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HomeMy WebLinkAboutR-2023-114 Resolution ratifying an amendment to Grant Agreement R 22 56104 035 awarded by the US Department of Treasury for residential utility customer accounts affected by the COVID pandemic RESOLUTION NO. R-2023-114 A RESOLUTION ratifying the City Manager's execution of an amendment to Grant Agreement R 22 56104 035 for residential utility customer accounts affected by the COVID pandemic. WHEREAS, in 2022, the Washington State Department of Commerce Energy Division opened a grant funding opportunity in the amount of $100,000,000.00 awarded by the United States Department of Treasury; and WHEREAS, the purpose of the grant is to provide funding for public and private utilities to address residential customer arrearages compounded by the COVID pandemic and the related downturn that were accrued between March 1, 2020 and December 31, 2021; and WHEREAS, the City of Yakima entered into Grant Agreement 22-56104-035 with the Washington State Department of Commerce on December 6, 2022 for $450,927.95; and WHEREAS, the City of Yakima was awarded an additional $53,298.98 in grant funding, amending the original grant award; and WHEREAS, the City Manager signed and accepted the increased award and now is seeking ratification of his signature; and WHEREAS, the City Council of the City of Yakima finds it was in the best interest of the residents and the City to accept the increased grant funding to help residential customers pay past due utility bills, and that ratification of the grant agreement to increase the funding that could be used to pay those arrearages is in the best interest of the City; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager's execution of the amendment to Grant Agreement R 22 56104 035 attached hereto and incorporated herein in the amount of $53,298.98 to provide additional funds to address COVID-related arrearages of utilities customers in the City of Yakima is ratified by the City Council. ADOPTED BY THE CITY COUNCIL this 5th day of September, 2023. Cs \ ATTEST: Janice Deccio, Mayor p" , i' ...*0" 1 10 WEI.- ' i (C,V"AL 1 j Rosalinda Ibarra, City Clet'K1 'fi4 -** z.i DocuSign Envelope ID: DFO2F9E0-7EC9-4E4C-A4CO-A1A83F73023A ..mendment Washington State Department of Commerce Energy Division Utility Residential Customer Arrearages 1. Contractor City of Yakima 129 N 2nd St Yakima, WA 98901-2937 3. Contractor Representative (only if updated); 5. Original Contract Amount (and any previous amendments) $450,927.95 8. Amendment Funding Source Federal: X State: Other: 11. Federal Funds (as applicable): $504,226.93 Contract Number: 22-56104-035A Amendment Number: 1 2. Contractor Doing Business As (optional) 4. COMMERCE Representative (only if updated); 6. Amendment Amount N/A: 7. New Contract Amount $53,298.98 9. Amendment Start Date 12/ 1 /2022 Federal Agency: US Department of tht $504,226.93 10. Amendment End Date 06/30/2023 CFDA Number: 12. Amendment Purpose: The purpose of this contract is to provide funding for public and private water, sewer, garbage, electric, and natural gas utilities to address low-income customer arrearages compounded by the COVID-19 pandemic and the related economic downturn that were accrued between March 1, 2020, and December 31, 2021. COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this Contract Amendment and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment "A" — Scope of Work, Attachment "B" — Budget. A copy of this Contract Amendment shall be attached to and made a part of the original Contract between COMMERCE and the Contractor. Any reference in the original Contract to the "Contract" shall mean the "Contract as Amended". FOR CONTRACTOR DocuS U¢>er! byi unuisbisrau Robert. Harrisoi City Manager 12/19/2022 1 2:57 PM PST Date CITY CONTRACT T trESOLUT1ON NO FOR COMMERCE ��gg ��LbowSirbeaY by. tv :«�azzassuea . rmeriaeurze, Assistant Director, Energy Division Date APPROVED AS TO FORM ONLY Sandra Adix Assistant Attorney General 3/20/2014 Date Department of Commerce DocuSign Envelope ID: DFO2F9E0-7EC9-4E4C-A4CO-A1A83F73023A Amendment This Contract is amended as follows: Additional Funds: $53,298.98 ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT. 2 1 .4. ! ,,` ga a, BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.D. For Meeting of: September 5, 2023 ITEM TITLE: Resolution ratifying an amendment to Grant Agreement R 22 56104 035 awarded by the US Department of Treasury for residential utility customer accounts affected by the COV I D pandemic SUBMITTED BY: James Dean, Utility Services Manager* SUMMARY EXPLANATION: The Washington State Department of Commerce Energy Division opened a grant funding opportunity. The City of Yakima was awarded grant funds by the US Department of Treasury to address residential customer arrearages compounded by the COVI D pandemic. This resolution is to ratify the city manager's execution of Grant Agreement R 22 56104 035 increasing the grant amount awarded by$53,298.98. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt the Resolution ATTACHMENTS: Description Upload Date Type ❑ Resolution 8/14/2023 Resolution ❑ Contract Amendment 8/14/2023 Contract 2 RESOLUTION NO. R-2023- A RESOLUTION ratifying the City Manager's execution of an amendment to Grant Agreement R 22 56104 035 increasing the grant amount awarded by $53,298.98. WHEREAS, in 2022, the Washington State Department of Commerce Energy Division opened a grant funding opportunity in the amount of$100,000,000.00 awarded by the United States Department of Treasury; and WHEREAS, the purpose of the grant is to provide funding for public and private utilities to address residential customer arrearages compounded by the COVID pandemic and the related downturn that were accrued between March 1, 2020 and December 31, 2021; and WHEREAS, the City of Yakima entered into Grant Agreement 22-56104-035 with the Washington State Department of Commerce on December 6, 2022 for $450,927.95; and WHEREAS, the City of Yakima was awarded an additional $53,298.98 in grant funding, amending the original grant award; and WHEREAS, the City Manager signed and accepted the increased award and now is seeking ratification of his signature; and WHEREAS, the City Council of the City of Yakima finds it was in the best interest of the residents and the City to accept the increased grant funding to help residential customers pay past due utility bills, and that ratification of the grant agreement to increase the funding that could be used to pay those arrearages is in the best interest of the City; Now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager's execution of the amendment to Grant Agreement R 22 56104 035 attached hereto and incorporated herein in the amount of$53,298.98 to provide additional funds to address COVID-related arrearages of utilities customers in the City of Yakima is ratified by the City Council. ADOPTED BY THE CITY COUNCIL this 5th day of September, 2023. ATTEST: Janice Deccio, Mayor Rosalinda Ibarra, City Clerk DocuSign Envelope ID: DFO2F9E0-7EC9-4E4C-A4CO-A1A83F73023A ..mendment Contract Number: 22-56104-035A DS Amendment Number: 1 Washington State Department of Commerce Energy Division Utility Residential Customer Arrearages 1. Contractor 2. Contractor Doing Business As(optional) City of Yakima 129 N 2nd St Yakima,WA 98901-2937 3. Contractor Representative(only if updated) 4.COMMERCE Representative(only if updated) 5. Original Contract Amount 6.Amendment Amount 7.New Contract Amount (and any previous amendments) $450,927.95 $53,298.98 $504,226.93 8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date Federal: X State: Other: N/A: 12/1/2022 06/30/2023 11.Federal Funds(as applicable): Federal Agency: CFDA Number: $504,226.93 US Department of the Treasury 12.Amendment Purpose: The purpose of this contract is to provide funding for public and private water, sewer,garbage,electric,and natural gas utilities to address low-income customer arrearages compounded by the COVID-19 pandemic and the related economic downturn that were accrued between March 1,2020,and December 31,2021. COMMERCE,defined as the Department of Commerce, and the Contractor,as defined above, acknowledge and accept the terms of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this Contract Amendment and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment "A"—Scope of Work,Attachment"B"—Budget. A copy of this Contract Amendment shall be attached to and made a part of the original Contract between COMMERCE and the Contractor. Any reference in the original Contract to the"Contract" shall mean the"Contract as Amended". FOR CONTRACTOR FOR COMMERCE -DocuSigned by: pDo-crruSigned by: tal, Fuww)t- .`-D D2385B5580845D.. -',---10B 15292855448A... Robert Harrison, City Manager lviicnaei r urze,Assistant Director,Energy Division 12/19/2022 I 2:57 PM PST Date Date APPROVED AS TO FORM ONLY Sandra Adix Assistant Attorney General 3/20/2014 Date Department of Commerce DocuSign Envelope ID: DF02F9E0-7EC9-4E4C-A4CO-A1A83F73023A 4 Amendment This Contract is amended as follows: Additional Funds: $53,298.98 ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT. 2 5 DocuSign Certificate Of Completion Envelope Id: DFO2F9E07EC94E4CA4C0A1A83F73023A Status:Completed Subject: Review DocuSign:22-56104-035A City of Yakima Utility Residential Customer Arrearages Division: Energy Program: Energy ContractNumber:22-56104-035A City of Yakima Utility Residential Customer Arrearages DocumentType: Contract Source Envelope: Document Pages:2 Signatures:2 Envelope Originator: Certificate Pages:5 Initials: 1 Anneka McDonald AutoNav: Enabled 1011 Plum Street SE Envelopeld Stamping: Enabled MS 42525 Time Zone: (UTC-08:00)Pacific Time(US&Canada) Olympia,WA 98504-2525 anneka.mcdonald@commerce.wa.gov IP Address: 198.239.106.129 Record Tracking Status:Original Holder:Anneka McDonald Location: DocuSign 12/16/2022 10:31:53 AM anneka.mcdonald@commerce.wa.gov Security Appliance Status:Connected Pool: StateLocal Storage Appliance Status: Connected Pool:Washington State Department of Commerce Location: DocuSign Signer Events Signature Timestamp Sheri Davis [213, Sent: 12/16/2022 10:36:47 AM sheri.davis@commerce.wa.gov Viewed: 12/16/2022 10:54:07 AM Signing Group: COM Energy Budget Office Signed: 12/16/2022 10:55:18 AM Security Level: Email,Account Authentication (None), Login with SSO Signature Adoption: Pre-selected Style Using IP Address: 198.239.10.132 Electronic Record and Signature Disclosure: Not Offered via DocuSign Robert Harrison (-OecuSignedp� Sent: 12/16/2022 10:55:19 AM bob.harrison@yakimawa.gov �AkYl (kAYY1SDln Resent: 12/19/2022 11:00:08 AM City Manager oozaesesseoeaso Viewed: 12/19/2022 2:57:14 PM Security Level: Email,Account Authentication Signed: 12/19/2022 2:57:23 PM (None) Signature Adoption: Pre-selected Style Using IP Address:205.172.45.253 Electronic Record and Signature Disclosure: Accepted: 12/19/2022 2:57:14 PM ID:7d5c1df9-5d28-4305-9d16-bd7416c31776 OocuSlpned by: Michael Furze ChicIati Sent: 12/19/2022 2:57:26 PM michael.furze@commerce.wa.gov Fur,* Viewed: 12/19/2022 3:06:59 PM Assistant Director, Energy Division 10a182° A Signed: 12/19/2022 3:07:04 PM Security Level: Email,Account Authentication (None), Login with SSO Signature Adoption: Pre-selected Style Using IP Address: 147.55.149.245 Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp 6 Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Anneka McDonald VIEWED Sent: 12/16/2022 10:36:31 AM anneka.mcdonald@commerce.wa.gov Viewed: 12/16/2022 10:36:47 AM Washington State Department of Commerce Security Level: Email,Account Authentication Using IP Address: 198.239.106.129 (None), Login with SSO Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp James A Dean COPIED Sent: 12/19/2022 3:07:06 PM james.dean@yakimawa.gov Viewed: 12/19/2022 3:13:14 PM Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/16/2022 10:36:31 AM Certified Delivered Security Checked 12/19/2022 3:06:59 PM Signing Complete Security Checked 12/19/2022 3:07:04 PM Completed Security Checked 12/19/2022 3:07:06 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:8/11/2020 4:44:12 PM Parties agreed to: Robert Harrison 7 ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Washington State Department of Commerce (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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