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Home My WebLink AboutR-2023-161 Resolution amending FAA Grant 3-53-0089-047-2021 for Capital Improvement Project at the Air Terminal-McAllister Field RESOLUTION NO. R-2023-161 A RESOLUTION amending FAA Grant 3-53-0089-047-2021 for Capital Improvement Project at the Yakima Air Terminal-McAllister Field. WHEREAS, the City owns and operates the Yakima Air Terminal-McAllister Field ("YKM") and WHEREAS, the Federal Aviation Administration makes federal grants available to airports to maintain and improve airport facilities; and WHEREAS, the Yakima Air Terminal-McAllister Field was awarded grant funds to complete a capital improvement project rehabilitating the airport's East General Aviation Apron, together with removal and replacement of approximately 30,000 square yards of asphalt; associated drainage, tiedowns, pavement markings and apron lighting; and WHEREAS, the initial grant fund amount was $2,261,362.00 for the project, but during construction two change orders affected the overall project costs to increase said costs; and WHEREAS, the City requested a grant amendment for the additional costs and was awarded One Hundred Twenty-Five Thousand Nine Hundred Thirty-One ($125,931.00) dollars in additional grant funding from the Federal Aviation Administration; and WHEREAS, the grant funds will be applied to closeout AIP Project 3-53-0089-047-2021, Capital Improvement Project at the Yakima Air Terminal-McAllister Field; and WHEREAS, the City Council finds it to be in the best interest of the City and its residents to accept the additional grant funds made available to the City in the amount of $125,931.00 from the Federal Aviation Administration; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the Grant Amendment Agreement Between the Federal Aviation Administration and The City of Yakima, Washington, attached hereto and incorporated herein by this reference. ADOPTED BY THE CITY COUNCIL this 21st day of November, 2023. e2 � Janice Deccio, Mayor ATTEST: �=ypKIM.4.41% r• �� SE ' L�: *% �* • r , Rosalinda Ibarra, City Clerk ��' ......•.e.. �4�\SHING�_= U.S.Department of Transportation Airports Division Seattle Airports District ill groFederal Aviation Northwest Mountain Region Office: Administration Oregon,Washington 2200 S 216th St Des Moines,WA 98198 November 6, 2023 Mr. Robert Harrison City Manager City of Yakima 129 N Second St Yakima,WA 98901 Dear Mr. Harrison: Yakima Air Terminal-McAlister Field Airport City of Yakima,Washington AIP Grant No 3-53-0089-047-2021 (Contract No. DOT-FA21NM-0236) UEI No FJNNX1XFJ9K3 Letter Amendment(Amendment No.1) This is in response to your letter dated May 17, 2023, requesting an amendment to the Grant Agreement for the subject AIP project to: increase the maximum obligation of the United States as set forth in the Grant Agreement accepted by the Sponsor,on August 31, 2021.This letter,together with your letter, effects the amendment, as requested, and commits the Federal Aviation Administration, acting for and on behalf of the United States of America,to increase the maximum obligation of the United States by$125,931(from$2,261,362 to$2,387,293)to cover the Federal share of the total actual eligible and allowable project costs. Under the terms of the Grant Agreement,this document is incorporated into and constitutes Amendment No. 1 to the above referenced Grant Agreement. All other terms and conditions of the Grant Agreement remain in full force and effect. Sincerely, Digitally signed by WARREN DEWAYNE /� FERRELL Date'2023.11.06 07.32:28 -08'00' Signature Warren D. Ferrell Name Manager, Seattle ADO Title CITY CONTRACT NO ') ((— rQ- , , ).I RESOLUTION NO: k—aDO- r l 1 .. ! a, ____,) BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.0. For Meeting of: November 21, 2023 ITEM TITLE: Resolution amending FAA Grant 3-53-0089-047-2021 for Capital Improvement Project at the Yakima Air Terminal-McAllister Field SUBMITTED BY: Jaime Vera,Airport Operations and Maintenance Manager SUMMARY EXPLANATION: The Yakima Air Terminal-McAllister Filed was awarded grant funds to complete a capital improvement project rehabilitating the airport's East General Aviation Apron, together with removal and replacement of approximately 30,000 square yards of asphalt; associated drainage, tiedowns, pavement markings and apron lighting. The initial grant fund amount was $2,261,362.00 for the project, but during construction two change orders affected the overall project costs to increase. The City requested a grant amendment for the additional costs and was awarded One Hundred Twenty-Five Thousand Nine Hundred Thirty-One ($125,931.00)dollars in additional grant funding from the Federal Aviation Administration. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Economic Development APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type D Resolution 11/17/2023 Resolution ❑ Amendment Request 11/7/2023 Backup Material ❑ Grant Amendment 11/7/2023 Contract 2 RESOLUTION NO. R-2023- A RESOLUTION amending FAA Grant 3-53-0089-047-2021 for Capital Improvement Project at the Yakima Air Terminal-McAllister Field WHEREAS, the City owns and operates the Yakima Air Terminal-McAllister Field ("YKM") and WHEREAS, the Federal Aviation Administration makes federal grants available to airports to maintain and improve airport facilities; and WHEREAS, the Yakima Air Terminal-McAllister Field was awarded grant funds to complete a capital improvement project rehabilitating the airport's East General Aviation Apron, together with removal and replacement of approximately 30,000 square yards of asphalt; associated drainage, tiedowns, pavement markings and apron lighting; and WHEREAS, the initial grant fund amount was $2,261,362.00 for the project, but during construction two change orders affected the overall project costs to increase said costs; and WHEREAS, the City requested a grant amendment for the additional costs and was awarded One Hundred Twenty-Five Thousand Nine Hundred Thirty-One ($125,931.00) dollars in additional grant funding from the Federal Aviation Administration; and WHEREAS, the grant funds will be applied to closeout AlP Project 3-53-0089-047- 2021, Capital Improvement Project at the Yakima Air Terminal-McAllister Field; and WHEREAS, the City Council finds it to be in the best interest of the City and its residents to accept the additional grant funds made available to the City in the amount of $125,931.00 from the Federal Aviation Administration; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the Grant Amendment Agreement Between the Federal Aviation Administration and The City of Yakima, Washington, attached hereto and incorporated herein by this reference. ADOPTED BY THE CITY COUNCIL this 21st day of November, 2023. Janice Deccio, Mayor ATTEST: Rosalinda Ibarra, City Clerk 1 3 Yakima Air Terminal-McAllister old Fury! t.IM 2406 W.Washington Aye,Suite 9t Yakima.VITA 90903 %WMflyl l€htcom May 17, 2023 Ms. Chelsea Branchcomb, PE Project Manager FAA Northwest Mountain Region Seattle Airports District Office 2200 S. 216th St. Des Moines, WA 98198 RE: YAKIMA AIR TERMINAL—MCALLISTER FIELD, YAKIMA, WA EAST GA APRON REHABILITATION PROJECT FAA AIP 3-53-0089-047-2020 GRANT AMENDMENT REQUEST Dear Chelsea, The purpose of this letter is to request an amendment to FAA Grant 3-53-0089-047-2020. The grant provided funding for apron rehabilitation, which included demolition, new pavement, apron lighting, electrical cabling/conduit, storm drain pipe replacement, pavement marking removal, and new pavement markings. During construction,there were two change orders, and one engineering services agreement supplement. A summary of changes that affected the overall project costs are as follows: • Change Order#1: Additional electrical conduit and conductors were required because existing conduit/circuits were not routed exactly as expected, which increased costs by$13,212.60. • Change Order#2: Revisions to tiedown layouts were required to avoid a concrete electrical duct bank, which increased the number of days allocated for construction, but did not increase contractor construction costs. • Engineering Services Agreement Supplement: A supplement to engineering services was necessary to account for additional construction days, additional geotechnical testing, and additional coordination/delays in completing punch list items. This supplement increased construction costs by$29,982.13. • Differences in Bid Item Quantities: Final constructed quantities varied significantly compared to design estimates for several bid items. Variations were mostly attributed to FAA specification permitted tolerances in material thicknesses and areas of existing pavement that was thicker than anticipated based on available information during design. These variations increased the construction costs by$96,728.64. The original grant amount was issued in the amount of$2,261,362.00. The revised total project cost eligible for FAA funding is $2,401,286.29 which equates to a 6.2% increase in construction costs. The original grant was funded at 100% FAA participation. The amendment will be at 90% FAA participation as follows: • Original Grant Amount(100% FAA participation)=$2,261,362.00 1404. till Total ALP eligible costs= $2,401,286.29 oi• P ifference between original grant amount and total eligible costs: $139,924.29(shortfall) :: 4 F L VICNI..)ir Yakin'aAirTermnal-McAllister Field 2406 W.Washington Ave,Suite B.Yakima.Via 90903 wrrirflyYK Warn • Final Airport Share= $13,993.29 • Amendment Amount Requested=$125,931.00 Approval of this amendment will increase the grant amount of AIP 3-53-0089-047-2020 by$125,931.00 from $2,261,362.00 to $2,387,293.00. If you have any questions or need additional documentation, please do not hesitate to contact me. Thank you very much for your assistance. Sincerely, Jaime Vera, ASC C.M. ACE Airport Operations and Maintnance Manager (509) 575-6010 5 U.S.Department of Transportation Airports Division Seattle Airports District ill Federal Aviation Northwest Mountain Region Office: O Oregon,Washington 2200 S 216th St Administration Des Moines,WA 98198 November 6, 2023 Mr. Robert Harrison City Manager City of Yakima 129 N Second St Yakima, WA 98901 Dear Mr. Harrison: Yakima Air Terminal-McAlister Field Airport City of Yakima,Washington AIP Grant No 3-53-0089-047-2021 (Contract No. DOT-FA21NM-0236) UEI No FJNNX1XFJ9K3 Letter Amendment(Amendment No.1) This is in response to your letter dated May 17, 2023, requesting an amendment to the Grant Agreement for the subject AIP project to: increase the maximum obligation of the United States as set forth in the Grant Agreement accepted by the Sponsor, on August 31, 2021.This letter,together with your letter, effects the amendment, as requested, and commits the Federal Aviation Administration, acting for and on behalf of the United States of America,to increase the maximum obligation of the United States by$125,931 (from $2,261,362 to $2,387,293)to cover the Federal share of the total actual eligible and allowable project costs. Under the terms of the Grant Agreement,this document is incorporated into and constitutes Amendment No. 1 to the above referenced Grant Agreement. All other terms and conditions of the Grant Agreement remain in full force and effect. Sincerely, Digitally signed by / WARREN DEWAYNE FERRELL Dat Date:2023.11.06 07:32:28 -08'00' Signature Warren D. Ferrell Name Manager, Seattle ADO Title