HomeMy WebLinkAbout10/21/2008 13 Intergovernmental Cooperative Purchasing Agreement with Roza Irrigation District in Sunnyside, Wa BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 13
• For Meeting of October 21, 2008
ITEM TITLE: A Resolution authorizing an Intergovernmental Cooperative
Purchasing Agreement between the City of Yakima and Roza
Irrigation District in Sunnyside, Washington
SUBMITTED BY: Dave Zabell, Assistant City Manager - 575 -6040
CONTACT PERSON: Sue Ownby, Purchasing Manager - 576 -6695*
SUMMARY EXPLANATION:
Staff respectfully requests approval of an agreement authorizing the City of Yakima and
Roza Irrigation District, located in Sunnyside, WA to arrange joint cooperative purchases of
certain goods and services.
Pursuant to Chapter 39.34 RCW Interlocal Cooperation Act, Roza Irrigation District has
requested this agreement be administered in order to piggyback off our Fuel contract that
the City has already conducted a formal sealed bid process on.
Execution of this agreement will also allow for future joint or cooperative purchases of goods
and services between the City of Yakima and Roza Irrigation District.
Resolution I Ordinance _ Contract 1, Other (Specify)Agreement
Funding Source:
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Adopt this Resolution authorizing and directing the City
Manager and City Clerk of the City of Yakima to execute the Intergovernmental Cooperative
Purchasing Agreement with Roza Irrigation District.
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION:
•
•
RESOLUTION NO. R -2008
A RESOLUTION authorizing the execution of an Intergovernmental Cooperative
Purchasing Agreement with Roza Irrigation District
WHEREAS, the City of Yakima and Roza Irrigation District desire to arrange for
`making cooperative purchases of certain goods and services; and the City Council of the City
of Yakima deems it to be in the best interests of the City that such an arrangement be carried
out according to the provisions, teems and conditions of the attached agreement document
and that it is in the best interests of the City that the attached agreement document be
executed, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
0 . Section 1. The City Manager and City Clerk of the City of Yakima are hereby
authorized and directed to execute an agreement with Roza Irrigation District for the
purpose mentioned above, a copy of which agreement, entitled "Intergovernmental
Cooperative Purchasing Agreement," is attached hereto and by reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this day of , 2008.
MAYOR
ATTEST:
CITY CLERK
II INTERGOVERNMENTAL COOPERATIVE PURCHASING
AGREEMENT
Pursuant to Chapter 39.34 RCW and to other applicable laws, the CITY OF
YAKIMA and, ROZA IRRIGATION DISTRICT, both public agencies of the State of
Washington, hereby agree to cooperative governmental purchasing upon the following
terms and conditions.
(1) This Agreement pertains to bids and contracts for supplies, material,
equipment or services that may be required from time to time by both the City of
Yakima and Roza Irrigation District.
(2) Each of the parties from time to time goes out to public bid and contracts
to purchase supplies, material, equipment, and services. Each of the parties hereby
agrees to extend to the other party the right to purchase pursuant to such bids and
contracts to the extent permitted by law, and to the extent agreed upon between each
party and the bidder, contractor, vendor, supplier, or service provider.
• (3) Each of the parties shall comply with all applicable laws and regulations
governing its own purchases.
(4) Each of the parties shall contract directly with the bidder, contractor,
vendor, supplier, or service provider, and pay directly in accordance with its own
payment procedures for its own purchases. Each party will indemnify and hold the
other party harmless as to any claim arising out of its participation in this Agreement.
(5) Any purchase made pursuant to this Agreement is not a purchase from
either of the parties. This Agreement shall create no obligation to either of the parties to
purchase any particular good or service, nor create to either of the parties any
assurance, warranty, or other obligation from the other party with respect to
purchasing or supplying any good or service.
(6) No separate legal or administrative entity is intended to be created
pursuant to this Agreement. No obligation, except as stated herein, shall be created
between the parties or between the parties and any applicable bidder or contractor.
(7) The Purchasing Manager of the City of Yakima and the Roza Irrigation
District Superintendent shall be representatives of the entities for carrying out the terms
of this Agreement.
III (8) This Agreement shall continue in force until canceled by either party,
which cancellation may be effected upon receipt by one of the parties of the written
notice of cancellation of the other party.
APPROVED this day of APPROVED this day of •
, 2008. , 2008.
CITY OF YAKIMA ROZA IRRIGATION DISTRICT
By: By:
R.A. Zais, Jr., City Manager
Subscribed and sworn to me this Subscribed and sworn to me this
day of , 2008 day of , 2008
Notary Public in and for the State of Notary Public in and for the State of
Washington, residing at Washington, residing at
My commission expires My commission expires
ATTEST: ATTEST:
Deborah J. Moore, City Clerk
City Contract #
Resolution #
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