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Home My WebLink About12/09/2008 24 CDY Agreement and MOU; Ambassador Services; 4th Quarter DYBID Assessment Revenues Disbursement BUSINESS OF THE CITY COUNCIL IIII YAKIMA, WASHINGTON AGENDA STATEMENT 4- 24- Item No. For Meeting of: December 9, 2008 ITEM TITLE: Consideration of Legislation regarding Downtown Yakima Business Improvement District (DYBID) that includes: (1) Resolution authorizing City Manager to: (a) Execute a Third Amendment to Agreement for Professional Services with the Committee for Downtown Yakima (CDY); (b) Sign a Memorandum of Understanding Between the City and CDY; and (c) Execute an Agreement for CDY Ambassador Services; and (2) Conduct the First Reading of an Appropriation Ordinance for Disbursement of 2008 4 Quarter Downtown Yakima Business Improvement District (DYBID) Assessment Revenues to CDY. SUBMITTED BY: Chris Waarvick, Director of Public Works CONTACT PERSON/TELEPHONE: Chris Waarvick, Director of Public Works 576 -6411 Jeff Cutter, Sr. Assistant City Attorney 575 -6030 Cindy Epperson, Deputy Finance Director 576 -6644 Sean Hawkins, CDY 225 -2485 SUMMARY EXPLANATION: The attached resolution, upon your approval, authorizes the enactment of . legislation necessary for the Committee for Downtown Yakima (CDY) to continue its work in the newly formed Downtown Yakima Business Improvement District (DYBID) and access the new revenues from the DYBID assessments into the future. The appropriation ordinance amends the 2008 Budget to provide budgetary authority for the City to pay CDY for services rendered. (Continued on next page.) Resolution 1 Ordinance 1 Agreement 3 Other (Specify) Third Amendment to Agreement; MOU, Attachments; & Ambassador Services Agreement Mail to (name and address): Funding Source DYBID Asses is and Parking Lot Revenues APPROVED FOR SUBMITTAL: y . - �a City Manager STAFF RECOMMENDATION: Staff respectfully requests that Council: (1) adopt the Resolution authorizing City Manager to Execute a Third Amendment to Agreement for Professional Services with the Committee for Downtown Yakima (CDY), Sign a Memorandum of Understanding Between the City and CDY, and Execute an Agreement for CDY Ambassador Services; and (2) read by title only at the December 2, 2008 Business meeting the appropriation ordinance for Disbursement of 2008 4'h Quarter Downtown Yakima Business Improvement District (DYBID) Assessment Revenues to CDY and pass the appropriation ordinance after Second Reading at the December 9, 2008 Business meeting. . BOARD /COMMISSION RECOMMENDATION: , • COUNCIL ACTION: CDY Downtown Maintenance December 2, 2008 • Page 2 • The services CDY are providing include, but are not limited to, maintenance of landscaping, sidewalk cleaning, graffiti abatement, way- finding and safety ambassador assistance, business development assistance and overall management and leadership of downtown improvement efforts within the scope of the agreements and the purposes of the DYBID. The "Third Amendment" refers to an allotment of $50,000 which is topic of a 2009 Budgeted Policy Issue to be acted on by Council the previous day (12/.1/08). The outcome of that vote, if in the affirmative, provides for CDY's request from the City for a cash contribution to the downtown program. Streets and Parks continue to provide for budgetary contributions through payment of irrigation and electricity consumption. The "Memorandum of Understanding" further defines the obligations between the City and CDY for maintenance tasks. The "Agreement for Downtown Ambassador Services" defines the obligations between the parties for the following types of activities: Safety Ambassadors, Concierge/Way- Finding Assistance, and Public Safety Notification of any relevant downtown issues. It is our intent in 2009 to consolidate these three pieces of legislation into one document for ease of handling in the;;: future. The time simply did not allow for that consolidation to occur now. • • • ORDINANCE NO. 2008 AN ORDINANCE ' amending the 2008 budget for the City of Yakima; and making an appropriation of $22,000 within the 161 – Downtown Yakima Business Improvement District Fund for expenditure during 2008 to provide for ongoing maintenance in and improvement of downtown Yakima. WHEREAS, the amount of $22,000 must be appropriated within the 161 – Downtown Yakima Business Improvement District (DYBID) Fund for expenditure during 2008 to provide for ongoing maintenance in and improvement of downtown Yakima, and WHEREAS, at the time of the adoption of the 2008 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1: The amount of $22,000 is hereby appropriated from the Unappropriated Fund Balance in the 161 – Downtown Yakima Business Improvement District Fund to the following accounts as a 2008 appropriation: Resources: DYBID Operating Assessments 161 - 161 - 320 - 0000 - 36850 - CAA – $22,000 Expenditures: Professional Services — Committee for Downtown Yakima (CDY) -- 161- 161 - 320 - 0000 - 55910 -410 -- $22,000 Section 2: This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day of December, 2008. DAVID EDLER, MAYOR ATTEST: CITY CLERK • First Reading: Publication Date: Effective Date: Cje CDY PBIA Approp Ord 08 11/26/2008