HomeMy WebLinkAbout10/07/2008 16 Sole Source Envirotech Services, Inc. for IceSlicer RS Granular Ice Melt BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting October 7, 2008
ITEM TITLE: Consideration of a resolution authorizing the City Manager to purchase
IceSlicer RS Granular Ice Melt from Envirotech Services Inc. for the purposes of maintaining
City of Yakima winter streets, as a sole source purchase without calling for bids, and further
directing the City Manager to execute all appropriate and necessary documents to complete the
purchase and transaction.
SUBMITTED BY: Chris Waarvick, Director of Public Works
Sue Ownby, Purchasing Manager r
CONTACT PERSON/TELEPHONE: Chris Waarvick, Director of Public Works
Joan Davenport, Supervising Traffic Engineer (
SUMMARY EXPLANATION: Staff respectfully requests City Council consideration of a
resolution authorizing the City Manager to purchase IceSlicer RS Granular Ice Melt from
Envirotech Services Inc. for the purposes of maintaining City of Yakima winter streets, as a sole
source purchase without calling for bids, and further directing the City Manager to execute all
appropriate and necessary documents to complete the purchase and transaction. If authorized, the
City of Yakima would continue to use the IceSlicer RS product that has been used for the last
two winters with great success. The product is noTavailable under a State Contract and
Envirotech Services, Inc. has exclusive rights and responsibility for the sale and distribution of
IceSlicer RS Granular Ice Melt product. Competitive bidding would therefore be futile. Sole
sourcing is proper because bidding to the desired requirements would result in only one
responsive and responsible submittal. The City Street and Purchasing Division staff have
determined the specification for this product is unique, distribution of the product is limited to
the vendor of the subject firm, and the price offered is the certified lowest price available.
Resolution X Ordinance Contract Other (Specify) Report
Funding Source: Street Division General Fund, Snow and Ice Account
APPROVAL FOR SUBMITTAL:
City- laanager
STAFF RECOMMENDATION: Adopt the Resolution that authorizes sole source procurement
of IceSlicer RS Granular Ice Melt from Envirotech Services Inc. for City of Yakima winter street
maintenance de -icing material and directing City Manager to execute all appropriate and
necessary documents to complete the transaction.
BOARD RECOMMENDATION:
• • COUNCIL ACTION:
RESOLUTION NO. R 2008 -
A RESOLUTION authorizing the City Manager to purchase IceSlicer RS
Granular Ice Melt from ' Envirotech Services Inc. for the purpose of maintaining City
of Yakima winter streets, as a sole source purchase without calling for bids, and
further directing the City Manager to execute all appropriate and necessary documents
to complete the purchase and transaction.
WHEREAS, Article VI, Section 6 of the City of Yakima Charter and the Yakima
Municipal Code Chapter 1.80 generally require that purchases over $25,000 be done by
competitive bidding, subject to certain exceptions; and
WHEREAS, the law recognizes a "sole source" exception from competitive bid
requirements when, due to the uniqueness of the product to be purchased and the fact that
there is only one source, it would be futile to utilize competitive bidding for such product; and
WHEREAS, the City of Yakima has purchased IceSlicer RS Granular Ice Melt for the
last two years on the State Contract System and has used the product for the last two winters
with great success; and
WHEREAS, the City of Yakima winter snow and ice control program is a matter of
significant public safety and continued successful application of this de -icing product. is in the
best economic and public safety interest of the City of Yakima; and
WHEREAS, the City of Yakima has verified that Envirotech Services Inc (Vendor)
has the exclusive right and responsibility for the sale and distribution of the IceSlicer RS
Granular Ice Melt in the State of Washington and the product is no longer available on the
State Contract System,
WHEREAS, it would be futile to utilize the competitive bidding process for the
purchase of IceSlicer RS Granular Ice Melt;
WHEREAS, the City Council finds that it is in the best interest of the City of Yakima
to authorize the purchase of IceSlicer RS Granular Ice Melt from Envirotech Services Inc., as
a sole source purchase without calling for bids, now, therefore,
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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
•
The City Manager is hereby authorized and directed to purchase IceSlicer RS
Granular Ice Melt from Envirotech Services Inc. for the purpose of maintaining City
of Yakima winter streets, as a sole source purchase without calling for bids, and
further directing the City Manager to execute all appropriate and necessary documents
to complete the purchase and transaction.
ADOPTED BY THE CITY COUNCIL this 7 day of October, 2008.
ATTEST: David Edler, Mayor
City Clerk
110
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MEMO
September 11, 2008
To: Chris Waarvick, Director of Public Works
Cc: Joan Davenport, Acting Traffic and Street Manager
From: Wayne Deason, Street Maintenance Supervisor
Re: Sole source request for Ice Slicer RS
The Street Maintenance Division is requesting to use a sole source_
provider for our winter street maintenance granular de -icing material. For
the last 2 winters we have used Ice Slicer RS with great success.
Prior to the use of Ice Slicer RS, sodium chloride (rock salt) was used.
Rock salt requires inside storage, of which we have limited supply, is
effective to only 20 degrees, and is extremely difficult to have delivered.
IceSlicer RS is a naturally mined product containing sodium, calcium, clay,
® potassium, and magnesium chlorides. The clay in the product provides
traction prior to melting the ice. The product is effective to zero degrees and
can be stored outside. Our two year history with IceSlicer RS has proved
that it is far more effective than sodium chloride.
We have purchased IceSlicer RS off of the State Contract; however,
IceSlicer RS is not on the State Contract this year. The State of Washington
has been using IceSlicer RS for several years. This year the State is returning
to sodium chloride because the IceSlicer RS is not on their bid list. The State
is going to mix their sodium chloride with sand, adding magnesium chloride
to make it work as effectively as IceSlicer RS. The company that is
providing sodium chloride on the State Contract this year is bringing the salt
to Seattle on barges from Chile. Their cost to do this is going to be slightly
more than they paid for IceSlicer RS last year. Our cost to purchase IceSlicer
RS this year would $132.00 per ton which is $20.00 per ton less than we
paid on the State Contract last year.
Redmond Minerals, Inc. is the manufacturer of IceSlicer RS granular
ice melts. Envirotech Services, Inc. is the national distributor and the sole
110 provider of IceSlicer RS outside the state of Utah. I urge you to give this
request your highest consideration.