HomeMy WebLinkAbout11/17/2009 21 Yakima County Interlocal Agreement for Purchasing Services to Yakima County BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
RN-Meeting Of November 17, 2009
ITEM TITLE: Consideration of legislation regarding purchasing services to Yakima County:
A. A Resolution authorizing the City Manager to execute an Interlocal
Agreement between the City of Yakima and Yakima County for the
provision of purchasing services to Yakima County; and
B. An Ordinance amending the 2009 budget and making an $18,259
appropriation in the 000-General Fund, Purdhasing Division (Read Ordinance
by title only second reading scheduled for November 17, 2009)
SUBMITTED BY: Dave Zabel', Assistant City Manager
CONTACT PERSON/TELEPHONE: Dave Zabel!, Assistant City Manager
Sue Ownby, Purchasing Manager/576-6695
SUMMARY EXPLANATION:
In an effort to improve efficiencies, the City/County Intergovernmental Committee undertook
an effort to evaluate the potential advantages of consolidating the City and County purchasing
operations. A preliminary study conducted in 2008 by the National Institute of Govemmental
Purchasing (NIGP) indicated that a consolidation could benefit both the City and the County
by centralizing purchasing operations and taking advantage of economies of scale. A more
detailed review was then conducted earlier this year by the Kirkland, Washington consulting
firm FCS Group, which confirmed that a consolidation would provide a better level of service
for the County while still allowing the City to maintain the high standards that that it had
established for its purchasing functions.
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Resolution X Ordinance X Other (Specify)
Contract X Mail to (name and address):
Phone:
Funding Source General Fund--Payrnent for Sprvices by Yakima County
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: A. Adopt Resolution
B. Read the attached Ordinance by title only at the November 3, 2009 meeting. Pass
ordinance after second reading at the November 17, 2009 Council Meeting.
BOARD/COMMISSION RECOMMENDATION: The Intergovernmental Committee
recommends proceeding approval of the City/County Purchasing Services and Interlocal
Agreement.
COUNCIL ACTION: A. Resolution adopted November 3, 2009. R-2009-148
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The FCS Group was also tasked to work with the City and County in developing an
implementation plan for consolidation. For several reasons, the FCS Group study
recommended that the City Purchasing Division be expanded to provide purchasing services
for both agencies. This effort required considerable effort and coordination on the part of the
City and County, which in part has led to the success of the effort. Subsequent to the
completion of the FCS Group study, the City Council and Board of County Commissioners
directed their respective staffs to develop and Inter local agreement (ILA).
As proposed in the ILA, the City will administer purchasing services for the County operating
out of City Hall. This consolidation of City and County purchasing operations is unique, and in
fact, is the first such consolidation in Washington State and nationally is the first of its kind in •
over three decades.
As the consolidation will be effective November 1, 2009, attached for your consideration is a.
balanced appropriation. ,amending the purchasing budget $18,259 to provide for additional
salaries for the two new staff positions required for the consolidation of purchasing services
for two months to the end of the year, along with the additional revenue to be paid by Yakima
County. For 2010, the County shall reimburse the City fifty percent (50%) of the purchasing
budget which is $207,087, which is less $19,049 for temporary salaries. Per the ILA,
reimbursement shall be billed to the County monthly in 12 equal installments.
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ORDINANCE NO. 2009-
AN ORDINANCE amending the 2009 budget for the City of Yakima; and making
appropriations of $18,259 within the 000 – General Fund for
expenditure during 2009 to provide for the City to perform
purchasing functions for Yakima County.
WHEREAS, the City of Yakima and Yakima County have entered into a Inter local
Agreement to which provides that effective November 1, 2009 the City of Yakima shall
administer the County's purchasing functions to be, and
WHEREAS, the amount of $18,259 must be appropriated within the 000 – General
Fund for expenditure during 2009 to provide for the operating costs associated with the City
providing purchasing services to Yakima County , and
WHEREAS, at the time of the adoption of the 2009 budget it could not reasonably have
been foreseen that the appropriation provided for by this ordinance would be required; and the
City Council declares that an emergency exists of the type contemplated by RCW 35.33.091
and that it is in the best interests of the City to make the appropriation herein provided, now,
therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1: The amount of $18,259 is hereby appropriated from the Unappropriated
Fund Balance in the 000 - General Fund to the following accounts as a 2009 appropriation:
Resources:
Yakima County Inter local Agreement-000-000-632-0000-33819-PUR - $18,259
Expenditures:
Permanent Salaries-Purchasing 000-019-632-0000-51840-111 - $18,259
Section 2: This ordinance is one making an appropriation and shall take effect
immediately upon its passage, approval and publication as provided by law and by the City
Charter.
PASSED BY THE CITY COUNCIL, signed and approved this 3r day of November,
2009.
David Ed ler, Mayor
ATTEST:
City Clerk
First Reading:
Publication Date:
Effective Date:
Cje Purchasing Consolidation Approp Ord 10/2812009