate for consideration. They will be making an
announcement regarding the Gates Grant to this project on Friday morning, May
9th. Council Member McClure asked about the library that is currently in that
facility. Mrs. Marieskind responded that they hope to commit space in the new
center to house the library. She also spoke about other. services currently
provided at the SECC that they hope to retain. Barbara Cline with Traho
Architects gave a brief overview of the design of the building.
City Attorney Paolella, recommended utilizing the SEPA process, holding a
public hearing, and negotiating and executing a lease agreement. City Manager
Zais emphasized that the current program commitments should continue and the
management fee being paid to OIC would continue through 2009. Ester Huey
said she supports the recommendation. The services they currently provide will
not go away from the community, although they may move from the SECC
location. Council Member Coffey pointed out that, although she does support
this proposal, there are other groups beyond the 0 -5 age range that need to be
looked at as well.
Bobby Carter said the center is his passion and, because it is the heartbeat of
the black community, when the facility is shut down it will shut down their history. .
James Park expressed great concern about the potential of tearing down a good
building. Al Marquez expressed disgruntlement about the project, the City, the
Police, and the Gates Foundation in general. Hector Franco said he is
dissatisfied with the SECC and the services they provide and submitted a petition
supporting a new center for the residents of east Yakima. Tammy Soderberg
said she is concerned about the affect on the youth that participate in functions
at the facility if it is shut down. Council Member Cawley said there is the
possibility of expanding the PAL Center with CDBG money and turning that into
5
MAY 6, 2008
® a type of meeting facility. CAWLEY MOVED AND COFFEY SECONDED TO
ACCEPT AND APPROVE THE REPORT FROM THE PARKS AND
RECREATION COMMISSION AND COUNCIL NEIGHBORHOOD
DEVELOPMENT COMMITTEE REGARDING THE SITE FOR THE EARLY
LEARNING CENTER AND TO SET JUNE 3, 2008 AS A DATE OF PUBLIC
HEARING TO CONSIDER DECLARING THE SOUTHEAST COMMUNITY
CENTER AND PARKS SITE SURPLUS. The motion carried by unanimous
voice vote.
*8. Consideration of a Resolution authorizing execution of a second
amendment to the contract with Committee for Downtown Yakima (CDY)
for professional services
RESOLUTION NO. R- 2008 -72, A RESOLUTION related to downtown maintenance
and safety; authorizing the City Manager to execute a Second Amendment to CDY
Agreement for Professional Services whereby the City will provide specific budgeted
funding toward the work performed by the Committee for Downtown Yakima as part
of the renewal of the CDY Contract with the City of Yakima for the remainder of
2008 through May of 2009.
*9. Status report on transportation enhancement projects: Yakima Valley
Transportation Company Preservation; William O. Douglas Trail; and
William O. Douglas Bridge
• The status report on transportation enhancement projects was accepted.
10. Consideration of parking options at Franklin and Gilbert Parks
Denise Nichols, Parks and Recreation Manager, responded to a previous
request from Council to look into options for parking at Franklin and Gilbert
Parks. With regard to Franklin Park, there are some large community events
that take place that cause parking problems. They looked into enhancing or
reconfiguring that parking lot. Stanley Boulevard is signed for no parking on
both sides, but during large events, it is not adequately enforced. The Parks and
Recreation Commission submitted the following recommendations:
1. Illuminate the three existing power poles — cost $4,000 (completed)
2. Not expand the parking lot — the tradeoff for the cost was marginal. The cost
was $80,000 for an increase of 15 parking spaces and better illumination.
3. Enforce the no- Darkina on Stanley Blvd and to post sians warnino about
enforcement. They suggested talking to groups about a park and ride option
and having it be the responsibility of the organizing group.
Council Member McClure felt the recommendation was worse than no action
because it will eliminate parking with the enforcement on Stanley Blvd. He
asked if that wasn't actually a statement of "no more large special events without
getting a park and ride." He suggested covering the signs on one side on
Stanley Blvd. and aggressively enforce the other side. Council Member Cawley
questioned future plans for these facilities. Mrs. Nichols said they do not
anticipate the
[:1
MAY 6, 2008
closing of the pool and it is always a sensitive issue to take away green space to •
put down asphalt. She reviewed other ideas the Commission looked into but
were not feasible. She did advise that there is no covenant on either Franklin or
Gilbert Park that would prohibit us from expanding parking. With Gilbert Park
there are some provisions about restrictions.
Council Member Coffey suggested getting together with the organizers of the big
events to develop some alternatives for those infrequent parking problems.
Council Member Lover suggested road closures be considered to help with
parking. Council Member Johnson suggested moving some of the functions
from Franklin to Gilbert, or other parks, where more parking is available.
CAWLEY MOVED AND McCLURE SECONDED TO SEND THE SUBJECT TO
THE TRANSIT /TRANSPORTATION COMMITTEE FOR REVIEW. The motion
carried by unanimous voice vote.
11. Consideration of a Resolution authorizing execution of purchase and sale
agreement with Seattle Northwest Securities for wastewater bonds
City Manager Zais advised that this agreement represents.$5.5 million for
upgrades, as well as an opportunity to save taxpayer money by re- funding
existing bonds within the City water and wastewater utilities. Last week the City
received a two -notch upgrade in the utility credit rating for revenue bonds, from
an A to a AA- rating. That is excellent news and represents good governance,
good management, and marketing efforts.
Tim Jensen, Treasury Services Officer, said this is the first time we have
received a.credit rating upgrade in the last fifteen years. It is very exciting news
as it saves the City money in financing costs. The action the Council took last
year for rate increases was viewed favorably for credit strength. They also were
pleased that we do regular cost -of- service studies. Mr. Jensen gave details of
the bond sale. Max Linden, Wastewater Engineer, gave a brief overview of how
the money will be used. The City Clerk read the resolution by title; McCLURE
MOVED AND CAWLEY SECONDED TO ADOPT THE RESOLUTION. The
motion carried by unanimous roll call vote.
RESOLUTION NO. R- 2008 -73, A_ RESOLUTION authorizing the execution and
delivery of a contract for purchase of the City's Water and Sewer Revenue and
Refunding Bonds, 2008, in the amount of $8,840,000, fixing certain terms of the
bonds, approving the form of the official statement and insurance, and ratifying
certain acts and proceedings.
*12. Consideration of a Resolution adopting the Upper Yakima River
Comprehensive Flood Hazard Management Plan (CFHMP) River Mile 107-
128, with amendment date of June 2007
RESOLUTION NO. R- 2008 -74, A RESOLUTION of the City of Yakima,
Washington, adopting the Upper Yakima River Comprehensive Flood Hazard
Management Plan RM 107 -128 June 2007 Update, Including New Appendix F.
•
7
MAY 6, 2008
• *13. Consideration of a Resolution authorizing sole source purchase of a
vehicle wash fluid containment system for use in the Public Works
complex
RESOLUTION NO. R- 2008 -75, A RESOLUTION authorizing the sole source
purchase of a new patented HYDROPAD TM vehicle wash fluid containment system
provided by Hydro Engineering Inc. without calling for bids.
*14. Right of Way Use permit requested by McKinney Auto Glass
A motion to approve the right -of -way use permit requested by McKinney Auto
Glass carried unanimously,
*15. Consideration of a Resolution authorizing execution of an amendment to a
service agreement for a Healthy Families — Yakima program
RESOLUTION NO. R- 2008 -76, A RESOLUTION authorizing the City Manager
of the City of Yakima to execute an amendment to the Bethel Ridge Family
Resources Professional Services Agreement With The City of Yakima,
Washington, (Contract 2007 -67, hereinafter "underlying Agreement ") for the
purpose of expanding the Scope of Services to provide additional marriage
education classes using PREP marriage education materials for the remaining
term of the contract.
*16. Consideration of a Resolution authorizing execution of a professional
services agreement with Shockey Brent and Associates for technical
planning services for development regulations update
RESOLUTION NO. R- 2008 -77, A RESOLUTION authorizing the City Manager of
the City of Yakima to ratify a Consultant Agreement for Professional Services;
the City requires professional planning services from Shockey /Brent, Inc. to
provide the City with technical planning assistance during the City's Development
Regulations update.
*17. Set date of Public Meeting for June 3, 2008 at 7:00 p.m..for the final plat of
Englewood West Phase 2
June 3, 2008 at 7:00 p.m. was set as the date of Public Meeting to consider the
final plat of Englewood West Phase 2.
ORDINANCES
*18. Consideration of Legislation regarding the acquisition and implementation
of an automated Time and Attendance Management System
A. Resolution authorizing execution of a contract with IntelliTime
Systems Corporation
RESOLUTION NO. R- 2008 -78, A RESOLUTION authorizing the City
Manager for the City of Yakima to sign contracts necessary for the
• acquisition and implementation of the Time and Attendance Management
System provided by the IntelliTime Systems Corporation.
0
MAY 6, 2008
B. First reading of an Ordinance amending the 2008 budget and
•
making appropriations in the 000 — General Fund (No action required at
this meeting; second reading scheduled 5- 13 -08.)
An Ordinance amending the 2008 budget and appropriating funds for the
acquisition and implementation of an automated Time and Attendance
Management System, was read by title only, and laid on the table until May
13, 2008 for a second reading.
*19. First reading of an Ordinance amending the 2008 Budget and making
appropriations in the 123 - Economic Development Fund and the 142 - Arterial
Street Fund to provide for Supporting Investments in Economic
Diversification (SIED) infrastructure projects (No action required at this
meeting; second reading scheduled 5- 13 -08.)
An Ordinance amending the 2008 budget and appropriating funds for SIED
infrastructure projects, was read by title only, and laid on the table until May 13, 2008 for
a second reading.
*20. Second reading of an Ordinance amending the 2008 Budget in the General
Fund to purchase firefighter helmets funded by a community donation
ORDINANCE NO. 2008 -23, AN ORDINANCE amending the 2008 budget for
the City of Yakima; and making appropriations of $2,684 within the 000 -
General Fund for expenditure during 2008 to purchase firefighter helmets. 10
An Ordinance amending the 2008 budget and appropriating funds to purchase
firefighter helmets, previously having been read by title only, was brought before
the Council for a second reading.
*21. Second reading of an Ordinance amending the 2008 Budget and making
appropriations in the 000 - General Fund, Finance Department for the
second annual Washington State Law Enforcement Technology
Conference:
ORDINANCE NO. 2008 -24, AN ORDINANCE amending the 2008 budget for
the City of Yakima; and making appropriations of $10,000 within the 000 -
General Fund for expenditure during 2008 to provide for the second annual
Washington State Law Enforcement Technology Conference.
An Ordinance amending the 2008 budget and appropriating funds for the second
annual Washington State Law Enforcement Technology Conference, previously
having been read by title only, was brought before the Council for a second
reading.
22. Other Business
Assistant Mayor Cawley clarified an earlier statement directing the Parks
Manager to contact all the media and invite them to participate in running public •
service announcements for the Fisher Park Kick Off and to invite any station to
broadcast for free during the event.
9
MAY 6, 2008
r
Council Member Coffey presented new Council thank you cards. CAWLEY
MOVED AND JOHNSON SECONDED TO ACCEPT THE NEW STYLE OF
CARDS. The motion carried by unanimous voice vote.
is
23. Adjournment
JOHNSON MOVED AND CAWLEY SECONDED TO ADJOURN. The motion
carried.by unanimous voice vote. The meeting adjourned at 9:00 p.m.
READ AND CERTIFIED ACCURATE BY
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
ATTEST:
CITY CLERK DAVID EDLER, MAYOR
Minutes prepared by Linda Watkins. A CD and DVD of this meeting are available in the City Clerk's
Office
10