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Home My WebLink AboutR-2023-133 Resolution authorizing the trade-in of various surplus cellphones RESOLUTION NO. R-2023-133 A RESOLUTION authorizing the trade-in of various surplus cellphones. WHEREAS, the City of Yakima, pursuant to the Delegation of Authority Policy 2- 200, states that any proceeds in excess of$15,000 must be approved by the City Council; and WHEREAS, the City of Yakima entered into an agreement with AT&T (R-2023- 116) to procure wireless mobility data and communications solutions, applications, related equipment and accessories through FirstNet cellphone services; WHEREAS, the agreement allows for trade-ins and the total trade-in value will exceed the City Manager's annual surplus approval limit up to $15,000; and BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Council finds that it would be in the best interest of the City to allow the trade-in of approximately 470 cellphones, with a trade-in value of$29,835, now, therefore, ADOPTED BY THE CITY COUNCIL this 3rd day of October, 2023. i 44".1411* Janice Deccio, Mayor ATTEST: .�PKIMq ��r * SEAL % -� ) _ al S1 ►% Rosalinda lbarra, City Clerk\ 4"• •'' N y HIND'S�= 1 .4. !% ga, BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.C. For Meeting of: October 3, 2023 ITEM TITLE: Resolution authorizing the trade-in of various surplus cellphones SUBMITTED BY: *John Carney, IT Services Manager Christina Payer, Buyer I I SUMMARY EXPLANATION: The City of Yakima entered into an agreement with AT&T (R-2023-116)to procure wireless mobility data and communications solutions, applications, related equipment and accessories through FirstNet cellphone services. The agreement allows for trade-ins and the total trade-in value will exceed the City Manager's annual surplus approval limit up to $15,000.Approximate trade-in value is $29,835. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Description Upload Date Type ❑ Resolution 9/26/2023 Corer Memo D AT&T Trade-in Quote 9/18/2023 Backup Material 2 RESOLUTION NO. R-2023- A RESOLUTION authorizing the trade-in of various surplus cellphones. WHEREAS, the City of Yakima, pursuant to the Delegation of Authority Policy 2- 200, states that any proceeds in excess of$15,000 must be approved by the City Council; and WHEREAS, the City of Yakima entered into an agreement with AT&T (R-2023- 116) to procure wireless mobility data and communications solutions, applications, related equipment and accessories through FirstNet cellphone services; WHEREAS, the agreement allows for trade-ins and the total trade-in value will exceed the City Manager's annual surplus approval limit up to $15,000; and BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Council finds that it would be in the best interest of the City to allow the trade-in of approximately 470 cellphones, with a trade-in value of $29,835, now, therefore, ADOPTED BY THE CITY COUNCIL this 3rd day of October, 2023. Janice Deccio, Mayor ATTEST: Rosalinda Ibarra, City Clerk 3 AT&T Your AT&T Business Trade-In Quote 09/14/2023 Customer's Company Name: CITY OF YAKIMA Quote#40091423005941 Quote must be accepted by 11/28/2023 Details Credit Quantity Promotion Maximum Promo Maximum Total Value Apple iPad Air 2 9.7 $10.00 7 $0.00 $70.00 16GB-WIFI Apple iPad Pro(10.5- $20.00 2 $0.00 $40.00 inch)64GB-WiFi (A1701) Apple iPad (7th Gen) $70.00 15 $0.00 $1,050.00 10.2 32GB-WIFI Apple iPad Air 2 9.7 $10.00 1 $0.00 $10.00 16GB-GSM Apple iPhone 7 128GB $10.00 1 $0.00 $10.00 Apple iPhone 11 $130.00 1 Trade-In Bonus $50.00 $180.00 128GB Sonim XP8 64GB- $0.00 4 $0.00 $0.00 Verizon (XP8800) Apple iPad (9th Gen) $110.00 8 $0.00 $880.00 10.2 64GB-Other (A2603) Apple iPhone 13 Pro $320.00 1 Trade-In Bonus $50.00 $370.00 128GB Apple iPhone 6s 32GB $5.00 6 $0.00 $30.00 Sonim Enduro(XP3) $0.00 2 $0.00 $0.00 Apple iPad (8th Gen) $90.00 13 $0.00 $1,170.00 10.2 32GB-GSM Sep 15, 2023, 9:24 PM 4 Details Credit Quantity Promotion Maximum Promo Maximum Total Value Apple iPad (7th Gen) $70.00 1 $0.00 $70.00 10.2 128GB-CDMA Apple iPad (7th Gen) $70.00 6 $0.00 $420.00 10.2 32GB-CDMA Apple iPhone 12 64GB $200.00 7 Trade-In Bonus $350.00 $1,750.00 Kyocera DuraXV- $0.00 68 $0.00 $0.00 VZW(E4520) Apple iPhone 11 64GB $130.00 60 Trade-In Bonus $3,000.00 $10,800.00 Apple iPhone 11 Pro $200.00 1 Trade-In Bonus $50.00 $250.00 Max 64GB Apple iPhone 13 Pro $360.00 1 Trade-In Bonus $50.00 $410.00 Max 128GB Samsung Galaxy Tab $5.00 2 $0.00 $10.00 A 8.0 32GB-CDMA Apple iPad Pro 10.5 $70.00 1 $0.00 $70.00 256GB-CDMA Apple iPad Pro 10.5 $70.00 5 $0.00 $350.00 64GB-CDMA Apple iPhone SE (3rd $95.00 52 Trade-In Bonus $2,600.00 $7,540.00 Gen)64GB Samsung Galaxy S8 $15.00 1 $0.00 $15.00 64GB Apple iPhone SE (2nd $35.00 78 $0.00 $2,730.00 Gen)64GB Apple iPad (3rd Gen) $0.00 3 $0.00 $0.00 9.7 32GB-CDMA Apple iPhone SE (1st $5.00 2 $0.00 $10.00 Gen) 16GB Sep 15, 2023, 9:24 PM 5 Details Credit Quantity Promotion Maximum Promo Maximum Total Value Apple iPad Air 2 9.7 $10.00 2 $0.00 $20.00 32GB-GSM Apple iPhone 7 32GB $10.00 84 $0.00 $840.00 Apple iPhone 8 64GB $30.00 24 $0.00 $720.00 Kyocera DuraXV Non $0.00 9 $0.00 $0.00 Camera-VZW (E4520NC) Apple iPad Air 2 9.7 $10.00 2 $0.00 $20.00 16GB-CDMA Total 470 $6,150.00 $29,835.00 IMPORTANT NOTE: The maximum value amount assumes the device meets the following criteria. Deductions will be taken for each condition not met: It powers up and navigates to a clear home screen. Nothing is broken, cracked or missing. If battery included, securely connect battery to device and place in the green bag provided. The device has not been reported as lost or stolen. Devices found on the lost/stolen list will receive$0 value and will not be returned. The device has been unenrolled from Device Management application(s). You must remove all Mobile Device Management(MDM) locks to ensure that the device can be processed.All "Activation Locks" have been disabled. This includes deactivating Apple Find My iPhone/iPad or Android Find My Mobile. Failure to disable Activation Locks will result in a significant reduction in value. These devices will not be returned. For more details on Your AT&T Business Trade-in Quote please see the attached AT&T Business Trade-in Program Terms& Conditions IMPORTANT-YOU MUST DEACTIVATE WIRELESS SERVICE ON ALL DEVICES BEFORE SHIPPING Sep 15, 2023, 9:24 PM 6 The AT&T Business Trade-In Program Terms & Conditions Please read these terms and conditions carefully to understand your rights and obligations. By participating in the AT&T Business Trade-In program,you agree that you understand,acknowledge,and accept the terms below."You"or"your"refers to the person or entity that is the customer of record.The person accepting these terms and conditions on behalf of an entity represents and warrants that he or she is authorized to act on behalf of and bind such entity to these terms and conditions. • AT&T MOBILITY, LLC(AT&T),ITS VENDORS,AND SUPPLIERS WILL NOT BE ABLE TO RETURN ANY DEVICE THAT YOU SEND IN AS PART OF THIS TRADE-IN PROGRAM.YOU AGREE TO SAVE ANY INFORMATION ON THE DEVICE THAT YOU WANT TO KEEP ON ANOTHER DEVICE PRIOR TO SENDING IN THE DEVICE.UNDER NO CIRCUMSTANCES SHALL AT&T, ITS VENDORS OR SUPPLIERS BE LIABLE FOR ANY LOSS OF ANY INFORMATION/DATA FROM DEVICES THAT YOU SEND IN.INFORMATION/ DATA ON THE DEVICE WILL BE DELETED AND WILL BE UNRECOVERABLE. • TO PROTECT YOUR PRIVACY,YOU ACKNOWLEDGE THAT, BEFORE SENDING IN ANY DEVICE TO AT&T TO RECEIVE CREDIT, YOU HAVE: • ERASED CONTACTS,CALENDAR, PHOTOS, MESSAGES,CALL HISTORY, EMAIL,TEXT MESSAGES,VIDEOS,WEB BROWSING HISTORY AND ALL OTHER PERSONAL,CONFIDENTIAL OR SENSITIVE STORED INFORMATION FROM THE DEVICE, • REMOVED THE SIM CARD AND MEMORY CARD, IF APPLICABLE, FROM THE DEVICE • PERFORMED A FACTORY RESET OF THE DEVICE • UNENROLLED THE DEVICE FROM ANY DEVICE MANAGEMENT APPLICATION(S). • IF THE DEVICE HAS NOT BEEN UNENROLLED FROM DEVICE MANAGEMENT APPLICATION(S),YOU WILL BE NOTIFIED VIA EMAIL.YOU MUST REMOVE ALL MOBILE DEVICE MANAGEMENT(MDM)LOCKS WITHIN 45 DAYS OF EMAIL NOTIFICATION TO ENSURE THAT THE DEVICE CAN BE PROCESSED.AFTER 45 DAYS THE DEVICE WILL BE PROCESSED OUT AND THE CREDIT INITIALLY QUOTED MAY BE SIGNIFICANTLY REDUCED. • ALL"ACTIVATION LOCKS"MUST BE DISABLED.THIS INCLUDES DEACTIVATING APPLE FIND MY IPHONE/IPAD OR ANDROID FIND MY MOBILE. • FAILURE TO DISABLE ACTIVATION LOCKS MAY RESULT IN A SIGNIFICANT REDUCTION IN VALUE.THESE DEVICES WILL NOT BE RETURNED. • DEACTIVATED ALL WIRELESS SERVICES TO THE DEVICE. • AT&T, ITS VENDORS AND SUPPLIERS DO NOT GUARANTEE THAT PERSONAL,CONFIDENTIAL,AND/OR SENSITIVE INFORMATION LEFT ON A DEVICE WILL BE DELETED. • If you fail to remove all personal,confidential,and/or sensitive information from a device,AT&T, its vendors and suppliers are not liable to you for any damages suffered if any personal,confidential,and/or sensitive information left on a device is accessed. • AT&T, its vendors and suppliers are not responsible for any service charges accrued before,during,or after you send in a device. If any charges are incurred, it is your responsibility to pay those charges. • You verify that you are the sole and rightful owner of the device being sent in.You are not sending in a lost or stolen device and/or a device with any liens or claims held by third parties. • If you are sending in a device purchased under an AT&T Equipment Installment Plan(EIP)or AT&T Next,you must continue to make the Equipment Installment Plan (EIP)or AT&T Next installment agreement payments until the balance is paid in full. • All quoted Trade-in values are conditional and subject to adjustment by AT&T, its vendors and suppliers based on the actual make, model, condition and operational nature of the Trade-in device actually received. • You agree that the condition,specifications and other representations you have provided regarding the device(s)are accurate. In the event the representations made regarding a device are determined to be inaccurate,you acknowledge that the Trade-in credit initially quoted may be significantly reduced. • Upon receipt,AT&T, its agents,vendors and suppliers will make the final determination of each device's Trade-in value,subject to a unilateral adjustment in the value of the actual device received.You will be notified via email of any discrepancy in device condition, specification,or other representations made; however,all transactions are final once the device is sent to AT&T for processing. • The Trade-in quote was prepared based on the number and type of devices provided.The final value will be determined at inspection based on the models received and the condition of the devices,and the final value may be significantly less than the originally quoted amount. • The AT&T Business Trade-In program is not available to minors. • The value quoted for any device is only valid for the specific Trade-in transaction. • You agree to ship your device within 30 days of the day you accept the Trade-In quote offered. If you fail to send the device(s)within 30 days, it may result in a reduced value. • The AT&T Business Trade-In program will issue an account credit to your AT&T business account as payment for equipment received. • TO THE EXTENT PERMITTED BY APPLICABLE LAW,AT&T, ITS VENDORS AND SUPPLIERS WILL NOT BE LIABLE TO YOU FOR MORE THAN THE TRADE-IN VALUE OF THE DEVICE(S). IN NO EVENT SHALL AT&T, ITS VENDORS OR SUPPLIERS BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, SPECIAL, PUNITIVE, INCIDENTAL, OR EXEMPLARY DAMAGES,WHETHER FORESEEABLE OR UNFORESEEABLE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES,ARISING OUT OF ANY TRADE-IN. • IN EXCHANGE FOR THE CREDIT YOU ARE RECEIVING,YOU AGREE ANY DISPUTES REGARDING THE AT&T BUSINESS TRADE- IN PROGRAM ARE GOVERNED BY YOUR COMPANY'S,AGENCY'S,SCHOOL'S,OR OTHER ORGANIZATION'S AT&T WIRELESS SERVICE AGREEMENT, INCLUDING ANY ARBITRATION PROVISIONS THEREIN. Sep 15, 2023, 9:24 PM