Loading...
HomeMy WebLinkAbout11/17/2009 00 2010 Council Budget Review David Ed ler, Mayor Micah Cawley, Assistant Mayor. Yakima Maureen Adkison C.) Kathy Coffey NNW City Council Rick Ensey Agenda Bill Lover 129 N. 2nd Street,Yakima, WA. 98901 Sonia Rodriguez Phone: (509) 575-6000 • Fax (509) 576-6614 City Manager Email: ccouncil@ci.yakima.wa.us • www.ci.yakima.wa.us Richard A. Zais, Jr. Anyone wishing to address the Council, please fill out the form found on the tables and give it to the City Clerk YAKIMA CITY COUNCIL ADJOURNED MEETING — STUDY SESSION NOVEMBER 17, 2009 — 8:00 — 11:30 A.M. COUNCIL CHAMBERS — YAKIMA CITY HALL 1. Roll Call 2. 2010 Council Budget Review 3. Adjournment to November 17, 2009 at 5:00-6:00 p.m. in the Council Chambers for a Study Session regarding regional planning issues The City provides special accommodations such as hearing devices and wheelchair space for City meetings. Anyone needing special assistance please contact the City Clerk's office at (509) 575-6037. Yakima ir City of Yakima Vision Statement: To create a culturally diverse, economically vibrant, safe, and strongYakima community. rirl Adopted March 2008 1994 - --- S -1 Y'"41 41 ril k - , OFFICE OF THE CITY MANAGER Phone (509) 575-6040 0 gton 98901 11 " 0 "ti , C 12 ity 9 N i o m n a d , S iv tr a e s e h t in MEMORANDUM November 17, 2009 To: The Honorable Mayor and Members of City Council From: Dick Zais, City ManageiC., Rita DeBord, Finance Director Cindy Epperson, Deputy Director Accounting/Budgeting Subject: 11-17-09 Council Budget Review Packet The next Council Budget Review meeting is scheduled for Tuesday, November 17, 2009, at 8:00 am in Council Chambers. Unlike recent budget review meetings; there are no specific budget items or departments scheduled for review during this meeting. The purpose of this meeting is to provide Council time to review and discuss the 2010 proposed budget and the various proposals for budget adjustments that have been brought forward over the past several weeks. Staff from each of the departments will be in attendance should Council have further follow up questions during the meeting. No decisions are required of Council at this meeting. Prior to Council taking any action on the 2010 budget, a public hearing will be held for citizens to provide input to Council regarding the budget. This public hearing is scheduled for the evening of November 17 during Council's normal business meeting. , . Additionally, a final review of the projected year-end and 2010 revenues will be performed by staff over the next week — as November sales tax and other revenues become available. This will allow staff one last critical look at available resources and the opportunity to review trends and adjust revenue / expenditure projections, if needed, before Council authorizes the 2010 budget for the City of Yakima. Any corrections or necessary adjustments will be included in the Budget Wrap-Up Document, which is scheduled for distribution on Wednesday, November 25, 2009. Yakima 1P-ICit ir r r • 1994 Supplemental Budget linformation (Enclosed): 1. Summary Document of proposed adjustments to the 2010 Budget: a. Listed by Type of Adjustment (10-27-09 Staff proposed reductions due to reduction in revenue estimates; Budget Reinstatements; Additional Reductions; Revenue Enhancements and 2010 Follow-up); b. Listed by Budget Priority, and Department - this format is proposed for the Budget Wrap-up Document 2. 11-06-09 Memo from Ester Huey regarding proposed elimination of the $1,000 budget item for the annual Martin Luther King, Jr. Birthday Celebration; support in past years has included both in-kind services and $l,0DO cash. (6vc. Unit #h29 — Diversity Promotion; Quality of Life Budget Priority - City Manager's budget.) 3. 11-16-09 memo to the City Manager from Parks and Recreation regarding proposed $9,000 reduction in the Harman Center funding. (Svc. Unit # 425 — Harman Center; Quality of Life Budget Priority - Public Works budget.) 4. 11-13-09 memo to City Council from Chief Hines regarding proposal to bring Emergency Management activities in-house in mid-2010. (Svc.Uoit# 129 — Yakima County Emergency Mgmt; Public Safety Budget Priority — Finance Budget.) Note: A memo from the Police Chief regarding proposal to eliminate the Crime Analyst position is being developed and will be distributed at a later date. 2010 Budget Process — Next Steps: • Tuesday, November 17, 2009: o 8:00 am — Continue Council Budget Reviews (see abovefor more information,) o 7:00 pm — Public Hearing on proposed 2010 Budget o 7:00 pm — Public Hearing on 2010 property tax levy - Council to set 2010 property tax levy - Council to set Storm water rates for 2010 & 2011 • Tuesday, November 24, 2009: 8:00 am — Council Budget Review, if needed • Tuesday, December 1, 2009: 8:00 am — Budget Wrap-Up * • Tuesday, December 8, 2009: 2:00 pm — Budget Adoption (regular business meeting) • The purpose of the Budget Wrap-Up meeting is for Council to vote on proposed changes to the 2010 Budget as presented in the Budget Forecast document; including all policy issues and any proposed budget rein tatements and reductions identified during Council's previous budget review meetings. Based on the decisions made by Council at the Budget Wrap-Up meeting, staff will prepare the 2010 Budget Ordinance for Council adoption at the following regular Council Business meeting (currently scheduled for Tuesday, December 8, 2009 at 2:00 pm in Council Chambers). Page 2 of 2 CITY OF Yfaett.'l• 2010 General Government Budget Council Budget Reviews - Overview to Date (11-13-09) POTENTIAL BUDGET ADJUSTMENTS - SUMMARY BUDGET POTENTIAL IMPACT "ACTUAL" INCREASES / ON BUDGET GENERAL (DECREASES) ALL ADJUSTMENTS GOVERNMENT NET ADJUSTMENTS (REFER TO FOLLOWING PAGES FOR DETAILS) IDENTIFIED TO DATE) BUDGET GENERAL GOVERNMENT BUDGET - PER BUDGET FORECAST (PG. 2) $59,618,358 859,618,358 Less: 10-27-09 Reductions Needed (pg. 2) (200,000) Less: 10-27-09 Reductions Identified (pg. 2) ($275,000) (275,000) Less: Further Reductions Identified (pg. 3) (232,465) (232,465) Add: Potential Reinstatements Identified (pg. 4) 132,400 132,400 SUB-TOTAL ($375,065) $59,243,293 $59,418,358 Net Additional Revenue Proposed (pg. 4) 20,000 20,000 TOTAL $59,243,293 $59,438,358 Difference $195,065 Page 1 of 4 • Cin OF IA2/74. 2010 General Government Budget Council Budget Reviews - Overview to Date (11 -6 -09) POTENTIAL BUDGET ADJUSTMENTS - DETAIL • TOTAL (1) ( ( ( ( ( J_ GENERAL PUBLIC RESOURCE ECONOMIC QUALITY OF CUSTOMER SVC STRATEGIC GOVERNMENT SAFETY MANAGEMENT DEVELOPMENT LIFE I COMM. PARTNERSHIPS PRIORITIES OF GOVERNMENT MODEL PROPOSAL I- BUDGET (PS) (EM) (ED) (QL) (CS) (SP) PER BUDGET FORECAST Revenue $58,138,533 $39,387,353 $8,805,907 $3,194,800 $4,304,112 $1,866,211 $580,150 Reserves $1,479,825 $1,479,825 0 0 0 0 0 TOTAL RESOURCES AVAILABLE FROM 2010 BUDGET $59,618,358 $40,867,178 $8,805,907 $3,194,800 $4,304,112 $1,866,211 $580,150 LESS 10 -27 -09 REVISED REVENUE PROJECTIONS ($200,000) (137,000) (29,600) (10,800) (14,400) (6,200) (2,000) STAFF PROPOSED BUDGET REDUCTIONS TO OFFSET REDUCED REVENUE PROJECTIONS Transfer 1 additional Police Officer to COPS Grant (78,000) PS Bring Emergency Management In -house (6 months 2010) (30,000) PS Additional Savings - Jail Cost Reduction Efforts (100,000) PS Turn 500 St. Lights Out - Council Rejected - 0 - PS SUB -TOTAL (PUBLIC SAFETY ITEMS) (208,000) PS Eliminate 50% Financial Services Technician position (32,000) EM Transfer YCDA to Economic Develop. Fund (15,000) ED Defer filling Park & Rec. Administrative position 4/1/09 (15,000) QL Defer updates to YMC for one year (5,000) CS SUB -TOTAL REDUCTION OPTIONS (SUBMITTED 10- 27 -09) ($275,000) Reductions needed to cover revenue loss ($200,000) Excess Reductions Identified ($75,000) CURRENT 2010 BUDGET - ALLOCATED PER PRIORITIES OF GOVERNMENT MODEL $59,418,358 $40,730,178 $8,776,307 $3,184,000 $4,289,712 $1,860,011 $578,150 Page 2 of 4 POTENTIAL BUDGET ADJUSTMENTS - DETAIL TOTAL (I) ( ( ( (5) (6) GENERAL PUBLIC RESOURCE ECONOMIC QUALITY OF CUSTOMER SVC STRATEGIC 2 GOVERNMENT 0 u SAFETY MANAGEMENT DEVELOPMENT LIFE COMM. PARTNERSHIPS PRIORITIES OF GOVERNMENT MODEL PROPOSAL D. BUDGET (PS) (EM) (ED) (QL) (CS) (SP) A. POTENTIAL FURTHER BUDGET REDUCTIONS Reduce Council Travel ($10,000) RM Further Reductions - Finance Division Reduce printing costs (3,000) RM Reduce Dues / Subscriptions ($1,500) RM Postpone Finance / Treasury Services Officer position (15,500) RM Reduce 2 Financial Service Specialist positions 50% each (50,000) RM Reduce overtime (5,000) RM Eliminate Diversity Promotion (1,000) QL Reduce Harmon Center - freeze at 2009 level (9,245) QL Eliminate Crime Analyst position (police) (111,653) PS Eliminate Outside Agencies: Sunfair Parade (500) QL Allied Arts (2,667) QL RSVP (1,500) QL • Yakima Symphony (5,000) QL Sub-Total Outside Agencies - Quality Life (9,667) QL Chamber of Commerce - Hispanic (2,950) ED Chamber of Commerce - Greater Yakima (2,950) ED Citizens for Safe Yakima (10,000) SP Total Outside Agencies (25,567) SUB-TOTAL ($232,465) Page 3 of 4 POTENTIAL BUDGET ADJUSTMENTS - DETAIL TOTAL (I) ( ( ( ( ( GENERAL PUBLIC RESOURCE ECONOMIC QUALITY OF CUSTOMER SVC STRATEGIC GOVERNMENT SAFETY MANAGEMENT DEVELOPMENT LIFE I COMM. PARTNERSHIPS PRIORITIES OF GOVERNMENT MODEL PROPOSAL d BUDGET (PS) (EM) (ED) (QL) (CS) (SP) B. POTENTIAL BUDGET REINSTATEMENTS Fire Canine Program (Wesley): 11,000 exp. - 5,000 Grant rev. 6,000 PS Municipal Court Cashier - full time 48,300 PS Animal Control Officer position - full time • OR • 67,100 PS Humane Society Contract (an increase in dog license fees 37,000 to 2007 levels ($20,000) would help offset expense, refer to revenue option, below) Extend Fire Secretary Position to Retirement Date (March 2010) 11,000 PS • Assistant City Attorney - Prosecutor; $91,600 (fund from - 0 - RS Narcotics Unit; no impact on General Gov't budget) SUB -TOTAL 132,400 NET POTENTIAL BUDGET ADJUSTMENTS: (100,065) TOTAL (I) (2) (3) (4) (5) (6) GENERAL PUBLIC RESOURCE ECONOMIC QUALITY OF CUSTOMER Svc STRATEGIC o GOVERNMENT SAFETY MANAGEMENT DEVELOPMENT LIFE I COMM. PARTNERSHIPS PRIORITIES OF GOVERNMENT MODEL PROPOSAL o - BUDGET (PS) (EM) (ED) (QL) (CS) (SP) C. POTENTIAL REVENUE ENHANCEMENTS Reinstate Dog License Fees to 2007 Level 20,000 PS ATF Grant 5,000 PS D. COUNCIL REQUESTS - 2010 FOLLOW -UP ITEMS 2010 Study: Possible "inmate clean -up" program, utilizing court ordered "community service" City inmates to perform work 2010 Study: Possible Fire Authority 2010 Study: Possible Parks District 2010 Study: Options for addressing long -term Fire Capital funding needs Page 4of4 • cm' OF rtiLlta. 2010 POLICY ISSUE SUMMARY - GENERAL GOVERNMENT (by Budget Priority) PUBLIC HEALTH & SAFETY POLICE DEPARTMENT I DIVISION PERSONNEL NET INC I (DK) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION Eliminate Crime Analyst (Filled) General Fund ($111,653) ($111,653) Proposed Budget Reduction Transfer 1 additional Police Officer to COPS grant General Fund (78,000) (78,000) 10/27/09 Staff Proposed Further reduce jail costs General Fund (100,000) (100,000) 10/27/09 Staff Proposed FIRE DEPARTMENT I DIVISION PERSONNEL Nn INC I (OR) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION Reinstate Canine Program - "Wesley" General Fund - Expenditure $11,000 ATF Grant 5,000 $6,000 Proposed Budget Reinstatement Extend Fire Secretary position to retirement General Fund $11,000 $11,000 Proposed Budget Reinstatement (March 2010) • • CITY MANAGEMENT DEPARTMENT I DIVISION PERSONNEL . NET INC I (DK) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION Reinstate Assistant Prosecuting Attorney General Fund $0 $0 Proposed Budget Reinstatement (Vacant) $91,600 transfer to new fund that includes Narcotic Unit • revenues 11/17/09 Budget Review I MUNICIPAL COURT DEPARTMENT I DIVISION PERSONNEL NET INC / (DK) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION Reinstate full time Municipal Court Cashier General Fund $48,300 $48,300 Proposed Budget Reinstatement (Vacant) • COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT / DIVISION. PERSONNEL Nn INC I (DEC) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM Buri Grr COMMENTS ACTION Increase in Humane Society Contract General Fund 2009 Budget $68,600 Budgeted Policy Issue Increase 5,386 $5,386 ,Unbudgeted 2010 Request $73,986 Restore Dog License Fees to 2007 levels General Fund ($20,000) • ($20,000) Unbudgeted Revenue Addition Animal Control Officer (Vacant) General Fund Proposed Budget Reinstatement (a) Reinstate position (a) $67,100 (a) $67,100 (b) Contract with Humane Society (b) $37,000 (b) $37,000 OUTSIDE AGENCIES -- As RECOMMENDED BY THE COUNCIL BUDGET COMMITTEE DEPARTMENT / DIVISION NFr INC / (DEC) COUNCIL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL FROM Buour COMMENTS ACTION Yakima Fourth of July Committee General Fund/Fire 2009 Budget - $5,500 (a) Reduce 50% 2009 funding (a) $2,750 (a) $0 Budgeted Policy Issue (b) Eliminate (b) $0 (b) ($2,750) • • 11/17/09 Budget Rev' 2 • INTERGOVERNMENTAL AGENCIES DEPARTMENT / DIVISION NET INC / (Dc) COUNCIL Pours ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL FROM BUDGET Commis ACTION Yakima Regional Clean Air Agency (YRCAA) — General Fund 2009 Assessment $22,394 Assessment Increase 11,326 2010 Total $33,720 $0 Budgeted Policy Issue Yakima Valley Office of Emergency Management General Fund (OEM) — Assessment (a) Fund full amount - 2010 assessment (a) 2009 Assessment $59,937 Increase 2,563 2010 Estimate $62,500 (a) $0 Budgeted Policy Issue (b) Bring inhouse mid-year (save 50% from 2010 (b) $31,000 (b) ($31,000) 10/27/09 staff proposed assessment 11/17/09 Budget Review 3 RESOURCE MANAGEMENT CITY MANAGEMENT DEPARTMENT I DIVISION PERSONNEL NET INC I (DEC) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON - PERSONNEL FROM BUDGET COMMENTS ACTION Reduce City Council Travel General Fund ($10,000) ($10,000) Proposed Budget Reduction FINANCE DEPARTMENT I DIVISION PERSONNEL NET INC I (DEC) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON - PERSONNEL FROM BUDGET COMMENTS ACTION Reduce Finance General Fund Eliminate 50% Financial Services Technician ($32,000) ($32,000) 10/27/09 Staff Proposal Reduce printing costs (misc. expense) ($3,000) ($3,000) Response to Council request for Reduce Dues /Subscriptions (misc. expense) ($1,500) ($1,500) additional reductions Postpone Fin /Treasury Service Officer position ($15,500) ($15,500) Reduce 2 Fin. Svc. Spec. positions to 50% each ($50,000) ($50,000) Reduce overtime ($5,000) ($5,000) NET RESOURCE MANAGEMENT • • 11/17/09 Budget Rev' 4 ECONOMIC DEVELOPMENT OUTSIDE AGENCIES -- AS RECOMMENDED BY THE COUNCIL BUDGET COMMITTEE DEPARTMENT I DIVISION NET INC I (DEC) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL FROM Bum Er COMMENTS ACTION Yakima County Development Association (YCDA) General Fund 2009 Budget - $30,000 (a) Reduce 50% 2009 funding (a) $15,000 Budgeted Policy Issue (b) Move to Economic Development fund Economic Development Fund (b) ($15,000) (b) ($15,000) Proposal to move to Econ. Dev. Fund Greater Yakima Chamber of Commerce General Fund 2009 Budget - $5,900 (a) Reduce 50% 2009 funding (a) $2,950 Budgeted Policy Issue (b) Eliminate (b) $0 (b) ($2,950) Proposed Additional Reduction Hispanic Chamber of Commerce (I-ICC) General Fund 2009 Budget - $5,900 (a) Reduce 50% 2009 funding (a) $2,950 Budgeted Policy Issue (b) Eliminate (b) $0 (b) ($2,950) Proposed Additional Reduction • • • • 11/17/09 Budget Review 5 QUALITY OF LIFE CITY MANAGEMENT DEPARTMENT / DIVISION PERSONNEL NET INC / (DEC) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION Eliminate Diversity Promotion General Fund ($1,000) ($1,000) Proposed Budget Reduction PUBLIC WORKS DEPARTMENT I DIVISION PERSONNEL NET INC I (DK) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION Freeze Harmon Center at 2009 expenditure General Fund Prop Budget level Reduction - ($5,000) Reduce temp. in the bldg ($1,000) Reduce printing costs ($3,000) Reduce telephone budget ($3,000) Close 1 hr early six days/week ($9,000) Close Tues/Thurs evenings and saturdays Defer replacement of Parks & Rec Parks & Recreation Fund ($15,000) ($15,000) 10/27/09 Staff Proposal Administrative position to 4/1/10 11/17/09 Budget Rev% 6 OUTSIDE AGENCIES -- AS RECOMMENDED BY THE COUNCIL BUDGET COMMITTEE DEPARTMENT I DIVISION NET INC I (DK) Comm POLICY ISSUE REQUEST I JUSTIFICATION : PROPOSED FUNDING SOURCE NON-PERSONNEL FROM BUDGET COMMENTS ACTION Yakima Sunfair Festival Association General Fund 2009 Budget - $1,000 (a) Reduce 50% 2009 funding (a) $500 (a) $0 Budgeted Policy Issue (b) Eliminate (b) $0 (b) ($500) Proposed Additional Reduction • Allied Arts of Yakima Valley — ArtsVan General Fund 2009 Budget - $5,333 (a) Reduce 50% 2009 funding • (a) $2,667 (a) $0 Budgeted Policy Issue (b) Eliminate (b) • $0 (b) ($2,667) Proposed Additional Reduction Retired Senior Volunteer Program (RSVP) General Fund 2009 Budget - $3,000 (a) Reduce 50% 2009 funding (a) $1,000 (a) $0 Budgeted Policy Issue (b) Eliminate (b) $0 (b) ($2,000) , Proposed Additional Reduction Seasons Music Festival Parks & Recreation Fund 2009 Budget - $8,000 Reduce 50% 2009 funding $4,000 $0 Budgeted Policy Issue Yakima Symphony Orchestra General Fund 2009 Budget - $10,000 (a) Reduce 50% 2009 funding (a) $5,000 Budgeted Policy Issue (b) Eliminate (b) $0 (b) ($5,000) Proposed Additional Reduction • • • 11/17/09 Budget Review 7 • CUSTOMER SERVICE & COMMUNICATIONS CITY MANAGEMENT DEPARTMENT I DIVISION PERSONNEL NET INC I (DEC) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGE' COMMENTS AcnoN Defer Updates to Yakima Municipal Code for General Fund ($5,000) ($5,000) 10/27/09 Staff Proposal one year • 11/17/09 Budget Rev; 8 STRATEGIC PARTNERSHIPS OUTSIDE AGENCIES -- AS RECOMMENDED BY TILE COUNCIL BUDGET COMMITTEE DEPARTMENT" I DIVISION NET INC I (DEC) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL FROM BUDGET COMMENTS ACTION Yakima Basin Storage Alliance (YBSA) N/A 2009 Budget - $20,000 $0 Budgeted Citizms for Safe Yakima Valley Communities (CSC) General Fund 2009 Budget - $20,000 Community Programs (a) Reduce 50% 2009 funding $10,000 $0 Budgeted Policy Issue (b) Eliminate $0 ($10,000) Proposed Additional Reduction INTERGOVERNMENTAL AGENCIES • DEPARTMENT I DIVISION NET INC I (DEC) COUNCIL POLICY ISSUE REQUEST / JUSTIFICATION ' PROPOSED FUNDING SOURCE NON-PERSONNEL FROM BUDGET COMMENTS ACTION Yakima Regional Clean Air Agency (YRCAA) - General Fund 2009 Assessment $22,394 Assessment Increase 11,326 2010 Total $33,720 Budgeted Policy Issue 11/17/09 Budget Review 9 CITY OF raiiirlit 2010 POLICY ISSUE SUMMARY - OTHER OPERATING FUNDS FIRE DEPARTMENT / DIVISION PERSONNEL NET INC / (DEC) COUNCIL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION Identify a sustainable funding source for Fire Fire Capital - Referred to Council Public Safety , apparatus / capital replacement program Undetermined Committee for Study in 2010 CITY MANAGEMENT STORMWATER DEPARTMENT / DIVISION PERSONNEL Nu INC / (DEC) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION Stormwater Utility Rate Adjustment for 2010 Stormwater Revenue Revenue $325,000 $0 Budgeted and 2011 - from $35/ERU to $40/ERU - 2010 and $43/ERU - 2011 STORMWATER / WASTEWATER DEPARTMENT / DIVISION PERSONNEL Nn INC / (DK) COUNCIL POUCY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION Upgrade a vacant position to 50% Wastewater / Net $0 Budgeted Hydrologist 50% Stormwater Increase $63,300 WAS , ) 11/17/09 Budget Revie '0 DEPARTMENT I DIVISION PERSONNEL Mn INC I (DEC) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION SCADA Tip Out & Power Distribution Wastewater $735,000 $0 Budgeted Facility Capital Nutrient Removal Project 1. Site preparation - building to house equipment 1. Wastewater Facility 1. 2010 $300,000 $0 Budgeted Capital • 2. Annual Equipment Rental 2, Wastewater 2. 20W $300,000 $0 Budgeted Operating Fund Annually $250K-$350K Generate Engineering reports to address Wastewater Facility $1,000,000 $0 Budgeted mandated I\IPDES & TMDL Issues Capital Wastewater Collection System Evaluation Sewer Construction $200,000 $0 Budgeted Capital PUBLIC WORKS • TRANSIT DEPARTMENT I DIVISION PERSONNEL NET INC I (DEC) COUNCIL POUCT ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION Purchase 5 heavy duty low floor Transit buses Transit Capital - $2,000,000 $0 Budgeted American Recovery and Reinvestment Act (ARRA) • REFUSE DEPARTMENT I DIVISION PERSONNEL Mn INC I (DEC) COUNCIL POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION Refuse Rate Increase - 3% Refuse Operating 2010 Revenue Unbudgeted (Because landfill (In response to landfill rates set by Yakima Fund $119,000 rates were unknown at the County Solid Waste) Annually $140,000 time of budget preparation • Landfill Charges $100,000 11/17/09 Budget Review 11 PARKS AND RECREATION DEPARTMENT / DIVISION PERSONNEL NET INC / (DEC) COUNCIL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON •PERSONNEL FROM BUDGET COMMENTS ACTION Community Service Inmate Program - 2010 Study Unknown Unknown Council Proposal OUTSIDE AGENCIES -- AS RECOMMENDED BY THE COUNCIL BUDGET COMMITTEE DEPARTMENT / DIVISION NET INC / (DEC) COUNCIL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON - PERSONNEL FROM BUDGET COMMENTS ACTION Yakima - Morelia Sister City Association Economic Development Fund $1,333 $0 2009 Budget - $2,000 (123) Budgeted Policy Issue Committee for Downtown Yakima (CDY) CBD Capital $40,000 $0 2009 Budget - $50,000 Note: DYFI Committee recommended restoration Improvement Fund (321) Budgeted to $50,000. OUTSIDE AGENCIES -- NEW REQUESTS DEPARTMENT / DIVISION NET INC / (DEC) COUNCIL POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON - PERSONNEL FROM BUDGET COMMENTS ACTION New Request: Unidentified 2010 Request $75,000 $75,000 Unbudgeted State Fair Park Note: Lodging Tax Advisory Committee did not recommend using Hotel /Motel tax for this request 11/17/09 Budget Revir 12 11/12/2009 15:56 5094522826 OIC OF WA PAGE 02/ El2 Southeast Yakima Community Center 1211 South Seventh Street Yakima, WA 98901 Serving children and families since 1969 November 6, 2009 The Yakima City Council - City of Yakima 129 North Second Street Yakima, WA 98901 Dear Council Members: I am sending this letter on behalf of the Annual Martin Luther King, Jr. Birthday Celebration Committee. Since the inception of the Yakima Birthday Celebration, the City of Yakima has provided both cash and in-kind support to for the city-wide activity. We are respectfully requesting that you provide the same level of support for the 2010 Celebration, especially the financial support. We would be most appreciative if this line item can be included in the City's 2010 budget. We very much appreciate your past partnership in the Celebration of Dr. Martin Luther King, Jr.'s many Contributions and look forward to our continued relationship. Please contact me at 509 575-6114 if you have questions. Yours Sincerely, Ester B. Huey MLK, JR. Program Chair Cc: R. Steven Mitchell, Planning Committee Co-Chair Steven Hill, Planning Committee Co-Chair MEMORANDUM November 13, 2009 TO: Dick Zais, City Manager FROM: Traci Bennett, Recreation Supervisor Ken Wilkinson, Parks and Recreation Manager RE: Options for Harman Center Budget Reductions The Harman Center is currently open Monday — Friday, 8AM — 4PM; Tuesday and Thursday evenings from 7PM — 10PM; and Saturdays 9AM — 3:30PM. The Center is staffed by 2.5 FTE's, two temporary employees (866 hours) and hundreds of volunteers which provide thousands of additional work hours. Staff prepared a budget which combines property tax resources and self generated revenues for the Harmon Center. The 2009 adopted budget consists of S580,000.00 of program fees and grant revenue against a budget of $700,000.00. It is approximately 82% self supporting. The 2010 budget is similarly constructed. Staff recommends the 2010 Preliminary Budget for the Harmon Center. However, in the event it is necessary to reduce the Harmon Center Budget, options are presented below. The following are estimated reduction options for Harman Center budget of which a number serve also to accentuate the leanness of the current operation: • Reduce the average temperature in the building from 74 degrees to 70 degrees and limit the use of the gas fireplace to two hours daily or special occasions only (natural as). $5,000 • Reduce printing costs, rely on web-site. $1,000 • Reduce telephone budget (this may be instituted regardless). $3,000 • Close 1 hour early six days a week, 3PM Monday — Friday and 2:30PM Saturday. $3,000 • Close Tuesday evenings. $3,000 • Close Thursday evenings. $3,000 • Close Saturdays. $3,000 Total Estimated Reductions: $21,000 Staff further understands that no specific reduction options were recommended by the Council's deliberative process but only that a target amount of $9,000 was asked for impact review. AtM144 Administration - -;uppression AIEt />. ivestigation Education I 1 p Ad LI 401 North Front Street, Yakima, WA 98901 (509) 575-6060 Training nications Fax (509) 576-6356 commu ' PtY www.yakimafire.com November 13, 2009 To: Honorable Mayor, Members of City Council Cc: Dick Zais, City Manager From: Charlie L. Hines, Fire Chief • Subject: Assuming Emergency Disaster Management Currently Yakima County is contracted by the city to provide preparation, training and coordination in the event of a major disaster. Some additional duties are: • Secure grants for training and equipment • Meet local, state & federal requirements regarding the training of emergency & non-emergency responders in the event of a disaster • Provide for the effective utilization of resources within the city and outside jurisdictions in a disaster • Prepare operational plans for various natural and man made disasters • Establish and operate the Emergency Operations Center (EOC) The 2010 invoice is anticipated to be approximately $62,000. The proposal is to assign the Yakima Fire Chief the responsibility and duties of "Disaster Preparation & Management" for the city. In several communities throughout the State, the fire chief is also the designated disaster management coordinator. The contract with the county states "any participating party to this agreement shall have the right to withdraw from this agreement by giving 180 days notice in writing to the other parties". Our legal department has reviewed the document and concurs with this statement. We have researched some of the questions that have arisen and submit the following explanations: • In Washington, there are no "specific emergency certifications or credentials" required to assume these duties. • The range of duties, scope of responsibility, and the required level of knowledge, skills and abilities necessary to perform the duties are possessed by the fire chief, thus the "primary emergency coordinator and responsible official" will be the fire chief. • The "back-up" would be the police chief. • Regarding the "anticipated savings", "or will there be any other increases"; it will be on-going and realized annually (history has shown that the county has increased the fee it charges us several times). • On the subject of "compensation for you or someone else"; taking on disaster prep for the city entails a tremendous responsibility & commitment-not just for the fire chief, but will include the Deputy Chiefs & Administrative Assistant as well. I trust that the city management realizes this. Increased compensation would be at the discretion of the city manager and the city council. Once again, this is not a unique proposal; there are several fire chiefs in Washington that function as their jurisdictions emergency/disaster coordinator. One of the first steps would be for the council to pass an ordinance/resolution establishing the change. If you have any further questions, don't hesitate to contact me.