HomeMy WebLinkAboutR-2023-127 Resolution authorizing acceptance of a Law Enforcement-Based Victim Services (LEV) Program grant RESOLUTION NO. R-2023-127
A RESOLUTION authorizing acceptance and the execution of a grant agreement for FY23 Law
Enforcement-Based Victim Services (LEV) Program.
WHEREAS, the City is committed to reducing domestic violence in the community; and
WHEREAS, the International Association of the Chiefs of Police has received funding
from the U.S. Department of Justice, Office of Justice Programs, Office for Victims of Crime and
to support local efforts to identify and implement domestic violence reduction strategies; and
WHEREAS, the City of Yakima, through the Yakima Police Department, applied for a
grant to create a community-based coordinated response to domestic violence; and
WHEREAS, the City of Yakima is qualified as a sub-awardee and has been awarded
such funding; and
WHEREAS, the grant award is for two hundred and eighty-nine thousand three hundred
dollars ($289,300) and will be used for the stated purpose listed above and as outlined in the
grant application and award; and
WHEREAS, the City Council deems it to be in the best interest of the City and the
health, safety and welfare of the City's residents to accept the Office on Victims of Crime grant
award here to and incorporated herein by this reference, as well as approving the acceptance of
a grant award provided the City is successful in this effort; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Council of the City of Yakima hereby accepts the $289,300.00 grant from the
United States Department of Justice as awarded and authorizes the City Manager, and/or the
City Manager's designee, to execute the grant agreement contract between the City and the
United States (Award Number 15POVC-22-GK-01805-NONF), as well as any other necessary
documents to accept the grant, award, and funds.
ADOPTED BY THE CITY COUNCIL this 19th day of September, 2023.
Janice Deccio, Mayor
ATTEST: ��\
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Rosalinda Ibarra, City Cle`;A .••�o=s
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DocuSign Envelope ID.841 561 1 2-1 8A8-4A23-BC81-B34FEAC482B4
tit`.�;:d Acp Subrecipient Agreement with
City of Yakima/Yakima Police Department
International Association of Contract # IACP-2023-7643-11
Chiefs of Police
This agreement is effective as of the 01 day of October, 2023,or the date the last required signature
is obtained whichever is later, between the International Association of Chiefs of Police
(hereinafter referred to as "IACP" or prime recipient) and the City of Yakima through the Yakima
Police Department,(hereinafter referred to as the "Yakima Police Department" or"Sub-recipient")
for work performed under the U.S. Department of Justice, Office of Justice Programs, Office for
Victims of Crime ("OVC" or "grantor"), for Grant Award Number Cooperative Agreement No.
15POVC-22-GK-01805-NONF,federal CFDA number 16.582 for the initiative entitled, "OVC FY2022
Law Enforcement-Based Victim Services Technical Assistance Program"(hereinafter referred to as
"Award").
I. RECITALS
WHEREAS, the IACP has received funds under Cooperative Agreement No. 15POVC-22-GK-01805-
NONF from the U.S. Department of Justice, Office of Justice Programs, Office for Victims of Crime,
to conduct a project entitled, Law Enforcement-Based Victim Services Technical Assistance
Program (LEV) and
WHEREAS, the IACP wishes to engage the services of the Yakima Police Department to perform
selected tasks pursuant to and in accordance with the award, and the Yakima Police Department is
desirous of furnishing such services,
THEREFORE, it is agreed between the parties:
II. STATEMENT OF WORK
The services of the Sub-recipient shall be in accordance with the following documents:
(a) Attachment A: Cooperative Agreement Number 15POVC-22-GK-01805-NONF and
accompanying Special Conditions, except the following Special Conditions:
a. 5— Required Training for Grant Award Administrator and Financial Manager,
b. 32 and 34— Reporting,
c. 40—TTA Awards: Training and Reporting Data,
d. 43— Revised Time-Task Plan
e. 45—Spending prior to budget approval, and
f. 46—Withhold of funds: Disclosure of pending applications.
(b) Attachment B: Sub-Recipient's Program Narrative Responses.
The work shall be performed under the direction of Domingo Herraiz, Director of Programs at the
International Association of Chiefs of Police.
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The Sub-Recipient hereby represents that it has received and reviewed the terms and conditions of
the award, included hereto as Attachments A and B. The Sub-Recipient agrees that all the Sub-
Recipient's work or services provided under this Agreement shall adhere to the applicable
requirements for grantees under the terms of the award.
Duties of the Sub-Recipient under this Agreement are as follows:
(a) Program Development
a. Sub-Recipient will establish or enhance law enforcement-based victim services
program through policy development or update, strategic planning, hiring, and
training.
b. Sub-Recipient will develop a plan for how the program will be sustained at the
conclusion of the award.
c. Sub-Recipient will develop or update language access plans for victim services.
d. Sub-Recipient will complete community mapping to inform victim services
programming.
(b) Service Delivery
a. Sub-Recipient victim services personnel will provide support services for crime
victims (e.g., crisis intervention services, criminal justice preparation, notification of
victims' rights).
b. Sub-Recipient victim services personnel will provide appropriate referrals to meet
crime victims' needs (e.g., basic needs, counseling).
c. Sub-Recipient victim services personnel will assist victims during investigative
activities (e.g., support victims during police interviews).
d. Sub-Recipient victim services personnel will assist victims with obtaining state
compensation and/or state-issued federal assistance for forensic examinations.
e. Sub-Recipient victim services personnel may provide other allowable services within
the scope of law enforcement-based victim services (e.g., VOCA Victim Assistance
Program Rule [28 C.F.R. 94]).
(c) Training and Technical Assistance (TTA) Participation
a. Sub-Recipient will engage in LEV training and technical assistance. This includes, but
is not limited to:
i. Orientation webinar
ii. Site Kick-Off Call
iii. Programmatic Webinars
iv. Quarterly Meetings
v. Monthly check-in with Lead Facilitator
vi. Victims' Rights Profile review call
vii. Site visit
viii. Ad hoc technical assistance or project-related activities as identified by Sub-
Recipient, Lead Facilitator, or IACP
b. Sub-Recipient victim services personnel will complete state-based victim
compensation training within the first year of the award.
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(d) Grant Management and Reporting
a. Sub-Recipient must be certified or undergoing the certification process under
Executive Order 13929 Safe Policing for Safe Communities.
b. Sub-Recipient will maintain programmatic and financial points of contact.
c. Sub-Recipient will submit monthly invoices with supporting documentation.
d. Sub-Recipient will meet with the IACP team at least semi-annually to review budget
and other grant management requirements.
e. Sub-Recipient will track relevant data and submit quarterly statistics and
programmatic reports to the IACP.
f. Sub-Recipient will complete a final report.
(e) Performance of other tasks as required to successfully complete the goals and objectives
of the FY 22 Law Enforcement-Based Victim Services Program.
This contract, together with Attachments A and B expresses the complete and final understanding
of the parties related to the work covered hereby related to Cooperative Agreement 15POVC-22-
GK-01805-NONF. In the event of any doubt or inconsistency among these various documents,
Attachment A (Cooperative Agreement and Special Conditions) will take precedence over the
other documents and this writing will take precedence over Attachment B.
III. KEY PERSONNEL
All work conducted under this Agreement shall be performed only by competent and qualified
personnel under the supervision of or in the employ of the Sub-Recipient.Sub-Recipient shall select
Programmatic and Financial Points of Contact to provide leadership over the course of the Sub-
Award. The IACP shall be notified of Point of Contact and any changes in key personnel, including
Programmatic Point of Contact, Financial Point of Contact, Victim Services Supervisor, LEV-funded
Victim Services personnel.Any changes in personnel made by the Sub-Recipient shall first be subject
to consultation with Emily Burton or Heather Dooley, IACP Senior Project Managers. In addition to
other responsibilities described herein or imposed by law, the sub-recipient shall:
(a) Designate in writing a person to act as the sub-recipient's representative with respect to this
Agreement. Such person shall have complete authority to transmit instructions, receive
information, interpret, and define the sub-recipient's policies and decisions with respect to
the IACP's services for the Award.
(b) Provide all criteria and information as to the sub-recipient's requirements, objectives, and
expectations for the Award, including performance requirements and budgetary limitations.
Only with prior written approval from the IACP, the Sub-Recipient may choose to use funds under
this Agreement to enter into second-tier sub-awards and/or contracts for services. Sub-Recipient
hereby represents that it will ensure that all second-tier sub-awards shall adhere to the applicable
requirements for grantees under the terms of the award. Sub-Recipient further represents that it
will ensure this compliance by applying reasonable monitoring efforts.
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The relationship created under this Agreement between the IACP and Sub-Recipient is that of
grantor and grantee respectively, and in no way creates an employer/employee relationship
between them,or between the IACP and any of the Sub-Recipient's employees, agents, or initiative
collaborators.
IV. COMPENSATION AND PERIOD OF PERFORMANCE
The term or period of this Agreement shall commence on October 1, 2023 and shall continue
through September 30, 2025, unless sooner terminated according to the conditions set forth in this
Agreement. If the award from the U.S. Department of Justice, Office of Justice Programs, Office for
Victims of Crime ("OVC" or "grantor"), for Grant Award Number Cooperative Agreement No.
15POVC-22-GK-01805-NONF,federal CFDA number 16.582 for the initiative entitled, "OVCFY2022
Law Enforcement-Based Victim Services Technical Assistance Program" is extended via a grant
adjustment notice, a corresponding extension to this Agreement may be issued.
The IACP hereby awards a cost reimbursable sub-award of up to $289,300.00 (two hundred eighty-
nine thousand three hundred dollars) for services performed under this Agreement as related to
Section III Statement of Work and in accordance with the Sub-Recipient's approved budget and
budget narrative. Sub-Recipient shall be reimbursed only for costs outlined in the approved budget.
Requests for budget modifications must be submitted to IACP in writing and in advance for
approval. Additionally, Sub-Recipient will submit to IACP in advance for review and approval, a
budget and budget narrative for all second-tier sub-awards.The IACP shall reimburse Sub-Recipient
on a monthly basis for allowable costs based on receipt of a detailed invoice and supporting
documentation. All invoices shall be submitted using IACP's standard invoice, but at a minimum
shall include the following:
1) Current and cumulative costs
2) Sub-Award number (referenced on page one of this sub-Award),
3) Certification, as required in 2 CFR 200.415(a),
4) Dates covered by the invoice,
5) Detailed cost breakdown, including:
a. For all salaries, documentation supporting the charges including timesheets or staff
percentage of effort during the invoice period
b. Details and backup for all other costs by budget category
c. Grand total of invoice
All payments shall be considered provisional and subject to adjustment within the total estimated
cost in the event such adjustment is necessary as a result of an adverse audit finding against the
Sub-Recipient. The IACP reserves the right to reject an invoice, in accordance with 2 CFR 200.305.
The IACP shall pay the amount of each invoice within 30 days after receipt and approval of the
invoice. The IACP shall have no obligation to pay invoices received more than 60 days beyond the
term or termination of this Agreement.
In addition to invoices,Sub-Recipient will submit to the IACP the monthly progress reports prepared
for IACP audit and compliance purposes. The final invoice and progress report will be submitted no
later than thirty (30) days after the end of each reporting quarter. Sub-Recipient's invoices shall
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contain an original, dated approval signature by an authorized representative of the Sub-Recipient.
This signature shall certify that the progress report is true and correct and that expenditure of funds
has been made in accordance with all award guidelines, requirements, and regulations. Progress
reports and invoices shall be sent to (preferred) LEVproiect@theiacp.org:
Emily Burton and Heather Dooley
Senior Project Manager
44 Canal Center Plaza, Suite 200
Alexandria, VA 22314
V. COPYRIGHT/OWNERSHIP
All ideas and contents reduced to tangible form (Works) will be considered to be "works made for
hire" and IACP will own all intellectual property rights in and to the Works, including the right to
copyright, consistent with the Government's right to use the Works. IACP grants the Sub Recipient
a perpetual, non-exclusive, non-delegable, worldwide, and royalty-free license to use any of the
intellectual property created pursuant to this agreement.
The Department of Justice has the right to obtain, reproduce, publish, or otherwise use the data
first produced under an award or sub-award and to authorize others to receive, reproduce, publish,
or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal
Acquisition Regulation (FAR) provision 52.227-14 Alt IV (Rights in Data General).
VI. TERMINATION
A. Termination without Cause
The IACP or Sub-Recipient may terminate this Agreement without cause at any time, upon thirty
(30) days written notice to the other party. In the event of such a cancellation, the Sub-Recipient
shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily
performed. The notice shall state the effective date of termination, and the terminated party shall
be compensated for all services rendered through the effective date of termination.
B. Termination Upon Grantor's Reduction or Termination of Funding or Modification to
Exclude Work
In the event the initiative grantor, OVC, reduces or terminates funding for this initiative,or modifies
the award to exclude the work related to this Agreement, during the term of this Agreement, this
Agreement shall be considered terminated upon the date that the IACP provides notice to Sub-
Recipient of the reduction or termination of funding. The IACP shall compensate Sub-Recipient for
all services rendered through the date of notice to Sub-Recipient that the Agreement is terminated
because of the reduction or termination of funding.
VII. RECORDS AND AUDIT
The Sub-Recipient shall retain all records relating to work performed under this Agreement for at
least three(3)years after Sub-Recipient's receipt of the final payment under this Agreement or after
the closure of all pending matters, whichever is later. If an audit, litigation,or other action involving
the records is slated before the end of the three-year period, the records must be retained until all
issues arising out of the action are resolved or until the end of the three-year period, whichever is
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later. All costs incurred in performance of work under this Agreement shall be subject to audit by
the grantor or an authorized representative of the IACP, or both. The Sub-Recipient agrees to
comply with the grantor's audit constraints and guidelines, shall allow auditors access to records
necessary to supplement expenditures, and shall supply the IACP with copies of all its audit
repayments of work performed and compensation paid pursuant to this Agreement.
VIII. COMPLIANCE
A. Laws,Audit and Grant Requirements:
1) Sub-Recipient certifies it is not presently debarred, suspended, proposed for disbarment,
declared ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency;has not been convicted of,had a civil judgment for,or is not presently
indicted for or otherwise criminally or civilly charged by a governmental entity for fraud or
other prohibited activities. Sub-Recipient further certifies that should its status change in
this regard during the term of this Agreement, Sub-Recipient shall notify IACP immediately.
2) The Sub-Recipient represents and warrants that the Sub-Recipient is currently in compliance
and shall remain in compliance during the term of the Agreement,with all applicable federal
civil rights laws, as required in the terms and conditions of the grant.
3) The Sub-Recipient agrees to cooperate with all IACP review and audit procedures to ensure
Sub-Recipient's compliance without limitation to all requirements and special conditions
(Attachment A) related to this grant.
4) The Sub-Recipient agrees that all the Sub-Recipient's work or services provided under this
Agreement shall be in full compliance with the terms of the grant.
5) The Sub-Recipient agrees that Subrecipient shall have no direct contact with the Grantor
and that all communication between the Sub-Recipient and the Grantor shall be done either
through IACP or with the written permission of IACP.
B. Insurance:
1) The Sub-Recipient shall secure and maintain during the term of this Agreement, at its sole
cost and expense, Workers' Compensation and Employer's Liability Insurance for all of its
employees engaged in work under this Agreement, as required by the applicable statutory
requirements. The IACP shall not be responsible for any injuries or damages to the
employees of the Sub-Recipient.
2) During the term of this Agreement, the Sub-Recipient shall maintain Comprehensive
General Liability insurance including Personal Injury Coverage and Contractual Liability,
with at least the minimum combined single limit for Bodily Injury and Property Damage, in
accordance with the Sub-Recipient's regular requirements and practices. All insurance
coverage required by this Agreement must be issued by an insurance company or
companies licensed to do business in the United States.
3) Upon request, the Sub-Recipient shall provide documentation of Self-Insurance to the IACP.
C. Forms and Documents:
The Sub-Recipient shall sign as necessary and file with the IACP the following forms and
documents:
1) 424B Assurance form and a Certificate Regarding Lobbying form giving assurances of
compliance with applicable federal requirements as specified therein
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2) Form W-9 Request for Taxpayer Identification Number and Certification to file with the
IACP
3) Most recent Independent Financial and A-133 Audit Report
4) Most recently approved indirect rate cost agreement (if applicable)
IX. CONFLICT OF INTEREST
The Sub-Recipient knows of no agreements or transactions in which its rights, duties, obligations,
or interests conflict with,or are inconsistent with,those of the IACP,the grantor,or this Agreement.
If at any time Sub-Recipient should become aware of any actual, apparent or potential conflicts of
interest, it will promptly notify IACP. IACP and Sub-Recipient will cooperate in resolving any conflict,
but IACP will have final authority to determine if a conflict exists and if so, how it is to be resolved.
X. GOVERNING LAW AND DISPUTES
This agreement will be governed by and construed in accord with applicable federal law and
regulations and the laws of Virginia. In the event of any conflict, federal law or regulation will
prevail. Both parties will cooperate in addressing disputes as they arise. Any proceeding to resolve
any dispute will be brought or take place in Alexandria, Virginia, and no other place. It is agreed
that Sub-Recipient may appear remotely in any proceeding pursuant to local court rules of
procedure.
XI. LIABILITY
Each party agrees that it will be responsible for its own acts and the results thereof to the extent
authorized by law and shall not be responsible for the acts of the other party and the results thereof.
This clause will not be read to preclude either party's seeking to hold the other liable under any
theory of joint and several liability, common law indemnification, or any other basis.
XII. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties regarding the subject matter
hereof and supersedes any other written or oral understanding of the parties.This Agreement may
not be modified except by written instrument executed by both parties.
XIII. SEVERABILITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or
unenforceable, the remaining provisions shall nevertheless continue in full force without being
impaired or invalidated in any way.
XIV. TIME IS OF THE ESSENCE
The parties hereby agree that time is of the essence with respect to performance of each of the
parties' obligations under this agreement.
XV. FORCE MAJEURE
No failure or omission by either of the parties in the performance of any obligation under this
agreement will be deemed a breach of this agreement or create any liability if the same shall arise
from the occurrence or non-occurrence of any event not within the contemplation of the parties
when the contract was entered into and beyond the control of the parties, and the IACP or the
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Subrecipient, as the case may be, makes a good faith determination that such occurrence (or non-
occurrence) renders performance not in the best interests of IACP or Subrecipient, as the case may
be.
Examples of events not within the contemplation of the parties and not within their control include
acts of God; acts or omissions of any government (including a foreign government) or agency
thereof(including actions that are merely advisory or intended as guidelines or recommendations,
as well as actual orders or directives of the governmental agency); compliance with statues,
requirements, rules, regulations, orders or advisories of any governmental authority or any office,
department, agency, or instrumentality thereof; fire; storm (including hurricanes or tornadoes);
flood; earthquake;accident;acts of the public enemy;war, rebellion, insurrection,or riot;sabotage;
invasion; quarantine, outbreak of disease, epidemic, pandemic or public health emergency; any
impairment, failures, delays or disruptions of, in or to transportation; embargoes. The foregoing
are intended to be illustrative only,and not exclusive and an event may constitute a "force majeure"
event whether similar or not similar to any of the foregoing examples.
The parties indicate by the signatures below their intent to be bound by the terms of this
Agreement:
International Association of Chiefs of Police: City of Yakima/Yakima Police Department:
,-DocuSigned by.
tuiruAtt, CIALtAlkijAA" 47 /
ri ilrertnningham Robert Harrison
Deputy Executive Director/Chief Operating Officer City Manager
Date: 9/9/2023 Date. D / D-y3
a
CITY CONTRACT NO. 023-1`"
ADDRESS: ADDRESS: RESOLUTION No. �"
44 Canal Center Plz Ste 200 129 North 2nd Street
Alexandria, VA 22314-1579 Yakima, Washington, 98901
P: (703) 836-6767 P: (509) 575-6000
E: executivedirector@theiacp.org E: bob.harrison@yakimawa.gov
IACP's Tax ID #: 53-0227813 Tax ID #: 91-6001293
UEI #: MUFDFLWLFDT5 UEI #: FJNNX1XFJ9K3
Congressional District: VA08 Congressional District: WA04
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04-Subrecipient Contract (Yakima PD)
ATTACHMENT A & B
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-' Award Letter
September 27, 2022
Dear Vincent Talucci,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice
Programs (OJP) has approved the application submitted by INTERNATIONAL ASSOCIATION OF CHIEFS
OF POLICE for an award under the funding opportunity entitled 2022 OVC FY 2022 Law Enforcement-Based
Victim Services Technical Assistance Program. The approved award amount is$3,750,000.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements
before accepting your award. The Award Instrument includes the Award Offer(Award Information, Project
Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and
OVW funding the Award Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award
Offer, but also compliance with assurances and certifications that relate to conduct during the period of
performance for the award. These requirements encompass financial, administrative, and programmatic
matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff
should receive the award conditions, the assurances and certifications, and the application as approved
by OJP, so that they understand the award requirements. Information on all pertinent award requirements
also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate
remedies for non-compliance, which may include termination of the award and/or a requirement to repay
award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award
Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity
Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal
authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the
Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System
(JustGrants), including by executing the required declaration and certification, within 45 days from the award
date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP)
system, if you haven't already completed the enrollment process in ASAP. The Entity Administrator should
have already received an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) has been delegated the responsibility for ensuring that recipients of federal financial
assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office
on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several
federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the
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Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that
they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal
financial assistance from DOJ from discriminating in services and employment because of race,
color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against
Women Act, sexual orientation and gender identity. Recipients are also prohibited from
discriminating in services because of age. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with DOJ awards, see
https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against
recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance
reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to
evaluate whether recipients of financial assistance from the Department are providing services in a
nondiscriminatory manner to their service population or have employment practices that meet equal-
opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the
Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice
system, there are two additional obligations that may apply in connection with the awards: (1)
complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2)
submitting findings of discrimination to OCR. For additional information regarding the EEOP
requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements
when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are
associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your
organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial
assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Categorical Exclusion
NEPA Letter
The International Association of Chiefs of Police will use this award to support law enforcement
agencies in developing, enhancing, and sustaining direct victim services programs within law
enforcement-based systems to serve the needs and rights of all crime victims.
None of the following activities will be conducted whether under the Office of Justice Programs
federal action or a related third party action:
(1)New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically
sensitive area, including property (a) listed on or eligible for listing on the National Register of
Historic Places, or(b) located within a 100-year flood plain, a wetland, or habitat for an
endangered species
(3) A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have
an effect on the environment
(5) Implementation of a program involving the use of chemicals (including the
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identification, seizure, or closure of clandestine methamphetamine laboratories)
Additionally, the proposed action is neither a phase nor a segment of a project that when
reviewed in its entirety would not meet the criteria for a categorical exclusion.
Consequently, the subject federal action meets the Office of Justice Programs' criteria for a
categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the
Code of Federal Regulations.
Questions about this determination may be directed to your grant manager or the Environmental
Coordinator for OVC.
NEPA Coordinator
First Name Middle Name Last Name
Zoe E French
v Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
ftRecipient Information
Recipient Name
INTERNATIONAL ASSOCIATION OF CHIEFS
OF POLICE
UEI
MUFDFLWLFDT5
Street 1 Street 2
44 CANAL CENTER PLZ STE 200
City State/U.S. Territory
ALEXANDRIA Virginia
DocuSign Envelope ID'804B4A98-2ABD-4480-A605-9B78F121A204
Zip/Postal Code Country
22314 United States
County/Parish Province
Award Details
Federal Award Date Award Type
9/27/22 Initial
Award Number Supplement Number
15POVC-22-GK-01805-NONF 00
Federal Award Amount Funding Instrument Type
$3,750,000.00 CA
Assistance Listing Number Assistance Listings Program Title
16.582 Crime Victim Assistance/Discretionary Grants
Statutory Authority
34 U.S.C. § 20103(c)(1)(A)
r DS
Vrs
I have read and understand the information presented in this section of the Federal Award Instrument.
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title Awarding Agency
DocuSign Envelope ID.804B4A98-2ABD-4480-A605-9B78F121A204
2022 OVC FY 2022 Law Enforcement-Based OJP
Victim Services Technical Assistance Proaram Program Office
Application Number OVC
GRANT13661814
Grant Manager Name Phone Number
Sharron Fletcher 202-305-2358
E-mail Address
Sharron.Fletcher@ojp.usdoj.gov
Project Title
OVC FY 2022 Law Enforcement-Based Victim Services Technical Assistance Program
Performance Period Start Performance Period End
Date Date
10/01/2022 09/30/2025
Budget Period Start Date Budget Period End Date
10/01/2022 09/30/2025
Project Description
Incorporating law enforcement-based victim services into overall agency response is a
fundamental way to ensure victims are connected with needed services at the earliest
opportunity. Professionals in this role are the only law enforcement agency personnel whose
primary responsibility is to focus on the rights and needs of victims.
For law enforcement agencies interested in implementing new or enhancing existing victim
services programs, individualized technical assistance opportunities are rare. The Law
Enforcement-Based Victim Services (LEV) Program is the only national training and technical
assistance (TTA) initiative of its kind in the country, and IACP has served as the TTA provider
since its inception in 2018. IACP currently supports the existing 73 LEV sites, and due to
extensive experience and unmatched capacity, is ideally suited to continue in this role and
incorporate new FY22 LEV sites.
Through this solicitation, IACP will support law enforcement agencies in developing,
enhancing, and sustaining direct victim services programs within law enforcement-based
systems to serve the needs and rights of all crime victims. IACP is seeking priority
consideration under Priority 1(A)to provide enhanced technical assistance to new LEV sites so
they can identify underserved communities in their jurisdictions, address potential inequities
DocuSign Envelope ID.804B4A98-2ABD-4480-A605-9B78F 121 A204
and barriers to equal opportunity, and contribute to greater access to services for underserved
and historically marginalized populations.
IACP will accomplish the following goals:
1. Develop a competitive subaward process to select 8 new LEV sites in state, tribal, and
local law enforcement agencies in small, mid-sized, and large jurisdictions.
2. Provide TTA to all existing and new LEV sites to develop, enhance, and sustain direct
victim services programs through TTA and promote peer learning among LEV sites.
3. Promote promising practices by memorializing LEV curriculum (e.g., virtual training,
publications) on the LEV webpage and presenting these resources nationally.
All new LEV sites will receive the robust LEV curriculum through virtual training, quarterly
meetings, and project publications. All LEV sites will be encouraged to communicate through
the LEV Network, an online community exclusive to LEV sites which allows for information
sharing and peer learning.
To provide comprehensive TTA, the IACP will continue to partner with the following entities:
• Unified Solutions will provide TTA for tribal jurisdictions;
• National Crime Victim Law Institute will provide virtual training and state-specific
victims' rights publications;
• Justice Research & Statistics Association will provide TTA to sites on completing
community needs assessments and continue work on the T,EV Manning Project.
DS
vr
I have read and understand the information presented in this section of the Federal Award Instrument.
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
The recipient budget is currently under review.
Doc Sir nvelope ID:804B4A98-2ABD-4480-A605-9B78F121A204
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
LE1
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2022)
The recipient, and any subrecipient("subgrantee") at any tier, must comply with all applicable restrictions on
the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from
various"general provisions" in the Consolidated Appropriations Act, 2022, are set out at
https://www.ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm, and are incorporated by reference
here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient)
would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for
guidance, and may not proceed without the express prior written approval of OJP.
IM2
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as
adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements")
apply to this FY 2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022
award supplements funds previously awarded by OJP under the same award number(e.g., funds awarded
during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under
that award number(regardless of the award date, and regardless of whether derived from the initial award
or a supplemental award) that are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards
and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient
("subgrantee") at any tier) must retain --typically for a period of 3 years from the date of submission of the
final expenditure report(SF 425), unless a different retention period applies--and to which the recipient
(and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement
information, in addition to the financial records, supporting documents, statistical records, and other
pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed
by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform
Requirements, the recipient is to contact OJP promptly for clarification.
DocuSign Envelope ID 804B4A98-2ABD-4480-A605-9B78F121A204
LEI3
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient(and any "subrecipient" at any tier) must have written procedures in place to respond in the
event of an actual or imminent"breach" (OMB M-17-12) if it(or a subrecipient) -- (1) creates, collects, uses,
processes, stores, maintains, disseminates, discloses, or disposes of"Personally Identifiable Information
(PII)" (2 CFR 200.1)within the scope of an OJP grant-funded program or activity, or(2) uses or operates a
"Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a
requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours
after an occurrence of an actual breach, or the detection of an imminent breach.
OJP Training Guiding Principles
Any training or training materials that the recipient--or any subrecipient("subgrantee") at any tier--
develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees
and Subgrantees, available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-
and-subgrantees.
c5
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed
an "OJP financial management and grant administration training" by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after October 15, 2020,
will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during
the period of performance, the new Grant Award Administrator or Financial Manager must have successfully
completed an "OJP financial management and grant administration training" by 120 calendar days after the
date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in
JustGrants. Successful completion of such a training on or after January 1, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider"OJP financial management and grant administration training"
for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy
this condition include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails
to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional
appropriate conditions on this award.
'016
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may
withhold award funds, or may impose other related requirements, if(as determined by the DOJ awarding
agency)the recipient does not satisfactorily and promptly address outstanding issues from audits required
by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise
in connection with audits, investigations, or reviews of DOJ awards.
E7
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or
certifications submitted by or on behalf of the recipient that relate to conduct during the period of
DocuSign Envelope ID:804B4A98-2ABD-4480-A605-9B78F121A204
performance also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine
that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award.
Any such exceptions regarding enforcement, including any such exceptions made during the period of
performance, are (or will be during the period of performance) set out through the Office of Justice Programs
("OJP")webpage entitled "Legal Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all
material requirements of the award, and specifically adopts, as if personally executed by the authorized
recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to
conduct during the period of performance.
Failure to comply with one or more award requirements --whether a condition set out in full below, a
condition incorporated by reference below, or an assurance or certification related to conduct during the
award period -- may result in OJP taking appropriate action with respect to the recipient and the award.
Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award.
DOJ, including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or
concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18
U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties
and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-
3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that
provision shall first be applied with a limited construction so as to give it the maximum effect permitted by
law. Should it be held, instead, that the provision is utterly invalid or-unenforceable, such provision shall be
deemed severable from this award.
(E18
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 38
The recipient, and any subrecipient("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable
requirements regarding written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination
on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate
in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and
subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as
rules and requirements that pertain to recipients and subrecipients that are faith-based or religious
organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently
accessible at https.//www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial
Administration, Chapter 1, Part 38, under e-CFR "current" data.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42
that relate to an equal employment opportunity program.
c10
DocuSign Envelope ID 804B4A98-2ABD-4480-A605-9B78F121A204
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 54
The recipient, and any subrecipient("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
�11
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient(and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions
of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances,
discrimination against an employee as reprisal for the employee's disclosure of information related to gross
mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal
grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation
related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient
is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
IM12
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings,
trainings, and other events
The recipient, and any subrecipient("subgrantee") at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting
requirements, where applicable) governing the use of federal funds for expenses related to conferences (as
that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and
costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in
the DOJ Grants Financial Guide (currently, as section 3.10 of"Postaward Requirements" in the"DOJ Grants
Financial Guide").
1E113
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under
this award. The data must be provided to OJP in the manner(including within the timeframes) specified by
OJP in the program solicitation or other applicable written guidance. Data collection supports compliance
with the Government Performance and Results Act(GPRA) and the GPRA Modernization Act of 2010, and
other applicable laws.
LM14
Requirements related to"de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de
minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect
cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all
associated requirements in the Part 200 Uniform Requirements. The"de minimis" rate may be applied only
to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.
IM15
DocuSign Envelope ID:804B4A98-2ABD-4480-A605-9B78F121A204
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated --in the application for the award (as approved
by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement(solicitation), or
an associated federal statute--that a purpose of some or all of the activities to be carried out under the
award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years
of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies regardless of an individual's
employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-
Minors.htm (Award condition. Determination of suitability required, in advance, for certain individuals who
may interact with participating minors), and are incorporated by reference here.
IM16
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency
outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any
time during the course of the period of performance under this award, the recipient must disclose that fact
and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes
of this disclosure, high risk includes any status under which a federal awarding agency provides additional
oversight due to the recipient's past performance, or other programmatic or financial concerns with the
recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that
currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-
risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The
reasons for the high-risk status, as set out by the federal awarding agency.
IQ17
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP
website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the
period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide.
LE118
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74
Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees")to adopt
and enforce policies banning employees from text messaging while driving any vehicle during the course of
performing work funded by this award, and to establish workplace safety policies and conduct education,
awareness, and other outreach to decrease crashes caused by distracted drivers.
M19
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding
agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is
designated as"high-risk" for purposes of the DOJ high-risk grantee list.
DocuSign Envelope ID•804B4A98-2ABD-4480-A605-9B78F121A204
n20
Employment eligibility verification for hiring under the award
1. The recipient(and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded
(in whole or in part)with award funds, the recipient(or any subrecipient) properly verifies the employment
eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient(or any subrecipient)who are or will be involved in
activities under this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the
United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the
award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C.
1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements),
maintain records of all employment eligibility verifications pertinent to compliance with this award condition
in accordance with Form 1-9 record retention requirements, as well as records of all pertinent notifications
and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be
obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure
compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons"who are or will be involved in activities under this award" specifically
includes (without limitation) any and all recipient(or any subrecipient) officials or other staff who are or will
be involved in the hiring process with respect to a position that is or will be funded (in whole or in part)with
award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility,
the recipient(or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov),
provided an appropriate person authorized to act on behalf of the recipient(or subrecipient) uses E-Verify
(and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a
"Final Nonconfirmation")to confirm employment eligibility for each hiring for a position in the United States
that is or will be funded (in whole or in part)with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the
United States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any
tier, or any person or other entity, to violate any federal law, including any applicable civil rights or
nondiscrimination law.
DocuSign Envelope ID:804B4A98-2ABD-4480-A605-9B78F121A204
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any
subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8
U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify
website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can
email E-Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award
acceptance.
LM21
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient("subgrantee") under this award, or entity that receives a procurement contract
or subcontract with any funds under this award, may require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict,
the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which
relates to sensitive compartmented information), or any other form issued by a federal department or agency
governing the nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from
employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or
restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of
award funds, will provide prompt written notification to the federal agency making this award, and will
resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award
funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement
contract) either requires or has required internal confidentiality agreements or statements from employees or
contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees
or contractors from reporting waste, fraud, or abuse as described above, and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that
receives funds under this award is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict), reporting of
waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to
or by that entity, will provide prompt written notification to the federal agency making this award, and will
resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
DocuSign Envelope ID.804B4A98-2ABD-4480-A605-9B78F121A204
IE122
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were
editorially reclassified (that is, moved and renumbered)to a new Title 34, entitled "Crime Control and Law
Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards
(that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42
of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has
been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision
as reclassified to Title 34. This rule of construction specifically includes references set out in award
conditions, references set out in material incorporated by reference through award conditions, and
references set out in other award requirements.
I123
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient("subgrantee") at any tier, must comply with all applicable requirements
for authorization of any subaward. This condition applies to agreements that--for purposes of federal grants
administrative requirements--OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https.//ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants")
must have specific federal authorization), and are incorporated by reference here.
M24
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management
(SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding
registration with SAM, as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier
subrecipients (first-tier"subgrantees"), including restrictions on subawards to entities that do not acquire and
provide (to the recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the
OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management
(SAM) and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e.,
unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
LEI25
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or
any subrecipient("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment,
repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C.
1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that
otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or
any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a
DocuSign Envelope ID:804B4A98-2ABD-4480-A605-9B78F121A204
Member of Congress, or Congress (or an official or employee of any of them)with respect to the awarding of
a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions
such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this
law apply, including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient(or subrecipient)
would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and
may not proceed without the express prior written approval of OJP.
EM26
Specific post-award approval required to use a noncompetitive approach in any procurement contract that
would exceed $250,000
The recipient, and any subrecipient("subgrantee") at any tier, must comply with all applicable requirements
to obtain specific advance approval to use a noncompetitive approach in any procurement contract that
would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to
agreements that--for purposes of federal grants administrative requirements--OJP considers a
procurement"contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement
contract under an OJP award are posted on the OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award
approval required to use a noncompetitive approach in a procurement contract (if contract would exceed
$250,000)), and are incorporated by reference here.
EE127
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting
requirements and OJP authority to terminate award)
The recipient, and any subrecipient("subgrantee") at any tier, must comply with all applicable requirements
(including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of
persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for
purposes of this condition) as"employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are
posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award
condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.
M28
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award
of federal funds during the period of performance for this award, the recipient promptly must determine
whether funds from any of those other federal awards have been, are being, or are to be used (in whole or
in part) for one or more of the identical cost items for which funds are provided under this award. If so, the
recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the
potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or
change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of
funding.
LM29
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the
DocuSign Envelope ID:804B4A98-2ABD-4480-A605-9B78F121A204
Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor,
subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that
violates the False Claims Act; or(2) committed a criminal or civil violation of laws pertaining to fraud, conflict
of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be
reported to the OIG by--(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select"Submit Report Online"); (2) mail directed to: U.S.
Department of Justice, Office of the Inspector General, Investigations Division, ATTN• Grantee Reporting,
950 Pennsylvania Ave., NW, Washington, DC 20530; and/or(3) by facsimile directed to the DOJ OIG
Investigations Division (Attn. Grantee Reporting) at(202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
M30
Statement of Federal Involvement
Due to the substantial Federal involvement contemplated in completion of this project, the OVC has elected
to enter into a cooperative agreement rather than a grant. This decision is based on OJP and OVC's
ongoing responsibility to assist and coordinate projects that relate to the funded activities. OJP and OVC will
provide input and re-direction to the project, as needed, in consultation with the recipient, and will actively
monitor the project by methods including, but not limited to, ongoing contact with the recipient. In meeting
programmatic responsibilities, OJP, OVC, and the recipient will be guided by the following principles
responsibility for the day-to-day operations of this project rests with the recipient in implementation of the
recipient's approved proposal, the recipient's approved budget, and the terms and conditions specified in
this award. Responsibility for general oversight and redirection of the project, if necessary, rests with OVC.
In addition to its programmatic reporting requirements, the recipient agrees to provide necessary information
as requested by OJP and OVC. Information requests may include, but are not limited to, specific
submissions related to: performance, including measurement of project outputs/outcomes; meeting
performance specifications; developmental decision points; changes in project scope or personnel; budget
modifications; and/or coordination of related projects.
LE131
The recipient will coordinate its efforts with other similar OVC-funded programs within the relevant
jurisdiction in order to enhance the project and avoid duplication of efforts.
1g132
The recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal Financial
Report) to OJP in JustGrants, no later than the deadlines set out in the DOJ Financial Guide and the
JustGrants guidance (typically 30 days after the end of each calendar quarter). Delinquent reports may lead
to funds being frozen and other remedies.
M33
The recipient agrees to submit a final report at the end of this award documenting all relevant project
activities during the entire period of support under this award. This report will include detailed information
about the project(s) funded, including, but not limited to, information about how the funds were actually used
for each purpose area, data to support statements of progress, and data concerning individual results and
outcomes of funded projects reflecting project successes and impacts. The final report is due no later than
120 days following the close of this award period or the expiration of any extension periods. This report will
be submitted to the Office of Justice Programs, on-line through the Internet at https.//justgrants.usdoj.gov/
c34
The recipient shall submit semiannual performance reports. Performance reports shall be submitted within
DocuSign Envelope ID.804B4A98-2ABD-4480-A605-9B78F121A204
30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award.
These reports will be submitted to the Office of Justice Programs, on-line through the Internet at
https://justgrants.usdoj.gov
c35
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of
$30,000 or more and, in certain circumstances, to report the names and total compensation of the five most
highly compensated executives of the recipient and first-tier subrecipients (first-tier"subgrantees") of award
funds. The details of recipient obligations, which derive from the Federal Funding Accountability and
Transparency Act of 2006 (FFATA), are posted on the OJP web site at
https://ojp.gov/funding/Explore/FFATA.htm (Award condition. Reporting Subawards and Executive
Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or
(2) an award made to an individual who received the award as a natural person (i.e., unrelated to any
business or non-profit organization that he or she may own or operate in his or her name).
LE136
Recipient integrity and performance matters. Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on
civil, criminal, and administrative proceedings connected with (or connected to the performance of) either
this OJP award or any other grant, cooperative agreement, or procurement contract from the federal
government. Under certain circumstances, recipients of OJP awards are required to report information about
such proceedings, through the federal System for Award Management (known as "SAM"), to the designated
federal integrity and performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain
civil, criminal, and administrative proceedings to the federal designated integrity and performance system
(currently, "FAPIIS")within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm
(Award condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS),
and are incorporated by reference here.
c37
Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses)
to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable
to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES
Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher
rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at
the discretion of the OJP official indicated in the program announcement under which this award is made.
EQ38
The Victims of Crime Act(VOCA) of 1984 states that VOCA funds are available during the federal fiscal year
in which the award was actually made, plus the following three fiscal years. At the end of this period, VOCA
funds will be deobligated. (E.g., VOCA funds awarded in FY 2022, are available until the end of FY 2025).
Extensions beyond the statutory period may be granted at the discretion of DOJ, and may be requested in
accordance with OJP processes, but are not assured.
DocuSign Envelope ID 804B4A98-2ABD-4480-A605-9B78F121A204
LE139
Within 45 calendar days after the end of any conference, meeting, retreat, seminar, symposium, training
activity, or similar event funded under this award, and the total cost of which exceeds $20,000 in award
funds, the recipient must provide the program manager with the following information and itemized costs:
1) name of event;
2) event dates;
3) location of event;
4) number of federal attendees,
5) number of non-federal attendees;
6) costs of event space, including rooms for break-out sessions;
7) costs of audio visual services;
8) other equipment costs (e.g., computer fees, telephone fees);
9) costs of printing and distribution,
10) costs of meals provided during the event;
11) costs of refreshments provided during the event;
12) costs of event planner;
13) costs of event facilitators; and
14) any other costs associated with the event.
The recipient must also itemize and report any of the following attendee (including participants, presenters,
speakers) costs that are paid or reimbursed with cooperative agreement funds.
1) meals and incidental expenses (M&IE portion of per diem);
2) lodging;
3) transportation to/from event location (e.g., common carrier, Privately Owned Vehicle (POV)); and,
4) local transportation (e.g., rental car, POV) at event location.
Note that if any item is paid for with registration fees, or any other non-award funding, then that portion of
the expense does not need to be reported.
Further instructions regarding the submission of this data, and how to determine costs, are available in the
DOJ Financial Guide Conference Cost Chapter.
1E140
TTA Awards: Tracking and Reporting Data
The recipient understands and agrees to track and report data on all training and technical assistance
activities and deliverables using the guidance, format, or tool provided by the Program Office or OJP.
wl
DocuSign Envelope ID:804B4A98-2ABD-4480-A605-9B78F121A204
ma.
Recipient understands and agrees not to engage in activities constituting organizational conflicts of interest,
such as bidding on specifications it guided as part of the provision of training and technical assistance under
this award. Actions that may give rise to organizational conflicts of interest under awards are described in
the Procurement Standards in 2 C.F.R. Part 200 (the Part 200 Uniform Requirements) and the DOJ Grants
Financial Guide. Prior approval from the grant manager is required for any work with an organization or
entity that would receive training or technical assistance under this award.
L142
The recipient agrees to submit to OJP for review and approval any product (e.g., curricula, training
materials, publications, reports, videos, or any other written, web-based, or audio-visual, or other materials)
that will be developed and published under this award, 60 days before its intended publication. The recipient
agrees to correct a product in response to comments generated through the OJP peer review process, the
internal Department of Justice review process, or as otherwise requested by OJP. Any products developed
under this award shall contain the following statement: *This was produced by
under[add grant number], awarded by the [add Awarding Program Office, e.g., Office for
Victims of Crime], Office of Justice Programs, U.S. Department of Justice. The opinions, findings, and
conclusions or recommendations expressed in this are those of the contributors and do
not necessarily represent the official position or policies of the U.S. Department of Justice.*The OJP grant
manager will determine whether minor deliverables, such as webinars, one-page flyers and discrete web
pages, require review or prior approval by OJP.
IM43
The grantee agrees to submit to OVC, within 30 days of award, a revised time-task plan. This revised time-
task plan should be developed in consultation with the OVC program specialist assigned to the project, and
should clearly indicate the following: (1) each of the stated project objectives and the tasks to be performed
to achieve those objectives; (2) the completion dates for tasks and delivery dates for products; (3) the
project staff responsible for accomplishing each task; 4) submission dates for financial and programmatic
progress reports, consistent with the requirements of the OJP Financial Guide; and 5)incorporation of
development schedule for print, video, and multimedia products to assure periodic OVC reviews of products
(see Product Submission Requirements).
Any Web site that is funded in whole or in part under this award must include the following statement on the
home page, on all major entry pages (i.e., pages (exclusive of documents)whose primary purpose is to
navigate the user to interior content), and on any pages from which a visitor may access or use a Web-
based service, including any pages that provide results or outputs from the service:
"This Web site is funded [insert"in part," if applicable] through a grant from the [insert name of OJP
component], Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice
nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site
(including, without limitation, its content, technical infrastructure, and policies, and any services or tools
provided)."
The full text of the foregoing statement must be clearly visible on the home page. On other pages, the
statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to
the full text of the statement.
�45
The recipient's budget is pending review and clearance by OJP. Prior to budget clearance, unless prohibited
by another condition of this award, the recipient may obligate, expend, and draw down funds for budgeted
recipient personnel, fringe benefit, and related operational costs and OVC-mandated travel costs, only, up to
10 percent of the award amount to participate in OJP-required trainings, advertise for new positions,
maintain current staffing, plan activities with project staff, and provide victim services. All obligations,
expenditures, and drawdowns incurred prior to budget clearance are incurred at the sole risk of the
recipient, and must be in compliance with applicable 2 C.F.R. part 200 cost principles and DOJ Financial
DocuSign Envelope ID 804B4A98-2ABD-4480-A605-9B78F121A204
Guide provisions. The recipient may not draw down additional funds until OCFO has approved the budget
and budget narrative, and an Award Condition Modification has been issued removing this award condition.
If any other condition on this award prohibits obligation, expenditure, or drawdown of funds to a greater
extent than this condition, then that other condition controls.
M46
Withholding of funds: Disclosure of pending applications
The recipient may not obligate, expend, or draw down any award funds until. (1) it has provided to the grant
manager for this OJP award either an "applicant disclosure of pending applications" for federal funding or a
specific affirmative statement that no such pending applications (whether direct or indirect) exist, in
accordance with the detailed instructions in the program solicitation, (2) OJP has completed its review of the
information provided and of any supplemental information it may request, (3) the recipient has made any
adjustments to the award that OJP may require to prevent or eliminate any inappropriate duplication of
funding (e.g., budget modification, project scope adjustment), (4) if appropriate adjustments to a
discretionary award cannot be made, the recipient has agreed in writing to any necessary reduction of the
award amount in any amount sufficient to prevent duplication (as determined by OJP), and (5) an Award
Condition Modification (ACM) has been issued to remove this condition.
M47
The recipient may not obligate, expend, or draw down any award funds for indirect costs, unless and until
either-- (1) the recipient submits to OJP a current, federally-approved indirect cost rate agreement, or(2)
the recipient determines that it is eligible under the Part 200 Uniform Requirements to use the "de minim's"
indirect cost rate described in 2 C.F.R. 200.414(f), and advises OJP in writing of both its eligibility and its
election.
The financial review of the budget for this award is pending. If the OJP Office of the Chief Financial Officer
(OCFO) determines as part of its financial review that the recipient already has submitted the documentation
concerning indirect costs described above, this condition will be released through a Grant Award Condition
Modification (ACM) upon completion of the OCFO final budget review.
If the OJP OCFO instead determines as part of its financial review that the recipient has not yet submitted
the required documentation concerning indirect costs, this condition will not be released until OJP (including
its OCFO) receives and reviews a satisfactory submission.
M48
The Project Director and/or any other key program personnel designated in the application shall be replaced
only for compelling reasons. Successors to key personnel must be approved by OJP, and such approval is
contingent upon submission of appropriate information, including, but not limited to, a resume. Changes in
program personnel, other than key personnel, require only notification to OJP and submission of resumes,
unless otherwise designated in the award document.
cDS
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
DocuSign Envelope ID 804B4A98-2ABD-4480-A605-9B78F121A204
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have
authority to make this declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of
my knowledge and belief, that the following are true as of the date of this award acceptance: (1)
I have conducted or there was conducted (including by applicant's legal counsel as appropriate
and made available to me) a diligent review of all terms and conditions of, and all supporting
materials submitted in connection with, this award, including any assurances and certifications
(including anything submitted in connection therewith by a person on behalf of the applicant
before, after, or at the time of the application submission and any materials that accompany this
acceptance and certification); and (2) I have the legal authority to accept this award on behalf of
the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the
applicant: (1) I understand that, in taking (or not taking) any action pursuant to this declaration
and certification, DOJ will rely upon this declaration and certification as a material
representation; and (2) I understand that any materially false, fictitious, or fraudulent information
or statement in this declaration and certification (or concealment or omission of a material fact
as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001
and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to
civil penalties and administrative remedies under the federal False Claims Act(including under
31 U.S.C. §§ 3729-3730 and/or§§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official Name of Approving Official Signed Date And Time
Deputy Assistant Attorney Maureen Henneberg 9/24/22 9:56 AM
General
Authorized Representative
r DS
Entity Acceptance
Title of Authorized Entity Official
Executive Director DocuSigned by:
ttA
Signed Date And Time VACt l4- fiiCU
T/.5Q7.F26 1248E
DocuSign Envelope ID 804B4A98-2ABD-4480-A605-9B78F121A204
Thursday, April 13, 2023
Law m EnfoSerrcemenviceszt Baised olACP Form A: Applicant Demographic Information
Victi
Agency Information
Agency Name: Yakima Police Department
Address: 200 S 3rd Street
Yakima, WA, 98901
Agency Executive Name: Chad Janis
Agency Executive Title/Rank: Chief Matt Murray
Applicant Point of Contact Name: Chad Janis
Applicant Point of Contact Title/Rank: Lieutenant
Applicant Point of Contact Email chad.janis@yakimawa.gov
Address:
Applicant Point of Contact Phone (509) 576-6574
Number:
Financial Point of Contact Name: Tory Adams
Financial Point of Contact Title/Rank: Lieutenant
Financial Point of Contact Email tory.adams@yakimawa.gov
Address:
Programmatic Point of Contact Name: Chad Janis
Programmatic Point of Contact Lieutenant
Title/Rank:
Programmatic Point of Contact Email chad janis@yakimawa gov
Address:
Type of Law Enforcement Agency Police Department
(select one):
Agency Size (select one): Mid-Sized Agency(101 -999 full-time sworn officers)
Number of Sworn Staff Employees: 115 of 143 staffed .
Number of Professional/Civilian Employees: 50 .
Does your agency currently have No,we will use this award to establish victim services.
designated personnel or a designated
unit (e.g., Victim Services Unit) to
meet the needs of victims of crime?
Jurisdiction Information
Total Population Served: 95,000
Community Description (select all that Rural
apply):
Additional Information
Is your agency currently certified, or Yes, our agency is currently in the process of becoming
willing to become certified, under certified under Executive Order 13929.
Executive Order 13929 Safe Policing
for Safe Communities?
If selected, is your agency able to Yes.
identify a financial point of contact
and a programmatic point of contact
to support the tasks of the initiative
and be engaged for a two-year
period?
Does your agency have experience Yes. If yes, please describe below.
managing federal, state, or private
grants, including administrative,
financial, and programmatic oversite?
If your agency has previous grant OVW FTAP, JAG Grant, Patrick Leahy Grant,
experience, please list up to five of
the previously awarded grants.
If selected, is your agency able to Yes.
engage in regular webinars and
virtual meetings using a webcam and
microphone?
For victim services personnel to do
their job effectively, access to
CJIS/RMS information is vital. If
selected, is your agency able to
provide CJIS/RMS access to the
professional victim services staff
once appropriate background checks
and training are complete?
2
How did your agency learn about this IACP communication e.
award opportunity? (select all that ( g., social media, email)
apply)
Form B: Program Narrative Responses
1. Briefly describe your jurisdiction, including population, racial/ethnic demographics, unique
characteristics (e.g., tourist destination, university/college campuses, immigrant/refugee
population). Provide basic crime statistics of the jurisdiction for the last two years.
The City of Yakima is a rural community in south-central Washington State The population of the City
is approximately 95,000 residents with an estimated population of over 100,000 with the transient
business and seasonal labor populations. The community is approximately 50% Caucasian and nearly
50% Hispanic, with a small demographic of Asian, Native American, and Black. The City of Yakima is
approximately five (5) miles north of the lands that belong to the Confederated Tribes of the Yakama
Nation While the community of Yakima has a small representation of Yakama Nation Members
residing within our community, we acknowledge that the land our community resides on was once the
indigenous lands of the Yakama Nation People. The regional area of the Yakima Valley is a diverse and
robust agricultural location. Our region produces a majority of the world's hops, apples, and various
others types of agriculture With that comes agritounsm, associated with a robust wine and craft beer
industry. We have one institution of higher education within the city limits, Yakima Valley Community
College, also a partner institution of Washington State University. Just outside the city limits resides
the Pacific Northwest University School of Medicine, a medical school for Osteopathic Doctors
Currently, within the community of Yakima, we do not have a refugee population; however, we have a
significant seasonal labor migrant population. Many of the agriculturists in the Yakima Valley rely on
H2A workers to harvest crops. Farm laborer populations often require specific needs, such as
meaningful justice for families who may require culturally sensitive interpretive services This includes
U-visas when they participate in the justice system and certainty that immigration statuses are not
considered in providing public safety and justice for impacted families
Regarding crime rates in the City, we have two main initiatives with our public safety programming The
first is a gang intervention initiative, where families are identified by gang investigators who have public
safety risk factors These families are routed to a program called Walk About Yakima (WAY), where
they receive wrap-around community-wide services. The program has resulted in high degrees of
success with the small group of families that the program is capable of managing. The second
initiative is our Intimate Partner Violence Initiative (IPVI), where we have spent nearly the last two years
building a community-based response to domestic violence, specifically IPV. Domestic Violence is a
pervasive and violent issue in our community Over the previous five years, domestic violence has
consistently resulted in 35% of all arrests made by Yakima Police Officers. In 2020, four (4) of our 12
homicides resulted from Domestic Violence Again in 2021, four (4) of our 14 homicides resulted from
domestic violence, with one occurring on the front steps of the local domestic violence shelter. At the
end of 2022, after 18 months of our IPV initiative, we had zero (0) domestic violence homicides
2. Why is your agency applying for this opportunity?
The Yakima Police Department is applying for this opportunity as part of a community-driven effort to
reduce violent crime through strategic collaboration with our community and local service providers
Law enforcement-based victim service providers would fulfill a need that has never existed in our
community
Crime victim advocates serve a significant role in the criminal justice system, which is incredibly
difficult for law enforcement to fulfill. System-based crime victim advocacy in our community has done
a great job bridging the gap between law enforcement, the criminal justice system, and victims involved
in pending criminal cases However, system-based programs fall short of wrap-around services
because a criminal prosecution must be underway to receive this type of service. Community-based
advocacy, critical to collaborative compensation, provides exceptional services to victims and
survivors. In our community, we have built-in measures of identifying urgent needs cases through
3
lethality assessments designed to place a victim in contact with advocacy services at the onset of an
incident instead of through follow-up referrals that lack an immediate needs model. While we attempt
to connect victims with advocates at the front end of cases using this model, we are beholden to
privacy laws protecting information sharing amongst partners. While this is for a good reason and
certainly increases victim safety in many circumstances, it prevents law enforcement from engaging
with victims meaningfully to address their ongoing needs and maintain the connection with the criminal
justice process
If we receive LEVS funding, we will further develop systems for the incoming department advocates to
bridge court system advocates, community-based advocates, and local service providers Law
Enforcement-Based Victim Advocate — Program Manager would triage cases at the same time law
enforcement responded This approach would allow us to maintain positive relationships with the
victim and connect the entire family with service providers within the community, including schools,
mental health providers, social service programs, and any public entities that address the ongoing
needs of victims and their families.
Time is one of the most significant hurdles for law enforcement to address, as it is often the root
cause of a case being dismissed or dismantled. As all practitioners of this type of work understand,
criminal cases usually do not get better with time They tend to fall apart as victims move beyond the
abuse, come to the point of personal acceptance or even re-engage in potentially lethal relationships
with their offender
3. Provide a brief explanation of how your agency currently meets needs of crime victims (e.g.,
notification of victims' rights, language access), including roles and responsibilities of sworn
staff and professional/civilian staff and partnerships with community organizations.
We use a unique model to address domestic violence, specifically events perpetrated by an intimate
partner Our effort is holistic at the onset of an intimate partner violence (IPV) event and attempts to
maintain collateral collaboration throughout the system response.
The initial outcry, most commonly through a 911 call for help, could also be through independent
contact with a service provider (police officer, advocate or probation officer, etc ) a patrol officer
responds to investigate. If the incident is IPV, this prompts a lethality assessment and a domestic
violence supplemental report addressing injury, evidence, and firearm data If specific criteria are met
during the lethality assessment, the officer must remain on the scene with the victim until contact is
made with a domestic violence advocate. The officer will then assist in transportation if the victim
wants to be transported to an emergency shelter, or at a minimum, ensure they have what they need to
decide on their own safety. The officers utilize a phone app to capture this data, which automatically
sends a copy of the report to the daily work group, which conducts staffing on each domestic violence
incident within the previous 24 hours. The daily staffing team consists of police detectives, City and
county prosecutors, misdemeanor and felony probation officers, mental health providers, DV
advocates, and CPS social workers This team reviews each domestic violence incident during a Zoom
weekly meeting at 8:15 AM Collectively,they discuss the immediate needs of the investigation, issue
emergency arrest warrants, conduct follow-up, and ensure victim safety needs are met by directly
speaking with service providers They also identify offenders who violate probation or may need direct
referrals to mental providers and/ or CPS.
Additionally, in the days following a domestic violence event, we assign police officers to respond to
the residence to ensure support systems are in place and document injury progression. In cases where
a protection order or arrest warrant has been issued, officers ensure that the offender has not returned
to the home in cases where a protection order or arrest warrant has been issued. While our program is
still in its infancy, approaching the end of year two, we have seen some early indicators of success,
such as the first year (2022) without a DV homicide since 2019, with 40% of homicides being DV related
in 2020 and 2021 In addition to the IPV procedure, our Handle With Care (HWC) program has created a
direct referral system where children exposed to traumatic events, such as domestic violence within
the home or other forms of violence, are handled gracefully while at school the next day. HWC has
created a way for police and schools to work together to intervene early and immediately from a
trauma-informed lens to break the generational cycles in domestic violence Since September 2021,
there have been over 4,000 HWC notifications from the Yakima Police Dept. to Yakima Schools.
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4. Describe how your agency will use this funding to either establish or enhance a law
enforcement-based victim services program. Describe the intended crime type(s) to be served,
the number of victim services personnel to be hired, and the supervisory structure for new
staff. If your agency is enhancing an existing victim services program, please include the year
the program was started, the number of current victim services personnel, and how this funding
will specifically contribute to program enhancement (e.g., serving specific populations or new
crime types).
We will use this funding to establish a Law Enforcement Based Victim Service Unit (LEVSU). This type
of unit has never existed within the police department Additionally,this will be the first of its kind in
our region While we understand that a neighboring organization (Yakama Nation) has a similarly
funded program, our effort will be structured within our police department, directly serving victims of
crime within the City of Yakima.
Our department has four divisions which fall under the Chief of Police, who manages the Administrative
Division. A Captain commands the Patrol Division with four lieutenants spread out over two teams,
with four sergeants within each team and approximately 60 total police officers covering shifts around
the clock The Criminal Investigations Division (CID) is managed by a Captain, with one Lieutenant
supervising five Sergeants that oversee each unit (Special Assault, Narcotics, Major Crimes, Gang
Enforcement, and Property Crimes). The CID Lieutenant also supervises Forensics Unit and Public
Information Office. In addition to commissioned police divisions,the YPD has a Civilian Commander
who manages Police Services and a Corrections Commander who oversees the municipal correctional
facility
The LEVS Unit will be assigned to the CID, working directly for the Lieutenant of CID. The unit will have
one Law Enforcement Based Victim Advocate-Program Manager assigned to the domestic violence
intervention effort. Domestic Violence is a pervasive issue within the City of Yakima. Over the last five
years, 35% of all arrests result from domestic violence. Each year there are approximately 3000
domestic violence incidents in our community; nearly 80% are IPV Our IPV data indicates that almost
73%time, the offender is male. In 39°0 of these incidents, the offender is gone before the police arrive,
and in 14% of the incidents in 2022, a child was present, which amounts to over 500 children Our
lethality data indicates that mental health concerns, unemployment, and the inability to depart from a
relationship effectively are the leading drivers of domestic violence in our community We also know
that bruising and lacerations are the most common injuries in IPV incidents, amounting to
approximately 60% of all injuries found at scenes where an injury is present
The LEVS unit will be responsible for working directly with the domestic violence work group They will
receive the DV lethality assessments the patrol completes at each DV Call. In cases where a
community-based advocate cannot respond or assist a victim, LEVS will fulfill this role by connecting
with local service providers and ensuring positive hand-offs between service agencies. The LEVS unit
will manage the daily staffing of domestic violence cases, attend meetings with prosecutors where
victims are present, and assist investigators with victims' needs. At the same time, follow-up is
occurring, regularly checking in with victims on pending cases, and working with service providers to
ensure wrap-around services are in place will help victims navigate the complex systems within the
criminal justice and public services agencies. LEVS will focus on developing our response to non-
criminal domestic violence incidents, intervening before these incidents escalate to a crime. According
to our data, we have a high number of households experiencing non-criminal domestic violence events,
with many of the households adding to the recidivism problem. One particular household has had six
non-criminal domestic violence incidents since the beginning of 2023. A simple projection would
indicate that lethality and adverse impacts of children living in this household will be exacerbated if
effective interventions do not occur Our ability to provide early intervention and connect households
with service providers would reduce the number of incidents and relieve some of the burdens on the
criminal justice system, which is stressed to its limits in our community.
The LEVS will take over the management of the monthly public-facing Yakima Domestic Violence
Coalition Meeting, where operational partners provide statistical data about their efforts to the
community as well as provide outreach. The meeting connects all service providers working on this
effort with a large group of community members, businesses, and local social organizations The
meetings regularly see an attendance of 50 people and provide a unique format to connect with a
diverse community The LEVS unit's role would be to take the lead in carrying this effort forward, which
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has significantly impacted the culture of violence that was previously unacknowledged in our
community.
The Law Enforcement Based Victim Advocate-Program Manager will ensure information flow in cases
where a child has experienced a traumatic event. The LEVS Unit will also incorporate duties within our
Handle With Care program that works directly with local schools Before Handle With Care, a child who
did not sleep because their parents were involved in a domestic incident late at night on a school day
would be held to the same accountability as a student who received a full night's sleep and did not have
the police in their home. As a result of Handle With Care,that child is handled with care and given grace
for being tired, hungry, or because they did not complete an assignment.
While there are a few different roles in our department that the LEVS unit will fit in with,their primary
duty will be to provide trauma-informed care for victims and families impacted by domestic violence.
As the program grows, one of the two proposed LEV Specialists will likely rotate through the patrol
division to provide first responder care for victims of violence. Additionally, as the program grows, the
LEVS unit will provide system-based advocacy services for all crimes against persons, homicide,
assault, gang violence, and sexual assault. What we know about many of our domestic violence
offenders is that they are not lust specializing in domestic violence. They commit other crimes,
including gang incidents, non-DV homicide, shootings, and robbery
5. Describe your plan for sustaining the program and positions funded by this award once the
award is complete.
Our plan to sustain funding would be two-fold. Like many governmental organizations, we are tasked to
do more with less, which is why we currently do not have direct funding from the City to support
building such a program However, our department's Domestic Violence Intervention effort is a city-
wide strategy fully endorsed by the City government Since 2018 the City has funded two additional
victim liaisons that work as victim/witness liaisons in the community violence unit within the
Municipal Prosecutors Office While they function more as case managers working directly with
victims on filed cases, it illustrates that our municipal government takes these efforts seriously
After illustrating the improved outcomes on filed cases, reducing overall harms through increased
victim/family outreach, and a potential overall reduction of domestic violence incidents within the
community, we would seek local City funds to ensure future program funding.
In addition to levying budgetary support for this program, we would compete for Washington State
Department of Commerce Office of Crime Victim's Assistance grants specific to sustaining successful
programs and other public and grant funding options.
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6. Describe how your agency plans to staff this effort over the 24-month project period. Provide
a summary of the qualifications and expertise of key personnel who will be working on this
award, including direct victim services specialists, supervisory personnel, and grant
management personnel. If hiring new staff, indicate how many personnel will be hired and at
what level (e.g., line level victim services specialist, victim services supervisor).
Yakima Police Department will hire one specially trained personnel in this unit. Law Enforcement Based
Victim Advocate-Program Manager will work directly for the CID Lieutenant, who manages the domestic
violence intervention project and related efforts. As the program grows, a need for additional staff within
the unit may become necessary; however, at the onset will not be
The qualifications for this position will be persons with a background in victim services or an education in
criminal justice, psychology, social work, or like experience While experience and education are wanted,
the innate ability to relate and work with victims of violence is the number one quality for persons
interested in these positions A basic understanding of office systems, the ability to relate to varying
social norms, and the ability to adapt to changing circumstances are all critical traits of victim service
providers. Spanish-speaking persons will be encouraged to apply as nearly 50% of our incidents involved
persons of Hispanic heritage and many monolingual Spanish speakers
Regarding the management of the grant, the Lieutenant of Criminal Investigations and the Administrative
Lieutenant will manage this grant. The admin lieutenant is the department coordinator on JustGrants.Gov.
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00,MO
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.G.
For Meeting of: September 19, 2023
ITEM TITLE: Resolution authorizing acceptance of a Law Enforcement-Based
Victim Services (LEV) Program grant
SUBMITTED BY: Matt Murray, Chief of Police
*Chad Janis, Police Lieutenant
SUMMARY EXPLANATION:
The International Association of the Chiefs of Police has received funding from the U.S.
Department of Justice, Office for Victims of Crime (OVC). The grant award in the amount of
$289,300.00 to the City of Yakima through the Yakima Police Department will support local efforts
to identify and implement domestic violence reduction strategies.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution.
ATTACHMENTS:
Description Upload Date Type
❑ Resolution 0/14/2023 Corr Memo
0 Contract IACP 9/15/2023 Co\er Memo