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Home My WebLink AboutR-2024-016 Resolution amending CDBG recipient agreement between the City of Yakima and City of Yakima Public Works RESOLUTION NO. R-2024-016 A RESOLUTION amending CDBG Recipient agreement between the City of Yakima and City of Yakima Public Works, A Division of the City of Yakima. WHEREAS, the City of Yakima authorized an Agreement with the City of Yakima Public Works for Community Development Block Grants (CDBG) funds that were made available through the United States Department of Housing and Urban Development (HUD) on December 12, 2023 (R-2023-177); and WHEREAS, the City of Yakima Office of Neighborhood &Development Services (ONDS) obligated $260,000 funds to improve the Heating, Ventilation, and Air Conditioning (HVAC) systems at Henry Beauchamp Jr Community Center and Washington Fruit Community Center; and WHEREAS, the Washington Fruit Community Center requires additional fund amount of $126,280.03 for HVAC costs where the lowest bid was higher than expected due to increasing costs in materials and equipment; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to authorize the increase of the total amount from $260,000 to $386,280.03 in CDBG money to fund the HVAC improvements at Henry Beauchamp Jr Community Center and Washington Fruit Community Center, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute an Amendment to Agreement with City of Yakima Public Works, in the total amount of Three Hundred Eighty-Six Thousand Two Hundred Eighty Dollars and Three Cents ($386,280.03) in Community Development Block Grant funds to improve the HVAC systems at the Henry Beauchamp Jr Community Center and Washington Fruit Community Center. A copy of the agreement and scope of work is attached hereto. ADOPTED BY THE CITY COUNCIL this 16th day of January, 2024. Patricia Byer�Mayor ATTEST: vhKr,/N I 14 :•SEA L .' *' 1. / Rosalinda Ibarra, City Clerk'‘�)/•//�`�= AMENDMENT TO CDBG RECIPIENT AGREEMENT BETWEEN THE CITY OF YAKIMA AND CITY OF YAKIMA PUBLIC WORKS, A DIVISION OF THE CITY OF YAKIMA THIS AMENDMENT TO THE AGREEMENT is entered into this 19 day of am_ , 2024, by and between the City of Yakima (hereinafter referred to as the "Grantee") and City of Yakima Public Works, a division of the City of Yakima seeking to utilize CDBG-CV funds for allowable services(hereinafter referred to as the "Recipient"). RECITALS: WHEREAS, the City of Yakima authorized an Agreement with the City of Yakima Public Works for Community Development Block Grants (CDBG) funds that were made available through the United States Department of Housing and Urban Development (HUD) on December 12, 2023 (R-2023-177); and WHEREAS, the City of Yakima Office of Neighborhood Development (ONDS) obligated $260,000 funds to improve the Heating, Ventilation, and Air Conditioning (HVAC) systems at Henry Beauchamp Jr Community Center and Washington Fruit Community Center; and WHEREAS, the Washington Fruit Community Center requires additional fund amount of $126,280.03 for HVAC costs where the lowest bid was higher than expected due to increasing costs in materials and equipment; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to authorize the increase of the total amount from $260,000 to $386,280.03 in CDBG money to fund the HVAC improvements at Henry Beauchamp Jr Community Center and Washington Fruit Community Center; NOW, THEREFORE, it is agreed between the parties hereto as follows: Section 1: Amendment to the December 12, 2023 Agreement Section 1: Section 3: Budget, shall be amended to read as follows: 3. BUDGET: Funding in an amount not to exceed Three Hundred Eighty-Six Thousand Two Hundred Eighty Dollars and Three Cents ($386,280.03) will be reimbursed for items related to the Scope of Service. All funds shall be disbursed as part of the program. Section 2: All other contractual terms remain. Aside from the specific amendments listed in Section 1, all other terms, conditions, requirements, and obligations outlined and agreed to in the Agreement Between the City of Yakima and City of Yakima Public Works, A Division of the City of Yakima, dated December 12, 2023, remain in full force and effect and are not altered or amended unless specifically set forth herein. 1 Any provision of this Agreement which imposes an obligation after termination or expiration of this Agreement shall survive the term or expiration of this agreement and shall be binding on the parties to this Agreement. DATED this ICI day of January, 2024. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF YAKIMA PUBLI WORKS DIVISION By: GG L 9 I By: Sco cha sr, GAO yncvn&AL,€r ATTEST: r ; * (SEAL Rosalinda Ibarra, City Clerk • 1 - *— Yx ,a?t 1h,S It. CITY CONTRACT N • �GI RESOLUTION NO: 2 Exhibit#1 Scope of Work Henry Beauchamp Jr Community Center Scope of Work Remove the old 4-ton rooftop packaged unit, dispose of it and replace with one new 4-ton rooftop packaged unit. Work to include curbing, an economizer, high and low voltage electrical, gas piping, permits and crane to remove old unit and set new unit on the roof. All work is to be done in accordance with the Manufacturer's Instructions, Industry Standards, and Specifications as presented by the City of Yakima. Washington Fruit Community Center Scope of Work Replace and modify the existing heating, ventilating, and air-conditioning (HVAC) systems on the roof of the Washington Fruit Community Center, installing new roofing on the Community Center, as well as other related work all in accordance with the Specifications as prepared by the City Engineer of the City of Yakima. 3 Exhibit#2 CONTRACT GENERAL INFORMATION PROJECT NO.: 2023- CFDA#: 14.218 TITLE: Henry Beauchamp Jr. Community Center and Washington Fruit Community Center COVID Response PROJECT SUMMARY: HVAC installation at WFCC ELIGIBILITY: CDBG-CV3 Eligible NATIONAL OBJECTIVE: Area Benefit CDBG-CV3 APPROPRIATION: $260,000 TYPE OF PROJECT: Public Facilities PROJECT LOCATION: Henry Beauchamp Jr. Center, 1211 S 7th Street, Yakima, WA 98901 Washington Fruit Center, 602 North 4th Street, Yakima, WA 98901 SPECIAL CONDITIONS: See Agreement TERMINATION DATE: December 31, 2023 or upon completion of the project. CONTACT PERSON: Scott Schafer TITLE: Director of Public Works MAILING ADDRESS: 2301 Fruitvale Blvd, Yakima, WA 98902 LOCATION ADDRESS: Same as mailing PHONE/FAX NUMBER: 509-576-6411 EMAIL: scott.schafer@yakimawa.gov PERSONS AUTHORIZED TO SIGN VOUCHER REIMBURSEMENT REQUEST AND PROGRAM ACCOMPLISHMENTS FORM: NAME/TITLE: Cott Sch Public Works irector SIGNATURE: NAME/TITLE: OYIL)� C i Y-t-,--Vt z)-c_r- SIGNATURE: 4 1 0* An ' , `per BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.G. For Meeting of: January 16, 2024 ITEM TITLE: Resolution amending CDBG recipient agreement between the City of Yakima and City of Yakima Public Works SUBMITTED BY: Rosylen Oglesby,Assistant City Manager SUMMARY EXPLANATION: The City of Yakima authorized an Agreement with the City of Yakima Public Works for Community Development Block Grants (CDBG)funds that were made available through the United States Department of Housing and Urban Development (HUD)on December 12, 2023 (R-2023-177). The Office of Neighborhood & Development Services obligated $260,000 funds to improve the Heating, Ventilation, and Air Conditioning systems at Henry Beauchamp Jr Community Center and Washington Fruit Community Center. The agreement includes an amendment to increase the fund amount by$126,280.03 for the WFCC HVAC costs that came in at a higher than expected bid amount due to increasing costs in materials and equipment. The amended agreement has been attached for City Council review. ITEM BUDGETED: No STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Description Upload Date Type D Resolution D Amended Agreement