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HomeMy WebLinkAboutJulie Wartell - Professional Services AgreementPROFESSIONAL SERVICES CONTRACT THIS PROFESSIONAL SERVICES CONTRACT is made and entered into by and between the City of Yakima, a Washington municipal corporation (hereafter the "City"), and Julie Wartell (hereafter the "Consultant"). WHEREAS, the City of Yakima requires professional services of an experienced Federal Grant Consultant; WHEREAS, the Consultant represents that she has the expertise necessary and is willing to perform the professional services required by the City in accordance with the terms and conditions of this Contract and the City has been satisfied with prior work performed by the Consultant; NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements set forth herein, it is agreed by and between the City and the Consultant as follows: Section 1. Statement of Work 1.1 The professional services that the Consultant will provide to the City of Yakima are included in the attached Statement of Work which is incorporated into this agreement. Exhibit A. 1.2 Except as otherwise specifically provided in this Contract, Consultant shall furnish the following, all as may be required to perform the services described in the Statement of Work. All such services, property and other items furnished or required to be furnished, together with all other obligations performed or required to be performed, by Consultant under this Contract are sometimes collectively referred to in this Contract as the "Services." 1.3 All provisions of this Contract are intended to be complementary, and any Services required by one and not mentioned in another shall be performed to the same extent as though required by all. Details of the Services that are not necessary to carry out the intent of this Contract, but that are not expressly required, shall be performed or furnished by Consultant as part of the Services, without any increase in the compensation otherwise payable under this Contract_ Section 2. Period of Performance and Term 2.1 The parties agree that the work will begin March 14, 2024 and be completed and provided to the City on or before April 30, 2024. It is understood that consultant is relying on the city to provide information needed for the grant application. Professional Services Contract Between. City of Yakima and Julie Wartell— Page 1 2.2 The Term of this Agreement shall expire on May 1, 2024, once the grant materials have been submitted. Section 3. Compensation 3.1 As full compensation for satisfactory performance of the Services, the City shall pay Consultant $100.00 an hour for her services in an amount no greater than Two Thousand Dollars ($2, 000.00). 3.2 The Consultant shall bill the City for Consultant's services upon completion of the project. The City of Yakima shall pay Consultant's invoice within thirty (30) days after the City's receipt and verification thereof; provided, however, that all such payments are expressly conditioned upon Consultant providing services hereunder that are satisfactory to the City. 3.3 Any additional service(s) provided by the Consultant which are to be paid by the City must have prior written approval of the City. Section 4. Performance by Consultant 4.1 Delegation of Professional Services. The services provided under this Contract shall be performed by Consultant, and no person other than Consultant shall be engaged on such work or services. Consultant shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the City. Any such delegation or subcontracting without the City's prior written consent shall be voidable at the City's option. No delegation of subcontracting of performance of any of the Services, with or without the City's prior written consent, shall relieve Consultant of Consultant's responsibility to perform the Services in accordance with this Contract. Consultant shall be fully responsible for the performance, acts and omissions of Consultant's employees, if any, Consultant's subcontractors, and any other person who performs or furnishes any Services (collectively, the "Support"). 4.2 Consultant shall at all times be an independent contractor and not an agent or representative of the City with regard to performance of the Services. Consultant shall not represent that she is, nor hold herself out as, an agent or representative of the City. In no event shall Consultant be authorized to enter into any agreement or undertaking for or on behalf of the City. 4.3 Consultant shall perform the Services in a timely manner and in accordance with the standards of the profession. At the time of performance, Consultant shall be Professional Services Contract Between City of Yakima and Julie Wartell— Page 2 properly equipped, organized, and financed to perform the Services in accordance with this Contract. Subject to compliance with the requirements of this Contract, Consultant shall perform the Services in accordance with her own methods. Section 5. Compliance with Laws 5.1 Consultant shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements of any governmental authority (including, but not limited to, such requirements as may be imposed upon the City and applicable to the Services). Consultant shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules and orders required to be incorporated in agreements of this character are incorporated in this Contract by this reference. Section 6. Taxes and Assessments 6.1 Consultant shall be solely responsible for and shall pay all taxes, deductions, and assessments that Consultant is required to pay, including but not limited to federal income tax, FICA, social security tax, assessments for unemployment and industrial injury insurance, and other deductions from income which may be required by law or assessed against either party as a result of this Contract. In the event the City is assessed a tax or assessment as a result of this Contract, Consultant shall pay the same before it becomes due. Section 7. Nondiscrimination Provision 7.1 During the performance of this Contract, Consultant shall not discriminate in violation of any applicable federal, state and/or local law or regulation on the basis of race, age, color, sex, religion, national origin, creed, marital status, disability, honorably discharged veteran or military status, pregnancy, sexual orientation, political affiliation, or the presence of any sensory, mental or physical handicap, and any other classification protected under federal, state, or local law. This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of Services under this Contract. Section 8. Inspection and Production of Records 8.1 The records relating to the Services shall, at all times, be subject to inspection by and with the approval of the City, but the making of (or failure or delay in making) such inspection or approval shall not relieve Consultant of responsibility for performance of the Services in accordance with this Contract, notwithstanding the Professional Services Contract Between City of Yakima and Julie Wartell— Page 3 City's knowledge of defective or non -complying performance, its substantiality or the ease of its discovery. Consultant's records relating to the Services will be provided to the City upon the City's request. 8.2 Consultant shall promptly furnish the City with such information and records which are related to the Services of this Contract as may be requested by the City, Until the expiration of three (3) years after final payment of the compensation payable under this Contract, or for a longer period if required by law or by the Washington State Secretary of State's record retention schedule, Consultant shall retain and provide the City access to (and the City shall have the right to examine, audit and copy) all of Consultant's books, documents, papers and records which are related to the Services performed by Consultant under this Contract, 8.3 All records relating to Consultant's services under this Contract must be made available to the City. They must bAproduced hater 42 56 RCW or by aweAllprecords to the Washington Public Records p relating to Consultant's services under this Contract must be retained by Consultant for the minimum period of time required pursuant to the Washington State Secretary of State's record retention schedule. Section 9. Property and Confidential Information 9.1 Consultant shall not, without the prior written consent of the City, disclose to third parties any information received in connection with the Services unless: (a) information is known to Consultant prior to receiving the same directly or indirectly in connection with the Services; (b) information is in the public domain at the time of disclosure by Consultant; or (c) information is received by Consultant from a third party who does not have an obligation to keep the same confidential. Section 10. Indemnification and Hold Harmless 10.1 The Consultant agrees to release, defend, indemnify, and hold harmless the City, its elected and appointed officials, officers, employees, attorneys, insurers, volunteers and agents from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and expenses (including reasonable attorneys' fees and disbursements)„ resulting from negligent acts and/or omissions or willful misconduct of the Consultant or his Professional Services Contract Between City of Yakima and Julie Wartell— Page 4 agents arising out of the performance of this Contract, except for claims caused by the City's sole negligence. 10,2 The City agrees to release, defend, indemnify, and hold harmless the Consultant from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and expenses (including reasonable attorneys' fees and disbursements), resulting from negligent acts and/or omissions or willful misconduct caused solely by the City, its elected and appointed officials, officers, employees, its agents or subcontractors arising out of the performance of this Contract. 10.3 The terms of this Section shall survive any expiration or termination of this Contract. 10,4 Nothing contained in this Section or this Contract shall be construed to create a liability or a right of indemnification in any third party. Section 11. Insurance Provided by Consultant 11,1 At all times during performance of the Services, the Consultant shall secure and maintain in effect insurance to protect the City and the Consultant from and against all claims, damages, losses, and expenses arising out of or resulting from the performance of this Contract. Consultant shall provide and maintain in force insurance in limits no less than that stated below, as applicable. The City reserves the right to require higher limits should it deem it necessary in the best interest of the public. 11.3 General Liability Insurance. Before this Contract is fully executed by the parties, Consultant shall provide the City with a certificate of insurance as evidence of General Liability Insurance with coverage of at least Five Hundred Thousand Dollars ($500,000.00) per occurrence and an annual aggregate limit of at least One Million Dollars ($1,000,000.00). The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect. The policy shall name the City of Yakima, its elected officials, officers, agents, and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice. The insurance shall be with an insurance company or companies rated A-VII or higher in Best's Guide and admitted in the State of Washington, If the policy is on a claims made basis, the retroactive date of the insurance policy shall be on or before the inception date of the Contract. The insurance coverage shall remain in effect during the term of this Contract and for a minimum of three (3) years following the termination of this Contract. Professional Services Contract Between City of Yakima and Julie Wartell— Page 5 Section 12. Termination 12.1 The City may, by giving the Consultant five (5) calendar days written notice of termination, terminate this Contract as to all or any portion of the Services not then performed, whether or not Consultant is in breach or default, and with or without cause. Upon receipt of any such notice of termination, Consultant shall, except as otherwise directed by the City, immediately stop performance of the Services to the extent specified in such notice. Consultant shall have the same termination rights as the City. 12.2 If the City purports to terminate or cancel all or any part of this Contract for Consultant's breach or default when Consultant is not in breach or default which would permit such termination or cancellation, such termination or cancellation shall be deemed to have been a termination by the City pursuant to paragraph 12.1 and the rights of the parties shall be determined accordingly. Section 13. Miscellaneous 13.1 Assignment. This Contract, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by Consultant to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of Consultant stated herein. 13.2 No Conflict of Interest. Consultant represents that he and/or his employees, if any, do not have any interest and shall not hereafter acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of this Contract. Consultant further covenants that he will not hire anyone or any entity having such a conflict of interest during the performance of this Contract. 13.3 No Insurance. It is understood that the City does not maintain liability insurance for Consultant and/or his employees. 13,4 Severability• If any portion of this Contract is changed per mutual agreement or any portion is held invalid, the remainder of the Contract shall remain in full force and effect. 13.5 Integration. This written document constitutes the entire agreement between the City and Consultant. There are no other oral or written Contracts between the parties as to the subjects covered herein. No changes or additions to this Contract shall be valid or binding upon either party unless such change or addition be in writing and executed by both parties. Professional Services Contract Between City of Yakima and Julie Wartell-- Page 6 13.6 Notices. Unless stated otherwise herein, all notices and demands shall be in writing, or email, and sent or hand delivered to the parties to their addresses as follows: TO CITY: City Manager City of Yakima City Hall — First Floor 129 North Second Street Yakima, WA 98901 TO CONSULTANT: Julie Wartell Julie.wartell@gmail.com 1076 Opal St. #3 San Diego, CA 92109 or to such other addresses as the parties may hereafter designate in writing. Notices and/or demands shall be sent by registered or certified mail, postage prepaid, or hand delivered. Such notices shall be deemed effective when hand delivered at the addresses specified above, or three (3) days after the date of mailing to the addresses specified above, 13.7 Governing Law, This Contract shall be governed by and construed in accordance with the laws of the State of Washington. 13.8 Venue. The venue for any action to enforce or interpret this Contract shall lie in the Superior Court of Washington for Yakima County, Washington. CITY OF YAKIMA By AIE e By City Clerk City Contract No Resolution No,:: Professional Services Contract Between City of Yakima and Julie Wartell- Page 7 JULIE WARTELL By Julie 1i lartell Date: IIEST: STEVE ROLL California esc Cc .,~ry Dec 25i A ns;l ^1 ae'ti is comuietsrq ten yes only the identity of the of who ;` d'Jre Cannily; to which thts certificate is attached, and rot the ;Hess, accutzc/, Or validity of that dt:curr ent het his which the per PERJURY ende and ccrect. W County of S bekne rre, d ?u4t the basis of satislactdry evid bed to the within inst same in his+herrheir strume'f the person(s), edited the inslNrcent, ! State of Cailtcrdia that the tore ESS my tier: and ORicialrc,. t. EXHIBIT A Statement of Work Yakima Legal Department Grant Writing Support Scope of Project Yakima Legal Department (Legal) City Attorney Sara Watkins has asked for assistance in applying for the Office of Violence against Women grant solicitation entitled "Fiscal Year 2024 Enhancing Investigations and Prosecution of Domestic Violence, Dating Violence, Sexual Assault, and Stalking (EIP) Initiative." Attached. Julie Wartell has been identified as the Consultant to provide these services. Julie will work with Cynthia Martinez and other Yakima personnel to write a proposal to be submitted to the Department of Justice through JustGrants. Tasks The following tasks will be completed: 1. Review grant solicitation, highlight important sections and identify needs from City Legal. 2. Work with Cynthia Martinez to submit the necessary letter of intent and federal forms ahead of the deadlines. 3. Work with Cynthia Martinez to create and collect the necessary partnership MOUs and letters. 4. Work with Cynthia Martinez to create the budget. 5. Take the lead in writing the proposal, with assistance from City Legal and other partners. 6. Confirm that City Legal has all of the necessary documentation to submit by the JustGrants deadline. Timeline Work will commence March 14, 2024 and conclude upon submission of the grant proposal on April 22, 2024, no later than April 30, 2024. Documents will be submitted into the appropriate platforms by the Cynthia Martinez. Virtual meetings, will be conducted during the application period. Specific deadlines are also outlined below for both parties' information: • Letter of Intent: by March 25, 2024. • Submit the SF-424 and SF-LLL: by April 22, 2024. • Register the Entity Administrator and the Application Submitter: With JustGrants and Sam: as early as possible but no later than March 29, 2024. (Already done) • Submit the completed application: Into JustGrants and SAM by target date of April 22, 2024, but no later than April 30, 2024. Cost Consultant charges $100 per hour. Estimated time is 15-20 hours for a total cost not to exceed $2000. An invoicewill be provided to City Legal upon completion. aulie Wrtell julie.wartell a' 858.204.3887 OMB Number - 1122-0020 Expiration Date: 03/31/2025 U.S. Department of Justice Office on Violence Against Women (OVW) OVW Fiscal Year 2024 Enhancing Investigation and Prosecution of Domestic Violence, Dating Violence, Sexual Assault, and Stalking (EIP) Initiative - Solicitation Assistance Listing Number: 16.590 Grants.gov Opportunity Number: O-OVW-2024-171989 Solicitation Release Date: February 26, 2024 Deadline to submit SF-424 and SF-LLL in Grants.gov: 11:59 PM Eastern Time (ET) on April 30, 2024 Deadline to submit full application in JustGrants: 8:59 PM ET on May 2, 2024. Eligibility: Eligible applicants are limited to: state, territorial, county, local, and/or Tribal law enforcement agencies and prosecutors' offices that investigate or prosecute crimes of domestic violence, dating violence, sexual assault, and/or stalking in the United States or U.S. territories. States, units of local government, and Tribal governments may apply on behalf of law enforcement agencies and prosecutors' offices that lack authority to apply on their own. For more information, see the Eligibility Information section of this solicitation. Letter of Intent Applicants are strongly encouraged to submit a non -binding Letter of Intent to OVW.ICJR(c�usdoj.gov by March 25, 2024. Applicants that do not submit a Letter of Intent can still apply. For more information, see the Application and Submission Information section of this solicitation. Pre -Application Information Session(s) OVW will conduct an optional web -based Pre -Application Information Session. During this session, OVW staff will review this program's requirements, review the solicitation, and allow for a brief question and answer period. For more information, see the Application and Submission Information section of this solicitation. Dv w OMB Number - 1122-0020 Expiration Date: 03/31/2025 Contact Information For assistance with the requirements of this solicitation, email OVW at OVW.ICJR a(�,usdoj.gov. Applicants also may call OVW at 202-307-6026, Registration Information: OVW encourages first time applicants to apply for funding. Organizations applying for the first time must complete registrations with multiple systems: i. System for Award Management (SAM) (https://sam.gov/content/entity-registration) ii. Grants.gov (https://www.grants.gov/applicants/applicant-registration) iii. JustGrants registration needs to be completed ONLY after successful submission of Step 1 of the application as described below. For more information, see the Prior to Application Submission section of this solicitation. Organizations that have applied for funding previously must ensure their accounts with SAM, Grants.gov, and JustGrants are active and up to date. Applicants are strongly encouraged to begin the registration process or ensure that all accounts are active and up to date by March 26, 2024. Submission Information: Applications must be submitted to OVW through a two-step process that begins in Grants.gov and is completed in JustGrants: Step 1: The applicant must submit by the Grants,gov deadline (11:59 PM ET on April 30, 2024) the required Application for Federal Assistance standard form (SF-424) and the Disclosure of Lobbying Activities form (SF-LLL) in Grants.gov. To view the forms prior to completing them in Grants.gov, applicants can go to the Package tab under the funding opportunity that they're applying for and select Preview, The Preview then provides links to the forms. Step 2: The applicant must then submit the full application, including attachments, in JustGrants at https://iusticegrants.usdoi,gov/ by the JustGrants application deadline (8:59 PM ET on May 2, 2024). OVW encourages applicants to review the JustGrants website for more information, resources, and training, Note that the Grants.gov and JustGrants deadlines are typically only a few days apart. For more information about application submission, see the How to Apply section of this solicitation, Notification OVW anticipates notifying applicants of funding decisions by October 1, 2024. 2 OMB Number '1122-0030 Expiration Date: 03/3112025 Contents Undermine {���nd�r /��eS��C�pmm�\�m��and ���� �n� Accountability _--7 Activities Requiring PMorAppnova|—_..—.-----.----._--~~._------.. 8 11 Application and Submission |nfornloUon--...... ....... -------.......... ..... —........ — 11 Address to Request Application Package —....... --........... ---....... —~............. ... ..� 11 Pna-Aoo|cabon|nfonOabOnSessiOD--.--.—.--_--`.~.._..----~_--_--^'' 11 11 Formatting and Technical Requirements ~.......... —...... .--....... ------.............. —.. __—...1� 4pokuatkonContents '—_--.------.-----------'------'---. Standard Applicant information (JustGrants 424 and General Agency Information) ..... __ .... �12 Proposal Abstract _--.13 Data F�8q4eStedvv�h/\ppUcatx�n---------------------.--.--- .____--.13 Proposal Nar�dk/e—.----..---------------'---------'' .10 Budget and Asao�atedDocun�entoUon~—_---------------.--------. 10 ��udoedVVnrksheetand Narrative enU-----------~-----~—' OMB Number '1122'002O Expiration Date: 03131/2025 Indirect Cost Rate Agreement ` applicable), Memorandum ofUnderstanding and Supporting 0OcurDents-----...... ---------.1S Additional Application Components Disclosures and Assurances Disclosure ofLDbbvnQAoti��ea ' ....... -------........ ------------....... _2Q 0(]JCertified Standard Asaurances --.... ''----�-------~---------....... 20 DOJCertificatkJns Regarding Lobbying; Debarment, Suspension and Other Respons|biUtv K8a�enS; and [�rug-FneeVVorkp|acaRequirements ' '.''.'—'''''�'''�~'�.—.. .20 Prior to Application Submission. Application Review Information..._.__ Review and Selection Process -----------------------~--------.24 Federal Award Administration /nfonnodon Administrative, National Policy, and(]thorLeoa|Requinennentm--------------..25 General Information about Post -Federal Award Reporting Reouinamgnts----------�O Federal Awarding Agency Contact(g) Public Reporting BuRien-PapenworkReducbnnAciNDbce Information -----.... ------------... —28 Appendix B--.... ----- ....... ---'41 Pre -Award Risk Assesmmgnt ___....... ,41 Appendix C... ...... _________ Applicant Entity QueaUonnaire 4 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Program Description Overview of OVW OVW is a component of the United States Department of Justice (DOJ). Created in 1995, OVW administers grant programs authorized by the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of domestic violence, dating violence, sexual assault, and stalking. OVW grants support coordinated community responses that provide services to victims and hold offenders accountable. About this OVW Program The Enhancing Investigation and Prosecution (EIP) Initiative is authorized by the Consolidated Appropriations Act, 2023, Pub. L. No. 117-328, 136 Stat. 4459, 4530-31 (2022). This initiative is designed to promote, and evaluate, effective policing and prosecution responses to domestic violence, dating violence, sexual assault, and stalking. The EIP Initiative (CFDA #16.590) encourages law enforcement agencies and/or prosecutors' offices to expand and improve their capacity to effectively investigate and/or prosecute domestic violence, dating violence, sexual assault, and stalking, and in so doing, support victim safety and autonomy, hold offenders accountable, and promote agency trust within the surrounding community. For additional information about OVW grant programs and related performance measures, including how awards contribute to the achievement of program goals and objectives, see: • OVW grant program information: OVW Grants and Programs Webpage. • Program performance measures under the Measuring Effectiveness Initiative: VAWA Measuring Effectiveness Initiative webpage. Program -specific sections in OVW's most recent report to Congress on the effectiveness of VAWA grant programs. Program Scope Activities supported by this program are determined by statute, federal regulations, and OVW policies. If an applicant receives an award, the funded project is bound by this solicitation, the DOJ Financial Guide, including updates to the financial guide after an award is made, the Solicitation Companion Guide, and the conditions of the award. Purpose Areas in FY 2024, funds under this program must be used for one or more of the following purposes: 1. To enhance law enforcement and prosecution responses to domestic violence, dating violence, sexual assault, and stalking as part of a coordinated community response; 2. To fund law enforcement officers, prosecutors, investigators, and victim assistants dedicated to handling cases involving domestic violence, dating violence, sexual assault, and stalking; 3. To support the identification, implementation, and evaluation of trauma -informed investigation and prosecution strategies; 4. To support policies, practices, and protocols designed to ensure that domestic violence, dating violence, sexual assault, and stalking are promptly and thoroughly investigated and appropriately charged and prosecuted, consistent with the Department of Justice's 5 OMB Number - 1122-0020 Expiration Date: 03/31/2025 2022 updated guidance on Improving Law Enforcement Response to Sexual Assault and Domestic Violence by Identifying and Preventing Gender Biasi 5. To foster greater accountability, transparency, and building of community trust related to the investigation and prosecution of domestic violence, dating violence, sexual assault, and stalking; 6. To provide and support training for law enforcement officers and prosecutors who handle investigations related to domestic violence, dating violence, sexual assault, and stalking, including but not limited to providing strategies to build a case based on trauma - informed, victim -centered, and offender -focused practices; Note: No more than 20 percent of an EIP Initiative award may be used to fund training and technical assistance activities. 7. To promote enhanced criminal justice data collection, tracking, use, and reporting regarding domestic violence, dating violence, sexual assault, and stalking. OVW Priority Areas In FY 2024, OVW has four programmatic priorities. The priorities identified below are applicable to this program. Applicants are strongly encouraged, but not required, to address the two priority areas listed below. Applicants that state they are addressing a priority area and meet the criteria for that priority will be given special consideration: 1. Increase access to justice for all survivors of sexual assault, domestic violence, dating violence, and stalking, including through exploration of survivor -centered criminal justice system reform. To receive special consideration under this priority, an applicant must meaningfully propose to address purpose areas 1, 2, and/or 5. Projects that meaningfully propose to implement this priority will address access to justice through implementing survivor centered approaches and/or strategies within the criminal justice system. During the application review process, OVW will assess whether applicants propose to meaningfully engage in these proposed project activities. 2. Strengthen efforts to prevent and end sexual assault, including victim services and civil and criminal justice responses. To receive special consideration under this priority, applicants must allocate at least 25% of their proposed grant funded activities and budget expenses to addressing sexual assault committed by non -intimate partners. During the application review process, OVW will assess whether applicants propose to meaningfully engage in these proposed project activities. Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability OVW does not fund activities that jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to avoid responsibility for their actions. Applications that propose any such activities may receive a deduction in points during the review process or may be eliminated from consideration. OVW may support survivor -centered alternative pathways to justice and non -criminal approaches to accountability that fall within the statutory scope of this program and do not compromise victim safety. Information on activities that compromise victim safety and recovery or undermine offender accountability may be found in the Solicitation Companion Guide. 6 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Out -of -Scope Activities The activities listed below are out of the program scope and will not be funded under this program. See also the list of unallowable costs in the Funding Restrictionssection of this solicitation. 1. Research projects. Funds under this program may not be used to conduct research, defined by 28 C.F.R. § 46.102(d) as a systematic investigation designed to develop or contribute to generalizable knowledge. Surveys and focus groups, depending on their design and purpose, may constitute research and therefore be out -of -scope, However, assessments conducted for internal improvement purposes only (see Limited Use of Funds below) may not be considered "research" as defined above. For information on distinguishing between research and assessments, see the Solicitation Companion Guide. 2, Direct victim services. EIP Initiative funds are intended to support the work of law enforcement and/or prosecutors' offices to expand and improve their capacity to effectively investigate and/or prosecute domestic violence, dating violence, sexual assault, and stalking. These funds cannot be used by victim services providers to support direct services to victims. The definition of a victim service provider can be found in the Other Program Eligibility Requirements section of this Solicitation. 3. Prevention activities. EIP Initiative funds may not be used for prevention activities. 4. Family violence. EIP Initiative funds may not be used to address child abuse or other family violence issues, such as violence perpetrated by a child against a parent or violence perpetrated by a sibling against another sibling. 5. Child abuse. EIP Initiative funds may not be used to investigate or prosecute child physical or sexual abuse cases. EIP Initiative funds may be used to investigate and prosecute cases involving victims ages 11 and older. 6. Sex offender registries. EIP Initiative funds may not be used to create sex offender registries. Applications that propose activities deemed to be substantially out -of -scope may receive a deduction in points during the review process or may be eliminated from consideration. Limited Use of Funds Grantees may use up to three percent of grant award funds to conduct an assessment for internal improvement purposes only, such as by convening a listening session to identify service gaps in the community or surveying training participants about the quality of training content and delivery. Applicants considering such assessments must refer to the OVW research decision tree in the Solicitation Companion Guide to ensure that the activity does not qualify as human subjects research. The Solicitation Companion Guide also provides additional information on federal requirements related to research, assessments, and surveys. Activities Requiring Prior Approval Recipients must receive prior approval before using grant funds to support surveys, regardless of the survey's purpose. Prior approval is necessary to determine whether the activity is within the scope of the award and meets the requirements of the Paperwork Reduction Act (see the Solicitation Companion Guide for more information). 7 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Federal Award Information Availability of Funds All awards are subject to the availability of appropriated funds as well as any modifications or additional requirements imposed by law. There is no guarantee that funds will be available in the future. Depending on availability of funding and an applicant's merit, OVW may elect to make awards for a future fiscal year if an application is not selected under this solicitation. Type of Award Awards will be made as grants. Award Period and Amount The award period is 36 months. Budgets, including the total "estimated funding" on the SF-424, must reflect 36 months of project activity. OVW anticipates that the award period will start on October 1, 2024. OVW estimates that it will make up to ten awards for an estimated total of $5,000,000. Awards under this program for FY 2024 will be made for up to $500,000. OVW has the discretion to make awards for greater or lesser amounts than requested and to negotiate the scope of work and budget with applicants before making an award or after an award is made but prior to access to funds. Types of Applications In FY 2024, OVW will accept applications for this program from the following: New: This is the first time awards have been made under this program. Program Requirements Applicants that receive funding under this program activities: be required to engage in the following 1. Participate in OVW training and technical assistance, including training about law enforcement and/or prosecutors' role in coordinated community responses to domestic violence, dating violence, sexual assault, and stalking and how to effectively serve underserved communities; New Grantee Orientation; and law enforcement and/or prosecution institutes. 2. Collect and report on performance indicators. (OVW will provide forms, instructions, training, and related tools on performance reporting). 3. Participate in an assessment or evaluation conducted by OVW. 4. Review the principles set forth in the Department of Justice's 2022 updated guidance on Improving Law Enforcement Response to Sexual Assault and Domestic Violence by Identifying and Preventing Gender Bias, and, for law enforcement agencies, integrate these principles into policies, training, supervision, and accountability systems. OMB Number - 1122-0020 Expiration Date: 03/31/2025 Eligibility Information Eligible Applicants The following entities are eligible to apply for this program: 1. State, territorial, county, local, and/or Tribal law enforcement agencies that investigate crimes of domestic violence, dating violence, sexual assault, and/or stalking. 2. State, territorial, county, local, and/or Tribal prosecutors' offices that prosecute crimes of domestic violence, dating violence, sexual assault, and/or stalking. Note: States, units of local government, and Tribal governments may apply on behalf of law enforcement agencies and prosecutors' offices that lack authority to apply on their own. Law Enforcement Agencies "Law Enforcement " means a public agency charged with policing functions, including any of its component bureaus. Prosecutors' Offices "Prosecution" means any public agency charged with direct responsibility for prosecuting criminal offenders. Tribal Law Enforcement "Tribal law enforcement" means the departments or individuals under the direction of the Indian tribe that maintain public order. State "State" means each of the several states and the District of Columbia, the Commonwealth of Puerto Rico, Guam, American Samoa, the Virgin Islands, and the Northern Mariana Islands. Tribal Government "Tribal government" means the governing body of an Indian tribe; or a tribe, band, pueblo, nation, or other organized group or community of Indians, including any Alaska Native village or regional or village corporation (as defined in, or established pursuant to, the Alaska Native Claims Settlement Act (43 U.S.C. 1601 et seq.)), that is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians. Unit of Local Government "Unit of local government" means any city, county, township, town, borough, parish, village, or other general purpose political subdivision of a State. Ineligible Entities and Disqualifying Factors Applications submitted by ineligible entities or that do not meet all program eligibility requirements will not be considered for funding. In addition, an application deemed deficient in one or more of the following categories may not be considered for funding: 1. activities that compromise victim safety, 2. out -of -scope activities, 3. unallowable costs, 4. pre -award risk assessment, 5. completeness of application contents, and 6. timeliness. OMB Number - 1122-0020 Expiration Date: 03/31/2025 Failure to comply fully with all applicable unique entity identifier and SAM requirements (see Application and Submission section for more information on these requirements) will result in removal from consideration. An applicant with past performance issues, long-standing open audits, or an open criminal investigation also may not be considered for funding. Cost Sharing or Matching This program has no matching or cost -sharing requirement. Other Program Eligibility Requirements In addition to meeting the eligible entity requirements outlined above, applicants for this program must also meet the requirements below. All certification and other eligibility related documents must be current and developed in accordance with the FY 2024 solicitation. Required Partnerships All applicants are required to partner with a victim service provider or state, territorial, or tribal domestic violence and/or sexual assault coalition. Formal partnership must be clearly documented in the form of a signed Memorandum of Understanding (MOU). Tribal applicants (i.e., Tribal law enforcement agencies, Tribal prosecutors' offices, and Tribal governments) that are unable to submit a signed MOU at the time of application may submit a signed Letter of Commitment (LOC). If funded, the Tribal applicant will be required to submit a signed MOU as a deliverable post award, This consideration is offered only to Tribal law enforcement agencies, Tribal prosecutors' offices, and Tribal governments as defined in the eligibility section, Applicants may allocate up to $50,000 to compensate victim service providers for their work on the proposed project. Activities that victim service providers are projected to complete can include, but are not limited to, establishing or enhancing referral policies/protocols, assisting with training efforts, developing, or updating communication guidelines, and other collaborative efforts outside of direct services to victims. Definition of victim service provider A "victim service provider" is a nonprofit, nongovernmental or tribal organization or rape crisis center, including a State or tribal domestic violence and/or sexual assault coalition, that assists or advocates for domestic violence, dating violence, sexual assault, or stalking victims, including a domestic violence shelter, faith -based organization or other organization, with a documented history of effective work concerning domestic violence, dating violence, sexual assault, or stalking. 34 U.S.C. § 12291(a)(50). Victim service providers must provide direct services to victims of domestic violence, dating violence, sexual assault, or stalking as one of their primary purposes and have a demonstrated history of effective work in this field. Limit on Number of Applications OVW will consider only one application per organization for the same service area (i.e., the geographic area to be served). In addition, if an applicant submits multiple versions of the same application, OVW will review only the most recent system -validated version submitted before the deadline, 10 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Application and Submission Information Address to Request Application Package The complete application package (this solicitation, including links to required forms) is available on Grants.gov and on the OVW website. Applicants wishing to request a paper copy of these materials should contact OVW at 202-307-6026 or at OVW.ICJR W..usdoj.00v. Pre -Application Information Session OVW will conduct a live web -based pre -application information session. During this live session, OVW staff will review this program's requirements, review the solicitation, and allow for a brief question and answer period. The live session is tentatively scheduled for: March 19, 2024 from 2:00-4:00pm EST. Participation in a pre -application information session is optional and not a requirement to be eligible to apply and a recording will be available on the OVW website. To register for the live session, contact the Grants to Improve the Criminal Justice Response Program at OVW.ICJR(&..usdoi.gov or at 202-307-6026. Registration must be received at least one (1) day prior to the start of the session. Participants are not registered until they receive a confirmation email. The webinar will be captioned in English and Spanish. Interested applicants needing additional language assistance should contact this program at OVW.ICJR(a usdoi.gov or at 202-307-6026 as soon as possible, but no later than March 18, 2024. Content and Form of Application Submission The information below (Letter of Intent through How to Apply) describes the full content and form of application submission. Letter of Intent Applicants intending to apply for FY 2024 funding under this program are strongly encouraged to submit a Letter of Intent stating that they are registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at OVW.ICJR c(�.usdoi.gov by March 25, 2024. This letter does not obligate the applicant to apply. See the OVW website for a sample Letter of Intent. Formatting and Technical Requirements Applications must follow the requirements below for all documents attached to the application, unless otherwise noted. Points may be deducted for applications that do not adhere to the following requirements: 1. Double-spaced (charts may be single-spaced) 2. 81/2 x 11 inch pages 3. One -inch margins 4. Arial font, type no smaller than 11 point, except for footnotes, which may be 9 point 5. Page numbers 6. No more than 20 pages for the Proposal Narrative 7. Documents in the following formats: Microsoft Word (.doc), PDF files (pdf), or Text Documents (txt) 8. Headings and sub -headings that correspond to the sections identified in this section of the solicitation 11 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Application Contents Applications must include the required documents and meet the program eligibility requirements, For a checklist, see the Application Checklist in the Other Information section of this solicitation. Applications that do not include all the following documents may not be considered for funding: 1. Proposal Narrative 2. Budget Detail Worksheet and Narrative 3, Signed Memorandum of Understanding (MOU) Application for Federal Assistance (SF-424) Applicants must complete the SF-424 in Grants.gov as part of Step 1 of the application submission process. The SF-424 is generated when the applicant begins the submission process in Grants.gov. For Type of Applicant (box 9), do not select "Other". The amount of federal funding requested in the "Estimated Funding" section of this form (box 18a) should match the amount of federal funding requested in the budget of the application. This program does not require a match; therefore, the value for the Applicant line (box 18b) should be zero, The individual who is listed as "Authorized Representative" (box 21) must have the authority to apply for and accept grant awards on behalf of the organization or jurisdiction. Intergovernmental Review (SF-424 Question 19): This solicitation ("funding opportunity") is subject to Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs. Applicants must check the Office of Management and Budget's website for the names and addresses of state Single Points of Contact (SPOC) under Intergovernmental Review. If the applicant's state appears on the SPOC list, the applicant must contact the state SPOC to comply with the state's process under E.O. 12372. In completing the SF-424, the applicant must make the appropriate selection in response to question 19 once it has complied with its state E,O. 12372 process. An applicant whose state does not appear on the SPOC list should answer question 19 by selecting the following response: "Program is subject to E.Q. 12372 but has not been selected by the state for review," Disclosure of Lobbying Activities (SF-LLL) All applicants must complete and submit the Disclosure of Lobbying Activities (SF-LLL) form in Grants.gov as part of Step 1 of the application submission process. Applicants that expend any funds for lobbying activities must provide the information requested on the SF-LLL. Applicants that do not expend any funds for lobbying activities should enter "N/A" in the required highlighted fields. Standard Applicant Information (JustGrants 424 and General Agency Information) This section in the JustGrants application is pre -populated with the SF-424 data submitted in Grants.gov, Applicants begin Step 2 of the application submission process by reviewing the Standard Applicant Information in JustGrants, making edits as needed, confirming the Authorized Representative, verifying the legal name and address, and entering the ZIP code(s) for the areas affected by the project. Proposal Abstract The Proposal Abstract must provide a short summary (no more than two pages double-spaced) of the proposed project, including names of applicant and partners, project title, purpose of the project (including goal and intended outcome), primary activities for which funds are requested, who will benefit (including geographic area to be served), products and deliverables, and how 12 OMB Number - 1122-0020 Expiration Date: 03/31/2025 the applicant will measure progress in completing project goals and objectives. Do not summarize past accomplishments in this section. The Proposal Abstract, which is to be entered into a text box in JustGrants, will not be scored but is used throughout the review process. Applicants are strongly encouraged, but not required, to use the following template for the abstract: Through this Enhancing Investigations and Prosecution Initiative project, [Applicant Legal Name], in partnership with [list MOU Partners], will implement a project addressing the following purpose areas: [list purpose areas being addressed including number and name of purpose area] for the [insert a brief description of the geographic area covered by the project]. [Optional Specific activities will include: 1) [list specific activities and products/deliverables that will be addressed for each purpose area listed]. Data Requested with Application Applicants must complete three questionnaires in JustGrants: the Pre -Award Risk Assessment, the Applicant Entity Questionnaire, and the Enhancing Investigations and Prosecution Summary Data Sheet, These questionnaires are not scored. Applicants should click on the questionnaire name in JustGrants to access and complete each questionnaire. Although the questionnaires must be completed in JustGrants, the questions can be viewed in Appendices B, C, and D of this solicitation. Proposal Narrative The Proposal Narrative may not exceed 20 pages, double-spaced. Reviewers will not read beyond this page limit. The Proposal Narrative must include the three sections below. The total point value for the proposal narrative section is 85 points. Applicants must upload the Proposal Narrative as an attachment in JustGrants. Purpose of the Proposal (25 points) This section must: 1. Describe the service area(s), including the geographic location, size, and demographics in the jurisdiction(s) or state. 2. Describe the communities in the service area, including but not limited to: traditionally underserved populations, such as communities of color, people with disabilities, people who are Deaf or hard of hearing, persons with limited English proficiency, older adults, and LGBTQ+ communities, 3. List the law enforcement agency or prosecutor's office this application proposes to support, and the number of sworn officers, prosecutors, and/or civilian staff in that agency/office. 4. State whether the agency/office has a specialized unit for domestic violence, dating violence, sexual assault, and/or stalking, and detail the staffing numbers, experience, and relative caseloads of the unit. If the agency/office does not have a specialized unit, detail the average caseload per staff and the percentage of the caseload that relates to domestic violence, dating violence, sexual assault, and/or stalking. 5. Identify challenges or gaps in the current investigation and/or prosecution of domestic violence, dating violence, sexual assault — including non -intimate partner sexual assault and stalking cases. 6. Detail the applicant's training requirement on domestic violence, dating violence, sexual assault — including non -intimate partner sexual assault and stalking and any required 13 OMB Number - 1122-0020 Expiration Date: 03/31/2025 frequency. Describe how current training is provided (e.g., in -person, virtual, self -paced, etc.) and how that determination is made. 7. Describe the applicant's relationship with victim service providers and community -based organizations, and how those partnerships inform policies, procedures, and training. 8. State whether the law enforcement agency or prosecutor's office is part of a coordinated community response (CCR). If so, provide details about the agency/office's role in the CCR. What Will Be Done (45 points) The application must provide a clear link between the proposed activities and the need identified in the "Purpose of the Proposal" section above. Do not include any of the activities listed as unallowable costs in the Funding Restrictions section of this solicitation. This section must: 1. Identify the purpose area(s) targeted by the project. 2. In chart format (sample below), describe the project goals, objectives, and activities of the proposed EIP Initiative project and, where applicable, identify the corresponding principle(s) that are addressed in DOJ's 2022 updated guidance on Improving Law Enforcement Response to Sexual Assault and Domestic Violence by Identifying and Preventing Gender Bias. While this guidance focuses on law enforcement agencies, many principles also apply to prosecutors' offices. All applicants should therefore address the principles, where applicable, in their response. Include 36 months of project activities. • Principle 1: Recognize and Address Biases, Assumptions, and Stereotypes about Victims • Principle 2: Treat All Victims with Respect • Principle 3: Ensure that Policies, Training, Supervision, and Resource Allocation Support Thorough and Effective Investigations Principle 4: Appropriately Classify Reports of Sexual Assault or Domestic Violence • Principle 5: Refer Victims to Appropriate Services • Principle 6: Properly Identify the Predominant Aggressor in Domestic Violence Incidents • Principle 7: Implement Policies to Prevent Officer -Perpetrated Sexual Assault and Domestic Violence and Hold Officers Who Commit These Offenses Accountable • Principle 8: Maintain, Review, and Act Upon Data Regarding Sexual Assault and Domestic Violence 14 OMB Number - 1122-0020 Expiration Date: I03131 /21025 Project Goal/Obiective #1 Activity #1 Activity #2 Project Goal/Obiective #2 Activity #1 Principle(s) Addressed Responsible Individual/Organization Principle(s) Addressed Responsible Individual/Organization Principle(s) Addressed Responsible Individual/Organization Timeline (Example: Year 1, Q1) Timeline (Example: Year 1, Q31 Timeline (Example: Year 1, Q2) 3. Identify any products that will be developed (if applicable), e.g., flyers, brochures, videos, outreach materials, presentations, training curriculum, etc. 4. Describe how the proposed project will address the unique needs of the traditionally underserved populations identified in the Purpose of the Proposal section above. 5. Describe how the proposed project will improve accessibility for people with disabilities and people who are Deaf or hard of hearing. 6. Describe how the proposed project will improve accessibility for people with limited English proficiency. 7. Describe how the project activities will strengthen efforts to address non -intimate partner sexual assault, if applicable to the project proposed. 8. Measuring Success: Describe a performance metric(s) connected to investigating and/or prosecuting domestic violence, dating violence, sexual assault, and stalking that the project will improve upon. Provide a baseline measure of the performance metric(s) at the time of application submission and describe the plan to collect and analyze information related to the performance metric over the 36 months of the award period. Examples include but are not limited to: • Number and/or percentage of cases accepted for prosecution. • Average case processing time from initial report to arrest to prosecution resolution. Number/percentage of calls/reports with correct final call disposition and correct classification of charges. Number/percentage of calls that properly follow procedure including completion of supplementary reports and/or risk assessment protocols. 15 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Who Will Implement the Proposal (15 points) This section must: 1. Identify the key people and organizations, including project partner(s) involved in the proposed project, 2. Describe the roles and responsibilities of the law enforcement agency or prosecutor's office, and project partner(s), in relation to the project activities detailed in the What Will Be Done section. 3. Demonstrate that the people and organizations identified have the capacity to address the stated need and can successfully implement the proposed project activities, to include who will provide training, 4. Provide the organizational chart for the law enforcement agency or prosecutor's office the application proposes to support. The organizational chart will not count against the application page limit. Budget and Associated Documentation Applicants must submit a detailed budget and budget narrative and must upload the applicable associated documentation as described below, under each heading. OVW strongly encourages using a spreadsheet (e.g., Excel, Numbers, etc.) for the budget attachments, The budget worksheet and budget narrative are worth a total of 10 points and will be reviewed separately from the proposal narrative. The associated documentation will not be scored, but failure to include it may result in removal from consideration or a delay in access to funding. Budget Worksheet and Budget Narrative (attachment) Applicants must upload in JustGrants a detailed budget and budget narrative for all applicable cost categories, The budget narrative must describe each line item requested in the budget and explain all costs included in the budget, including how the costs of goods and services are determined and how they will fulfill the objectives of the project. See the Budget Information and Sample Budget Narrative in Appendix A and the Creating a Budget webinar on the OVW website. Keep in mind that budgetary requirements vary among programs. Budgets should be reasonable and based on the resources needed to implement their projects in their specific geographic location. Award Period and Amounts The budget must: 1, Present a clear link between the specific project activities and the proposed budget items. The budget should not contain items that are not supported by the proposal narrative, 2. Fairly and reasonably compensate all project partners for their full level of effort, unless otherwise stated in the MOU. For more information on compensating project partners, see the Budget Information and Sample Budget Narrative in Appendix A. 3. Include sufficient funds to provide language access or describe other resources available to the applicant to ensure meaningful access for persons with limited English proficiency. See Accessibility under the Federal Award Administration Information section of this solicitation for more information. 4. Include sufficient funds to provide access for people with disabilities or who are Deaf/hard of hearing, or describe other resources available to the applicant to ensure 16 OMB Number - 1122-0020 Expiration Date: 03/31/2025 meaningful access for such people. See Accessibility under the Federal Award Administration information section of this solicitation for more information. 5. Include funds to attend OVW-sponsored TTA in the amount of $20,000 for applicants located in the 48 contiguous states and $25,000 for applicants located in the territories, Hawaii, and Alaska. This amount is for the entire 36 months and NOT per year. Applicants also may budget expenses in excess of the required amount if they are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to support staff/project partner attendance. 6. Distinguish clearly between subawards and contracts in allocating any grant funds to other entities. Pursuant to 2 C.F.R. § 200.331, a subaward is for the purpose of carrying out a portion of the federal award, such as compensating an MOU partner; a contract is for the purpose of obtaining goods and services for the grantee's own use. The substance of the relationship is more important than the form of the agreement in determining whether the recipient of the pass -through funds is a subrecipient or a contractor. The awarding and monitoring of contracts must follow the recipient's documented procurement procedures, including full and open competition, pursuant to the procurement standards and monitoring requirements in 2 C.F.R. §§ 200.317-200.327 & 200.329. The issuance and monitoring of subawards must meet the requirements of 2 C.F.R. § 200.332, which includes oversight of subrecipient/partner spending and monitoring performance measures and outcomes attributable to grant funds. For more information, see the Budget Information and Sample Budget Narrative in Appendix A and the Solicitation Companion Guide on the OVW website. 7. Applicants may allocate up to $50,000 to compensate victim service providers in their budgets to support related project activities including but not limited to establishing or enhancing referral policies/protocols, assisting with training efforts, developing, or updating communication guidelines, and other collaborative efforts outside of direct services to victims. 8. If the project proposed seeks to strengthen efforts to address non -intimate partner sexual assault, the budget must allocate funding for the sexual assault project activities to correspond with the project activities described in the What Will Be Done section within the Project Narrative, Note: No more than 20°/© of funding can be allocated to training and technical assistance activities. OVW awards are governed by the provisions of 2 C.F.R. Part 200 and the DOJ Financial Guide, which include information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records. For additional information on allowable and unallowable costs, see the Funding Restrictions section below and the Budget Information and Sample Budget Narrative in Appendix A. Funding Restrictions The following information is provided to help applicants develop an application and budget consistent with program requirements. Unallowable Costs The costs associated with the activities listed below are unallowable and must not be included in applicants' budgets: 1. Lobbying. 17 OMB Number - 1122-0020 Expiration Date: 03/31/2025 2. Fundraising, 3. Purchase of real property. 4, Physical modifications to buildings, including minor renovations (such as painting or carpeting). 5. Construction. Food and Beverage/Costs for Refreshments and Meals Recipients must receive prior approval before using grant funds to provide a working meal and/or refreshments at a meeting, conference, training, or other event. Food and beverages are generally considered personal expenses for which government funds should not be used. Exceptions may be made for working meals that are necessary to accomplish official business and enhance the cost effectiveness of the meeting or conference. Examples include, but are not limited to: 1. The location of the event is not in close proximity to food establishments, despite efforts to secure a location near reasonably priced and accessible commercial food establishments. 2. Failure to serve food will significantly lengthen the day or necessitate extending the meeting to achieve meeting outcomes. 3. A special presentation at a conference requires a plenary address where there is no other time for food to be obtained. 4. Other extenuating circumstances necessitate the provision of food. Justification for an exception listed above must be included in the applicant's budget narrative, including relevant details about the applicant's community, such as a rural or remote location. For additional information on restrictions on food and beverage expenditures, see OVW conference cost planning. Conference Planning and Expenditure Limitations Applicants' budgets must be consistent with all requirements (including specific cost limits and prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (which is defined to include meetings, retreats, seminars, symposiums, training, and other similar events), and costs of attendance at such events. Information on conference planning, minimization of costs, and conference reporting is available at OVW conference cost planning. Pre -Award Costs OVW generally does not allow pre -award costs. Costs incurred prior to the start date of the award may not be charged to the project unless the recipient receives prior approval from OVW. See the DOJ Financial Guide for more information on pre -award costs. Indirect Cost Rate Agreement (if applicable) Applicants that intend to charge indirect costs through the use of a negotiated indirect cost rate must have a current, signed, federally approved indirect cost rate agreement and must upload and attach a copy of the agreement to their application in JustGrants. Applicants that do not have a current negotiated (including provisional) indirect cost rate, except for those non-federal entities described in Appendix VII to Part 200 paragraph (d)(1)(B), may elect to charge a de minimis rate of 10% of modified total direct costs (MTDC). 18 OMB Number - 1122-0020 Expiration Date: 0313112025 Organizations that wish to negotiate an indirect cost rate should contact OVW's Grants Financial Management Division at OVW.GFMD(a.usdoj,9ov or 1-888-514-8556 for more information. Memorandum of Understanding and Supporting Documents Memorandum of Understanding (MOU) For purposes of this solicitation, the MOU is a document containing the terms of the partnership and the allocation of roles and responsibilities between two or more parties, and it must be included as an attachment to the application in JustGrants. The MOU is worth a total of 5 points. The MOU is not a substitute for a subaward agreement, which ensures that subrecipients adhere to the requirements of the award and 2 C.F.R. Part 200 (see 2 C.F.R. § 200.332). Partners receiving funds under the award generally are considered subrecipients because they are carrying out a portion of the federal award, The MOU must be a single document and must be signed and dated by the Authorized Representative of each proposed partner organization during the development of the application. OVW will accept electronic signatures. MOUs missing signatures may result in a point deduction or removal from consideration, particularly if the MOU is missing the signature of a required partner. If necessary, an MOU can include multiple signature pages so long as each page includes the names and titles of all signatories to the MOU. A sample MOU is available on the OVW website, The MOU must clearly: 1, Identify the partners and provide a brief history of the collaborative relationship between those partners, including when and under what circumstances the collaborative relationship began and when each partner entered into the relationship. 2. Describe the roles and responsibilities each partner will assume to ensure the success of the proposed project. 3. Demonstrate how the proposed partnership can address the needs of the traditionally underserved population(s) identified in the Purpose of the Proposal section. 4. State that each project partner has reviewed the budget, is aware of the total amount being requested, and is being equitably compensated for their work under the grant or is agreeing to be partially compensated or receive no compensation from the grant. Note: Tribal law enforcement agencies or Tribal prosecutors' offices (or Tribal governments applying on behalf of a Tribal law enforcement agency or prosecutor's office) unable to submit a signed MOU may submit a Letter of Commitment from each partnering organization(s). If funded, the Tribal applicant will be required to submit a signed MOU as a deliverable post award. Additional Application Components The following components will not be scored but must be included with the application. Failure to do so may result in the application being removed from consideration Some components will be generated during the application submission process while others will be uploaded and attached to the application in JustGrants. Letter of Nonsupplanting 19 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Applicants must attach a letter to OVW's Director, signed by the Authorized Representative, certifying that federal funds will not be used to supplant non-federal funds should a grant award be made, A sample Letter of Nonsupplantinq is available on the OVW website. Confidentiality Notice Form All applicants are required to acknowledge that they have received notice that grantees and subgrantees must comply with the confidentiality and privacy requirements of VAWA, as amended. Applicants must upload and attach, under Additional Attachments in JustGrants, the completed acknowledgement form available on the OVW website. This form must be signed by the Authorized Representative. Summary of Other Federal Funding Applicants must disclose whether they have any of the following: 1) an OVW grant or cooperative agreement that is open or that closed within 12 months of the date this solicitation closes; 2) a subaward under an OVW grant or cooperative agreement that is open or that closed within 12 months of the date this solicitation closes; 3) a pending OVW application as either the lead applicant/potential recipient or as a partner/potential subrecipient; 4) a federal award to do the same or similar work; or 5) a pending federal application to do the same or similar work. Applicants will provide this information by completing the Summary of Other Federal Funding form in the Disclosures and Assurances section of JustGrants during the application submission process. Disclosures and Assurances All applicants must review, complete, and submit all disclosures, assurances, and certifications as described below. Disclosure of Lobbying Activities Applicants must complete and submit the Disclosure of Lobbying Activities (SF-LLL) form in Grants.gov before beginning the application process in JustGrants. DOJ Certified Standard Assurances Applicants must read and acknowledge the DOJ Certified Standard Assurances in JustGrants, DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace Requirements Applicants must read and acknowledge these DOJ certifications in JustGrants. Prior to Application Submission Unique Entity Identifier (UEI) and System for Award Management (SAM) Entities applying for the first time must register with the following systems: SAM.gov: Registration with SAM.gov includes receiving a UEI and takes an average of 2 to 3 weeks. Grants.gov: Registration with Grants.gov takes an average of 1 week. 20 OMB Number - 1122-0020 Expiration Date: 03/31/2025 • JustGrants: Registration with JustGrants needs to be completed ONLY after successful submission of Step 1 of the application as described below under How to Apply. Note: Registration time frames are estimates. Applicants experiencing registration challenges should refer to the OVW Policy for Applicants Experiencing Technical Difficulties During the Registration and Submission Processes section below for guidance on how to proceed. Entities that have previously applied for funding from DOJ must ensure their accounts with SAM, Grants.gov, and JustGrants are active and up to date. It is the applicant's responsibility to ensure that they are registered with SAM, Grants.gov, and JustGrants. OVW strongly encourages all applicants to begin the registration process, or ensure that all accounts are active and up to date, by April 9, 2024. Failure to do so may result in missing the application deadline and therefore not being considered for funding. Applicants experiencing technical difficulties https://www.fsd.dov/gsafsd sp. Applicants experiencing technical difficulties support(a�drants.gov. Applicants experiencing technical difficulties OVW.JustGrantsSupport@usdoi.gov. How to Apply with SAM should go to with Grants.gov should contact with JustGrants should contact Submission Dates and Times All applications must be submitted electronically first in Grants.gov (SF-424 and SF-LLL) and then in JustGrants. Applicants must make every effort to submit their application in Grants.gov and JustGrants. Note: The Grants.Gov deadline is 11:59 pm ET on April 30, 2024 and the JustGrants application deadline is 8:59 pm ET on May 2, 2024 Applicants experiencing technical difficulties during the application submission process should refer to the OVW Policy for Applicants Experiencing Technical Difficulties During the Registration and Submission Processes below for guidance on how to proceed. OVW strongly encourages all applicants to begin the application submission process at least 48 hours prior to the Grants.gov application deadline. Failure to do so may result in missing the application deadline and therefore not being considered for funding. OVW will not accept applications after the JustGrants deadline, except for severe inclement weather or natural or man-made disaster. See the OVW Policy on Late Submission Request Due to Severe Inclement Weather or Natural or Man -Made Disaster below. Submission Information and Other Submission Requirements Applications must be submitted to OVW through a two-step process that begins in Grants.gov and is completed in JustGrants: Step 1: The applicant must submit by the Grants.gov deadline (provided above) the required Application for Federal Assistance standard form (SF-424) and the Disclosure of Lobbying Activities form (SF-LLL) in Grants.gov. To view the forms prior to completing them in 21 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Grants.gov, applicants can go to the Package tab under the funding opportunity that they're applying for and select Preview. The Preview then provides links to the forms. Step 2: The applicant must then submit the full application, including attachments, in JustGrants at https://justicegrants.usdoj.gov/ by the JustGrants application deadline (provided above). OVW encourages applicants to review the JustGrants website for more information, resources, and training. Tip: JustGrants functions better using a PC with Chrome or Edge web browser. OVW Policy for Applicants Experiencing Technical Difficulties During the Registration and Submission Processes Technical difficulties are issues that are beyond the applicant's control. OVW can confirm when each registration and/or submission action began. Technical difficulties with SAM or Grants.gov 1. Contact SAM or Grants.gov support as soon as the applicant is aware of a problem. 2. Maintain documentation of when the issue began and all communication with technical support. 3. Before the Grants.gov deadline, notify OVW, via email at OVW.ICJR(iusdoj.gov, stating the applicant is experiencing technical difficulties with SAM or Grants.gov, The applicant should provide regular updates to this program via email at OVW.ICJR(kusdol.gov. 4. If the technical difficulty cannot be resolved before the Grants.gov deadline, the applicant must notify OVW via email at OVW.ICJR (usdoi.gov before the Grants.gov deadline. 5. Once the Grants.gov deadline passes an applicant will not be able to apply in JustGrants. Therefore, the applicant must email the complete application (SF-LLL, SF- 424, Proposal Narrative, Budget and Budget Narrative, MOU and all documentation confirming the technical difficulty to OVW at OVW.ICJR a(�usdoi.gov by 8:59 p.m. E.T. on May 2, 2024. Technical difficulties while applying in JustGrants 1, Contact OVW JustGrants Support at OVW.JustGrantssupportkusd©i.gov or 866-655- 4482 as soon as the applicant is aware of a problem. OVW JustGrants Support is a separate Help Desk from OJP and COPS and is dedicated to OVW applicants. 2. Maintain documentation of all communication with OVW JustGrants Support, 3. Actively work with OVW JustGrants Support to resolve the technical difficulty. 4. Contact OVW, via email at OVW.ICJR(c�usdoi.gov, prior to the JustGrants deadline (8:59 p.m. E.T. on May 2, 2024). If an applicant must submit their application via email due to a technical difficulty, they must do so by the JustGrants application deadline, but no earlier than 4 hours prior to the deadline. The email must include the following: • A detailed description of the technical difficulty. • The contact information (name, telephone, and email) for the person making the request. • The applicant's UEI number. • JustGrants application numbers and User Support tracking numbers. • The complete application (SF-LLL, SF-424, Proposal Narrative, Budget and Budget Narrative, MOU). 22 OMB Number - 1122-0020 Expiration Date: 03/31/2025 It is not guaranteed that applications submitted via email will be considered for funding, even if the email is received before the JustGrants application deadline. OVW will decide and notify applicants of the decision within 30 days of the JustGrants application deadline. Applicants may be asked to coordinate with OVW to submit their application in Grants.gov and JustGrants later. OVW Policy on Late Submission Request Due to Severe Inclement Weather or Natural or Man - Made Disaster Cases of severe inclement weather or natural or man-made disaster are the only circumstances under which OVW may accept applications after 8:59 pm ET on May 2, 2024. The information below provides the process applicants must follow in such a circumstance. 1. Contact the ICJR Program at ©VW.ICJRC usdoj.gov as soon as the applicant is aware of severe weather or a natural or man-made disaster that may impede the submission of an application by the deadline. The email should include a detailed description of the weather event or natural or man-made disaster. A detailed description includes when the event occurred, or is likely to occur, the impacted area, and the specific impact on the applicant and/or partners' ability to submit the application by the deadline (e.g., without power for "x" days, office closed for "x" days). If the application is complete and ready for submission at the time the applicant notifies OVW, the application should be included with the email. 2. Applicants impacted by severe weather or a natural or man-made disaster occurring on or around the deadline must contact OVW within 48 hours after the deadline or as soon as communications are restored. Note: OVW may not be able to accommodate all requests resulting from severe inclement weather or a natural or man-made disaster. OVW will review the request for late submission and required documents and notify the applicant whether the request has been approved or denied within 30 days of the submitted request. Application Review Information Review Criteria Applications will be scored based on the degree to which the application responds to each section and addresses each element in the section. Furthermore, applications will be scored based upon the quality of the response, capacity of the applicant and any partners, and the level of detail provided. Each element must be addressed in the section in which it is requested. Points may be deducted if the applicant does not include the information in the appropriate section regardless if it is included elsewhere within the application. Each section will be reviewed as a separate document and will be scored as such. Specifically, for the Enhancing Investigations and Prosecution Initiative, scoring will be as follows: 1. Proposal narrative: 85 points, of which: A. Purpose of the proposal: 25 points. B. What will be done: 45 points. C. Who will implement the proposal: 15 points. 2. Budget worksheet and budget narrative: 10 points. 3. MOU: 5 points. 23 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Voluntary match or other cost sharing methods will not be considered in the evaluation of the application, Review and Selection Process Applications will be subject to a peer review and a programmatic review. Peer Review OVW will subject all eligible, complete, and timely applications to a peer review process that is based on the criteria outlined in this solicitation. OVW may use internal reviewers, external reviewers, or a combination of both. OVW peer reviewers may include victim advocates, judges, prosecutors, law enforcement officers, legal professionals, and others with expertise in areas such as tribal communities, colleges and universities, rural areas, urban areas, working with people with disabilities or older adults, and providing services to victims, including transitional housing and services provided by culturally specific organizations and the faith community. While some peer reviewers are expert consultants on violence against women issues, the vast majority are current practitioners or recent retirees from the professions mentioned above, To ensure that applications are reviewed by people with on -the -ground experience responding to sexual assault, domestic violence, dating violence, or stalking, OVW does not use professional peer reviewers. Programmatic Review All applications that are considered for funding will be subject to a programmatic review. The programmatic review consists of assessing the application for compliance with the program's scope, activities that compromise victim safety, and, if applicable, past performance and priority area review. OVW reserves the right to deduct points from applications for the following reasons: 1. Activities that compromise victim safety and recovery and undermine offender accountability (deduct up to 10 points). 2. Out -of -scope and unallowable activities (deduct up to 25 points). 3. Formatting and Technical Requirements (deduct up to 5 points). An application that is substantially out -of -scope, proposes a substantial number of activities that are unallowable, or proposes activities that pose a significant threat to victim safety or a serious breach of confidentiality will not be considered for funding. Prior to making an award, OVW is required to review and consider any information about applicants included in the designated integrity and performance system accessible through SAM. Applicants may review and comment on information about themselves that another federal awarding agency has previously entered. OVW will consider the applicant's comments as well as other information available in SAM in making its judgment about the risk posed by making an award to the applicant as described in 2 C.F,R. § 200.206. Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the OVW Director, who also may consider factors including, but not limited to, reaching underserved populations, geographic diversity, OVW priorities, past performance, and available funding when making awards. All award decisions are final and not subject to appeal. 2 OMB Number - 1122-0020 Expiration Date: 03/31/2025 High -Risk Grantees Based on DOJ's assessment of each grantee with regard to current or previous funding, unresolved audit issues, delinquent programmatic and fiscal reporting, and prior performance, a grantee may be designated "high -risk." Awards to high -risk grantees may carry special conditions such as increased monitoring and/or prohibitions on drawing down funds until certain requirements are met. High -risk grantees with substantial or persistent performance or compliance issues, long-standing open audits, or open criminal investigations may not be considered for funding. Federal Award Administration Information Federal Award Notices Successful applicants will receive OVW award notifications electronically from JustGrants (not Grants.gov). Recipients will be required to log into JustGrants to review and accept the award. The Authorized Representative must acknowledge having read and understood all sections of the award instrument and submit the required declaration and certification to accept the award; these steps will be completed electronically in JustGrants. Administrative, National Policy, and Other Legal Requirements Information for All Federal Award Recipients Applicants selected for awards must agree to comply with additional legal, administrative, and national policy requirements. OVW strongly encourages applicants to review the information pertaining to these additional requirements prior to submitting an application. This information can be found in the section of the Solicitation Companion Guide entitled "Post -Award Requirements for All Federal Award Recipients." Terms and conditions for OVW awards are available on the OVW website. These terms are subject to change prior to the issuance of the awards. Violence Against Women Act Non -Discrimination Provision The Violence Against Women Reauthorization Act prohibits OVW grantees from excluding, denying benefits to, or discriminating against any person on the basis of actual or perceived race, color, religion, national origin, sex, gender identity, sexual orientation, or disability in any program or activity funded in whole or in part by OVW. Recipients may provide sex -segregated or sex -specific programming if doing so is necessary for the essential operation of a program, so long as the recipient provides comparable services to those who cannot be provided with the sex -segregated or sex -specific programming. Additional information on the civil rights obligations of OVW funding recipients can be found in the Solicitation Companion Guide under "Civil Rights Compliance." Accessibility Recipients of OVW funds must comply with applicable federal civil rights laws, which, among other things, prohibit discrimination on the basis of disability and national origin. Compliance with these laws includes taking reasonable steps to ensure that persons who are limited in their English proficiency have meaningful access to recipients' programs and activities. Recipients are also responsible for ensuring that their programs and activities are readily accessible to people with disabilities, including those with physical or cognitive disabilities, as well as people who are Deaf or hard of hearing. OVW encourages applicants to go beyond minimum compliance with these requirements and allot sufficient resources to ensure programs and activities are accessible. More information on these obligations is available in the Solicitation Companion Guide under "Civil Rights Compliance." 25 OMB Number - 1122-0020 Expiration Date: 03/31/2025 General Information about Post -Federal Award Reporting Requirements OVW grantees are required to submit semi-annual performance reports and quarterly Federal Financial Reports (SF-425). Performance report forms will be provided to all award recipients. Forms will be submitted electronically. Future awards and fund drawdowns may be withheld if reports are delinquent. For more information on post award reporting requirements, including requirements for certain recipients to report information on civil, criminal, and administrative proceedings in SAM, see the Solicitation Companion Guide and the award condition on recipient integrity and performance matters available on the OVW website. Federal Awarding Agency Contact(s) For assistance with the requirements of this solicitation, contact the following: • Programmatic questions, contact this program at 202-307-6026 or OVW.ICJR(iusdoj.gov and reference this solicitation. • Financial questions, contact 888-514-8556 or ovw.gfmd(a�usdol.gov • Technical questions: Grants.gov Applicant Support at 800-518-4726 or support(a7grants.gov o OVW JustGrants Support at 1-866-655-4482 or OVW.JustGrantsSupportAusdol.gov Other information Public Reporting Burden - Paperwork Reduction Act Notice Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a currently valid OMB control number, OVW tries to create forms and instructions that are accurate, easily understood, and not unnecessarily burdensome. The estimated average time to complete and file this form is 30 hours. Comments regarding the accuracy of this estimate or suggestions for simplifying this form can be submitted to the Office on Violence Against Women, U.S. Department of Justice, 145 N Street, NE, Washington, DC 20530. Note: Any materials submitted as part of an application may be released pursuant to a request under the Freedom of Information Act. Application Checklist Applicants must submit a fully executed application to OVW, including all required supporting documentation, If an applicant plans to submit an application under any other OVW grant program this fiscal year, it is the applicant's responsibility to ensure that only documents pertinent to this solicitation are included with this application. OVW will not redirect documents that are inadvertently submitted with the wrong application (e.g,, a Rural Program letter submitted with a Transitional Housing Program application will not be transferred to the Rural application). 26 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Budget Information and Sample Budget Narrative Budget Information Cost information for selected items is provided below to assist applicants in preparing their budgets. Additional information is available in the DOJ Financial Guide. Consultants/Contracts Compensation for services by an individual consultant must be reasonable and consistent with that paid for similar services in the marketplace. Applicants must consider the type of services provided and the individual's experience and expertise when deciding if a consultant's rate is reasonable. Applicants are strongly discouraged from requesting consultant rates over $650 per day. Please note that the rate does not need to be as high as $650 for all consultants. If a project is selected for funding with a budget allocating more than $650 per day to a consultant, the applicant must provide additional information to OVW for review and approval before consultant costs are incurred. Applicants must also include all costs associated with consultants or contractors in the "Procurement Contracts" category, including travel -related costs. Applicants should not reflect these costs in the Personnel or Travel categories. Applicants must follow the same established procurement policies with federal funds as with non-federal funds. All procurement transactions, including the awarding of consultant contracts, must be conducted in a manner that provides maximum open, free, and fair competition, and must follow 2 C.F.R. §§ 200.317-200.327. All sole -source procurements (not awarded competitively) over $250,000 require prior approval from OVW. This applies to procurements of goods and services, but not to selection of subrecipients. MOU Partner/Subrecipient versus Contractor Determination Memorandum of Understanding (MOU) project partners are generally considered subrecipients for time spent working on program objectives. The following MOU project partner responsibilities are consistent with the characteristics in 2 C.F.R. § 200,331 that support their classification as subrecipients: • they are using federal funds to carry out a program for a public purpose specified in the authorizing statute; • they are responsible for adherence to program requirements; • they are responsible for programmatic decision -making; • their performance is measured by meeting program objectives; and • in some cases, they may be responsible for determining who is eligible to receive assistance (services) under the grant award. In contrast, a contractor: • provides goods and services within normal business operations; • provides similar good and services to many different purchasers; • normally operates in a competitive environment; • provides goods and services that are ancillary to the operation of the program; and • provides goods or services to which programmatic requirements generally do not apply. For additional information on determining subrecipient or contractor designation, please refer to 2 C.F.R. § 200.331, as well as the Solicitation Companion Guide, available at https://www.iustice.gov/ovw/resources-applicants. 29 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Compensation for Partners In developing budgets, applicants should compensate all project partners for their participation in project -related activities, including but not limited to compensation for time and travel expenses to participate in project development, training, and implementation. The budget must include compensation for all services rendered by project partners, including nonprofit, nongovernmental domestic violence and/or sexual assault services programs, and state and tribal domestic violence and/or sexual assault coalitions. Partners are generally considered subrecipients and are reimbursed for their actual costs incurred for the project rather than on a fee for service basis. If a partner is a state or local governmental agency and the partnership duties are performed within the course of the agency's "regular" scope of work, applicants do not need to compensate the partner if the partner: a) offers this arrangement; and b) an explanation of this arrangement is included in the application (typically in the MOU). Training and Technical Assistance/Travel The program solicitation specifies the amount of grant funds that must be budgeted for training and technical assistance. These funds must only be used for OVW-designated technical assistance, unless otherwise approved by OVW. These funds are to be used to support travel by all project partners, including nonprofit, nongovernmental service providers, to technical assistance events. This may include travel by individuals whose positions are not grant -funded if their roles and responsibilities are linked to the purpose of the project. If the technical assistance funds will be shared between the applicant and any project partners, the applicant's employees' travel costs must be listed in the "Travel" category in the budget, and partners' travel must be in the "Subawards" category. Label both costs as "OVW Technical Assistance" and ensure they total to the full required amount. Do not include registration fees, as OVW technical assistance is free for grantees. If applicants are aware of relevant non-OVW sponsored conferences or training for which they would like permission to use grant funds to attend, they can budget expenses over the required amount. Rent Rental costs are generally allowable under OVW programs. Applicants must list square footage and cost per square foot in the budget. The amount must be based on the space that will be allocated to implement the OVW project, not the costs of the entire rental facility. Rental costs are not allowable for property owned by the applicant or if the applicant has a financial interest in the property. In this case, only the costs of ownership, including maintenance costs, insurance, depreciation, utilities, etc., are allowable. The applicant must state in the budget narrative whether they own the space that will be rented. Refer to the following document for more information on how to appropriately allocate and break down the cost of rent in the budget: Cost Allocation Information, available at https://www.iustice,gov/ovw/resources-applicants. Audit Costs Costs for audits not required or performed in accordance with 2 C.F.R. Part 200 Subpart F — Audit Requirements are unallowable. If the applicant agency did not meet the applicable expenditure threshold (see 2 C.F.R. § 200.501) during the organization's fiscal year, they may not charge the cost of any audit performed to the grant. Indirect Costs Applicants that intend to charge indirect costs through the use of a negotiated indirect cost rate must have a current, signed, federally approved indirect cost rate agreement and must upload and attach a copy of the agreement to their application in JustGrants. Applicants that do not 30 OMB Number - 1122-0020 Expiration Date: 03/31/2025 have a current negotiated (including provisional) indirect cost rate, except for those non -Federal entities described in Appendix VII to Part 200 paragraph (d)(1)(B), may elect to charge a de minimis rate of 10% of modified total direct costs (MTDC). Organizations that wish to negotiate an indirect cost rate should contact OVW's Grants Financial Management Division at OVW.GFMD(c�usdoi.gov or 1-888-514-8556 for more information. Applicants may also choose to waive indirect costs. Purchase and/or Lease of Vehicles The purchase and lease of vehicles are prohibited under most OVW grant programs. However, some programs allow for purchasing vehicles on a case -by -case basis. Refer to the program solicitation to determine whether vehicles can be purchased or leased. A lease/purchase analysis must be submitted with the application if requesting a vehicle. Non -Federal contributions Any non-federal contributions can be discussed in the Proposal Narrative or Memorandum of Understanding (if required). Applicants should not include supplemental contributions in the budget, budget narrative, or SF-424. If the applicant voluntarily decides to provide matching funds through the use of in -kind contributions and includes this information in the budget or budget narrative, the voluntary contributions will become a mandatory requirement under the grant award. Grantees that fail to provide these mandatory matching funds through cash or in -kind contributions during the award period may be required to meet their obligation by making a cash payment to OVW to close out the grant award. Cost Allocations Costs for shared items, those not used solely for the award, should be equitably distributed to the funding sources that receive a benefit from the items. For example, when budgeting for general office supplies, it is important to note that the full cost cannot be allocated to the project. Instead, an allocation method should be used to share the cost among all staff who use the supplies. Refer to the following document for information on allocating shared costs in the budget: Cost Allocation Information, available at https://www.iustice.gov/ovw/resources- applicants. Accessibility The program solicitation requires that the applicant include sufficient funds to provide language access or describe other resources available to the applicant to ensure meaningful access for persons with limited English proficiency, including by offering translation and interpretation services, and to provide access for people with disabilities or who are Deaf/hard of hearing. Determining how much to budget for accessibility requires that recipients analyze the following: • Available data about the local population to understand the language and accessibility needs in their service area; + Historical data on screening and serving individuals who are LEP, Deaf or Hard of Hearing, or disabled; and • Costs or documented estimates of language and other accessibility services and modifications in the service area. For resources and assistance in this process, visit https://www.iustice.gov/atj and https://www.lep.gov/. Recipients should make every effort to use these funds for their budgeted purpose of providing accessibility, and not reallocate them for other purposes later in the project. 31 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Sample Budget Narrative Purpose: The Sample Budget Narrative may be used to assist with preparing the budget and narrative. Applicants may use this form or the format of their choice (plain sheets, Excel document, the applicant's own form, or a variation of this form). However, all required information (including the budget narrative) must be provided. Any category of expense not applicable to the applicant's project may be deleted. Note: The following budget is an example intended to assist applicants in preparing their budgets. The sample expenses may not fit the purposes or activities of this particular grant program. A. Personnel — List each position by title and employee name, if available. Show the annual salary rate and the percentage of time devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization, Name/Position Program Coordinator Bilingual Shelter Manager Administrative Assistant Computation $65,000 x 50% x 3 years $70,000 x 100% x 3 years $45,000 x 10% x 3 years Cost $97,500 $210,000 $13,500 Sample narrative: The Program Coordinator will dedicate 50% of their time to the project by coordinating and organizing regular council meetings between all partner organizations, ensuring compliance with program requirements, and serving as the central point of contact for all project activities. The Bilingual Shelter Manager will dedicate 100% of their time to the project by providing direct client assistance, coordinating services and case management for clients, and managing the temporary shelter activities. The Administrative Assistant for the project will spend 10% of their time on the project, providing administrative and clerical support for activities directly related to this project. TOTAL PERSONNEL: $ 321,000 B. Fringe Benefits — Fringe benefits must be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Worker's Compensation, and Unemployment Compensation. Name/Position Program Coordinator Employer's FICA Health Insurance Computation $97,500 x 7.65% $4,800/year x 50% x 3 years 32 Cost $ 7,459 $ 7,200 Worker's Compensation Unemployment Compensation Bilingual Shelter Manager Employer's FICA Health Insurance Worker's Compensation Unemployment Compensation Administrative Assistant Employer's FICA Health Insurance Worker's Compensation Unemployment Compensation OMB Number - 1122-0020 Expiration Date: 03/31/2025 $97,500 x 1.00% $97,500 x 0.50% $210,000 x 7.65% $4,800/year x 100% x 3 years $210,000 x 1.00% $210,000 x 0.50% $ 13,500 x 7.65% $4,800/year x 10% x 3 years $ 13,500 x 1.00% $ 13,500 x 0.50% $ 975 $ 488 $16,065 $14,400 $ 2,100 $ 1,050 $ 1,033 $ 1,440 $ 135 $ 68 Sample Narrative: We request fringe benefits for the Program Coordinator, Bilingual Shelter Manager, and Administrative Assistant. Each employee's share of Health Insurance cost is prorated based on their projected time on the project. TOTAL FRINGE BENEFITS: $ 52,413 C. Travel — Project staff travel expenses should be itemized by purpose (e.g., training, field interviews, advisory group meeting, etc.) and include the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X per diem). For training projects, travel and meals for trainees should be listed separately. Show the number of trainees and unit costs involved. Identify the location of travel, if known. Indicate source of travel policies applied, either the applicant's policy or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost OVW-Mandated Training TBD TBD TBD $12,000 and Technical Assistance $ 3,537 Local Program Mileage XYZ County 150 miles/month x $0.655/mile x 36 months Sample narrative: According to the requirements in the solicitation for this program, $12,000 out of the total $20,000 in OVW mandated technical assistance and training funds has been allocated to cover the travel cost for staff. The remaining amount of $8,000 has been allocated for partner travel and can be found in Section G of this form. The exact locations of the trainings are currently unknown. However, travel estimates have been made using our formal written travel policy. It is expected that the Program Coordinator will use a privately owned vehicle for local program mileage when traveling between the program shelter, main office, and all partner organizations. The rate for mileage reimbursement is calculated based on the current GSA Mileage 33 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Reimbursement Rate of $0.655/mile and is estimated to be around 150 miles per month for a period of 36 months. TOTAL TRAVEL: $ 15,537 D. Equipment — List tangible personal property with a useful life of more than one year that needs to be purchased to support the project, It is important to follow the applicant's own capitalization policy for equipment classification. For high -cost items and information technology systems, applicants should perform an analysis (and attach it to the application) that compares the cost of purchasing versus leasing equipment items, to determine the most economical approach. Rented or leased equipment items should be listed in the "Procurement Contracts" category. Describe in the narrative how the equipment is necessary for the success of the project, Item (2) Video Cameras Computation $1,500/camera x 2 cameras Cost $ 3,000 Sample narrative: The portable video cameras and tripod package will be used during the interviews of alleged offenders, as well as to record witness testimony in preparation for trial in cases of domestic violence, dating violence, sexual assault, and stalking. Our capitalization threshold is $1,000, so these items are classified as Equipment. TOTAL EQUIPMENT: $ 3,000 E. Supplies — List items by type (office supplies, postage, training materials, copying paper, and other expendable items such as books, thumb drives, and flash drives) and show the basis for computation, Generally, supplies include any expendable or consumable materials that are used during the project period that are not equipment. Supply Items Office Supplies (paper, printer, toner, pens, etc.) Postage Program Supplies 75 Client Assistance Kits Computation Cost $250/month x 53% x 36 months $4,770 $ 100/month x 53% x 36 months $ 50/month x 36 months $ 25/kit x 75 kits $1,908 $1,800 $1,875 Sample narrative: Office supplies and postage are needed for the general operation of the program and are shared amongst all office staff. The FTE allocation rate for shared costs incurred by all staff in this budget is 53% (based on total FTEs in the office is 3FTEs, and total FTEs in this budget is 1.6FTEs, so 1.6 / 3 = 0.53, or 53%). Monthly costs for Office Supplies at $250/month and Postage at $100/month are estimated based on historical data. Charges to the grant will be based on the actual supplies purchased and actual percentage of staff time worked on the project (not budgeted amounts). 34 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Program Supplies are estimated at a cost of $50/month, based on historical data. The program supplies will be used for direct program activities such as art supplies and educational handouts/brochures for healing circles and group meetings for survivors. The Client Assistance Kits will be provided to clients who receive services for domestic violence, dating violence, sexual assault, and stalking. These kits will contain toiletries and other personal hygiene products. We estimate the need for 75 kits, and the cost is based on similar kits provided by other programs. TOTAL SUPPLIES: $10,353 F. Construction — As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable, Consult with OVW before budgeting funds in this category. Purpose Description of Work TOTAL CONSTRUCTION: Cost ill G. Subawards (subgrants): Describe project activities for which subrecipients/MOU partners will receive compensation under the award, including services for clients. Include any compensation for partner/subrecipient travel in this section as well. Subrecipient Name XYZ Survivor Services Organization Advocate Advocate OVW-Mandated Training and Technical Assistance Computation $40,000 per year x .25 FTE x 3 years Benefits x 28% of FTE salary Location and cost TBD Cost $30,000 $ 8,400 $ 4,000 Subtotal XYZ Survivor Services Organization Subaward $42,400 Sample narrative: The MOU partner XYZ Survivor Services Organization will offer advocacy services, such as safety planning and court accompaniment services. To cover the cost of travel for their staff, $4,000 of the required $20,000 in OVW mandated technical assistance and training funds has been allocated, in line with the budget requirements set forth in the solicitation. However, the training session locations are currently unknown. Travel estimates are based on the subrecipient's formal written travel policy. 123 Housing Provider Permanent housing advocate Permanent housing advocate Rent subsidies OVW-Mandated Training and Technical Assistance $40,000 per year x .10 FTE x 3 years $12,000 Benefits x 28% of FTE salary $ 3,360 $150/month x 36 months x 15 clients/families $81,000 Location and cost TBD Subtotal 123 Housing Provider Subaward $100,360 35 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Sample narrative: The MOU partner, 123 Housing Provider, will provide rent subsidies for clients and their dependents, permanent housing placement services, and advocacy. The rent subsidy rates are based on our experience with available community housing. Out of the required $20,000 for OVW mandated technical assistance and training funds, $4,000 has been allocated to cover the cost of travel for partner staff, Travel estimates are based on the subrecipient's formal written travel policy and training locations are currently unknown. TOTAL SUBAWARDS: $142,760 H: Procurement Contracts — Applicants should follow their documented procurement procedures that comply with the procurement standards in the Uniform Guidance at 2 C.F.R. §§ 200.317-200,327 or the Federal Acquisition Regulation, Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. The actual rate for each consultant should be evaluated on a case -by -case basis, consistent with fair market value, and equal to the individual's experience, education, and compensation they receive for providing similar services in the marketplace. Consultant fees over $650 per day (for an 8-hour day) or $81.25 per hour require additional justification and prior approval from OVW. Name of Consultant Service Provided Computation Cost Consultant/Trainer Sexual Assault Training $575/day x 3 days $ 1,725 Sample narrative: A Consultant/Trainer will provide a three-day on -site training (at 8 hours per day) on sexual assault and related issues to law enforcement, prosecution, court personnel, and medical and social services personnel. The training will focus on addressing cultural needs of clients who experience sexual assault, domestic violence, dating violence, and stalking. Subtotal Consultant Fees: $ 1,725 Consultant Travel: List all expenses to be paid from the grant to the individual consultant in addition to their fees (i.e., travel, meals, lodging etc.). Purpose of Travel Location Item Computation Delivery of Sexual Town of XYZ Airfare Cost $500 (avg.) x 1 person x 1 trip $ 500 Assault Training Lodging $ 75 (avg.)/night x 2 nights Per diem $ 45 (avg.)/day x 3 days Subtotal Consultant Travel: $ 785 Sample narrative: Funds are allocated to pay for the Consultant/Trainer to travel to provide sexual assault training. Subtotal Consultants: $ 2,510 36 $ 150 $ 135 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Contracts: Provide a clear description of the product or services that will be acquired through the contract, along with an estimated cost. All procurement transactions must be conducted in a manner that ensures full and open competition and adheres to the standards in 2 C.F,R. §§ 200.317-200.327. A separate justification must be provided for sole source (non-competitive) contracts in excess of $250,000. e Therapist Cell Phone Service Copier and Printer Lease Telephonic Interpretation In -person Interpreter — Spanish In -person Interpreter — non -Spanish Translation — Spanish Translation — non -Spanish Sign Language Interpretation CART Services Computation $85/hr. x 10 hrs./month x 36 months $75/month x 36 months $262/month x 53% x 36 months $3.95/min. x 300 min. x 3 years $100/hour x 20 hours x 3 years $125/hour x 10 hours x 3 years $25/page x 20 pages x 3 years $25/page x 14 pages x 3 years $95/hour x 20 hours x 3 years $65/hour x 8 hours x 3 years Subtotal Contracts: Cost $30,600 $ 2,700 $ 5,000 $3,555 $6,000 $3,750 $1,500 $1,050 $5,700 $1,560 $ 61,415 Sample narrative: The Therapist will be compensated at a rate of $85/hour, consistent with the therapist's normal rate for providing this service in the marketplace. This contracted position will provide individual counseling sessions to clients on an as -needed basis and facilitate the group healing sessions once per week for 2 hours. A total of 10 hours of service per month is estimated. The Bilingual Shelter Manager will need a cell phone to ensure 24 hours/day communication to provide emergency services and transportation to clients. This position is funded 100% through the application, therefore 100% of this cost is budgeted. Equipment to be rented and/or leased includes the copier and printer. The copier and printer costs are estimated based on historical costs and allocated using an FTE allocation method (see allocation breakdown in Supplies Category). The most common language in the local service area is Spanish, followed by Mandarin Chinese and Tagalog. Spanish language interpreters in applicant's area charge approximately $100 per hour, and Mandarin and Tagalog interpreters charge approximately $125 per hour. We estimate the number of hours of interpretation based on previous years plus an anticipated 10% increase during the project period. (We also employ a Spanish -English bilingual Shelter Manager, who assists with Spanish language interpretation.) Translations in our service area cost approximately $25 per page. We plan to have the following documents translated into Spanish during the project period: intake form (3 pages), 37 OMB Number - 1122-0020 Expiration Date: 03/31/2025 confidentiality policy (1 page), house rules (2 pages), non-discrimination notice and complaint forms (3 pages), pamphlet on domestic violence (5 pages), pamphlet on sexual assault (5 pages), Power and Control Wheel (1 page). We plan to have the following documents translated into Mandarin and Tagalog: intake form (3 pages X 2), confidentiality policy (1 page X 2), non- discrimination notice and complaint forms (3 pages X 2). Qualified sign language interpreters charge approximately $95 per hour, and we anticipate using interpreters approximately 20 hours per year, based on past use and allowing for a 5% increase in usage over past years, We will host 1 day -long training session each year and anticipate providing Communication Access Realtime Translation services at each session. TOTAL PROCUREMENT CONTRACTS: $ 63,925 I. Other Costs — List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by each type of cost and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, and provide a monthly rental cost and how many months to rent. Item Computation Cost Bus Vouchers $15/client x 10/month x 36 months $ 5,400 Crisis Hotline $ 75/month x 36 months $ 2,700 Rent $1.50/sq. foot x 1,000 sq, feet x 36 months $54,000 Utilities $200/month x 36 months $ 7,200 Housing Assistance $500/family x 12 families/year x 3 years $18,000 Sample narrative: Bus Vouchers are estimated at a cost of $15 per client to attend therapy or group healing sessions and we project distributing 10 per month on an as -needed basis. Vouchers are kept in a locked safe, inventoried by the Program Coordinator, and require a signature for distribution by the Shelter Manager. Clients in remote areas often lack access to long-distance service providers, and contacting the program office can be a long-distance call for many of them. The project will maintain an 800 hotline for clients, which will be staffed daily by volunteers. The cost budgeted is for the fee associate with the use of the 800 number. The Client Services Program rents a safe house located within the community. The house is used to provide temporary housing to clients who experience domestic violence and their minor children. The rent is consistent with the fair market rate for similar properties in the local community. This is a direct cost to the program and is used solely for the purpose of this program, therefore the cost is not allocated. The cost of utilities (Le., gas, electric, and water service) for the Client Services Program safe house averages $200/month, The services are necessary to ensure that the house is suitable 38 OMB Number - 1122-0020 Expiration Date: 03/31/2025 for occupancy. This is a direct cost to the program and is used solely for the purpose of this program, therefore the cost is not allocated. Funds have been budgeted to provide monthly housing assistance to at least one client who experienced domestic violence, dating violence, sexual assault, or stalking. Each client and dependents will receive up to $500 to assist with rent and utility payments. Housing assistance will not be used to pay for delinquent or past due utility or rental costs. Funds for Language Line Solutions (LLS) for telephonic interpreting at a rate of $3.95 per minute are budgeted. In recent years, we have used LLS between 225 and 275 minutes per year, and we anticipate a 10% increase in usage based on recent trends. TOTAL OTHER COSTS: $ 87,300 J. Indirect Costs — Indirect costs are allowed if the applicant has a federally approved indirect cost rate. A copy of the rate approval (a fully executed, negotiated agreement) must be submitted with the application, If the applicant does not have an approved rate, they may request one from their cognizant federal agency or choose to charge a de minimis rate of 10% of modified total direct costs (MTDC) in accordance with 2 C.F.R. 200.414(f). If the applicant's accounting system allows for it, costs may be allocated in the direct cost categories. Description Computation Cost 32% of Direct Salaries (Excluding Fringe Benefits) $321,000 x 32% $102,720 TOTAL INDIRECT COSTS: $ 102,720 Sample narrative: The Indirect Cost Rate Agreement was approved by the Department of Health and Human Services, the applicant's cognizant federal agency on January 1, 2023. (A copy of the fully executed, negotiated agreement that covers the current period is attached). Budget Summary — Upon completion of the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs, Indicate the amount of federal funds requested and the amount of non-federal funds that will support the project. Budget Category Amount A. Personnel $ 321,000 B. Fringe Benefits $ 52,413 C. Travel $ 15,537 D. Equipment $ 3,000 E. Supplies $ 10,353 F. Construction $ 0 39 C. Subawards. H. Procurement Contracts I. Other Costs Total Direct Costs J. Indirect Costs TOTAL PROJECT COSTS Federal Share Requested Non -Federal (Match) Amount OMB Number -1122-0020 Expiration Date: 0 13112025 142,760 63,925 87,300 694,113 102,720 OMB Number -1122-0020 Expiration Date: 0131/2025 Appendix B Pre -Award Risk Assessment OMB Number - 1122-0020 Expiration Date: 03/31/2025 Pre -Award Risk Assessment Each applicant must respond to each question. Do not submit responses from a prior fiscal year without updating them to be responsive to all questions listed in the questionnaire. This information will be used for a mandatory pre -award risk assessment. Failure to provide this information or to respond to questions from OVW regarding this information in a timely manner could result in the application being removed from consideration or a delay in access to funds. Provide complete responses that address all questions included for each numbered item. 1. Will all funds awarded under this program be maintained in a manner that they will be accounted for separately and distinctly from other sources of revenue/funding? Provide a brief description of the applicant's policies and procedures that ensure funds will be tracked appropriately. 2. Does the applicant have written accounting policies and procedures? How often are these policies and procedures updated? Provide a brief list of the topics covered in the applicant's policies and procedures. OVW may request a copy for review during the application/award process or as part of the grant monitoring process. 3. Is the applicant's financial management system able to track actual expenditures and outlays with budgeted amounts for each grant or subgrant? Provide a brief summary of the organization's process for tracking expenditures, including tracking budgeted versus actual amounts. 4. Does the applicant have procedures in place for minimizing the time between transfer of funds from the United States Treasury and disbursement for project activities? Provide a short summary of the applicant's policy for requesting payments for grant awards. 5. Does the applicant have effective internal controls in place to ensure that federal funds are used solely for authorized purposes? Provide a brief description of the applicant's internal controls that will provide reasonable assurance that the award funds will be managed properly. 6. Does the applicant have a documented records retention policy? If so, briefly describe the policy and confirm that the policy complies with federal regulations. Information on Record Retention and Access can be found at 2 C.F.R. 200.334-200.338. 7. Does the applicant or any of its employees have any potential personal or organizational conflicts of interest related to the possible receipt of OVW award funds? Applicants are required to disclose in writing any potential conflicts of interest to their awarding agency. See 2 C.F.R. 200.112 and Chapter 3.20, Grant Fraud, Waste and Abuse, of the DOJ Financial Guide for additional information. 8, Is the individual primarily responsible for fiscal and administrative oversight of grant awards familiar with the applicable grants management rules, principles, and regulations including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. Part 200)? Provide a short list of the individual's qualifications/experience. If the individual is not familiar with the applicable rules and regulations, the applicant must contact OVW's Grants Financial Management 42 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Division at ©VW.GFMD(c usdol.gov or 1-888-514-8556 immediately after the applicant is notified of its award to coordinate training. 9. Does the applicant have policies and procedures in place to manage subawards and monitor activities of subrecipients as necessary to ensure that subawards are used for authorized purposes, in compliance with laws, regulations, and terms and conditions of the award, and that established subaward performance goals are achieved (2 C.F.R. 200,331-200.333)? Provide a brief description of the organization's policies and procedures on subrecipient management and monitoring. 10. Does the applicant currently require employees to maintain time distribution records that accurately reflect the work performed on specific activities or cost objectives in order to support the distribution of employees' salaries among federal awards or other activities (2 C.F.R. 200.430)? Budget estimates do not qualify as support for charges to federal awards. Provide a brief description of the organization's established timekeeping policies and procedures. 11. Is the applicant designated as high risk by a federal agency outside of DOJ? (High risk includes any status under which a federal awarding agency provides additional oversight due to the applicant entity's past performance, or other programmatic or financial concerns with the applicant entity.) If so, provide the names(s) of the federal awarding agency, the date(s) the agency notified the applicant entity of the high risk designation, contact information for the high risk point of contact at the federal agency, and the reason for the high risk status, as set out by the federal agency. 43 OMB Number - 1122-0020 Expiration Date: 03/31/2025 Appendix C Applicant Entity Ques OMB Number - 1122-0020 Expiration Date: 03/31/2025 Applicant Entity Questionnaire Note: Applicants must complete this questionnaire in JustGrants. The questions listed below are for reference only. The Applicant Entity Questionnaire is required for every applicant for OVW funding and therefore includes questions that may not be obviously relevant or specifically focused on a particular grant program. Applicants should provide the most accurate answers and may respond "Yes" to more than one question or "No" to all questions. These questions help OVW understand the organizations that are applying for funding, but the answers do not influence funding decisions. Is the applicant a sexual assault victim service provider, defined as a victim service provider for which the primary purpose of the organization is to provide intervention and related assistance to victims of sexual assault without regard to their age (see 34 U.S.C. 12291(a)(50) & 12511(b))? 2. Is the applicant a federally recognized tribe (see 34 U.S.C. 12291(a)(22))? 3. Is the applicant a tribal organization as defined by 34 U.S.C. 12291(a)(45)? Note: 34 U.S.C. 12291(a)(45) defines a tribal organization in three ways: • the governing body of an Indian tribe; • any legally established organization of Indians which is controlled, sanctioned, or chartered by such governing body of a tribe or tribes to be served, or which is democratically elected by the adult members of the Indian community to be served by such organization and which includes the maximum participation of Indians in all phases of its activities; or • any tribal nonprofit organization (defined by 34 U.S.C. 12291(a)(44) as a victim services provider that has as its primary purpose to assist Native victims of domestic violence, dating violence, sexual assault, or stalking and that has staff and leadership with a demonstrated history of assisting American Indian or Alaska Native victims of domestic violence, dating violence, sexual assault, or stalking). 4. Does the applicant primarily focus on a rural area or community as defined by 34 U.S.C. 12291(a)(32)? Note: Applicants can enter their address or zip code into the following tool to determine if their area or community is rural: https://data.hrsa.gov/tools/rural-health. 5. Is the applicant a faith -based organization? 6. Is the applicant a culturally -specific organization, defined as a private nonprofit/tribal organization for which the primary purpose of the organization as a whole is to provide culturally specific services to American Indians (including Alaska Natives, Eskimos, and Aleuts), Asian Americans, Native Hawaiians and other Pacific Islanders, Blacks, or Hispanics (see 34 U.S.C. 20421(c) and 12291(a)(8)-(9); 42 U.S.C. 300u-6(g))? 45 OMB Number - 1122-0020 Expiration Date: 0/31/2025 If yes, are the services of the applicant entity pri, Hispanics or Latinos Black or African Americans American Indians Alaska Natives Asian Americans Native Hawaiians Other Pacific Islanders arily directed toward serving: 7. Is the applicant a population specific organization, defined by 34 U.S.C. 12291(a)t26) as a nonprofit, nongovernmental organization that primarily serves members of a specific underserved population and has demonstrated experience and expertise providing targeted services to members of the specific underserved population? underserved population (defined by 34 U.S.C. 12291(a)(46)) means a population who faces barriers in accessing and using victim services, including populations underserved because of geographic location, religion, sexual orientation, gender identity, underserved racial and ethnic populations, and populations underserved because of special needs (such as language barriers, disabilities, immigration status, or age). If yes, is the applicant entity designed primarily to serve a population underserved because of: Rural location Sexual orientation/gender identity Religion Race Ethnicity language barriers Disabilities Immigration status Age OMB Number - 1122-0020 Expiration Date: 03/31/2025 Appendix D Summary Data Sheet 1. Provide the following information for the grant point -of -contact. This person must be an employee of the applicant. o Name o Title o Address o Telephone number o Email address 2. Is the applicant (the organization whose unique entity identifier is being used for the application) serving as a fiscal agent? A fiscal agent is an entity that does not participate in implementation of the project and passes all funds through to subrecipients, conducting minimal administrative activities, Note: The fiscal agent must be an eligible applicant for the program. o If yes, list all subrecipients o Note: The applicant acknowledges that it will be responsible for all applicable statutory, fiscal, and programmatic requirements, including those of 2 C.F.R. Part 200, as well as all project deliverables. 3. Has the applicant expended $750,000 or more in federal funds in the applicant's past fiscal year? If yes, specify the end date of the applicant's fiscal year. 4. Identify the percentage of grant activities, should the application be funded, tha each of the following issues (the total percentages should not exceed 100). o Domestic Violence o Dating Violence o Sexual Assault o Stalking II address 5. Does the applicant propose to address the OVW Priority Area: Increase access to justice for all survivors of sexual assault, domestic violence, dating violence, and stalking, including through exploration of survivor -centered criminal justice system reform? o Yes o No 6. Does the applicant propose to address the ©VW Priority Area: Strengthen effort to prevent and end sexual assault, including victim services and civil and criminal justice responses? o Yes o No 47 7. List the service area(s), including the geographic jurisdiction(s) or state. 8 State the name of the law enforce application proposes to support. loc OMB Number 1122-0020 Expiration Date: 03/31/2025 ion, size, and demographics ent agency(ies) or prosecution offices) that this 9. Is the applicant a law enforcement agency such as a police department or sheriffs department? Yes c No ©. Is the applicant a prosecutor's office? o Yes No Is the applicant an Indian tribal government' Yes c No 2. Is the applicant a State Yes No n the 13. Is the applicant a unit of local government, i.e. a city, county, township, town, borough, parish, village, or other general purpose political subdivision of a State? o Yes o No 14. Provide the name of the mandatory project partner(s) serving in the role of a victim service provider. Note: Information on required partnerships can be found in the Eligibility' Information, Required Partnership section of the Solicitation. 5. WiII the application address Purpose Area 1 (enhance lave enforcement and prosecution esponses)? o Yes o No 16. Wlll the application address Purpose Area 2 (fund law enforcement officers, prosecutors, investigators, and victim assistants)? a Yes c No 17. Will the application address Purpose Area 3 (support identification, implementation, and evaluation of investigation and prosecution strategies)? Yes No 1. Will the application address Purpose Area 4 (support policies, practices; and protoco development)? Yes 4 No OMB Number-1122-0020 Expiration Date 1112025 19. Will the application address Purpose Area 5 (foster accountability, transparency, and building community trust)? o Yes o No 20. Wilt the application address Purpose Area 6 (training for law enforcement officer and prosecutors)`. o Yes o No 21. Will the application address Purpose Area 7 (enhance criminal justice data collection and tracking)? o Yes o No 4 03