HomeMy WebLinkAbout11/17/2009 00 2010 Council Budget Review David Ed ler, Mayor
Micah Cawley, Assistant Mayor.
Yakima Maureen Adkison
C.) Kathy Coffey
NNW City Council
Rick Ensey
Agenda Bill Lover
129 N. 2nd Street,Yakima, WA. 98901 Sonia Rodriguez
Phone: (509) 575-6000 • Fax (509) 576-6614 City Manager
Email: ccouncil@ci.yakima.wa.us • www.ci.yakima.wa.us Richard A. Zais, Jr.
Anyone wishing to address the Council, please fill out the form found on the tables and give it to the City Clerk
YAKIMA CITY COUNCIL
ADJOURNED MEETING — STUDY SESSION
NOVEMBER 17, 2009 — 8:00 — 11:30 A.M.
COUNCIL CHAMBERS — YAKIMA CITY HALL
1. Roll Call
2. 2010 Council Budget Review
3. Adjournment to November 17, 2009 at 5:00-6:00 p.m. in the Council
Chambers for a Study Session regarding regional planning issues
The City provides special accommodations such as hearing devices and wheelchair space for
City meetings. Anyone needing special assistance please contact the City Clerk's office at
(509) 575-6037.
Yakima ir
City of Yakima Vision Statement: To create a culturally diverse, economically vibrant, safe, and strongYakima community. rirl
Adopted March 2008 1994
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41 ril k - , OFFICE OF THE CITY MANAGER
Phone (509) 575-6040
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gton 98901
11 " 0 "ti , C 12 ity 9 N i o m n a d , S iv tr a e s e h t in
MEMORANDUM
November 17, 2009
To: The Honorable Mayor and Members of City Council
From: Dick Zais, City ManageiC.,
Rita DeBord, Finance Director
Cindy Epperson, Deputy Director Accounting/Budgeting
Subject: 11-17-09 Council Budget Review Packet
The next Council Budget Review meeting is scheduled for Tuesday, November 17, 2009,
at 8:00 am in Council Chambers. Unlike recent budget review meetings; there are no
specific budget items or departments scheduled for review during this meeting.
The purpose of this meeting is to provide Council time to review and discuss the 2010
proposed budget and the various proposals for budget adjustments that have been brought
forward over the past several weeks. Staff from each of the departments will be in
attendance should Council have further follow up questions during the meeting. No
decisions are required of Council at this meeting.
Prior to Council taking any action on the 2010 budget, a public hearing will be held for
citizens to provide input to Council regarding the budget. This public hearing is
scheduled for the evening of November 17 during Council's normal business meeting.
, . Additionally, a final review of the projected year-end and 2010 revenues will be
performed by staff over the next week — as November sales tax and other revenues
become available. This will allow staff one last critical look at available resources and
the opportunity to review trends and adjust revenue / expenditure projections, if needed,
before Council authorizes the 2010 budget for the City of Yakima. Any corrections or
necessary adjustments will be included in the Budget Wrap-Up Document, which is
scheduled for distribution on Wednesday, November 25, 2009.
Yakima
1P-ICit
ir r r
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1994
Supplemental Budget linformation (Enclosed):
1. Summary Document of proposed adjustments to the 2010 Budget:
a. Listed by Type of Adjustment (10-27-09 Staff proposed reductions due to
reduction in revenue estimates; Budget Reinstatements; Additional
Reductions; Revenue Enhancements and 2010 Follow-up);
b. Listed by Budget Priority, and Department - this format is proposed for
the Budget Wrap-up Document
2. 11-06-09 Memo from Ester Huey regarding proposed elimination of the $1,000
budget item for the annual Martin Luther King, Jr. Birthday Celebration; support
in past years has included both in-kind services and $l,0DO cash. (6vc. Unit #h29
— Diversity Promotion; Quality of Life Budget Priority - City Manager's budget.)
3. 11-16-09 memo to the City Manager from Parks and Recreation regarding
proposed $9,000 reduction in the Harman Center funding. (Svc. Unit # 425 —
Harman Center; Quality of Life Budget Priority - Public Works budget.)
4. 11-13-09 memo to City Council from Chief Hines regarding proposal to bring
Emergency Management activities in-house in mid-2010. (Svc.Uoit# 129 —
Yakima County Emergency Mgmt; Public Safety Budget Priority — Finance
Budget.)
Note: A memo from the Police Chief regarding proposal to eliminate the Crime
Analyst position is being developed and will be distributed at a later date.
2010 Budget Process — Next Steps:
• Tuesday, November 17, 2009:
o 8:00 am — Continue Council Budget Reviews (see abovefor more information,)
o 7:00 pm — Public Hearing on proposed 2010 Budget
o 7:00 pm — Public Hearing on 2010 property tax levy
- Council to set 2010 property tax levy
- Council to set Storm water rates for 2010 & 2011
• Tuesday, November 24, 2009: 8:00 am — Council Budget Review, if needed
• Tuesday, December 1, 2009: 8:00 am — Budget Wrap-Up *
• Tuesday, December 8, 2009: 2:00 pm — Budget Adoption (regular business meeting)
• The purpose of the Budget Wrap-Up meeting is for Council to vote on proposed
changes to the 2010 Budget as presented in the Budget Forecast document;
including all policy issues and any proposed budget rein tatements and reductions
identified during Council's previous budget review meetings. Based on the
decisions made by Council at the Budget Wrap-Up meeting, staff will prepare the
2010 Budget Ordinance for Council adoption at the following regular Council
Business meeting (currently scheduled for Tuesday, December 8, 2009 at 2:00 pm
in Council Chambers).
Page 2 of 2
CITY OF Yfaett.'l•
2010 General Government Budget
Council Budget Reviews - Overview to Date
(11-13-09)
POTENTIAL BUDGET ADJUSTMENTS - SUMMARY
BUDGET POTENTIAL IMPACT "ACTUAL"
INCREASES / ON BUDGET GENERAL
(DECREASES) ALL ADJUSTMENTS GOVERNMENT
NET ADJUSTMENTS (REFER TO FOLLOWING PAGES FOR DETAILS) IDENTIFIED TO DATE) BUDGET
GENERAL GOVERNMENT BUDGET - PER BUDGET FORECAST (PG. 2) $59,618,358 859,618,358
Less: 10-27-09 Reductions Needed (pg. 2) (200,000)
Less: 10-27-09 Reductions Identified (pg. 2) ($275,000) (275,000)
Less: Further Reductions Identified (pg. 3) (232,465) (232,465)
Add: Potential Reinstatements Identified (pg. 4) 132,400 132,400
SUB-TOTAL ($375,065) $59,243,293 $59,418,358
Net Additional Revenue Proposed (pg. 4) 20,000 20,000
TOTAL $59,243,293 $59,438,358
Difference $195,065
Page 1 of 4
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Cin OF IA2/74.
2010 General Government Budget
Council Budget Reviews - Overview to Date
(11 -6 -09)
POTENTIAL BUDGET ADJUSTMENTS - DETAIL
•
TOTAL (1) ( ( ( ( (
J_ GENERAL PUBLIC RESOURCE ECONOMIC QUALITY OF CUSTOMER SVC STRATEGIC
GOVERNMENT SAFETY MANAGEMENT DEVELOPMENT LIFE I COMM. PARTNERSHIPS
PRIORITIES OF GOVERNMENT MODEL PROPOSAL I- BUDGET (PS) (EM) (ED) (QL) (CS) (SP)
PER BUDGET FORECAST
Revenue $58,138,533 $39,387,353 $8,805,907 $3,194,800 $4,304,112 $1,866,211 $580,150
Reserves $1,479,825 $1,479,825 0 0 0 0 0
TOTAL RESOURCES AVAILABLE FROM 2010 BUDGET $59,618,358 $40,867,178 $8,805,907 $3,194,800 $4,304,112 $1,866,211 $580,150
LESS 10 -27 -09 REVISED REVENUE PROJECTIONS ($200,000) (137,000) (29,600) (10,800) (14,400) (6,200) (2,000)
STAFF PROPOSED BUDGET REDUCTIONS TO OFFSET REDUCED REVENUE PROJECTIONS
Transfer 1 additional Police Officer to COPS Grant (78,000) PS
Bring Emergency Management In -house (6 months 2010) (30,000) PS
Additional Savings - Jail Cost Reduction Efforts (100,000) PS
Turn 500 St. Lights Out - Council Rejected - 0 - PS
SUB -TOTAL (PUBLIC SAFETY ITEMS) (208,000) PS
Eliminate 50% Financial Services Technician position (32,000) EM
Transfer YCDA to Economic Develop. Fund (15,000) ED
Defer filling Park & Rec. Administrative position 4/1/09 (15,000) QL
Defer updates to YMC for one year (5,000) CS
SUB -TOTAL REDUCTION OPTIONS (SUBMITTED 10- 27 -09) ($275,000)
Reductions needed to cover revenue loss ($200,000)
Excess Reductions Identified ($75,000)
CURRENT 2010 BUDGET - ALLOCATED PER PRIORITIES OF GOVERNMENT MODEL $59,418,358 $40,730,178 $8,776,307 $3,184,000 $4,289,712 $1,860,011 $578,150
Page 2 of 4
POTENTIAL BUDGET ADJUSTMENTS - DETAIL
TOTAL (I) ( ( ( (5) (6)
GENERAL PUBLIC RESOURCE ECONOMIC QUALITY OF CUSTOMER SVC STRATEGIC
2
GOVERNMENT 0 u SAFETY MANAGEMENT DEVELOPMENT LIFE COMM. PARTNERSHIPS
PRIORITIES OF GOVERNMENT MODEL PROPOSAL D. BUDGET (PS) (EM) (ED) (QL) (CS) (SP)
A. POTENTIAL FURTHER BUDGET REDUCTIONS
Reduce Council Travel ($10,000) RM
Further Reductions - Finance Division
Reduce printing costs (3,000) RM
Reduce Dues / Subscriptions ($1,500) RM
Postpone Finance / Treasury Services Officer position (15,500) RM
Reduce 2 Financial Service Specialist positions 50% each (50,000) RM
Reduce overtime (5,000) RM
Eliminate Diversity Promotion (1,000) QL
Reduce Harmon Center - freeze at 2009 level (9,245) QL
Eliminate Crime Analyst position (police) (111,653) PS
Eliminate Outside Agencies:
Sunfair Parade (500) QL
Allied Arts (2,667) QL
RSVP (1,500) QL •
Yakima Symphony (5,000) QL
Sub-Total Outside Agencies - Quality Life (9,667) QL
Chamber of Commerce - Hispanic (2,950) ED
Chamber of Commerce - Greater Yakima (2,950) ED
Citizens for Safe Yakima (10,000) SP
Total Outside Agencies (25,567)
SUB-TOTAL ($232,465)
Page 3 of 4
POTENTIAL BUDGET ADJUSTMENTS - DETAIL
TOTAL (I) ( ( ( ( (
GENERAL PUBLIC RESOURCE ECONOMIC QUALITY OF CUSTOMER SVC STRATEGIC
GOVERNMENT SAFETY MANAGEMENT DEVELOPMENT LIFE I COMM. PARTNERSHIPS
PRIORITIES OF GOVERNMENT MODEL PROPOSAL d BUDGET (PS) (EM) (ED) (QL) (CS) (SP)
B. POTENTIAL BUDGET REINSTATEMENTS
Fire Canine Program (Wesley): 11,000 exp. - 5,000 Grant rev. 6,000 PS
Municipal Court Cashier - full time 48,300 PS
Animal Control Officer position - full time • OR • 67,100 PS
Humane Society Contract (an increase in dog license fees 37,000
to 2007 levels ($20,000) would help offset expense, refer
to revenue option, below)
Extend Fire Secretary Position to Retirement Date (March 2010) 11,000 PS
• Assistant City Attorney - Prosecutor; $91,600 (fund from - 0 - RS
Narcotics Unit; no impact on General Gov't budget)
SUB -TOTAL 132,400
NET POTENTIAL BUDGET ADJUSTMENTS: (100,065)
TOTAL (I) (2) (3) (4) (5) (6)
GENERAL PUBLIC RESOURCE ECONOMIC QUALITY OF CUSTOMER Svc STRATEGIC
o GOVERNMENT SAFETY MANAGEMENT DEVELOPMENT LIFE I COMM. PARTNERSHIPS
PRIORITIES OF GOVERNMENT MODEL PROPOSAL o - BUDGET (PS) (EM) (ED) (QL) (CS) (SP)
C. POTENTIAL REVENUE ENHANCEMENTS
Reinstate Dog License Fees to 2007 Level 20,000 PS
ATF Grant 5,000 PS
D. COUNCIL REQUESTS - 2010 FOLLOW -UP ITEMS
2010 Study: Possible "inmate clean -up" program, utilizing court ordered "community service" City inmates to perform work
2010 Study: Possible Fire Authority
2010 Study: Possible Parks District
2010 Study: Options for addressing long -term Fire Capital funding needs
Page 4of4
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cm' OF rtiLlta.
2010 POLICY ISSUE SUMMARY - GENERAL GOVERNMENT
(by Budget Priority)
PUBLIC HEALTH & SAFETY
POLICE
DEPARTMENT I DIVISION PERSONNEL NET INC I (DK) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Eliminate Crime Analyst (Filled) General Fund ($111,653) ($111,653) Proposed Budget Reduction
Transfer 1 additional Police Officer to COPS grant General Fund (78,000) (78,000) 10/27/09 Staff Proposed
Further reduce jail costs General Fund (100,000) (100,000) 10/27/09 Staff Proposed
FIRE
DEPARTMENT I DIVISION PERSONNEL Nn INC I (OR) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Reinstate Canine Program - "Wesley" General Fund - Expenditure $11,000 ATF Grant 5,000 $6,000 Proposed Budget Reinstatement
Extend Fire Secretary position to retirement General Fund $11,000 $11,000 Proposed Budget Reinstatement
(March 2010)
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CITY MANAGEMENT
DEPARTMENT I DIVISION PERSONNEL . NET INC I (DK) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Reinstate Assistant Prosecuting Attorney General Fund $0 $0 Proposed Budget Reinstatement
(Vacant) $91,600 transfer to new fund
that includes Narcotic Unit •
revenues
11/17/09 Budget Review I
MUNICIPAL COURT
DEPARTMENT I DIVISION PERSONNEL NET INC / (DK) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Reinstate full time Municipal Court Cashier General Fund $48,300 $48,300 Proposed Budget Reinstatement
(Vacant)
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COMMUNITY AND ECONOMIC DEVELOPMENT
DEPARTMENT / DIVISION. PERSONNEL Nn INC I (DEC) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM Buri Grr COMMENTS ACTION
Increase in Humane Society Contract General Fund 2009 Budget $68,600 Budgeted Policy Issue
Increase 5,386 $5,386 ,Unbudgeted
2010 Request $73,986
Restore Dog License Fees to 2007 levels General Fund ($20,000) • ($20,000) Unbudgeted Revenue Addition
Animal Control Officer (Vacant) General Fund Proposed Budget Reinstatement
(a) Reinstate position (a) $67,100 (a) $67,100
(b) Contract with Humane Society (b) $37,000 (b) $37,000
OUTSIDE AGENCIES -- As RECOMMENDED BY THE COUNCIL BUDGET COMMITTEE
DEPARTMENT / DIVISION NFr INC / (DEC) COUNCIL
POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL FROM Buour COMMENTS ACTION
Yakima Fourth of July Committee General Fund/Fire 2009 Budget - $5,500
(a) Reduce 50% 2009 funding (a) $2,750 (a) $0 Budgeted Policy Issue
(b) Eliminate
(b) $0 (b) ($2,750)
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11/17/09 Budget Rev' 2
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INTERGOVERNMENTAL AGENCIES
DEPARTMENT / DIVISION NET INC / (Dc) COUNCIL
Pours ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL FROM BUDGET Commis ACTION
Yakima Regional Clean Air Agency (YRCAA) — General Fund 2009 Assessment $22,394
Assessment Increase 11,326
2010 Total $33,720 $0 Budgeted Policy Issue
Yakima Valley Office of Emergency Management General Fund
(OEM) — Assessment
(a) Fund full amount - 2010 assessment (a) 2009 Assessment $59,937
Increase 2,563
2010 Estimate $62,500 (a) $0 Budgeted Policy Issue
(b) Bring inhouse mid-year (save 50% from 2010 (b) $31,000 (b) ($31,000) 10/27/09 staff proposed
assessment
11/17/09 Budget Review 3
RESOURCE MANAGEMENT
CITY MANAGEMENT
DEPARTMENT I DIVISION PERSONNEL NET INC I (DEC) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON - PERSONNEL FROM BUDGET COMMENTS ACTION
Reduce City Council Travel General Fund ($10,000) ($10,000) Proposed Budget Reduction
FINANCE
DEPARTMENT I DIVISION PERSONNEL NET INC I (DEC) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON - PERSONNEL FROM BUDGET COMMENTS ACTION
Reduce Finance General Fund
Eliminate 50% Financial Services Technician ($32,000) ($32,000) 10/27/09 Staff Proposal
Reduce printing costs (misc. expense) ($3,000) ($3,000) Response to Council request for
Reduce Dues /Subscriptions (misc. expense) ($1,500) ($1,500) additional reductions
Postpone Fin /Treasury Service Officer position ($15,500) ($15,500)
Reduce 2 Fin. Svc. Spec. positions to 50% each ($50,000) ($50,000)
Reduce overtime ($5,000) ($5,000)
NET RESOURCE MANAGEMENT
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11/17/09 Budget Rev' 4
ECONOMIC DEVELOPMENT
OUTSIDE AGENCIES -- AS RECOMMENDED BY THE COUNCIL BUDGET COMMITTEE
DEPARTMENT I DIVISION NET INC I (DEC) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL FROM Bum Er COMMENTS ACTION
Yakima County Development Association (YCDA) General Fund 2009 Budget - $30,000
(a) Reduce 50% 2009 funding (a) $15,000 Budgeted Policy Issue
(b) Move to Economic Development fund Economic Development Fund (b) ($15,000) (b) ($15,000) Proposal to move to Econ. Dev. Fund
Greater Yakima Chamber of Commerce General Fund 2009 Budget - $5,900
(a) Reduce 50% 2009 funding (a) $2,950 Budgeted Policy Issue
(b) Eliminate (b) $0 (b) ($2,950) Proposed Additional Reduction
Hispanic Chamber of Commerce (I-ICC) General Fund 2009 Budget - $5,900
(a) Reduce 50% 2009 funding (a) $2,950 Budgeted Policy Issue
(b) Eliminate (b) $0 (b) ($2,950) Proposed Additional Reduction
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11/17/09 Budget Review 5
QUALITY OF LIFE
CITY MANAGEMENT
DEPARTMENT / DIVISION PERSONNEL NET INC / (DEC) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Eliminate Diversity Promotion General Fund ($1,000) ($1,000) Proposed Budget Reduction
PUBLIC WORKS
DEPARTMENT I DIVISION PERSONNEL NET INC I (DK) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Freeze Harmon Center at 2009 expenditure General Fund Prop Budget
level Reduction -
($5,000) Reduce temp. in the bldg
($1,000) Reduce printing costs
($3,000) Reduce telephone budget
($3,000) Close 1 hr early six days/week
($9,000) Close Tues/Thurs evenings
and saturdays
Defer replacement of Parks & Rec Parks & Recreation Fund ($15,000) ($15,000) 10/27/09 Staff Proposal
Administrative position to 4/1/10
11/17/09 Budget Rev% 6
OUTSIDE AGENCIES -- AS RECOMMENDED BY THE COUNCIL BUDGET COMMITTEE
DEPARTMENT I DIVISION NET INC I (DK) Comm
POLICY ISSUE REQUEST I JUSTIFICATION : PROPOSED FUNDING SOURCE NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Yakima Sunfair Festival Association General Fund 2009 Budget - $1,000
(a) Reduce 50% 2009 funding (a)
$500 (a) $0 Budgeted Policy Issue
(b) Eliminate
(b) $0 (b) ($500) Proposed Additional Reduction
•
Allied Arts of Yakima Valley — ArtsVan General Fund 2009 Budget - $5,333
(a) Reduce 50% 2009 funding • (a) $2,667 (a) $0 Budgeted Policy Issue
(b) Eliminate (b) • $0 (b) ($2,667) Proposed Additional Reduction
Retired Senior Volunteer Program (RSVP) General Fund 2009 Budget - $3,000
(a) Reduce 50% 2009 funding (a) $1,000 (a) $0 Budgeted Policy Issue
(b) Eliminate (b) $0 (b) ($2,000) , Proposed Additional Reduction
Seasons Music Festival Parks & Recreation Fund 2009 Budget - $8,000
Reduce 50% 2009 funding $4,000 $0 Budgeted Policy Issue
Yakima Symphony Orchestra General Fund 2009 Budget - $10,000
(a) Reduce 50% 2009 funding (a) $5,000 Budgeted Policy Issue
(b) Eliminate (b) $0 (b) ($5,000) Proposed Additional Reduction
•
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• 11/17/09 Budget Review 7
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CUSTOMER SERVICE & COMMUNICATIONS
CITY MANAGEMENT
DEPARTMENT I DIVISION PERSONNEL NET INC I (DEC) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGE' COMMENTS AcnoN
Defer Updates to Yakima Municipal Code for General Fund ($5,000) ($5,000) 10/27/09 Staff Proposal
one year
•
11/17/09 Budget Rev; 8
STRATEGIC PARTNERSHIPS
OUTSIDE AGENCIES -- AS RECOMMENDED BY TILE COUNCIL BUDGET COMMITTEE
DEPARTMENT" I DIVISION NET INC I (DEC) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Yakima Basin Storage Alliance (YBSA) N/A 2009 Budget - $20,000
$0 Budgeted
Citizms for Safe Yakima Valley Communities (CSC) General Fund 2009 Budget - $20,000
Community Programs
(a) Reduce 50% 2009 funding $10,000 $0 Budgeted Policy Issue
(b) Eliminate $0 ($10,000) Proposed Additional Reduction
INTERGOVERNMENTAL AGENCIES •
DEPARTMENT I DIVISION NET INC I (DEC) COUNCIL
POLICY ISSUE REQUEST / JUSTIFICATION ' PROPOSED FUNDING SOURCE NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Yakima Regional Clean Air Agency (YRCAA) - General Fund 2009 Assessment $22,394
Assessment
Increase 11,326
2010 Total $33,720 Budgeted Policy Issue
11/17/09 Budget Review 9
CITY OF raiiirlit
2010 POLICY ISSUE SUMMARY - OTHER OPERATING FUNDS
FIRE
DEPARTMENT / DIVISION PERSONNEL NET INC / (DEC) COUNCIL
POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS
ACTION
Identify a sustainable funding source for Fire Fire Capital - Referred to Council Public Safety ,
apparatus / capital replacement program Undetermined Committee for Study in 2010
CITY MANAGEMENT STORMWATER
DEPARTMENT / DIVISION PERSONNEL Nu INC / (DEC) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Stormwater Utility Rate Adjustment for 2010 Stormwater Revenue Revenue $325,000 $0 Budgeted
and 2011 - from $35/ERU to $40/ERU - 2010 and
$43/ERU - 2011
STORMWATER / WASTEWATER
DEPARTMENT / DIVISION PERSONNEL Nn INC / (DK) COUNCIL
POUCY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Upgrade a vacant position to 50% Wastewater / Net $0 Budgeted
Hydrologist 50% Stormwater Increase $63,300
WAS
, )
11/17/09 Budget Revie '0
DEPARTMENT I DIVISION PERSONNEL Mn INC I (DEC) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION
SCADA Tip Out & Power Distribution Wastewater $735,000 $0 Budgeted
Facility Capital
Nutrient Removal Project
1. Site preparation - building to house equipment 1. Wastewater Facility 1. 2010 $300,000 $0 Budgeted
Capital
•
2. Annual Equipment Rental 2, Wastewater 2. 20W $300,000 $0 Budgeted
Operating Fund Annually
$250K-$350K
Generate Engineering reports to address Wastewater Facility $1,000,000 $0 Budgeted
mandated I\IPDES & TMDL Issues Capital
Wastewater Collection System Evaluation Sewer Construction $200,000 $0 Budgeted
Capital
PUBLIC WORKS •
TRANSIT
DEPARTMENT I DIVISION PERSONNEL NET INC I (DEC) COUNCIL
POUCT ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Purchase 5 heavy duty low floor Transit buses Transit Capital - $2,000,000 $0 Budgeted
American Recovery
and Reinvestment Act
(ARRA)
• REFUSE
DEPARTMENT I DIVISION PERSONNEL Mn INC I (DEC) COUNCIL
POLICY ISSUE REQUEST I JUSTIFICATION PROPOSED FUNDING SOURCE SALARY I BENEFITS NON-PERSONNEL FROM BUDGET COMMENTS ACTION
Refuse Rate Increase - 3% Refuse Operating 2010 Revenue Unbudgeted (Because landfill
(In response to landfill rates set by Yakima Fund $119,000 rates were unknown at the
County Solid Waste) Annually $140,000 time of budget preparation •
Landfill
Charges $100,000
11/17/09 Budget Review 11
PARKS AND RECREATION
DEPARTMENT / DIVISION PERSONNEL NET INC / (DEC) COUNCIL
POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE SALARY / BENEFITS NON •PERSONNEL FROM BUDGET COMMENTS ACTION
Community Service Inmate Program - 2010 Study Unknown Unknown Council Proposal
OUTSIDE AGENCIES -- AS RECOMMENDED BY THE COUNCIL BUDGET COMMITTEE
DEPARTMENT / DIVISION NET INC / (DEC) COUNCIL
POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON - PERSONNEL FROM BUDGET COMMENTS ACTION
Yakima - Morelia Sister City Association Economic Development Fund $1,333 $0 2009 Budget - $2,000
(123) Budgeted Policy Issue
Committee for Downtown Yakima (CDY) CBD Capital $40,000 $0 2009 Budget - $50,000
Note: DYFI Committee recommended restoration Improvement Fund (321) Budgeted
to $50,000.
OUTSIDE AGENCIES -- NEW REQUESTS
DEPARTMENT / DIVISION NET INC / (DEC) COUNCIL
POLICY ISSUE REQUEST / JUSTIFICATION PROPOSED FUNDING SOURCE NON - PERSONNEL FROM BUDGET COMMENTS ACTION
New Request: Unidentified 2010 Request $75,000 $75,000 Unbudgeted
State Fair Park Note: Lodging Tax Advisory
Committee did not recommend using
Hotel /Motel tax for this request
11/17/09 Budget Revir 12
11/12/2009 15:56 5094522826 OIC OF WA PAGE 02/ El2
Southeast Yakima Community Center
1211 South Seventh Street
Yakima, WA 98901
Serving children and families since 1969
November 6, 2009
The Yakima City Council -
City of Yakima
129 North Second Street
Yakima, WA 98901
Dear Council Members:
I am sending this letter on behalf of the Annual Martin Luther King, Jr. Birthday Celebration Committee.
Since the inception of the Yakima Birthday Celebration, the City of Yakima has provided both cash and
in-kind support to for the city-wide activity. We are respectfully requesting that you provide the same
level of support for the 2010 Celebration, especially the financial support. We would be most
appreciative if this line item can be included in the City's 2010 budget.
We very much appreciate your past partnership in the Celebration of Dr. Martin Luther King, Jr.'s many
Contributions and look forward to our continued relationship. Please contact me at 509 575-6114 if you
have questions.
Yours Sincerely,
Ester B. Huey
MLK, JR. Program Chair
Cc: R. Steven Mitchell, Planning Committee Co-Chair
Steven Hill, Planning Committee Co-Chair
MEMORANDUM
November 13, 2009
TO: Dick Zais, City Manager
FROM: Traci Bennett, Recreation Supervisor
Ken Wilkinson, Parks and Recreation Manager
RE: Options for Harman Center Budget Reductions
The Harman Center is currently open Monday — Friday, 8AM — 4PM; Tuesday and
Thursday evenings from 7PM — 10PM; and Saturdays 9AM — 3:30PM. The Center is
staffed by 2.5 FTE's, two temporary employees (866 hours) and hundreds of volunteers
which provide thousands of additional work hours.
Staff prepared a budget which combines property tax resources and self generated
revenues for the Harmon Center. The 2009 adopted budget consists of S580,000.00 of
program fees and grant revenue against a budget of $700,000.00. It is approximately
82% self supporting. The 2010 budget is similarly constructed. Staff recommends the
2010 Preliminary Budget for the Harmon Center. However, in the event it is necessary to
reduce the Harmon Center Budget, options are presented below.
The following are estimated reduction options for Harman Center budget of which a
number serve also to accentuate the leanness of the current operation:
• Reduce the average temperature in the building from 74 degrees to
70 degrees and limit the use of the gas fireplace to two hours daily
or special occasions only (natural as). $5,000
• Reduce printing costs, rely on web-site. $1,000
• Reduce telephone budget (this may be instituted regardless). $3,000
• Close 1 hour early six days a week, 3PM Monday — Friday and
2:30PM Saturday. $3,000
• Close Tuesday evenings. $3,000
• Close Thursday evenings. $3,000
• Close Saturdays. $3,000
Total Estimated Reductions: $21,000
Staff further understands that no specific reduction options were recommended by the
Council's deliberative process but only that a target amount of $9,000 was asked for
impact review.
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Administration
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November 13, 2009
To: Honorable Mayor, Members of City Council
Cc: Dick Zais, City Manager
From: Charlie L. Hines, Fire Chief
• Subject: Assuming Emergency Disaster Management
Currently Yakima County is contracted by the city to provide preparation, training and
coordination in the event of a major disaster. Some additional duties are:
• Secure grants for training and equipment
• Meet local, state & federal requirements regarding the training of emergency &
non-emergency responders in the event of a disaster
• Provide for the effective utilization of resources within the city and outside
jurisdictions in a disaster
• Prepare operational plans for various natural and man made disasters
• Establish and operate the Emergency Operations Center (EOC)
The 2010 invoice is anticipated to be approximately $62,000.
The proposal is to assign the Yakima Fire Chief the responsibility and duties of
"Disaster Preparation & Management" for the city. In several communities throughout
the State, the fire chief is also the designated disaster management coordinator.
The contract with the county states "any participating party to this agreement shall have
the right to withdraw from this agreement by giving 180 days notice in writing to the
other parties". Our legal department has reviewed the document and concurs with this
statement.
We have researched some of the questions that have arisen and submit the following
explanations:
• In Washington, there are no "specific emergency certifications or credentials"
required to assume these duties.
• The range of duties, scope of responsibility, and the required level of knowledge,
skills and abilities necessary to perform the duties are possessed by the fire
chief, thus the "primary emergency coordinator and responsible official" will be
the fire chief.
• The "back-up" would be the police chief.
• Regarding the "anticipated savings", "or will there be any other increases"; it will
be on-going and realized annually (history has shown that the county has
increased the fee it charges us several times).
• On the subject of "compensation for you or someone else"; taking on disaster
prep for the city entails a tremendous responsibility & commitment-not just for the
fire chief, but will include the Deputy Chiefs & Administrative Assistant as well. I
trust that the city management realizes this. Increased compensation would be at
the discretion of the city manager and the city council.
Once again, this is not a unique proposal; there are several fire chiefs in Washington
that function as their jurisdictions emergency/disaster coordinator. One of the first steps
would be for the council to pass an ordinance/resolution establishing the change.
If you have any further questions, don't hesitate to contact me.