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Home My WebLink AboutR-2023-165 Resolution adopting Council Business meeting schedule for 2024 RESOLUTION NO. R-2023-165 A RESOLUTION adopting the City Council 2024 regular business meeting schedule. WHEREAS, pursuant to the Open Meetings Act, the Council is adopting an annual meeting schedule totaling 24 meetings, consisting of two business meetings per month; and WHEREAS, the proposed schedule provides for regular meetings to occur with starting times of 5:30 p.m. on specified Tuesdays of each month with exceptions provided for recess periods or when a meeting would fall on a City, religious or cultural holiday or Election Day or another event; and WHEREAS, a majority of the Council may call special meetings or revise the regular meeting schedule when necessary; and WHEREAS, unless otherwise specially revised in the future, regular meetings of the City Council for calendar year 2024 shall be held on the days set forth below. January 2 and 16 February 6 and 20 March 5 and 19 April 2 and 16 May 7 and 21 June 4 and 18 July 2 and 16 August 5 and 20 (first Monday &third Tuesday of the month due to National Night Out Activities on August 6) September 3 and 17 October 1 and 15 November 4 and 19 (first Monday & third Tuesday due to Election Day on November 5) December 3 and 10 (first and second Tuesday) Regular meetings of the City Council shall be scheduled to commence at 5:30 p.m. unless otherwise noticed in this resolution or revised in the future and legally noticed and posted for a revised meeting time; and WHEREAS, in the event the City Council fails to adopt a resolution to establish regular meeting dates for any calendar year, the regular meetings of the City Council for such calendar year shall be the first and third Tuesdays of each month, except any Tuesday which falls upon the day of an authorized City holiday, in which event the first Tuesday thereafter which is not a holiday shall be a regular meeting day; and WHEREAS, notwithstanding any other provision of this resolution, any regular meeting of the Council may be set, canceled or rescheduled to a different date, time or location by motion duly adopted by the affirmative votes of at least four members of the City Council or by any other manner as provided by law. The date, time and location of any meeting set or rescheduled to a different date, time or location shall be noticed and posted in the manner provided by law; and 1 WHEREAS,this resolution shall supersede and render null and void the provisions of any prior resolution to the extent such provisions are inconsistent with the provisions of this resolution. The resolution shall become operative on January 1, 2024; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: That the City Council of the City of Yakima adopts the 2024 regular meeting schedule on specified Tuesdays as indicated. ADOPTED BY THE CITY COUNCIL this 5th day of December, 2023. ATTEST: 4 Janice Deccio, Mayor 9+ s i#'' 1 • �� =: v 1SEAL� Rosalinda Ibarra, City Clerk 4/ *. 1� alh S viNG's0?= 2 1 • .4. !% a, ga BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STAT EM ENT Item No. 7.B. For Meeting of: December 5, 2023 ITEM TITLE: Resolution adopting Council Business meeting schedule for2024 SUBMITTED BY: Rosalinda Ibarra, City Clerk SUMMARY EXPLANATION: As part of the City's Strategic Priority of Public Trust and Accountability, attached is the Council Business meeting schedule for 2024, which can be amended by a majority vote of Council members. ITEM BUDGETED: STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Description Upload Date Type ❑ Resolution 11/21/2023 Resolution ❑ MRSC featured inquiry 10/10/2013 Coker Memo 2 RESOLUTION NO. R-2023- A RESOLUTION adopting the City Council 2024 regular business meeting schedule. WHEREAS, pursuant to the Open Meetings Act, the Council is adopting an annual meeting schedule totaling 24 meetings, consisting of two business meetings per month; and WHEREAS, the proposed schedule provides for regular meetings to occur with starting times of 5:30 p.m. on specified Tuesdays of each month with exceptions provided for recess periods or when a meeting would fall on a City, religious or cultural holiday or Election Day or another event; and WHEREAS, a majority of the Council may call special meetings or revise the regular meeting schedule when necessary; and WHEREAS, unless otherwise specially revised in the future, regular meetings of the City Council for calendar year 2024 shall be held on the days set forth below. January 2 and 16 February 6 and 20 March 5 and 19 April 2 and 16 May 7 and 21 June 4 and 18 July 2 and 16 August 5 and 20 (first Monday &third Tuesday of the month due to National Night Out Activities on August 6) September 3 and 17 October 1 and 15 November 4 and 19 (first Monday & third Tuesday due to Election Day on November 5) December 3 and 10 (first and second Tuesday) Regular meetings of the City Council shall be scheduled to commence at 5:30 p.m. unless otherwise noticed in this resolution or revised in the future and legally noticed and posted for a revised meeting time; and WHEREAS, in the event the City Council fails to adopt a resolution to establish regular meeting dates for any calendar year, the regular meetings of the City Council for such calendar year shall be the first and third Tuesdays of each month, except any Tuesday which falls upon the day of an authorized City holiday, in which event the first Tuesday thereafter which is not a holiday shall be a regular meeting day; and WHEREAS, notwithstanding any other provision of this resolution, any regular meeting of the Council may be set, canceled or rescheduled to a different date, time or location by motion duly adopted by the affirmative votes of at least four members of the City Council or by any other manner as provided by law. The date, time and location of any meeting set or rescheduled to a different date, time or location shall be noticed and posted in the manner provided by law; and 3 WHEREAS, this resolution shall supersede and render null and void the provisions of any prior resolution to the extent such provisions are inconsistent with the provisions of this resolution. The resolution shall become operative on January 1, 2024; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: That the City Council of the City of Yakima adopts the 2024 regular meeting schedule on specified Tuesdays as indicated. ADOPTED BY THE CITY COUNCIL this 5th day of December, 2023. ATTEST: Janice Deccio, Mayor Rosalinda Ibarra, City Clerk Our regular city council meetings are on the first and third Tuesdays of each month. Do w... Page 1 of 1 4 Featured Inquiry (08/19/13) Reviewed: 08/13 To search or browse past MRSC inquiries, please visit the MRSC Inquiries page, which contains a listing of the most recent Featured Inquiries and older inquiries categorized by subject. Question: Our regular city council meetings are on the first and third Tuesdays of each month. Do we need to submit a notice to the newspaper that a meeting will take place for each occurrence? Answer: Once you have formally established a regular meeting schedule for the city council by ordinance or resolution, there are no further notice requirements in the Open Public Meeting Act itself for those regular meetings. So no notice to the newspaper is required for that regular meeting. However, note that RCW 35A.12.160 requires that every city is to establish a procedure for notifying the public of the preliminary agendas for upcoming council meetings. This does not mean it has to be published in a newspaper, and few cities require that. But some procedure must be established - we believe most cities publish the preliminary agenda in advance on their website or physically at city hall or both. This would be sufficient to satisfy the statutory requirement. So no additional notice of the regular meeting itself is required, but some method must be established to notify the public of the preliminary agenda in advance of the meeting. http://www.mrsc.org/askmrsc/featuredinq.aspx?inq=1246 9/6/2013