HomeMy WebLinkAboutR-2010-078 City Hall Renovation Agreement with Wardell Architects, Supplement No. 1RESOLUTION NO. R-2010-78
A RESOLUTION authorizing the City Manager to execute Supplement No. 1 of the
Professional Services Agreement with Wardell Architects for design and
construction administration services for renovation of the third and fourth
floors of City Hall and other documents related to the project.
WHEREAS, on November 5, 2009, the City of Yakima selected Wardell Architects from
its consultant roster to develop construction plans and specifications and provide construction
administration for demolition work on the third and fourth floors of City Hall; and
WHEREAS, additional consulting services were required to include additional drawings
and specifications and will be required to perform additional construction administration; and
WHEREAS, it is requested that the City Manager have the authority to execute
Supplement No. 1 for additional work required during the design and construction administration
of the demolition of the third and fourth floors of City Hall; and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to
authorize the City Manager to execute Supplement No. 1 of the Professional Services
Agreement with Wardell Architects, that will add the additional work required for the demolition
of the third and fourth floors of City Hall to the Scope of Work of the professional services
agreement entered into as a result of Resolution No. R-2009-144, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute Supplement No. 1 of the Professional
Services Agreement with Wardell Architects for design and construction administration services
for renovation of the third and fourth floors of City Hall and other documents related to the
project.
ADOPTED BY THE CITY COUNCIL this 15th day of June, 2010.
ATTEST:.
1
Micah Cawley, Ma r
Supplemental Agreement
Number 1
1-128-1geln q�,P SO/ GU• Ci.¢S+nu+
Yakima, WA 9890). — 3 Li vo
Phone: (509) 575=6990
Project Number
1783
Execution Date
6/15/2010
Project Title
City Hall Remodel — 3rd and 4th Floor Renovation
Completion Date
N/A
New Maximum Amount Payable
$ 21,000
Description of Work
Provide project construction plans and specifications, and construction administration for the demolition
of the third and fourth floors of City Hall
The City of Yakima desires to supplement the agreement entered into with Wardell Architects
and executed on November 5, 2009. All provisions in the basic agreement remain in effect
except as expressly modified by this supplement.
The changes to the agreement are described as follows:
The SCOPE OF WORK is hereby changed to read:
The scope of work has been increased to include additional drawings, specifications
and construction administration activities not included in the original scope of work, as
detailed in Wardell's letter.
The TERM of the contract is amended as follows:
The completion date for this work has not changed.
The CONSIDERATION of this contract shall be amended as follows:
The maximum payment amount shall be increased by $7,000 to a total of $21,000.
as set forth in the attached Exhibit A, and by the reference made a part of this
supplement.
If you concur with this supplement and agree to the changes as stated above, please sign
in the appropriate space below and return to the Engineering Division.
By: Lois
ell AIA
sultant Signature
By: Richard A. Zais, Jr.
Approving A tho ' Signature
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Da e
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ARCI Ii?1lFC I'
ps
June 10, 2010
R.A. Zais, Jr., City. Manager
City of Yakima
129 North 2n4 Street
Yakima„ WA 98901
Re: City Half 3rd and 4th Floor Renovations
City Project No. 1783
Wardell Architects Project No. 1110.03
Dear Dick
Per our meeting today, we are requesting an additional $7,000 for architectural services for the 3rd and
4th Floor Renovation project.
Several factors have made it necessary to request this amendment to our contract, among them the
complexity of the project, the inclusion of ARRA funded work resulting in additional specification work,
and the addition late in the bidding period of an alternate bid necessitating additional drawing and
specification production.
The additional fee will cover work performed last month and to date, two to three meetings with City
staff during the course of the project to inform them of work progress and construction administration
during the course of construction.
The bids have been received for the project and we have by separate letter recommended 'acceptance
of them. We look forward to working with the City to complete the project, giving the City expansion
space for the future.
Lois A. Wardell, AIA
President
cc via email: Randy Pitney, Doug Mayo, Joe Caruso
•
Exhibit A
Supplement No. 1 Summary Analysis of Costs
Item A — Out of Scope Work Required to Complete the Design
Wardell Architects
$1,440.00
Item A Subtotal: $1,440.00
Item B — Out of Scope Work Anticipated During Construction
Wardell Architects $5,520.00
Item B Subtotal: $5,520.00
SUPPLEMENT NO. 1 TOTAL: $6,960.00
Supplement No. 1 Analysis of Costs — Wardell Architects
Item A — Out of Scope Work Required to Complete the Design
• Additional specifications and drawings (12 hours)
Direct Salary Cost
PERSONNEL Hours Pay Rate Cost
Principal 12 $120.00 $1,440
Item B — Out of Scope Work Anticipated During Construction
• Preparation of Contract (1 hour)
• Meetings with City Staff (3 hours)
• Construction Administration for 8 weeks (42 hours)
Direct Salary Cost
PERSONNEL Hours Pay Rate Cost
Principal 46 $120.00 $5,520
ITEM TITLE:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. I g
For Meeting of June 15, 2010
Consideration of Resolution authorizing the City Manager to execute
Supplement No. 1 of the Professional Services Agreement with Wardell
Architects for design and construction administration services for
renovation of the third and fourth floors of City Hall and other documents
related to the project.
SUBMITTED BY: Michael Morales, Director Community and Economic Development
CONTACT PERSON/TELEPHONE: Randy Pitney, Building Superintendent -- 575-6265
SUMMARY EXPLANATION:
The city has a consultant agreement with Wardell Architects that was signed. on November 5,
2009, under which they provide the City with design and construction administration services for
the renovation of the third and fourth floors of City Hall. At this time, staff requests authorization
to execute Supplement No. 1 of this agreement, which would increase the scope of services to
include additional work that was required for the design and work that will be required during
construction administration. This supplement would be at a not to exceed cost of $7,000.
The additional work covered by this supplement includes: inclusion of the ARRA funded work
that required additional specification work; the bid alternates that required additional drawings
and specifications; meetings with City staff during construction; and, additional construction
administration.
Favorable bids were received on Tuesday, June 8, 2010 from Talisman Construction Services,
out of Spokane, to perform the demolition work. Once the project is complete, the third and
fourth floors of City Hall will be available for expansion of office and meeting space.
Resolution X Ordinance Contract X Other (Specify)
Funding Source: REET 1
APPROVED FOR SUBMITTAL:
IM,
City Manager
STAFF RECOMMENDATION: Approve resolution authorizing Supplement No 1 with
Wardell Architects.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
COUNCIL ACTION: