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Home My WebLink AboutR-2023-119 Resolution authorizing application for funding assistance for a Local Parks Maintenance project to the Recreation and Co RESOLUTION NO. R-2023-119 A RESOLUTION authorizing application for funding assistance for a Local Park Maintenance (LPM) project to the Recreation and Conservation Office (RCO). WHEREAS, the City of Yakima is the owner of Kissel Park located at 3000 W. Mead Avenue; and WHEREAS, Kissel Park is home to 12 outdoor tennis courts that are utilized by the public, for recreation, competitions and USTA lessons; and WHEREAS, the City of Yakima Parks and Recreation Division maintains the tennis courts as part of its park maintenance responsibilities; and WHEREAS, the City of Yakima Parks and Recreation Division resurfaced three of the courts tennis courts in 2020 and 2021, but due to budget constraints the remaining nine courts have not been resurfaced; and WHEREAS,the Yakima City Council and Yakima Parks and Recreation Commission have approved a comprehensive plan that includes the resurfacing of tennis courts as needed; and WHEREAS, under the provisions of the LPM, state grant assistance is requested to aid in financing the cost of the deferred maintenance; and WHEREAS, the City Council of the City of Yakima considers it in the best public interest to improve the current public park property, and that such improvement will promote the general health, safety and welfare; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. The City Manager is authorized to make formal application to the Recreation and Conservation Office for grant assistance; 2. Any grant assistance received will be used for direct costs associated with implementation of the project referenced above; 3. The City of Yakima acknowledges that the grant assistance, if approved, will be paid on a reimbursement basis, meaning the City of Yakima will only request payment from the Recreation and Conservation Office after eligible and allowable costs have been incurred and payment remitted to the city's vendors, and that the Recreation and Conservation Office will hold retainage until the project is deemed complete; 4. The City of Yakima acknowledges that any improvements to Kissel Park through grant assistance from the Recreation and Conservation Funding Board must be reasonably maintained and made available to the general public at reasonable hours and times of the year according to the type of area or facility unless other restrictions have been agreed to ,- WASHINGTON STATE Recreation and , Conservation Office Local Parks Maintenance Program Applicant Authorization and Electronic Signature Organization Name (sponsor) City of Yakima - Parks & Recreation Resolution No. or Document Name R - 2023 - 119 23 - 1570 Kissel Park Tennis Court Maintenance Project Project Number and Name This resolution/authorization authorizes the person(s) identified below(in Section 2)to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project for which we seek grant funding assistance managed through the Recreation and Conservation Office (Office). WHEREAS grant assistance is requested by our organization to aid in financing the cost of the Project referenced above; NOW,THEREFORE, BE IT RESOLVED that: 1. Our organization has applied for or intends to apply for funding assistance managed by the Office for the above "Project." 2. Our organization authorizes the following persons or persons holding specified titles/positions(and subsequent holders of those titles/positions)to execute the following documents binding our organization on the above projects: Grant application (submission Ken Wilkinson, Parks&Recreation Mgr. Ken.Wilkinson@yakimawa.gov thereof) Project contact (day-to-day �� 3 Jenise Sanders, Adm. Jenise.Sanders@Yakim administering of the grant and communicating with the RCO) "" Assistant awa.gov Agreement/amendment approver' 1 Bob Harrison,City Mgr Bob Harrison@yakimawa.gov Agreement/amendment approver 2 Roselyn Olgesby, Assit. City Mgr. Roselyn.Olgelsby@yakimawa.gov Agreement/amendment approver 3 Agreement/amendment approver 4 RCO Grant Agreement signer2 g g .� � ! Bob Harrison,City Mgr Bob Harrison@Yakimawa gov Agreement amendments signer? Bob Harrison, City Mgr. Bob.Harrison@Yakimawa gov The above persons are considered an"authorized representative(s)/agent(s)"for purposes of the documents indicated. Our organization shall comply with a request from the RCO to provide updated documentation of authorized signers,if needed. 3. Our organization acknowledges and warrants, after conferring with its legal counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the organization for their assigned role/document. 4. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is purely voluntary on our part. 5. Our organization understands that grant policies and requirements vary depending on the grant program applied to,the grant program and source of funding in the Agreement,the characteristics of the project,and the characteristics of our organization. 6. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s)referenced above. 7. Our organization acknowledges that the grant will only be used for maintenance of local park property owned by our organization. 8. This resolution/authorization is deemed to be part of the formal grant application to the Office. 9. Our organization warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that our organization has full legal authority to commit our organization to the warranties,certifications,promises,and obligations set forth herein. 1 This resolution/authorization is i signed and approved on behalf of the resolving body of our organization y the following.,ahorized member(s): Z Signed -�--�m 1- o 4 Z 2 Title City Manager Date C4 I I, U Dt.) , Z �. O J on File at:City of Yakima - Clerks Office This Applicant Resolution/Authorization was adopted by our organization during the meeting held: ff,, Location: Yakima, Washington Date:6t 2 1 You may reproduce the above language in your own format;however,text may not change. Agreement/Amendment Approver: refers to an individual or several individuals who review and approve the electronic document and contacts RCO if corrections are needed.The approver does not sign the document. You may add more than one approver but please designate the order for routing purposes. 2 RCO Grant Agreement/Agreement Amendments Signer: refers to the individual who must officially sign the document with an electronic signature and may be required to enter data such as title, date,agency name, etc. into fields.The signer of Agreements may differ from the individual who is delegated to sign Amendment documents, but we can only accept one signature per document. by the Recreation and Conservation Office Director or the Recreation and Conservation Funding Board; 5. The City of Yakima acknowledges that any property or facility developed with grant assistance from the Recreation and Conservation Funding Board must be dedicated for public outdoor recreation purposes, and be retained and maintained for such use for perpetuity unless otherwise provided and agreed to by the City of Yakima and the Recreation and Conservation Funding Board. 6. This resolution becomes part of a formal application to the Recreation and Conservation Office for grant assistance; and 7. The City of Yakima has provided appropriate opportunity for public comment on this application. ADOPTED BY THE CITY COUNCIL this 5th day of September, 2023. panice Deccid, Mayor ATTEST: ;if SEAL f .m it ► a�l ..*� Rosalinda Ibarra, City Clerk 'lit h\\iiN�-<°; 1 .4. ! a, BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.1. For Meeting of: September 5, 2023 ITEM TITLE: Resolution authorizing application for funding assistance for a Local Parks Maintenance project to the Recreation and Conservation Office (RCO)for resurfacing the tennis courts at Kissel Park SUBMITTED BY: Scott Schafer, Director of Public Works *Ken Wilkinson, Parks and Recreation Manager, 576-6416 SUMMARY EXPLANATION: The Recreation and Conservation Office (RCO)for the State of Washington has created a new grant opportunity to fund deferred park maintenance projects. The grant will fund up to $100,000 of deferred park maintenance needs per jurisdiction. As part of the application process, the Yakima City Council is required to approve the grant application prior to submission. The grant does not require matching funds like the other RCO grant programs and the process will be extremely competitive. We anticipate that the cost for the project will be $90,000. The grant application will be for the crack filling, re-coating, installing new net posts and repainting the tennis court lines on nine tennis courts at Kissel Park. Park Maintenance was able to crack fill, re-coat, install new net posts and repaint the tennis court lines on three of the twelve courts at Kissel Park in the past, but the remaining nine courts also need to be improved. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Description Upload Date Type D Resolution