HomeMy WebLinkAbout07/01/2008 14B Appointment of Personnel for Identification and Qualifying of Capital Projects for Federal Reimbursement BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT r �
Item No.
For Meeting Of July 1, 2008
ITEM TITLE: A Resolution appointing the Director of Finance and Budget or the Treasury
Services Officer of the City for the purpose of designating certain expenditures
• for potential reimbursement from bonds that may be authorized and approved
for issuance by the City Council in the future.
SUBMITTED BY: Finance Department
CONTACT PERSON /TELEPHONE: Rita DeBord, Finance Director (575 -6070)
SUMMARY EXPLANATION:
The City of Yakima issues tax - exempt obligations from time to time for the purpose of
financing governmental activities. The US Department of Treasury has promulgated
regulations limiting the ability of the City to use the proceeds of tax - exempt obligations for
reimbursement of prior expenditures without proper notice of intent to do so. In the past, the
City Council has formally authorized each reimbursement intent notification individually. The
regulations permit the City to appoint one or more officials for the purpose of identifying and
qualifying capital projects for reimbursement purposes — with no further action necessary by
Council for the reimbursement of previous expenditures from debt proceeds. (Note: Council
always has and must continue to authorize the issuance of the debt itself. This resolution
simply eliminates the need for an additional Resolution authorizing expenditure
reimbursements from the debt proceeds.)
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Resolution X Ordinance Other (Specify)
Contract Mail to (name and address):
Phone:
Funding Source
APPROVED FOR SUBMITTA / 4810 _ Cit Mana•er
STAFF RECOMMENDATION: Adopt Resolution
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION:
RESOLUTION NO. -
A RESOLUTION of the City Council of the City of Yakima,
Washington, appointing the Director of Finance and Budget or the
Treasury Services Officer of the City for the purpose of
designating certain expenditures for potential reimbursement from
bonds that may be authorized and approved for issuance by'the
City Council in the future.
WHEREAS, the City of Yakima, Washington (the "City ") issues tax - exempt
obligations from time to time, (including bonds, leases and lines of credit) for the purpose of
financing its governmental activities; and
WHEREAS, the United States Department of the Treasury has promulgated
regulations limiting the ability of the City to use the proceeds of tax - exempt obligations for ,
reimbursement of prior expenditures; and
WHEREAS, the regulations permit the City to appoint one or more officials for
the purpose of identifying and qualifying capital projects for reimbursement purposes;
THE CITY COUNCIL OF THE CITY OF YAKIMA, WASHINGTON DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Appointment of Director of Finance and Budget and Treasury
Services Officer. Pursuant to U.S. Treasury Regulation Section 1.150- 2(e)(1), the City Council
hereby designates and appoints the Director of Finance and Budget or the Treasury Services
Officer of the City as the responsible officials for the purpose of issuing statements of official
intent in compliance with Treasury Regulation Section 1.150 -2.
SECTION 2. Statements of Official Intent. Upon a determination by the Director
of Finance and Budget or the Treasury Services Officer that the costs of a particular capital
project may be reimbursed from the proceeds of a tax - exempt obligation(s) of the City, the
Director or Finance and Budget or the Treasury Services Officer are authorized and directed to
execute a certificate of official intent, substantially in the form attached hereto as Exhibit A.
Each certificate so executed shall become a part of the official records of the City available for
public inspection and review.
No capital projects will be undertaken unless such projects have been previously
approved in the customary manner by the City Council, and the execution of any intent
certificate shall not obligate the City to issue any debt all of which shall require separate and
additional official approval by the City Council.
ADOPTED at a regular meeting of the City Council of the City of Yakima this 2nd
day of July, 2008.
CITY OF YAKIMA, WASHINGTON
By
David Edler, Mayor
ATTEST:
Deborah Moore, City Clerk
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CERTIFICATE
I, the undersigned, the duly chosen, qualified and acting City Clerk of the City of
Yakima, Washington (the "City "), and keeper of the records of the City Council of the City .
(herein called the "Council "), DO HEREBY CERTIFY:
1. That the attached Resolution No. (herein called the "Resolution ") is a true
and correct copy of a,resolution of the City, as passed at a regular meeting of the Council held on
the 2 day of July, 2008 and duly recorded in my office.
2. That said meeting was duly convened and held in all respects in accordance with
law, and to the extent required by law, due and proper notice of such meeting was given; that a
quorum was present throughout the meeting and a legally sufficient number of members of the
Council voted in the proper manner for the passage of the Resolution; that all other requirements
and proceedings incident to the proper passage of the Resolution have been duly fulfilled, carried
out and otherwise observed, and that I am authorized to execute this certificate.
IN WITNESS WHEREOF, I have . hereunto set my hand this day of July, 2008.
Deborah Moore, City Clerk
City of Yakima, Washington
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EXHIBIT A
FORM OF OFFICIAL INTENT CERTIFICATE
Pursuant to Resolution No. of the City Council of the City of Yakima, Washington
(the "City "), the undersigned, [Director of Finance and Budget /Treasury Services Officer] of the
City hereby states as follows:
SECTION 1. The City reasonably expects to reimburse the expenditures described
herein with the proceeds of debt to be incurred by the City (the "Reimbursement Bonds ").
SECTION 2. The maximum principal amount of Reimbursement Bonds expected to be
issued is $
[Select one version of Section 3]
SECTION 3. The expenditures with respect to which the City reasonably expects to be
reimbursed from the proceeds of Reimbursement Bonds are for [insert
general functional description of the property, project or program].
OR
SECTION 3. The expenditures with respect to which the City reasonably expects to be
reimbursed from the proceeds of Reimbursement Bonds will be made from
[insert name of fund or account from which the expenditure will be made
and description of the functional purpose of the fund, for example, capital improvement
program].
Dated this day of , 20 .
[Director of Finance and
Budget/Treasury Services Officer]
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