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HomeMy WebLinkAboutR-2023-106 Resolution authorizing an agreement with Leslie & Campbell Inc. for construction of the Yakima Convention & Event Center 2023 Re-Roofing Project 2755 RESOLUTION NO. R-2023-106 A RESOLUTION authorizing an agreement with Leslie & Campbell Inc for the Yakima Convention & Event Center 2023 Re-Roof Project 2755. WHEREAS, the Yakima Convention & Event Center project will repair/replace the roofing on 4 major areas of the center; and WHEREAS, the City desires to enter into a contract with Leslie & Campbell Inc to perform construction of the 2023 re-roofing; and WHEREAS, the City of Yakima used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects; and WHEREAS, Leslie & Campbell Inc was determined to be qualified to perform the needed construction work; and WHEREAS, the contract will be null and void if bond, certificate, and required insurance certificate and endorsement are not received within specified timeframe; and WHEREAS, the Scope of Work and Budget included in this contract meets the needs and requirements of the City of Yakima for this project; and WHEREAS, the City Council of the City of Yakima finds that entering into the contract with Leslie & Campbell Inc for construction on the Yakima Convention & Event Center 2023 Re- Roof Project 2755 is in the best interests of the City and its residents; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a contract with Leslie & Campbell Inc, attached hereto and incorporated herein by this reference, not to exceed Four Hundred and Sixteen Thousand Three Hundred and Forty Three Dollars and Eleven Cents ($416,343.11) to provide construction services outlined in the contract. ADOPTED BY THE CITY COUNCIL this 15th day of August, 2023. c ���z C� Janice Deccio, ayor ATTEST: Rosalinda Ibarra, City r1 �xx . e CONTRACT THIS AGREEMENT, made and enterecl into in triplicate,this [�day of �V 1A' ,2023,by and between the City of Yakima, hereinafter called the Owner, and .,% -ir:, fl42}X'Lt.. , a Washington Corporation, hereinafter called the Contractor. WITNESSETH: That in consideration of the terms and conditions contained herein and attached and made a part of this agreement,the parties hereto covenant and agree as follows: I. The Contractor shall do all work and furnish all tools,materials,labor and equipment for THE BID AMOUNT OF:$416,343.10,for Yakima Convention Center—2023 Re-Roofing Proiect,City Project No.2755,all in accordance with,and as described in the attached specifications and the 2023 Standard Specifications for Road,Bridge,and Municipal Construction which are by this reference incorporated herein and made a part hereof,and shall perform any alterations in or additions to the work provided under this contract and every part thereof. Work shall start within ten(10)days after the Notice to Proceed and shall be completed in forty(40)working days.The first chargeable working day shall be the 11th working day after the date on which the City issues the Notice to Proceed. If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each and every day said work remains uncompleted after expiration of the specified time,as liquidated damages. The Contractors shall provide and bear the expense of all equipment;work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof,except such as are mentioned in the specifications to be furnished by the City of Yakima. II. The City of Yakima hereby promises and agrees with the Contractor to employ,and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached,at the time and in the manner and upon the conditions provided for in this contract. III. INDEMNIFICATION. The Contractor shall release,indemnify,defend,and hold harmless the City,its elected and appointed officials,officers, employees,agents,representatives,insurers,attorneys,and volunteers from all liabilities,losses,damages,and expenses related to all claims, suits,arbitration actions,investigations,and regulatory or other governmental proceedings arising from or in connection with this Agreement or the acts,failures to act,errors or omissions of the Contractor,or any Contractor's agent or subcontractor,in performance of this Agreement, except for claims caused by the City's sole negligence. IV. The Contractor for himself,and for his heirs,executors,administrators,successors,and assigns,does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract,except as expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written. Countersigned: CITY OF YAKIMA CONTRACTOR this `') day of 441A 2023. i,� We#Af1,& 44 ,a Corporation Contractor By: City Manager YAkcoi, Pi/(/ � //Attest: (�fj� (Print Name) * '�*�Y' 2. City Clerk 9s oo x ts: T ti/NGZ O' 1OdentOwneretcl //// '�/�j�� ')NTRACT NO:n "c�'��Q l"lC! U/'1 gV• ' "A�f/V/`� �`'`// ,ION NO: Q�`YL_ P Address: c� id 9 ? 3 1 ot `Y ? .4s ,'tea, BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.G. For Meeting of:August 15, 2023 ITEM TITLE: Resolution authorizing an agreement with Leslie & Campbell Inc. for construction of the Yakima Convention & Event Center 2023 Re-Roofing Project 2755 SUBMITTED BY: Scott Schafer, Public Works Director Bill Preston, City Engineer *Connie Upton, Yakima Convention & Event Center General Manager(509)576-6370 SUMMARY EXPLANATION: The Yakima Convention & Event Center 2023 Re-Roofing Project 2755 includes repair and replacement of the roof in 4 major areas of the center. The City used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects with Leslie & Campbell Inc. being selected to provide construction on the projects in the amount not to exceed $416,343.11. The Agreement has been attached for City Council review. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Description Upload Date Type D Resolution 7/17/2023 Resolution D Contract 8/3/2023 Contract 2 RESOLUTION NO. R-2023- A RESOLUTION authorizing an agreement with Leslie & Campbell Inc for the Yakima Convention & Event Center 2023 Re-Roof Project 2755. WHEREAS, the Yakima Convention & Event Center project will repair/replace the roofing on 4 major areas of the center; and WHEREAS, the City desires to enter into a contract with Leslie & Campbell Inc to perform construction of the 2023 re-roofing; and WHEREAS, the City of Yakima used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects; and WHEREAS, Leslie & Campbell Inc was determined to be qualified to perform the needed construction work; and WHEREAS, the contract will be null and void if bond, certificate, and required insurance certificate and endorsement are not received within specified timeframe; and WHEREAS, the Scope of Work and Budget included in this contract meets the needs and requirements of the City of Yakima for this project; and WHEREAS, the City Council of the City of Yakima finds that entering into the contract with Leslie & Campbell Inc for construction on the Yakima Convention & Event Center 2023 Re- Roof Project 2755 is in the best interests of the City and its residents; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a contract with Leslie & Campbell Inc, attached hereto and incorporated herein by this reference, not to exceed Four Hundred and Sixteen Thousand Three Hundred and Forty Three Dollars and Eleven Cents ($416,343.11) to provide construction services outlined in the contract. ADOPTED BY THE CITY COUNCIL this 15th day of August, 2023. Janice Deccio, Mayor ATTEST: Rosalinda Ibarra, City Clerk DEPARTMENT OF PUBLIC WORKS s .•. • •• '"<<,,, Scott Schafer, Director ' t Engineering Division %, .: s '��, ,J 129 North Second Street '' • 'o ', Yakima, Washington 98901 s4.0. „„ (509) 575-6111 • Fax(509) 576-6305 July 7, 2023 Leslie & Campbell, Inc. 506 Ahtanum Rd. Union Gap, WA 98903 Re: Yakima Convention Center 2023 Re-Roofing Project City of Yakima Project No. 2755 Dear Sirs: It is anticipated the City of Yakima will authorize award of the contract for the above referenced project to your company on the basis of your bid submitted on June 29, 2023 in the amount of$416,343.10. Following award,the City Manager and City Clerk will be authorized to sign the contracts for the project. We are sending contract documents ahead of award so you may begin preparing them in advance to expedite the process. We understand the contract allows ten days for return of Contract documents. However, if you can, please assist with expediting the contract execution. Enclosed are a copy of the proposal,three copies of the contract and a contract bond form. Please sign and return all copies of the contract form to this office, along with the fully executed contract bond and certificate of insurance, within ten (10) calendar days. When these items have been approved, the City will execute the contract form and bind a signed contract, certificate, and proposal into three (3) sets of contract documents. The three completed sets of documents will be distributed to the City Clerk, City Engineer and Contractor. Once the Contract Bond and Insurance Certificate have been approved, we will notify you to schedule a pre- construction conference and to discuss various forms and documentation that must be completed and turned in at the Pre-construction Conference. The Notice to Proceed will also be discussed at the Pre-construction Conference. For your information, we are enclosing a copy of the bid summary for this project. Sincerely, . 01.....4. iale4, - Randy Tabert Senior Engineer encl. cc: Dana Kallevig,Utility Project Manager Bill Preston,City Engineer Connie Upton,Convention Center Manager Brenda Fehlhafer,Contract Specialist File 4 CONTRACT THIS AGREEMENT,made and entered into in triplicate,this day of ,2023,by and between the City of Yakima, hereinafter called the Owner, and . a Washington Corporation, hereinafter called the Contractor. WITNESSETH: That in consideration of the terms and conditions contained herein and attached and made a part of this agreement,the parties hereto covenant and agree as follows: I. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE BID AMOUNT OF:S 416.343.10,for Yakima Convention Center—2023 Re-Roofing Project,City Prolect No.2755,all in accordance with,and as described in the attached specifications and the 2023 Standard Specifications for Road,Bridge,and Municipal Construction which are by this reference incorporated herein and made a part hereof,and shall perform any alterations in or additions to the work provided under this contract and every part thereof. Work shall start within ten(10)days after the Notice to Proceed and shall be completed in forty(40)working days.The first chargeable working day shall be the 11th working day after the date on which the City issues the Notice to Proceed. If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each and every day said work remains uncompleted after expiration of the specified time,as liquidated damages. The Contractors shall provide and bear the expense of all equipment;work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof,except such as are mentioned in the specifications to be furnished by the City of Yakima. II. The City of Yakima hereby promises and agrees with the Contractor to employ,and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached,at the time and in the manner and upon the conditions provided for in this contract. III. INDEMNIFICATION. The Contractor shall release,indemnify,defend,and hold harmless the City,its elected and appointed officials,officers, employees,agents,representatives,insurers,attorneys,and volunteers from all liabilities,losses,damages,and expenses related to all claims, suits,arbitration actions,investigations,and regulatory or other governmental proceedings arising from or in connection with this Agreement or the acts,failures to act,errors or omissions of the Contractor,or any Contractor's agent or subcontractor,in performance of this Agreement, except for claims caused by the City's sole negligence. IV. The Contractor for himself,and for his heirs,executors,administrators,successors,and assigns,does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract,except as expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written. Countersigned: CITY OF YAKIMA CONTRACTOR this day of 2023. ,a Corporation Contractor By: City Manager Attest: (Print Name) City Clerk Its: (President,Owner,etc.) Address: