HomeMy WebLinkAboutR-2015-130 Acceptance of 2016 Yakima Valley Conference of Governments Budget and City's 2016 AssessmentRESOLUTION NO. R-2015-130
A RESOLUTION accepting the 2016 Yakima Valley Conference of Governments
Budget and authorizing the City of Yakima's 2016 assessment.
WHEREAS, the Yakima Valley Conference of Governments concerns itself with
the orderly growth and development of Yakima County and its cities, towns and
communities, serving as a liaison to develop and promote communication,
understanding and cooperation among the conference participants; and
WHEREAS, the Yakima Valley Conference of Governments is responsible for
distributing the federal transportation funds dedicated to our region; and
WHEREAS, the City is required by state and federal rules and regulations to be
a member of a Metropolitan Planning Organization / Regional Transportation Planning
Organization (MPO/RTPO) and Yakima Valley Conference of Governments functions
as the MPO/RTPO for Yakima County; and
WHEREAS, the City Council deems it to be in the best interest of the citizens of
Yakima to continue to participate in the conference; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Council hereby accepts the attached 2016 Yakima Valley Conference of
Governments Budget and authorizes payment of the City of Yakima's share of the
2016 assessment of $51,823.
ADOPTED BY THE CITY COUNCIL this 3rd day of November, 2015.
74;if j/41
Micah Cawley, Mayor
'1111111 1,
nun 11,1:1141r10
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. S.C.
For Meeting of: November 3, 2015
ITEM TITLE: Resolution accepting and authorizing the City of Yakima's 2016
assessment from the Yakima Valley Conference of Governments
SUBMITTED BY: Debbie Cook, Director of Utilities and Engineering
Cindy Epperson, Director of Finance and Budget
SUMMARY EXPLANATION:
Attached is the Yakima Valley Conference of Governments' 2016 Budget. The proposed budget was
reviewed and approved by the Executive Committee at its October 19th meeting for distribution to the
YVCOG membership jurisdictions.
YVCOG is responsible for distributing the federal transportation funds dedicated to our region. As a
member, the City is eligible to be a recipient of a share of these funds. The programs for which they are
responsible include: Surface Transportation Program (STP) — approximately $3.4 million annually;
Congestion Mitigation Air Quality (CMAQ) — approximately $400,000 annually; and, Transportation
Enhancement — amounts vary on a year to year basis.
The City of Yakima's assessment for 2016 will be $51,823. This reflects an increase of $6,687 over last year:
• Population: from 93,080 to 93,220; Rates are $0.46 per capita for an increase of $.01/capita from prior
year; an increase of $995 from $41,886 to $42,881
• MPO/RTPO (Metropolitan Planning Organization/Regional Transportation Planning Organization)
assessment. MPO/RTPOs were authorized as part of the 1990 Growth Management Act to ensure
local and regional coordination of long-range transportation plans. This assessment is based on the
percentage share of Regional STP funds that the City receives. This assessment increased from
$3,250 to $8,942, due to an increase in the flat rate share of the overall federal funding.
A copy of the letter sent to the City Manager, dated September 25, 2015, and a copy of the 2016 YVCOG
Budget adopted by the YVCOG Board on October 19, 2015 is attached for your information.
Resolution: X Ordinance:
Other (Specify):
Contract: Contract Term:
Start Date: End Date:
Item Budgeted: Yes Amount:
Funding Source/Fiscal Impact:
Strategic Priority:
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
General Fund -in 2016 Budget
Improve the Built Environment
City Manager
Adopt the resolution authorizing the YVCOG assessment.
ATTACHMENTS:
Description Upload Date Type
D .esolluUon 2016 YVOOG AssessmeN 10/19/2015 ResoDuion
D 2016 YVCOG If3udg0 10/14/2015 1C;o\er Memo
TO:
FROM: Lar t 't tson, Executive Director
DATE: September 25, 2015
SUBJECT: YVCOG 2016 Budget
YAKIMA VALLEY
CONFERENCE OF GOVERNMENTS
311 North 4th Street, Suite 202 • Yakima, Washington 98901
509-574-1550 • FAX 574-1551
website: www.yvcog.org
MEMORANDUM
YVCOG Membership
The YVCOG Executive Committee has recommended a 2016 Budget to be forwarded to
our General Membership for consideration at the October 19 General Membership
meeting in Grandview. A copy of the proposed budget is attached for your review.
How Your Assessment is Calculated
The Total Assessment is made up of two variables: 1) The General Assessment rate
($0.46/capita), based on OFM population for April 1 of the most current year, and 2) The
MPO/RTPO assessment. The MPO/RTPO assessment is determined by the amount of
non-federal matching funds required of the MPO/RTPO.
Bottom Line: 'Why did my assessment change?
If a member's population grew, their general assessment grew, too. The difference of
non-federal required funds not recovered by the flat rate is then divided by the percentage
of population of your city, town, or county within the Yakima Valley MPO/RTPO
boundaries, to determine your assessment. The population based MPO and RTPO flat
rates are as follows:
Population
MPO Flat Rate
RTPO Flat Rate
Less than 1000
$ 500.00
$ 500.00
1001— 3000
$ 750.00
$ 750.00
3001— 5000
$ 1,000.00
$ 1,000.00
5001— 7000
$ 1,250.00
$ 1,250.00
7001-10,000
$ 1,500.00
$ 1,500.00
10,001-15,000
$ 1,750.00
$ 1,/u.00
15,001— 20,000
$ 2,000.00
$ 2,000.00
20,001 or more
$ 2,250.00
$ 2,250.00
MEMBER JURISDICTIONS
Grandview • Granger • Harrah • Mabton • Moxee • Naches • Selah
Sunnyside • Tieton • Toppenish • Union Gap • Wapato • Yakima • Yakima County • Zillah
9/25/2015
Memo to YVCOG members
2016 YVCOG Budget
Page 2 of 2
The Executive Committee agreed that a standard flat rate will allow for a more stable
assessment for our members. Past practice utilized a rate that varied depending on your
STP allocation, resulting in a fluctuating assessment thatwas hard to predict from year to
year.
Your assessment helps fund the Unified Planning Work Program (UPWP), which ensures
that metropolitan area planning and programming processes incorporate all transportation
modes, support community development and respect societal goals. In addition, in our
role as the RTPO, the UPWP ensures that provisions of the Washington State Growth
Management Act are met (RCW 47.80.20, as further defined under Washington
Administrative Code Section 468-86).
I am happy to discuss with you any questions you may have. It is a busy time of year for
our programs, but I will do my best to make myself available for your meetings.
Scheduling conflicts are likely, so please contact me know as soon as possible if there is a
meeting you would like me to attend. I can be reached by email at
larry.mattson@yvcog.org -- or you can also contact us by calling the YVCOG office at
509-574-1550.
2016
YVCOG BUDGET
January 1, 2016 through December 31, 2016
YVCOG EXECUTIVE COMMITTEE RECOMMENDATION
9/25/2015
YVCOG
A117
Prepared by
Yakima Valley Conference of Governments
A Metropolitan and Regional Planning
Organization
On behalf of Member Jurisdictions:
City of Grandview
City of Granger
Town of Harrah
City of Mabton
City of Moxee
Town of Naches
City of Selah
City of Sunnyside
City of Tieton
City cif l ppert6Jh
City Union Gap
City of Wapato
City of Yakima
Yakima County
City of Zillah
2016 Budget Explanation
YVCOG Revenue
YVCOG Expenditures
YVCOG Revenue
Including Homeless Prg
YVCOG Expenditures
Including Homeless Prg
2015
Actual
through 6/30/15
$ 459,945
$ 460,130
2015 2016 2015-2016
Budget Budget Change
(not including Homeless Progam)
$ 970,501 $
$ 970,501 $
1,015,216
1,015,216
4.61%
4.61%
2016
Proposed::
Budget
$ 1,615,216
1,615,216
2015-2016
Change
25.71%
25.71%
Homeless Program Impact on Members Assessment
Member's Assessment
$0.00
General Assessment: Based on population @ .46 per diem
MPO/RTPO: REQUIRED non-federal matching funds
MPO/RTPO Flat Rate based on population
Public Transit Flat Rate
Difference is spread (+/-) between jurisdictions based on population
GL Code &
Description
615 100 308 000 01
615 210 333 20 205
615 215 333 93 945
615 3xx 333 20 205
615 3xx 333 20 505
615 3xx 334 03 601
615 4xx 334 03 606
615 4xx 333 20 205
615 700 345 89 001
615 500 345 89 003
615 100 368 52 001
615 100 337 03 001
615 100 337 07 001
615 100 369 90 001
615 100 345 89 004
615 100 337 03 100
615 615 369 10 001
Proposed Budget Revenue 2016
Yakima Valley Conference of Governments
10/21/2015
Beginning Fund Balance - Designated **
2015
Actual
through 6/30/15
2015
Budget
2016
Prelim Budget
2015-2016 Change
195,000 195,000 **
Fed Hwy Admin-WSDOT STP 0 50,000 25,000
HCFA Active Communities 2,193 10,000 0
FHWA- DOT Metro PI Grant (PL) 135,748 350,000 350,000
FFA - DOT Metro Plan Grant 42,645 42,658 70,000
RTPO-RTPO LR - DOT 61,402 111,191 97,000
CTR Plans & Progr DOT 66,298 75,000 75,000
CMAQ Grant 9,280 103,750 103,750
Homeless Assistance & Prevention Program 0 295,400 * 600,000
Intergov Sery-Exec Boards (TA Contr) 26,619 83,000 133,000
Intergov-County/City Share-gen'l assessm 71,801 111,960 114,986
Intergov-Local Match WSDOT 40,741 41,642 39,380
Intergov -Local FTA (Yakima Transit) 3,000 3,000 6,000
Misc Revenue -copies, posters (ESD 105) 18 500 300
Associate Membership Fees 200 300 300
Intergovernmental Scholarship 0 1,500 500
Sale of Scrap & Junk 5,000 0
1/1/15 Beginning Fund Balance $318,981.24
- 50.00% (25,000)
- 100.00% (10,000)
0.00%
64.10% 27,342
- 12.76% (14,191)
0.00% 0
0.00% 0
103.11% 304,600
0
60.24% 50,000
2.70% 3,026
-5.43% (2,262)
100.00% 3,000
- 40.00% (200)
0.00% 0
- 66.67% (1,000)
- 100.00% (5,000)
Total $ 459,945 $ 1,284,901 $ 1,615,216 25.71% $ 330,315
** Designated funds; 3 mon hs float operating funds
S:\FINANCE\Budget preparation\2016 Budget PrepWurisdictions\2016 Budget PRELIM with graphs 9/22/2015
GL Code &
Description
615 100 308 000 01
615 210 333 20 205
615 215 333 93 945
615 3xx 333 20 205
615 3xx 333 20 505
615 3xx 334 03 601
615 4xx 334 03 606
615 4xx 333 20 205
615 500 345 89 003
615 100 368 52 001
615 100 337 03 001
615 100 337 07 001
615 100 369 90 001
615 100 345 89 004
615 100 337 03 100
Budget Explanation - Revenue 2016
Yakima Valley Conference of Governments
10/21/2015
Beginning Fund Balance - Designated **
2015 2015
Actual Budget
through 6/30/15
2016
Budget
YVCOG
195,000 195,000 **
2015-2016 Change
% $
Fed Hwy Admin-WSDOT STP 0 50,000 25,000 -50.00% (25,000)
HCFA Active Communities 2,193 10,000 0 -100.00% (10,000)
FHWA- DOT Metro P1 Grant (PL) 135,748 350,000 350,000 0.00%
FTA - DOT Metro Plan Grant 42,645 42,658 70,000 64.10% 27,342
RTPO-RTPO LR - DOT 61,402 97,191 97,000 -0.20% (191)
CTR Plans & Progr - DOT 66,298 75,000 75,000 0.00% 0
CMAQ Grant 9,280 103,750 103,750 0.00% 0
Intergov Sery-Exec Boards (TA Contr) 26,619 83,000 133,000 60.24% 50,000
Homeless Housing PSA 0 0 0 #DIV/0!
Intergov-County/City Share-gen'l assessm 71,801 111,960 114,986 2.70% 3,026
Intergov-Local Match WSDOT 40,741 41,642 39,380 -5.43% (2,262)
Intergov -Local FTA (Yakima Transit) 3,000 3,000 6,000 100.00% 3,000
Misc Revenue -copies, posters (ESD 105) 18 500 300 -40.00% (200)
Associate Membership Fees 200 300 300 0.00% 0
Intergovernmental Scholarship 0 1,500 500 -66.67% (1,000)
1/1/15 Beginning Fund Balance $318,981.24
** Designated funds; 3 months float operating funds
Total $ 459,945 $ 970,501 $ 1,015,216
S:\FINANCE\Budget preparation\2016 Budget Prep\Jurisdictions\2016 Budget PRELIM with graphs 9/22/2015
4.61% $ 44,715
YVCOG Preliminary 2016 REVENUE BUDGET BREAKDOWN
Other
$1,300
<1%
Federal ® State
rA Local ® Contracts
tI Other
Local,
$160,666
10%
State,
$172,000
11%
The Unified Planning Wokk Program (UPWP) is
based on state and federal transportation
planning requirements amid regional priorities.
The work program provides an estimate for the
fiscal year budget.
100 308 00 001 Operation Fund Balance
❖ Designated -3 months operation fund
210 333 20 205 –Surfa m Transportation Planning (STP)
❖ Federal Grant Funds
❖ Regional Transportation Planning Projects
❖ Approved UP4 estimate fiscal funds
❖ Requires a 13.5% non -fed match
2016 Budget
Revenue
3xx 333 20 205 – Federal Highway Administration (FHWA) Grant
❖ Metropolitan Trlansportation Planning Funds
❖ Approved UPW! estimate fiscal funds
❖ Requires a 13.5% non -fed match
3xx 333 20 505 -Federal Transportation Administration (FTA) –
Department of Transportation (DOT) Metro Plan Grant
❖ Metropolitan Pl rning Organization (MPO) Planning Funds
❖ Approved UPWP estimate fiscal funds
❖ Requires a 13.5% non -fed match
3xx 334 03 601– Regional Transportation Planning Organization (RTPO) Planning Grant
❖ Washington State RTPO Planning funds
❖ Approved UPWP estimate fiscal funds
Variance Interpretation
4 Based on actual 2015 authorized funds and
-a-
carry forward balance
Decrease in STP Funding
V Based on actual 2015 authorized funds and
carry forward balance
l ' Based on actual 2015 authorized funds and
carry forward balance
� Decrease in RTPO Funds
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2016 Budget — Revenue
Page 2
4xx 334 03 606 — Commute Trip Reduction (CTR) Plans & Programs
❖ Washington Stat:e CTR Program funds
4xx 333 20 205 - Congestion Mitigation and Air Quality (CMAQ) Grant
❖ Federal Grant Funds
❖ Requires 13.5% non -fed match
5xx 345 89 003 -Intergovernmental Service -Exec Boards Contracts
❖ Technical Assis cance (TA)
❖ Professional Se vice (PSA)
❖ GMA Updates
❖ Homeless Housing Program
100 368 52 001-Intergovernmental/County/City Share (General Assessments)
❖ Per capita $0.461 (based on Office of Financial Management [OFM] report April 1, 2015)
100 337 03 001 -Intergovernmental -Local Match required with UPWP
❖ Transportation assessment.
❖ Based on:
o Population rate, within Metropolitan Planning Organization (MPO)
o Population rate, within Regional Transportation Planning Organization (RTPO)
S:\FINANCE\Budget preparati
n\2016 Budget Prep\Jurisdictions\Interpretation 2016 BUDGET REVENUE -EXPEND EXPL more det
Variance Interpretation
fr Based on anticipated increase Comp
Plans
4 Full-time Homeless Housing PSA
Q OFM's population, April 1, 2015
V .46 per capita
Decrease in FHWA Matching Funds
2016 Budget — Revenue
Page 3
100 337 07 001 -Intergovernmental Local Public Transportation Share
❖ Flat Fee — Yakima Transit
100 369 90 001 -Other ]Wisc. Revenue
❖ Photocopies, posters, small miscellaneous revenue
100 345 89 004 -Associate Membership Fees
❖ Associate member fees $50.00 each (contracts for services with YVCOG)
o Yakima Health District
o Yakima County Fire District #4
o Port of Sunnyside
o Port of Grandview
o Yakima Regional Clean Air Authorities
o Office of Rural & Farm Worker Housing
100 337 03 100 -Governmental Scholarships
❖ Reimbursement of conference/workshop fees received from other governmental entities
for attending specific trainings or workshops
S:\FINANCE\Budget preparation\2016 Budget Prep\Jurisdictions\Interpretation 2016 BUDGET REVENUE -EXPEND EXPL more det
Variance Interpretation
Increase in FTA Matching Funds
GL Code &
Description
Salaries
615 110 1001
615 110 1002
615 110 1003
Personnel Benefits
615 110 2002
615 110 2004
Supplies
615 110 3101
615 110 3501
615 110 3502
615 110 3590
Other Services -Charges
615 110 4101
615 110 4125
615 110 4191
615 110 4192
615 110 4201
615 110 4202
615 110 4301
615 110 4401
615 110 4501
615 110 4601
615 110 4701
615 110 4801
615 110 4901
Capital Outlay
615 110 6401
Debt Services -Interest
615 110 8101
Salaries
Personnel Benefits
Supplies
Proposed Budget - Expenditures 2016
Yakima Valley Conference of Governments
10/21/2015
2015 2015 2016
Actual Amended Prelim Budget
to 6/30/15 Budget
•
•
•
•
2015-2016 Change
Salaries and Wages $ 270,720 $ 690,000 829,000 20.14% $ 139,000
Salaries -Overtime 696 7,200 8,000 11.11% 800
Salaries -Extra Help - - - i #DIV/0! 0
271,416 697,200 837,000 i 2005% 139,800
Benefits -Direct 84,550 238,000 287,000 20.59% 49,000
Benefits -Bank Accruals (63)
84,487 238,000 287,000 i 20.59% 49,000
Office & Operating Supplies 4,148 36,400 44,000 20.88% 7,600
Small Tools and Minor Equip 2,486 7,500 19,000 153.33% 11,500
Computer Software - 3,000 8,000 166.67% 5,000
Small & Attractive Items - - 5,000 #DIV/0! 5,000
6,634 46,900 76,000 62.05% 29,100
Professional Services 24,557 74,199 99,093 33.55% 24,894
Prof Serv-Indirect Costs 2,433 4,867 5,110 * 4.99% 243
Prof Serv-Auditor Svs - 2,000 100.00% 2,000
Prof Serv-Purchasing Sery 1,335 2,250 2,363 * I 5.02% 113
Prof Serv-Tech Svs 150 8,000 16,000 * I 100.00% 8,000
Communications -Telephone 4,548 9,550 10,800 13.09% 1,250
Communication -Postage 296 2,000 3,500 75.00% 1,500
Travel 10,126 60,000 80,000 33.33% 20,000
Advertising 3,382 6,000 12,000 100.00% 6,000
Operating Rentals and Leases 32,949 86,000 94,000 9.30% 8,000
Insurance 5,608 6,100 6,100 ** I 0.00%
Utility Services 65 135 150 11.11% 15
Repair and Maintenance 1,261 2,500 3,400 36.00% 900
Misc. (registrations, dues, 10,883 41,000 80,500 96.34% 39,500
�
subscriptions, bank service fees)
Other Services - Charges 97,593 302,601 415,016 37.15% 112,415
Capital Outlay
Interest
Debt Service - Interest
* County sets contract rate
WCIA assessment rates
Capital Expenditure
Total
0 - - _ #DIV/0! 0
0 - #DIV/0! m 0
0 200 200 0.00% 0
0 200 200 0.00% 0
460,130 $ 1,284,901 1,615,216 25.71% 330,315
S:\FINANCE\Budget preparation\2016 Budget Prep\Jurisdictions\2016 Budget PRELIM with graphs 9/22/2015
GL Code &
Description
Salaries
615 110 1001
615 110 1002
Personnel Benefits
615 110 2002
615 110 2004
Supplies
615 110 3101
615 110 3501
615 110 3502
Other Services -Charges
615 110 4101
615 110 4125
615 110 4191
615 110 4192
615 110 4201
615 110 4202
615 110 4301
615 110 4401
615 110 4501
615 110 4601
615 110 4701
615 110 4801
615 110 4901
Salaries
Personnel Benefits
Budget Explanation- Expenditures 2016
Yakima Valley Conference of Governments
10/21/2015
Salaries and Wages
Salaries -Overtime
Benefits -Direct
Benefits -Bank Accruals
Office & Operating Supplies
Small Tools and Minor Equip
Small & Attractive Items
Computer Software
2015
Actual
to 6/30/15
2015 2016
Budget Prelim Budget
YVCOG
$ 270,720 $ 580,000
696 6,000
271,416 586,000
84,550
(63)
...........................
84,487 195,000
195,000
597,000
6,000
603,000
209,000
2015-2016 Change
% $
2.93% $ 17,000
0.00% 0
2.90% 17,000
7.18%
14,000
209,000 7.18% 14,000
4,148 11,500 13,473 17.16% 1,973
2,486 2,500 4,000 = 60.00% 1,500
2,000 - _ -100.00% (2,000)
- #DIV/0! -
Supplies 6,634 16,000 17,473 9.21% 1,473
Othe
Professional Services
Prof Serv-Indirect Costs
Prof Serv-Auditor Svs
Prof Serv-Purchasing Sery
Prof Sery-Tech Svs
Communications -Telephone
Communication -Postage
Travel
Advertising
Operating Rentals and Leases
Insurance
Utility Services
Repair and Maintenance
Misc. (registrations, dues,
subscriptions, bank service fees)
Services - Charges
Capital Outlay
Debt Services -Interest
615 110 8101 Interest
Debt Service - Interest
* County sets contract rate
** WCIA assessment rates
Total
24,557 34,559 24,000
2,433 4,867 5,110 *
- - 2,000
1,335 2,790 2,363
150 300 16,000 *
4,548 9,550 10,800
296 1,000 1,000
10,126 32,000 30,000
3,382 4,500 5,500
32,949 59,000 63,000
5,608 6,100 5,620 *
65 135 150
1,261 2,500 2,500
10,883 16,000 17,500
97,593
173,301
0 200
185,543
-30.55% (10,559)
4.99% 243
100.00% 2,000
-15.30% (427)
100.00% 15,700
13.09% 1,250
0.00%
-6.25% (2,000)
22.22% 1,000
6.78% 4,000
-7.87% (480)
11.11% 15
0.00% 0
9.38% 1,500
7.06% 12,242
200 0.00% 0
0 200 200 0.00% 0
$ 460,130 $ 970,501 1,015,216
4.61% 44,715
S:\FINANCE\Budget preparation\2016 Budget Prep\Jurisdictions\2016 Budget PRELIM with graphs 9/22/2015
YVCOG Preliminary 2016 Expenditure Budget Breakdown
isSalaries & Wages
it Benefits
sf Supplies
III Operating Expenses & Services
o Miscellaneous
Supplies,]
76,000
5%
2016 Budget
Expenditures
1001- Salaries and Wages
Based on YVCOG adopted pay plan; includes !step increases
2002 Benefits — Raters provided by Yakima County
Benefits Admin Fee
Workers Comp
Retirement Contribution (employer)
Medical premiums (employer)
Unemployment Insurance
3101- Supplies
Daily office supplies
Paper, pens, printing, printer cartridges
CMAQ-CTR: Riiieshare passes; wheel option prizes, bus passes, posters, brochures, maps,
fair promotions
Learning Conferences
Meeting Supplies
3501- Small Tools anc1 Minor Equipment
Purchase Surface Slate
Examples: Computer hardware, office furniture
3502 - Computer Softyvare
S:\FINANCE\Budget preparaticn\2016 Budget Prep\Iurisdictions\Interpretation 2016 BUDGET REVENUE -EXPEND EXPL more deta
Variance Interpretation
4 Full-time Homeless Housing
Staff (2015 had only 6
months of salary in budget)
Q Pay plan adjustment and
COLA increase
✓ Additional Support Position
12 Retirement Contribution
Q Increase Jurisdiction
Trainings
is Computer hardware
V Computer software
2016 Budget — Expenditures
Page 2
4101- Professional Services
Software maintenance and licenses
o PTV America VISUM license (modeling software)
o ESRI renewal licenses (geographic information system [GIS])
Translation services
Graf Investment janitorial service
Professional training for staff
CMAQ-CTR: Valnpool subsidy
Bob Shull — Modeling services
Printing
Attorney
4125 Professional Services Indirect Costs
Indirect Costs ("Qurrent Expense" for Administrative Services with Yakima County —
Human Resources, Auditor's Office (payables/payroll) and Treasurer's Office
4191 - Prof Services — Purchasing
Yakima County contract — mail room, general/direct purchasing
4192 - Prof Services - 'Tech Services
Yakima County Tech Svs ILA
Financial Application and VPN
4201— Communications
Integra — phone system allocation (local & long distance) and internet service
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Variance Interpretation
ll Software maintenance
fr Professional facilitators
f' Marketing
Q Auditor Office
9' Yakima County Tech Services
4 Additional Marketing Outreach
2016 Budget — Expenditui es
Page 3
4202 - Communication — Postage
4301- Travel
Air fare, mileage, car rental
Lodging
Meals
Executive Committee travel
4401- Advertising
Meeting notices in Spanish and English
Metropolitan / Regional Transportation Improvement Plan (M/RTIP) and amendments
Staffing opportunities
4501— Operating Ren‘ls and Leases
Facility lease; office, board room, common area
Copier/Printer lealse
Plotter lease
Central Washington State Fair booth rental
Facility rental for Elected/Appointed COG Member Learning Sessions
4601- Insurance
Washington Cities Insurance Authority (WCIA): Liability and property insurance
4701- Utility Service
Recycling
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Variance Interpretation
1J Auditor Office
9' Additional Outreach/Marketing
4 Legal advertising compliance
1J Additional facility rentals/training
f' Estimated increase
4 Estimated increase
2016 Budget — Expenditures
Page 4
4801- Repairs and Maintenance
Includes photocopier and printer maintenance, and any other unforeseen repairs
4901 Miscellaneous
Subscriptions to local newspapers
Dues
Seminars, training conferences
General Membership registration reimbursed
8201- Debt Services — Interest
A safeguard in case the cash balance drops and we need to borrow money from Treasurer
to cover warrants; we would be required to pay interest
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Variance Interpretation
4' Estimated increase
Q Seminars, training conferences
YAKIMA VALLEY CONFERENCE OF GOVERNMENTS
PROPOSED MEMBERSHIP ASSESSMENTS FOR 2016
Members
OFM
eneral.
PO/RTPi
Total
2015-2016 Change
% Population
Population
Assessment*
ssess ient
Assessment:
%
2014
2015
2015
2016
2015
2016
2015
2016
GRANDVIEW
GRANGER
HARRAH
MABTON
MOXEE
NACHES
SELAH
SUNNYSIDE
TIETON .
TOPPENISH
UNION GAP
WAPATO
YAKIMA
YAKIMA CO.
ZILLAH
4.48%
1.46%
0.26%
0.92%
1.52%
0.33%
3.00%
6.51%
• 0.50%
3.59%
2.46%
2.02%
37.29%
134.40%
1.26%
11,170
11,200
$,027
5,152
$
.3,369
$;. ,:-2;284
8,396
$ :7,436
=11.4%
(960)
3,495
3,640
$ 1,573
$ 1,674
$ 1,214
$ 1,173
2,787
2,848
2.2%
61
645
650
290
$
299
500
$ 531
790',
830':
-51%
40:
2,310
2,310
$ 1,040
$ 1,063
$ 2,719
$ 860
3,759
1,923
- 48.9%
(1,836)
3,720
3,810
$ 1;674;
1,753'
$ :3,515
$ :2,182
5,189
3,934
- 24.2%
(1,255)
815
830
$
367
$ 382
$ 769
$ 540
1,136
921
-18.9%
(215)
7,395
7,495
3,328
$ , "- .3,448
$ _ 4,028
3,357
7,356 .
6,805;
-7.5%
(551)
16,230
16,280
$ 7,304
$
7,489
$ 4,569
$ 2,776
11,873
10,265
- 13.5%
(1,608)
1,255
1,255
565
$ 577
$ , .1;649
$; 810
2,214:
1,387
37.3%
(827)
8,955
8,965
$ 4,030
$
4,124
$ 2,933
$ 1,927
6,963
6,051
-13.1%
(912)
6;140
6,150
2,763
2,829
$ 3,409
2,793
6,172;
5,622;
-8.9%
;(550)
5,040
5,040
$ 2,268
$ 2,318
$ 1,250
$ 1,490
3,518
3,809
8.3%
291
- 93,080
93,220
$. 41;886.
$
42,881
3,250
$`, 8,942.
45,136
51,823
14.8%
6,687
85,410
85,985
$ 38,435
$ 39,553
$ 3,250
$ 8,597
41,685
48,150
15.5%
6,465
3;140
3,140
1,413;
1,444
$ 5,216
$ . 1,150:.
6;629'
2;594
-60.9%
(4,035)
TOTALS
248,800
249,970
$ 111,960
$ 114,986
$ 41,642
$ 39,412
$ 153,602
$ 154,398
0.5%
796
*$0.46 per.capita-
Yakima Transit
Total Trans Assessment
6,000
45,412 Required Matching Funds
MPO / RTPO FlatRate + per capita ratio to collect required non-federal matching funds
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