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HomeMy WebLinkAbout10/07/2008 16 Sole Source Envirotech Services, Inc. for IceSlicer RS Granular Ice Melt BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting October 7, 2008 ITEM TITLE: Consideration of a resolution authorizing the City Manager to purchase IceSlicer RS Granular Ice Melt from Envirotech Services Inc. for the purposes of maintaining City of Yakima winter streets, as a sole source purchase without calling for bids, and further directing the City Manager to execute all appropriate and necessary documents to complete the purchase and transaction. SUBMITTED BY: Chris Waarvick, Director of Public Works Sue Ownby, Purchasing Manager r CONTACT PERSON/TELEPHONE: Chris Waarvick, Director of Public Works Joan Davenport, Supervising Traffic Engineer ( SUMMARY EXPLANATION: Staff respectfully requests City Council consideration of a resolution authorizing the City Manager to purchase IceSlicer RS Granular Ice Melt from Envirotech Services Inc. for the purposes of maintaining City of Yakima winter streets, as a sole source purchase without calling for bids, and further directing the City Manager to execute all appropriate and necessary documents to complete the purchase and transaction. If authorized, the City of Yakima would continue to use the IceSlicer RS product that has been used for the last two winters with great success. The product is noTavailable under a State Contract and Envirotech Services, Inc. has exclusive rights and responsibility for the sale and distribution of IceSlicer RS Granular Ice Melt product. Competitive bidding would therefore be futile. Sole sourcing is proper because bidding to the desired requirements would result in only one responsive and responsible submittal. The City Street and Purchasing Division staff have determined the specification for this product is unique, distribution of the product is limited to the vendor of the subject firm, and the price offered is the certified lowest price available. Resolution X Ordinance Contract Other (Specify) Report Funding Source: Street Division General Fund, Snow and Ice Account APPROVAL FOR SUBMITTAL: City- laanager STAFF RECOMMENDATION: Adopt the Resolution that authorizes sole source procurement of IceSlicer RS Granular Ice Melt from Envirotech Services Inc. for City of Yakima winter street maintenance de -icing material and directing City Manager to execute all appropriate and necessary documents to complete the transaction. BOARD RECOMMENDATION: • • COUNCIL ACTION: RESOLUTION NO. R 2008 - A RESOLUTION authorizing the City Manager to purchase IceSlicer RS Granular Ice Melt from ' Envirotech Services Inc. for the purpose of maintaining City of Yakima winter streets, as a sole source purchase without calling for bids, and further directing the City Manager to execute all appropriate and necessary documents to complete the purchase and transaction. WHEREAS, Article VI, Section 6 of the City of Yakima Charter and the Yakima Municipal Code Chapter 1.80 generally require that purchases over $25,000 be done by competitive bidding, subject to certain exceptions; and WHEREAS, the law recognizes a "sole source" exception from competitive bid requirements when, due to the uniqueness of the product to be purchased and the fact that there is only one source, it would be futile to utilize competitive bidding for such product; and WHEREAS, the City of Yakima has purchased IceSlicer RS Granular Ice Melt for the last two years on the State Contract System and has used the product for the last two winters with great success; and WHEREAS, the City of Yakima winter snow and ice control program is a matter of significant public safety and continued successful application of this de -icing product. is in the best economic and public safety interest of the City of Yakima; and WHEREAS, the City of Yakima has verified that Envirotech Services Inc (Vendor) has the exclusive right and responsibility for the sale and distribution of the IceSlicer RS Granular Ice Melt in the State of Washington and the product is no longer available on the State Contract System, WHEREAS, it would be futile to utilize the competitive bidding process for the purchase of IceSlicer RS Granular Ice Melt; WHEREAS, the City Council finds that it is in the best interest of the City of Yakima to authorize the purchase of IceSlicer RS Granular Ice Melt from Envirotech Services Inc., as a sole source purchase without calling for bids, now, therefore, \\apollo \Users\jdavenpo \Work Files \COUNCIL\Resolutions \Resolution IceSlicer sole source.doc/ page 1 of 2 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: • The City Manager is hereby authorized and directed to purchase IceSlicer RS Granular Ice Melt from Envirotech Services Inc. for the purpose of maintaining City of Yakima winter streets, as a sole source purchase without calling for bids, and further directing the City Manager to execute all appropriate and necessary documents to complete the purchase and transaction. ADOPTED BY THE CITY COUNCIL this 7 day of October, 2008. ATTEST: David Edler, Mayor City Clerk 110 \\apollo \Users\jdavenpo \Work Files \COUNCIL \Resolutions \Resolution IceSlicer sole source.doc/ page 2 of 2 MEMO September 11, 2008 To: Chris Waarvick, Director of Public Works Cc: Joan Davenport, Acting Traffic and Street Manager From: Wayne Deason, Street Maintenance Supervisor Re: Sole source request for Ice Slicer RS The Street Maintenance Division is requesting to use a sole source_ provider for our winter street maintenance granular de -icing material. For the last 2 winters we have used Ice Slicer RS with great success. Prior to the use of Ice Slicer RS, sodium chloride (rock salt) was used. Rock salt requires inside storage, of which we have limited supply, is effective to only 20 degrees, and is extremely difficult to have delivered. IceSlicer RS is a naturally mined product containing sodium, calcium, clay, ® potassium, and magnesium chlorides. The clay in the product provides traction prior to melting the ice. The product is effective to zero degrees and can be stored outside. Our two year history with IceSlicer RS has proved that it is far more effective than sodium chloride. We have purchased IceSlicer RS off of the State Contract; however, IceSlicer RS is not on the State Contract this year. The State of Washington has been using IceSlicer RS for several years. This year the State is returning to sodium chloride because the IceSlicer RS is not on their bid list. The State is going to mix their sodium chloride with sand, adding magnesium chloride to make it work as effectively as IceSlicer RS. The company that is providing sodium chloride on the State Contract this year is bringing the salt to Seattle on barges from Chile. Their cost to do this is going to be slightly more than they paid for IceSlicer RS last year. Our cost to purchase IceSlicer RS this year would $132.00 per ton which is $20.00 per ton less than we paid on the State Contract last year. Redmond Minerals, Inc. is the manufacturer of IceSlicer RS granular ice melts. Envirotech Services, Inc. is the national distributor and the sole 110 provider of IceSlicer RS outside the state of Utah. I urge you to give this request your highest consideration.