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Home My WebLink AboutR-2023-108 Resolution authorizing a multiple award for Bid 12331 Asphalt & Materials for the Public Works Department RESOLUTION NO. R-2023-108 A RESOLUTION authorizing a multiple award for Bid 12331 Asphalt and Materials for the Yakima Public Works Department. WHEREAS, the City published notice in the Yakima Herald Republic on June 23, 2023 and on the city's webpage through PublicPurchase.com that Bid No. 12331 was open for competitive bid; and WHEREAS, bids were due by July 14, 2023, 11:00:00AM PST. Bids received through Public Purchase were publicly opened in the City Council Chambers, in Yakima WA; and, WHEREAS, bids that were received, are included on the attached bid tabulation; and WHEREAS, recommendation of award was made to multiple vendors. The City Manager reviewed and approved the recommendation of award on, August 2, 2023, as indicated on the attached bid tabulation; and WHEREAS, multiple award was made to ensure timely order completion and to avoid potential long lead times. Bid submittals recommended for award and available budget meet the needs and requirements of the City of Yakima Public Works Department for this solicitation, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: That multiple award for Bid 12331 is hereby awarded to Central Pre-Mix, Granite Construction Company and Lakeside Industries. This is a potential three-year contract, with an approximate award amount of$1,593,867. ADOPTED BY THE CITY COUNCIL this 15th day of August, 2023. Jri Janice Deccio, Mayor ATTEST: ‘ SEAL .11 I Rosalinda Ibarra, City Clerk . , • r-1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.1. For Meeting of:August 15, 2023 ITEM TITLE: Resolution authorizing a multiple award for Bid 12331 Asphalt& Materials for the Public Works Department SUBMITTED BY: Kristine White, Purchasing Manager SUMMARY EXPLANATION: Recommend award to Central Pre-Mix, Granite Construction and Lakeside Industries pursuant to Bid Tabulation approved by City Manager August 2, 2023. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Description Upload Date Type ❑ Resolution 8/8/2023 Corer Memo D 12331 Asphalt and Materials bid tabulation 8/10/2023 Backup Material 2 RESOLUTION NO. R-2023- A RESOLUTION authorizing a multiple award for Bid 12331 Asphalt and Materials for the Yakima Public Works Department. WHEREAS, the City published notice in the Yakima Herald Republic on June 23, 2023 and on the city's webpage through PublicPurchase.com that Bid No. 12331 was open for competitive bid; and WHEREAS, bids were due by July 14, 2023, 11:00:00AM PST. Bids received through Public Purchase were publicly opened in the City Council Chambers, in Yakima WA; and, WHEREAS, bids that were received, are included on the attached bid tabulation; and WHEREAS, recommendation of award was made to multiple vendors. The City Manager reviewed and approved the recommendation of award on, August 2, 2023, as indicated on the attached bid tabulation; and WHEREAS, multiple award was made to ensure timely order completion and to avoid potential long lead times. Bid submittals recommended for award and available budget meet the needs and requirements of the City of Yakima Police Department for this solicitation, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: That multiple award for Bid 12331 is hereby awarded to Central Pre-Mix, Granite Construction Company and Lakeside Industries. This is a potential three-year contract, with an approximate award amount of$1,593,867. ADOPTED BY THE CITY COUNCIL this 15th day of August, 2023. Janice Deccio, Mayor ATTEST: Rosalinda Ibarra, City Clerk 6 HI 0k `�.r Internal Memorandum Date: July 31, 2023 To: Kristine White, Purchasing Manager From: Scott Schafer, Public Works Director Cc: Jay Kendall, Streets Maintenance Manager Mike Shane, Water and Irrigation Manager Subject: Recommendation to Award for Bid No: 12331 Asphalt & Materials for Public Works We recommend award of the subject bid for the following reasons: Award to the lowest responsible bidder pursuant to the attached "Bid Tabulation". Signed: Digitally signed by Scott Scott Schafer Dat,a:f Date:2023.08.01 15:46:03-07'00' Scott Schafer, Director Public Works Bid'Tabulation aoLAV 81 v• 3 Project:Asphalt&Materials City Manager, Date Bid Opening: 7/14/23 @ 11 am Project No.: 12331 Contract Term: 7/30/23 through 7/29/24 Contract Term: 1 year to 3 years Project Manager:Jay Kendall/Mike Shane AWARD AND REASON THEREFORE: Vendor Name Vendor Name Vendor Name I recommend award to Central,Granite Construction,and Lakeside Central Pre-Mix Granite Construction Lakeside Industries Industries as color-coded herein. Recommendation of Award is based Company on theirs being the most responsive bids from responsible bidders. By: Kristine White,Purchasing Manager ajOUYER/DATE c4) 7/303 Pric No. Description Stock No. Qty. Unit Unit Price Total Price Unit Price T:tal Price Unit Price Total Price SCHEDULE 1 Commercial Ready Mix 5.75/Class 3000 Commercial Ready 1.a Mix FOB 12637 1.843 Cu.Yd, 180.00 331,740.00 City Shop Complex 5.75/Class 3000 Commercial Ready 1.b Mix 12637 1.843 Cu.Yd. 180.00 331.740.00 FOB Vendor's Plant Speed Crete Red Line 2.a FOB City Shop Complex 9988 200 Sack Speed Crete Red Line 2.b FOB Vendor's Plant 9988 200 Sack SCHEDULE 2 Manufactured Crushed Rock 3/4"Minus--0 Manufactured 3.a Crushed Rock 100 TN FOB City Shop Complex 3/4"Minus--0 Manufactured 3.b Crushed Rock 100 TN 12.00 1,200.00 FOB Vendor's Plant 5/8"Minus Manufactured Crushed 4.a Rock 7393 5,100 TN 10.60 54,060.00 FOB City Shop Complex 5/8"Minus Manufactured Crushed 4.b Rock 7393 5,100 TN 10.60 54,060.00 12.00 61,200.00 FOB Vendor's Plant 1-1/4"--0 Manufactured Crushed 5.a Rock 100 TN 10.60 1,060.00 FOB City Shop Complex 1-1/4"--0 Manufactured Crushed 5.b Rock 100 TN 10.60 1,060.00 12.00 1.200.00 FOB Vendor's Plant SCHEDULE 2 Manufactured Crushed Rock 3/8"--#4 Sealcoat Chips 6 a FOB City Shop Complex 1.000 TN 15.50 15,500,00 3/8"--#4 Sealcoat Chips 6.b FOB Vendor's Plant 1.000 TN 15.50 15,500.00 25.00 25,000.00 1/2"--#4 Sealcoat Chips 7.a FOB City Shop Complex 3.000 TN 15.10 45,300.00 1/2' --#4 Sealcoat Chips 7.b FOB Vendor's Plant 3.000 TN 15.10 45.300.00 25.00 75,000.00 Drain Rock, 1 '/z"Round Washed 8.a Rock 7705 100 TN 13.10 1,310.00 FOB City Shop Complex Drain Rock, 1 '/2"Round Washed 8.b Rock 7705 100 TN 13.10 1.310.00 FOB Vendor's Plant 'A"minus-Chips for sanding- 9.a maintenance rock 1.500 TN 11.60 17,400.00 FOB City Shop Complex '/,"minus-Chips for sanding- 9.b maintenance rock 1.500 TN 11.60 17,400.00 SCHEDULE 3 Asphaltic Hot and Cold Mix (Class A)Asphaltic Hot Mix 10 FOB Vendor's Plant 12255 1.500 TN 75.00 112,500.00 (Class B)Asphaltic Hot Mix 11 FOB Vendor's Plant 12255 1.500 TN 75.00 112,500.00 (Class G)Asphaltic Hot Mix 12 FOB Vendor's Plant 12255 2,000 TN 75.00 150,000.00 (Mod B)Asphaltic Hot Mix 13 FOB Vendor's Plant 12255 1.500 TN 75.00 112,500.00 EZ Street Cold Mix-Loose Bulk or 14.a Bulk Sacks 12212 100 TN 145.00 14,500.00 FOB City Shop Complex EZ Street Cold Mix-Loose Bulk or 14.b Bulk Sacks 12212 100 TN 124.00 12,400.00 FOB Vendor's Plant 15.a EZ Street Cold Mix-Specify Size 12212 150 Sack 17.50 2,625,00 FOB City Shop Complex 15.b EZ Street Cold Mix Specify Size 12212 150 Sack 16.00 2,400.00 FOB Vendor's Plant SCHEDULE 4 Tack Oil 16 CSS-1 "Tack Oil"Asphalt Emulsion 3.000 GL 6.50 19,500.00 FOB Vendor's Plant SCHEDULE 5 Miscellaneous Winter Calcium Chloride 2%Additive 17 12 Cu.Yd. 6 Winter 1%/2%Non-Chloride 18 Accelerator Additive 15 Cu.Yd. 14.00 210.00 Demurrage/Stand-by Excess for 19 Mixer over 2 HR unload time or in 1 Min. 1.75 excess of six minutes per Cu.Yd., „, 20 Split/Short Loads for Concrete. 1 Load 150.00 Subtotal: 932,950.00 508,200 00 31,925.00 Freight: Included Include 1 Included Sales Tax 76,501.90 41,672..40 2,617.85 Grand Total: 1,009,451.90 549,872 40 34,542.85 TOTAL 3 YEAR VALUE: 1,593,867.15