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Home My WebLink AboutR-2023-153 Resolution amending the City Treasurers Petty Cash and Change Funds RESOLUTION NO. R-2023-153 A RESOLUTION amending Resolution No. R-2021-147, adopted November 16, 2021 and authorizing the existence of Change Funds, and other Petty Cash Funds, within the various Funds of the City of Yakima. WHEREAS, R-2021-147 authorized the existence of Change Funds and other Petty Cash Funds, within the various Funds of the City of Yakima; and WHEREAS, these Funds are audited annually by the Finance Department; and, WHEREAS, Community Relations, Public Safety Communications, and Wastewater Enterprises have all extinguished their funds (deposited in the bank) due to no longer being required; and WHEREAS, Municipal Court has reduced their change drawer by $300, from $600 to $300; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: Section 1. Change funds are hereby authorized in various amounts as follows: Department Amount Treasurers Change $1,000.00 Treasurer (6 drawers at $100.00) 600.00 Code Administration 200.00 Police Department 150.00 Municipal Court 300.00 Parks/Senior Citizens Center 100.00 Fisher Golf Course 250.00 Lions Pool 50.00 Franklin Pool/Concessions 100.00 Washington Fruit Community Center 100.00 Gateway Sports Complex (2 Drawers at $150.00) 300.00 Tahoma Cemetery 100.00 Public Works Admin. (2 drawers @ $100) 200.00 $3,450.00 Section 2. Petty Cash funds, expenditures from which are to be reimbursed through departmental budgets, are hereby authorized in various amounts as follows: Department: Amount Parks-Sr. Citizens Center 200.00 Police 800.00 Police (Special Investigations) 2,500.00 Public Works Admin. 500.00 Water Treatment 500.00 $4,500.00 TOTAL $7,950.00 1 ADOPTED BY THE CITY COUNCIL this 21st day of November, 2023. • acto‘-'s Janice Decci , Mayor ATTEST: • Rosalinda Ibarra, City Clerk Aso' -•*`,�o?: 2 1 .4. !% a, ga BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7.G. For Meeting of: November 21, 2023 ITEM TITLE: Resolution amending the City Treasurers Petty Cash and Change Funds SUBMITTED BY: Kimberly Domine, Financial Services Manager SUMMARY EXPLANATION: Finance has conducted the annual petty cash/change funds audit and recommends the following changes: • Municipal Court has reduced their change drawer by$300, from $600 to $300. • Community Relations, Public Safety Communications, and Wastewater Enterprises have all extinguished their funds (deposited in the bank)due to no longer being required. The attached resolution lists all of the change/petty cash funds in the City. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Description Upload Date Type ❑ Resolution 2 RESOLUTION NO. R-2023- A RESOLUTION amending Resolution No. R-2021-147, adopted November 16, 2021 and authorizing the existence of Change Funds, and other Petty Cash Funds, within the various Funds of the City of Yakima. WHEREAS, R-2021-147 authorized the existence of Change Funds and other Petty Cash Funds, within the various Funds of the City of Yakima; and WHEREAS, these Funds are audited annually by the Finance Department; and, WHEREAS, Community Relations, Public Safety Communications, and Wastewater Enterprises have all extinguished their funds (deposited in the bank) due to no longer being required; and WHEREAS, Municipal Court has reduced their change drawer by $300, from $600 to $300; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: Section 1. Change funds are hereby authorized in various amounts as follows: Department Amount Treasurers Change $1,000.00 Treasurer (6 drawers at$100.00) 600.00 Code Administration 200.00 Police Department 150.00 Municipal Court 300.00 Parks/Senior Citizens Center 100.00 Fisher Golf Course 250.00 Lions Pool 50.00 Franklin Pool/Concessions 100.00 Washington Fruit Community Center 100.00 Gateway Sports Complex (2 Drawers at $150.00) 300.00 Tahoma Cemetery 100.00 Public Works Admin. (2 drawers @ $100) 200.00 $3,450.00 Section 2. Petty Cash funds, expenditures from which are to be reimbursed through departmental budgets, are hereby authorized in various amounts as follows: Department: Amount Parks-Sr. Citizens Center 200.00 Police 800.00 Police (Special Investigations) 2,500.00 Public Works Admin. 500.00 Water Treatment 500.00 $4,500.00 TOTAL $7,950.00 3 ADOPTED BY THE CITY COUNCIL this 21st day of November, 2023. Janice Deccio, Mayor ATTEST: Rosalinda Ibarra, City Clerk