HomeMy WebLinkAbout08/19/2008 09 2008 2nd Quarter Capital Improvement Projects Report BUSINESS OF THE CITY COUNCIL
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YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of August 19, 2008
ITEM TITLE: 'p\ 2008 2 Quarter Capital Improvement Projects Report
SUBMITTED BY: U 'Wiliam R. Cook, Director
Department of Community and Economic Development
CONTACT PERSON/TELEPHONE: Brett Sheffield, PE, Chief Engineer, 576 -6797
SUMMARY EXPLANATION:
.Attached is the Engineering Division's 2nd Quarter Capital Improvement Projects
Memorandum and Report. Although the schedule of some of the projects has slipped a little,
the projects that have been bid so far this year have been within budget.
110 SEE ATTACHED
MEMORANDUM AND REPORT
Resolution _ Ordinance _ Contract Other (Specify) Memorandum & List
Funding Source
APPROVED FOR SUBMITTAL: *\�
City Manager
STAFF RECOMMENDATION: Accept Report
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION:
1 - August 14, 2008
MEMORANDUM
August 14, 2008
TO: Mayor Dave Edler
Members of City Council
FROM: Bill Cook, Director of CED
Brett Sheffield, Chief Engineer
SUBJECT: 2008 Capital Improvement Projects: 1St Quarter
INTRODUCTION
This Quarterly Report information is intended to provide an overview of the 2nd
Quarter for capital projects scheduled for 2008, including current project status,
milestones, and any new developments that may significantly alter the schedules or
costs of the projects.
CAPITAL IMPROVEMENT PROJECTS
DOWNTOWN FUTURES INITIATIVE PHASE 3: 1ST , 2N AND 3RD STREETS,
NACHES AVENUE
This project is a continuation of the Yakima Downtown Futures Initiative and is funded
with $1.96 million of state and local funds ($1 million from a CTED Loan and $960,000 of
bond money savings from Phase 2). The limits of this new project include: the east side of
First Street from Yakima Ave. to 'A' St.; both sides of Second St. from Yakima to
Chestnut; both sides of Third St. from Yakima to 'A' St.; and the west side of Naches
Ave. from Yakima Ave. to 'A' Street. Project construction will include new sidewalk,
pedestrian street lighting (historic. style, 13 foot tall lights with dual planter arms), trees, tree
lighting, an automatic irrigation system, wheelchair ramps and new curbing as needed.
The Engineering Division will perform the design and construction engineering along
with liaison functions with merchants, businesses & property owners. Consultants will
assist with survey, design layout and electrical engineering. Bids were opened on July
1St. KRCI, LLC was the low bidder with an estimate o $1,509,825. Construction began
on July 30th and is scheduled for completion just before Thanksgiving.
• Project completion date: 4th Quarter FY2008.
RIVER ROAD RECONSTRUCTION AND WIDENING PROJECT, 16TH AVENUE TO
FRUITVALE BLVD., SIGNALIZATION at 16th & RIVER ROAD; NEW SEWER
TRUNK FROM 6TH AVENUE TO FRUITVALE BLVD.
Project includes a new 3 lane roadway with wide outside lanes to accommodate the
heavy percent of truck traffic along with encouraging use by bicyclists. Work also
includes new curb, gutter, sidewalks and street lighting. Sewer work includes a 27"
trunk line to the western end of the project. Funding sources include Transportation
Improvement Board (TIB), Gas Tax revenue, Public Works Trust Fund (PWTF) and
REET Funds for local match. The only work remaining is to install a light pole on the
east side of 16th Avenue, north of River Road. Knobel's will complete this in about two
weeks.
♦ Project completion date: 2 Quarter FY2008
WASHINGTON AVENUE - BNSF CROSSING UPGRADE
This project consists of upgrading the signals and installing new concrete crossing pads.
Work is to be completed by BNSF and was on their schedule for early 2007. BNSF was
been given Notice to Proceed on 3/23/07. BNSF then sent us an estimate to complete
the work, and the funds that we had received from WSDOT were not enough. We are Ah
trying to find additional funding to be able to fix this crossing.
♦ Project completion date: 3rd Quarter FY2009
RAILROAD GRADE SEPARATION; LINCOLN AVENUE AND MARTIN LUTHER
KING JR. BLVD., ('B'ST.) 1ST STREET TO 1ST AVENUE.
This project consists of building underpasses on Lincoln Avenue and Martin Luther
King Jr. Boulevard under the existing railroad. Front Street will be reconstructed to
pass over Lincoln Avenue and Martin Luther King Jr. Boulevard. The FONSI has been
signed for the Environmental Assessment of the project and notification has been
published. Adoption of NEPA as our SEPA is completed. Phase 1 of this project that
relocated utilities was completed in the fall of 2007. Final design of Phase 2, which will
construct the Lincoln Avenue underpass, is 95% complete, and we are in the process of
acquiring right -of -way, and have run into a snag with BNSF We anticipate a January,
2009 advertisement date for the Lincoln Avenue Underpass, with construction
beginning in April. The MLK underpass is partially funded; however, we anticipate
getting the remaining funds and going out to bid in July/ August of 2009, with
construction beginning once the Lincoln Avenue Underpass is complete.
♦ Projected completion date for Lincoln Ave. Underpass: 2nd Quarter FY2010.
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EAST NOB HILL BLVD. & FAIR AVENUE INTERSECTION RECONSTRUCTION
Design for the complete intersection project has been funded by federal STP funds. The
full project will consist of widening the intersection and installing a new mast -arm
signal. The southeast corner frontage improvements were constructed as part of the
Fiesta Foods development, using SIED and REET 2 monies for a portion of the cost.
♦ Project design completion date: 1St Quarter FY2009.
YAKIMA VALLEY TROLLEY BARN & MUSEUM PRESERVATION
The City purchased the historic Yakima Valley Transportation company trolley repair
barn and substation on January 31, 2008. Emergency repairs to the internal crane railing
were designed, but the bid received to make the repairs was four times the Engineer's
Estimate. Plans to repair the west masonry wall, along with the internal crane system
are now being designed. Other rehabilitation to repair and upgrade the barn include
masonry repairs and installation of fire and smoke alarms in the substation and the
barn. Depending on funds, the scope includes restoring portions of the 6 -mile track and
overhead wire system that were not previously done as parts of other projects.
♦ Project completion date: 3rd Quarter FY2009.
WILLIAM O. DOUGLAS TRAIL, 6TH AVENUE & BRIDGE DECK CROSSING
This State Enhancement Grant project will construct a 10 -foot wide asphalt
pathway along the Westside of 6th Avenue from Hathaway to tie into the
Greeenway (0.8 miles long). This new pathway will connect the Fruitvale
Boulevard area to the Greenway path at the Naches River and will also provide a
pedestrian/bike linkage to the Riverpointe Landing Development. New pathway
construction is fully funded with federal grant monies. Originally, this project
included constructing a pathway across the Trolley Bridge over the Naches River;
however, the City's deviation request to the Federal Highway Administration to
construct a four -foot wide pathway with federal funds was not accepted due to
narrow bridge clearances. For this reason, the City is investigating other
approaches to using non - federal funds to construct a pathway across this bridge.
• Project completion date: 2nd Quarter FY2009.
WILLIAM O. DOUGLAS TRAIL BRIDGE RESTORATION AND TRAILHEADS
This purpose of the State Enhancement Grant project was to restore the YVT Naches
River Bridge including cleaning, rust removal and painting, along with filling in trail
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gaps by acquiring right -of -way adjacent to nineteen private parcels and to add
interpretive signing. The right of way plans detailing the needed property acquisition
for the pedestrian /bike pathway has been approved by WSDOT and right of way
acquisition will begin soon. A bridge inspection report done by Sargent Engineers, Inc.
estimated that the cost to clean and paint the bridge would be $1.5 million to $2 million.
However, other engineering estimates put the cost to clean and paint the bridge at
$300,000. We are developing the Plans, Specification and Estimates to do this work and
will go out to add in late fall.
• Project completion date: 3rd Quarter FY2009.
85TH AVENUE AND KAIL DRIVE SEWER LOCAL IMPROVEMENT DISTRICT (LID)
This LID project consists of installing a sewerline and side sewers to 26 parcels. Council
formed this LID through the hearing process. We ran into some problems when a
couple of property owners would not allow easements across their properties. We are
finalizing design changes to utilize easements that are in place. We anticipate bids will
be solicited in October with construction to begin in November.
♦ Project completion date: 2nd Quarter FY2009.
PUBLIC WORKS PARKING LOT RECONSTRUCTION PROJECT
This project is proposed to replace and restore the subgrade and pavement at the Public
Works Complex by the end of 2009. Baer Testing has run initial evaluations of the site
showing the degradation of the base and asphalt. The Engineering Division is using this
information to create a plan of implementing reconstruction measures over the entire
complex in conjunction with Public Works personnel to minimize and coordinate
disruption at the complex. Of the 379,000 square feet of asphalt, it has been determined
that 300,000 square feet of subgrade and asphalt needs to be replaced. Renewal or
upgrades of utility services to the complex will be reconstructed or added prior to
reconstruction in this initial phase. Approximately two- thirds of the area will be
reconstructed in 2008 with the remainder of the project to be completed next year. The
2007 budget policy identified the need of $1,000,000 to complete the three -year program
along with six identified funding sources. $300,000+ was budgeted in each year from
2007 through 2009. A project to reconstruct the first two phases of the Public Works
Yard went out to bid on August 7th and will open on August 21st.
♦ Project completion date: 3rd Quarter FY2009.
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SIMPSON LANE, 13m, 14TH and 15TH STREETS - SEWER LOCAL IMPROVEMENT
DISTRICT (LID)
This LID project consists of installing a sewerline and side sewers to 85 parcels. Council
formed this LID through the hearing process. The required survey work has been
completed and design has begun. We anticipate bids will be solicited in October with
construction beginning in November and continuing through the winter.
• Project completion date: 2nd Quarter 2009.
16TH AVENUE ROADWAY REALIGNMENT, EAST END OF AIRPORT
This project is funded by FAA monies and a SIED loan. The project consists of
relocating 16th Avenue easterly to be outside of the runway safety area (RSA) of the
Yakima Airport. The design proposal is for a 2 -lane roadway in this vicinity along with
a new bridge over Bachelor Creek. This project is being designed by the engineering
firm of Huibregtse, Louman Associates, Inc. The roadway will be designed such that it
intersects with the Valley Mall Boulevard Project in the vicinity of 12th Avenue. The
consultants are working on the environmental approvals.
• Project completion date: 4th Quarter 2009.
WEST NOB HILL BLVD., 50th AVENUE TO 68th AVENUE
This is likely to be an upcoming project tied with the Wal -Mart development. Details of
the project have yet to be determined for the public portion of this project. The City is
applying for a TIB grant at the end of August.
• Project completion date: To Be Determined.
COOLIDGE AVENUE, 80th AVENUE to 88th AVENUE_
This roadway has been annexed into the City of Yakima and is likely to be an upcoming
roadway construction project. Yakima County had received developer contributions in
the amount of $213,388 along with a $150,000 Corridor Mitigation Air Quality (CMAQ)
grant for this corridor and these funds are now available to the City. The City has also
received another CMAQ grant totaling $389,700. Surveying has been completed and
Design has begun. Construction will include a paved road, rolled curb and lighting.
Sidewalks will be completed at the time of adjacent property development at the
developers' expense.
• Project completion date: 3 rd Quarter 2009.
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SOUTH 3RD AVENUE, MEAD AVENUE TO CHESTNUT STREET •
This project consists of grinding 3 inches of asphalt off of the existing asphalt roadway,
placing a reflective crack barrier and repaving with new asphalt cement concrete along
with new vinyl lane striping. Wheelchair ramps in the sidewalk along the project limits
will be updated or added as necessary. As the project area is on a Principal Arterial the
grinding of the pavement and the placement of asphalt will most likely begin after 6:00
p.m. and continue through the night. While daytime traffic will also receive
interruptions and lane restrictions at times, performing most of the work during the
night timeframe is very beneficial to the safety of the public and lessens overall traffic
impacts. This project and the Nob Hill Grind and Overlay were bid together. Bids were
opened on August 13th, with Granite Northwest being the low bidder at $1,449,495.
Construction will begin in September.
♦ Projected completion date: 4th Quarter FY2008.
NOB HILL BLVD., 4TH AVENUE TO 24TH AVENUE
This project consists of grinding 3 inches of asphalt from the eastbound and westbound
inside lanes of the existing asphalt roadway, placing a reflective crack barrier and
repaving with new asphalt cement concrete along with new vinyl lane striping. As the
project area is on a Principal Arterial the grinding of the pavement and the placement of
asphalt will most likely begin after 6:00 p.m. and continue through the night. While
daytime traffic will also receive interruptions and lane restrictions at times, performing
most of the work during the night timeframe is very beneficial to the safety of the public
and lessens overall traffic impacts. This project and the 3 Avenue Grind and Overlay
were bid together. Bids were opened on August 13th, with Granite Northwest being the
low bidder at $1,449,495. Construction will begin in September.
♦ Projected completion date: 4th Quarter FY2008.
TIETON DRIVE PEDESTRIAN PROJECT, 16th AVENUE TO 24th AVENUE
This project consists of removing and replacing old and cracked sidewalk along the
north side of Tieton Drive with the placement of new wheelchair ramps or replacement
of deficient wheelchair ramps for the project length. Funding also includes $30,000 for
the Yakima Police Department to release public service announcements, material on
crosswalk laws, increased emphasis patrols and a pedestrian safety sting operation.
Funding is a $192,000 grant from the Washington State Pedestrian /Bicyclist Safety
Program.
♦ Projected completion date: 4th Quarter FY2008.
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0 SOUTH 16TH AVENUE & WASHINGTON AVENUE INTERSECTION
This project consists of widening and realigning the intersection to meet the new
alignment and construction of Valley Mall Boulevard. Work includes survey, .
preliminary design, right -of -way determination, purchase of appropriate right -of -way,
completion of design followed by bidding and construction. Design will be completed
this winter and the project will go out to ad in the first quarter of 2009. Construction
will be completed in 2009. Funding of $1.1 Million is through a Transportation
Improvement Board (TIB) grant with local match of $300,000 from REET 2 funds.
♦ Projected completion date: 4th Quarter FY2009.
6TH AVENUE, RIVER ROAD NORTH 650 FEET
This project consists of reconstructing this section of roadway for the Jeld -Wen
Development. This project received a 50/50 SIED - Loan /Grant of $200,000 plus an
additional $62,000 from Jeld -Wen. We anticipate an August advertisement date, with
construction beginning in July.
III Projected completion date: 4th Quarter FY2008.
PEDESTRIAN CROSSINGS: 16TH & BONNIE DOON; 4TH ST. & LINCOLN AVENUE;
1St STREET AND 'N' STREET; AND, 16TH AVENUE AND HATHAWAY
This project consists of constructing pedestrian crossing signals at South 16th Avenue &
Bonnie Doone, 4th Street and Martin Luther King, Jr. Boulevard, 1st Street and 'N' Street,
and 16th Avenue and Hathaway. All four crossings will be pedestrian activated, with
the signal at 4th Street and MLK using fully -flush in- roadway warning lighting fixtures.
The three overhead pedestrian crossings will count down the time remaining for
pedestrians to cross the road. Bids were opened on August 13th, with Knobel's Electric
submitting the low bid of $311,584.60. The anticipated begin construction date,
depending on availability of signal standards, will be in September.
• Projected completion date: 4th Quarter FY2008.
SUMMITVIEW & NORTH 66TH AVENUE
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This project consists of building a new traffic signal within the existing right -of -way that
meets the existing roadway alignment. The initial phase of this work includes review of
0 A.M. and P.M. traffic usage and turning patterns. After review of traffic usage and
reviewing signalization options, signal design will begin. Design will occur this
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fall /winter and we anticipate a spring advertisement date with construction beginning •
mid year 2009. Funding of $350,000 is through a 2008 bond.
♦ Projected completion date: 3rd Quarter FY2009.
NOB HILL BLVD. OVERPASS REPAIR
This project consists of making necessary maintenance repairs to the overpass structure
through a public works project. In October 2007 HDR Engineers inspected the overpass.
In their report HDR recommends correction of deficiencies found that include but are
not limited to: repairing several of the concrete wall and column caps; injecting epoxy -
grout into column cracks that were found in several columns; fiberglass wrap several
columns; repair all bearing pads; clean, epoxy coat and epoxy grout exposed rebar;
replace the joint membranes between bridge sections; and, repair the worst parts of
damaged hand railings.
HDR is currently designing the repair project and will prepare all bid documents for the
project. The complete cost of the repairs is estimated at $1 Million. The 2008 approved
budget includes $500,000 of REET 2 cash reserves to be used for this project. We
recently submitted a grant request for this bridge repair project, and met last week with
the grant coordinator. He thought that this bridge was a good candidate for the funds,
and even recommended that we include a Latex Modified Concrete Overlay as part of
the project. This would add close to another $1 million to the cost, but the grant
funding, if we are successful, would pay for 100% of the construction. The grants will
be awarded in January of next year, so we decided to delay construction to see if we can
win a grant. Construction to repair this bridge will begin in the spring, whether or not
we get a grant. If not successful in obtaining a grant, we would not overlay the bridge
with latex modified concrete
• Projected completion date: 3rd Quarter FY2009.
SOUTH 28TH AVENUE, SOUTH OF WASHINGTON AVENUE
This project consists of rebuilding a new two -lane roadway from Washington Avenue
for approximately 300 feet adding curb, gutter and sidewalk in cooperation with the
two adjacent businesses. General Electric received a SIED Loan /Grant and we will use
the small works roster process to solicit public works bids for the roadway
reconstruction and curb and sidewalk on the east side of 28th Avenue. Nolan Decoto
will have a contractor install curbing and sidewalk on the west side of 28th in
conjunction with the construction of the east side of the road. Design is complete and
bids are anticipated to go out in May or June. Construction will occur this summer and
be completed by the end of summer. Funding of $68,000 is from SIED and private
sources.
♦ Projected completion date: 4th Quarter FY2008.
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OTHER TASKS
SERVICE TO OTHER DIVISIONS
Service to other divisions continues to be provided. Miscellaneous work has included:
Sewer extension and restoration projects, legal descriptions for annexations and
vacations; updating irrigation, water and sewer maintenance reference maps; surveying
and mapping; miscellaneous assistance to Police, Planning, Streets, Airport, Public
Works Divisions and Public Works facilities, Yakima Convention Center, Fire
Department, including remodels and miscellaneous projects, and the Capitol Theatre for
capital improvement projects; Purchasing Division, etcetera.
We recently provided engineering assistance for:
• Kiwanis Park Skateboard Park: reviewed and modified design of skateboard
park, created general specifications and bidding documents for the project.
Construction began on this project in July.
• Capitol Theatre Remodel: provide design and construction oversight for this
• project.
• Several small drainage improvement projects.
FY2007/8 PRIVATE PROJECTS
Listing private developer projects shows the amount of private projects that are "on the
books" and pending or under construction. These projects have all been approved and
are either pending construction, under construction, started but not completed or
recently completed. The projects include:
YV Tech Skill Center 1120 S. 18th Street • Sewer, Drainage, Street
Scenic Plateau, Phase 2 Scenic and 74th Avenue Sewer, Drainage, Street
Annalisa Development S. 80th Ave. & Annalisa Ln. Sewer, Drainage, Street
Panda Express 1915 S. 1St Street Restaurant
Crown Point Coolidge and 80th Avenue Sewer, Drainage, Street
Toscana, LLC Castlevale and Kem Rd. Sewer, Drainage, Street
Sage Restaurant 4000 W. King Street Restaurant
• Sonic Restaurant 1327 S. 1St Street Restaurant
Fred Meyer Fuel Stop 1206 N. 40th Ave. Water / Stormwater
Wilson Properties 16th Ave. N. of McKinley .. Sewer extension
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All Star Motel Sewer 1900 N. 1 st St. Sewer line extension
Adam Smith Sewer Line Ext. S. of Airport 26th to 38th Aves. Sewer line extension
Creekside Business Park 40th Ave. & Washington Watermain extension
Coca Cola Water Relocation E. "R" St. Watermain Relocation
West Valley High School Zier Rd. @ 96th Ave. Sewer
Sierra Vista Walnut & 92nd Ave. Sewer, Drainage, Street
Yakima Retail Center 2420 S. 1st St. New building & parking lot
Englewood West - Ph's 3 & 4 74th & Englewood Avenue Sewer, Streets & Storm Dr.
Apple Tree #3 - Sidewalk & Lighting Coolidge Road & 88th Ave Sidewalk & Lighting
Abbott's Printing Building 500 S. 2nd Ave. Street Improvements
Hollow Creek PI. Short Plat S. 27th Ave. Hollow Creek Pl. Street Improvements
38th Ave. Short Plat 1310 S.38th Ave. Sewer & Street
Wendy's Restaurant 2208 S. 1 st St. New Restaurant
Diane Vance San. Sewer 73rd & Washington (Approx) 8" San. Sewer ext.
YVCC Raymond Hall Renov. 16th & Nob Hill Blvd. Site /Building
Wide Hollow School 72nd Ave & Nob Hill Blvd Parking Lot/Bus Drop -off
Apple Treet #4 Apple Tree Golf Course Street Improvements
Scenic Plateau Phase 1 74th & Englewood Avenue Sewer
Englewood West - Phase 2 72nd Ave & Englewood Ave. Road, Water, Sewer, Dmg
Columbia River Bank 102 N. 5th Ave. Site, Utilities, Building
Crown Crest Coolidge Ave & S 72nd Ave Road, Water, Sewer, Dmg
Aspen Hotel Gateway Center Site, Water & Sewer Main
Rose of Mary Terrace 5301 Tieton Dr Street / Sewer / Drainage
Reed's Addition Summitview & 93rd Ave, Sewer
Apple Tree #4 86th Ave. S. of 1st Hole Sewer
Pear Tree Place Englewood & Powerhouse Site, Water & Sewer Main
Wellington Estates Phase 4 Washington & 56th Ave Site Improvements
Yakima Air Park Ahtanum & 21st Ave. Sewer / Water
Noel Commercial Building Nob Hill & 5th Ave Sewer / Irrigation Re- alignment
AFFIRMATIVE ACTION GOALS & W/M/DBE PARTICIPATION
W/M /DBE utilization has been included in the past but is not included with this report.
The Engineering Division continues to request apparent low bidders of public works
contracts to document their efforts to achieve the City of Yakirna's goal of 10% MBE,
WBE or DBE participation goal prior to contract award. However, changes in state law
due to the passage of Initiative 200 prohibit certain practices by contracting agencies (i.e.
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• the City) for the award of public works projects such as requiring W/M /DBE
subcontracting. While some contractors have voluntarily reported such information in
the past, we have not received any such reporting this year.
Although we do not receive such information voluntarily, the City must still meet
certain of these federal requirements and each contractor must comply with the
Standard Specifications that are included on each City Public Works Contract. The City
is responsible to:
• Conduct pre - construction conferences during which EEO and City policies are
discussed with the contractor.
• Monitor on -site compliance with the EEO and City policies.
• Ensure our contractors locate, qualify, and increase the skills of minority groups,
women employees, and applicants for employment as required by City policies.
• Ensure the preparation of required EEO and related reports.
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