HomeMy WebLinkAboutR-2024-015 Resolution authorizing Supplemental Agreement 1 to the Professional Services Agreement with HLA Engineering and Land Surveying, Inc. for Project SW2661 DID #29 Stormwater Improvements and Spot Repairs RESOLUTION NO. R-2024-015
A RESOLUTION authorizing Supplemental Agreement 1 to the Professional Services
Agreement with HLA Engineering and Land Surveying Inc. for Project
SW2661 DID#29 Stormwater Improvements and Spot Repairs.
WHEREAS, the City entered into Contract No. 2020-124/Task Order 2022-03 with HLA
Engineering and Land Surveying, Inc. for engineering services including fifteen (15) days of
construction inspection for City Project SW2661 DID #29 Stormwater Improvements and Spot
Repairs; and
WHEREAS, changed site conditions during construction required that HLA provide
inspection services for up to an additional twenty-four (24) days: and
WHEREAS, Supplemental Agreement 1 is for an amount not to exceed $67,200 in
compensation for up to an additional 24 days of inspection services; and
WHEREAS, the City Council finds that it is the best interest of the City of Yakima and its
residents to proceed with approval of Supplemental Agreement 1; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute Supplemental Agreement 1 between
the City of Yakima and HLA Engineering and Land Surveying, Inc. for additional construction
inspection services for Project No. SW2661 DID #29 Stormwater Improvements and Spot
Repairs.
ADOPTED BY THE CITY COUNCIL this 16th day of January, 2024.
ATTEST: / Patricia Byfs, Mayor
- , 4 .414_
Rosalinda Ibarra, City Clerk�lhi Sys" 'off
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Contract Supplemental Agreement
Supplemental Agreement Number: 1 Organization and Address:
HLA Engineering and Land Surveying, Inc.
HLA Project No. 22175E 2803 River Road
Yakima, WA 98902
Original Contract Number: 2020-124 Execution Date of Supplement:CrAN i7, 2O24
HLA Task Order No. 2022-03 Deee ber , 2023
City Engineering Project Number: SW2661 Completion Date of Supplement No. 1:
June 30, 2024
Project Title: Maximum Amount Payable this Supplement:
DID #29 Realignment $67,200
Maximum Total Amount Payable for the $102,700 ($35,500 Task Order No. 2022-03
Agreement: plus $67,200 Supplement No. 1)
The City of Yakima, Washington, desires to supplement Task Order No. 2022-03 entered into
with HLA Engineering and Land Surveying, Inc., and executed on October 25, 2022, by
Resolution No. R-2022-040 and identified as Contract No. 2020-124. All provisions of the
Agreement for Professional Services executed July 22, 2020, by Resolution No. R-2020-079
remain in effect except as expressly modified by this supplement.
REASON FOR SUPPLEMENTAL AGREEMENT
The Construction Contractor exceeded their Contract with the City by twenty-four (24) working
days. Supplement No. 1 provides $67,200 compensation for engineering services during
construction requested by the City to observe and administer the Construction Contractor's
additional working days.
The changes to Task Order No. 2022-03 are described as follows:
TIME OF PERFORMANCE
2.0 Construction Engineering — DID #29 Realignment
A maximum of thirty-nine (39) working days has been provided to the Contractor for the
construction of improvements. Should the Contractor be granted time extensions for
construction completion, engineering services beyond the thirty-nine (39) working days shall be
considered additional services (fifteen (15) working days for Task Order No. 2022-03 plus
twenty-four (24) working days for Supplemental Agreement No. 1).
FEE FOR SERVICE
EXHIBIT 2 shall be amended to include HLA 2024 Schedule of Rates, attached.
2.0 Construction Engineering — DID #29 Realignment
The estimated maximum fee for this work is $102,700 ($35,500 Task Order No. 2022-03 plus
$67,200 for Supplemental Agreement No. 1).
Signatures on following page.
G.\Contracts&Task Orders\Yakima\2022\Storm Water Division\DID 29 Realignment\2023-12-13 22175 DID 29 Realignment Supp
1 Dock
If you concur with this supplement and agree to the changes as stated above, please sign the
appropriate spaces below and return to this office for final action.
By: 4' 'J -� .49,477-G i F By: � C a1 C 11✓'- jL
Consulta t Signat re 4ce4r
Date
CITY CONTRACT NO doa)-II(9y Io2a2agopp (
RESOLUTION NO P.���`'►�J
G\Contracts&Task Orders\Yakima\2022\Storm Water Division\DID 29 Realignment\2023-12-13 22175 DID 29 Realignment Supp
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EXHIBIT 2
SCHEDULE OF RATES FOR
HLA Engineering and Land Surveying, Inc.
Effective January 1, 2024, through December 31, 2024
Senior Principal Engineer $263.00 per hour
Licensed Principal Engineer $235 00 per hour
Licensed Principal Land Surveyor $235.00 per hour
Licensed Professional Engineer $212.00 per hour
Other Licensed Professional $212.00 per hour
Project Engineer II $194.00 per hour
Construction Supervisor $194.00 per hour
Licensed Professional Land Surveyor $191.00 per hour
Project Engineer I $174.00 per hour
Contract Administrator III $159.00 per hour
Senior Resident Engineer $159.00 per hour
Senior Planner $157.00 per hour
CAD Technician $153.00 per hour
Engineering Technician III $143.00 per hour
Planner $143.00 per hour
Resident Engineer $143.00 per hour
Surveyor $141.00 per hour
Surveyor on Two Man Crew $135.00 per hour
Contract Administrator II $133.00 per hour
Engineering Technician II $123.00 per hour
Surveyor on Three Man Crew $118.00 per hour
Contract Administrator I $102.00 per hour
Engineering Technician I $102.00 per hour
Administrative/Clerical $102.00 per hour
Vehicle Mileage Federal Rate
Schedule of Rates may be adjusted during the term of this Agreement to the HLA Standard
Hourly Rates in effect at the time.
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.F.
For Meeting of: January 16, 2024
ITEM TITLE: Resolution authorizing Supplemental Agreement 1 to the
Professional Services Agreement with HLA Engineering and Land
Surveying, Inc. for Project SW2661 DID #29 Stormwater
Improvements and Spot Repairs
SUBMITTED BY: Scott Schafer, Director of Public Works
* Mike Price, Wastewater/Stormwater Manager 509-249-6815
SUMMARY EXPLANATION:
The City of Yakima (City) entered into Contract 2020-124/Task Order 2022-03 with HLA for
engineering services including fifteen (15) days of construction inspection for City Project SW2661
DID #29 Stormwater Improvements and Spot Repairs. The construction contractor encountered
shallow groundwater during the construction that required an extension of construction working days to
protect worker safety and existing underground infrastructure.
The attached Supplemental Agreement 1 with HLA provides for the addition of twenty-four(24)
days of construction inspection services performed by HLA as a result groundwater site
conditions in an amount not to exceed $67,200.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution.
ATTACHMENTS:
Description Upload Date Type
❑ 12/19/2023
❑ 12/19/2023
Contract Supplemental Agreement
Supplemental Agreement Number: 2 Organization and Address:
HLA Engineering and Land Surveying, Inc.
HLA Project No. 22175E 2803 River Road
Yakima, WA 98902
Original Contract Number: 2020-124 Execution Date of Supplement:
HLA Task Order No. 2022-03 March Z— , 2024
City Engineering Project Number: SW2661 Completion Date of Supplement No. 2:
June 30, 2024
Project Title. Maximum Amount Payable this Supplement:
DID #29 Realignment $5,000
Maximum Total Amount Payable for the $107,700 ($35,500 Task Order No. 2022-03,
Agreement: plus $67,200 Supplement No. 1, and $5,000
Supplement No. 2)
The City of Yakima, Washington, desires to supplement Task Order No. 2022-03 entered into
with HLA Engineering and Land Surveying, Inc., and executed on October 25, 2022, by
Resolution No R-2022-040 and identified as Contract No. 2020-124. All provisions of the
Agreement for Professional Services executed July 22, 2020, by Resolution No. R-2020-079
remain in effect except as expressly modified by Supplement No. 1 and this Supplement No. 2.
REASON FOR SUPPLEMENTAL AGREEMENT
The Construction Contractor exceeded their Contract with the City. Supplement No. 2 provides
$5,000 compensation for engineering services during construction requested by the City to
observe and administer the Construction Contractor's progress of punchlist work and additional
work performed between Substantial Completion and Physical Completion.
The changes to Task Order No. 2022-03 are described as follows:
TIME OF PERFORMANCE
2.0 Construction Engineering — DID #29 Realignment
A maximum of thirty-nine (39) working days has been provided to the Contractor for the
construction of improvements. Should the Contractor be granted time extensions for
construction completion, engineering services beyond the thirty-nine (39) working days shall be
considered additional services [fifteen (15) working days for Task Order No. 2022-03, plus
twenty-four (24) working days for Supplemental Agreement No. 1, and work between
Substantial Completion and Physical Completion by Supplement Agreement No. 2].
2.0 Construction Engineering — DID #29 Realignment
The estimated maximum fee for this work is $107,700 ($35,500 Task Order No. 2022-03, plus
$67,200 for Supplemental Agreement No. 1, and $5,000 for Supplemental Agreement No. 2).
Signatures are on the following page.
G\Contracts&Task Orders\Yakima\2022\Storm Water Division\DID 29 Realignment\2024-03-08 22175 DID 29 Realignment Supp 2 Dock
If you concur with this supplement and agree to the changes as stated above, please sign the
appropriate spaces below and return to this office for final action.
By: 44, $,540-7 , pe- By: J )Ct,V-e
Consultant ignatur Cit �anager
I Date Vl
CITY CONTRACT NO' P'kOD °3 6VP�
RESOLUTION N0
G\Contracts&Task Orders\Yakima\2022\Storm Water Division\DID 29 Realignment\2024-03-08 22175 DID 29 Realignment Supp 2 Docx
EXHIBIT 2
SCHEDULE OF RATES FOR
HLA Engineering and Land Surveying, Inc.
Effective January 1, 2024, through December 31, 2024
Senior Principal Engineer $263 00 per hour
Licensed Principal Engineer $235.00 per hour
Licensed Principal Land Surveyor $235 00 per hour
Licensed Professional Engineer $212.00 per hour
Other Licensed Professional $212.00 per hour
Project Engineer II $194 00 per hour
Construction Supervisor $194 00 per hour
Planning Supervisor $194.00 per hour
Licensed Professional Land Surveyor $191.00 per hour
Project Engineer I $174.00 per hour
Contract Administrator Ill $159 00 per hour
Senior Resident Engineer $159.00 per hour
Senior Planner $157.00 per hour
CAD Technician $153 00 per hour
Engineering Technician Ill $143.00 per hour
Planner $143.00 per hour
Resident Engineer $143.00 per hour
Surveyor $141.00 per hour
Surveyor on Two Man Crew $135.00 per hour
Contract Administrator II $133.00 per hour
Engineering Technician II $123.00 per hour
Surveyor on Three Man Crew $118 00 per hour
Contract Administrator I $102.00 per hour
Engineering Technician I $102.00 per hour
Administrative/Clerical $102.00 per hour
Vehicle Mileage Federal Rate
Schedule of Rates may be adjusted during the term of this Agreement to the HLA Standard
Hourly Rates in effect at the time.
G\Contracts&Task Orders\Yakima\2022\Storm Water Division\DID 29 Realignment\2024-03-08 22175 DID 29 Realignment Supp 2 Docx