HomeMy WebLinkAboutR-2023-100 Resolution to accept a Washington State Department of Natural Resources Grant for the development of an Urban Forestry Management Plan RESOLUTION NO. R-2023-100
A RESOLUTION accepting and authorizing an Agreement with the Washington State
Department of Natural Resources for a grant through the Community
Forestry Assistance program.
WHEREAS, the City of Yakima was granted $20,000 from the Community Forest
Assistance Program to hire a professional consultant to develop an urban forestry management
plan; and
WHEREAS, the City of Yakima's public tree ordinance calls for a written plan for the
care, preservation, pruning, planting, replanting, removal, or disposition of trees and shrubs in
parks, along streets, and in other city-owned public areas; and
WHEREAS, with this grant funding, the City of Yakima Public Works Department will
hire a professional consultant to develop an urban forestry management plan or a series of
management guidance documents produced separately but covering topics similar to those
included in an urban forestry management plan.
WHEREAS, the City Council must accept the grant term and conditions and approve the
Grant Agreement; and
WHEREAS, the City Council finds that it is in the best interest of the City of Yakima and
its residents to accept the $20,000 grant from the Washington State Department of Natural
Resources, Grant Agreement 93-105541, and authorize the City Manager to enter into a Grant
Agreement with the Washington State Department of Natural Resources to hire a professional
consultant to develop an urban forestry management plan; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Council approves the Agreement and authorizes City Manager, or their
designee, to execute and administer such Agreement with the Washington State Department of
Natural Resources, to execute and administer all applicable documents and agreements
pursuant to such grant from the Washington State Department of Natural Resources.
ADOPTED BY THE CITY COUNCIL this 18th day of July 2023.
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Janice Dec io, Mayor
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RESOLUTION NO. R-2023-100
A RESOLUTION accepting and authorizing an Agreement with the Washington State
Department of Natural Resources for a grant through the Community
Forestry Assistance program.
WHEREAS, the City of Yakima was granted $20,000 from the Community Forest
Assistance Program to hire a professional consultant to develop an urban forestry management
plan; and
WHEREAS, the City of Yakima's public tree ordinance calls for a written plan for the
care, preservation, pruning, planting, replanting, removal, or disposition of trees and shrubs in
parks, along streets, and in other city-owned public areas; and
WHEREAS, with this grant funding, the City of Yakima Public Works Department will
hire a professional consultant to develop an urban forestry management plan or a series of
management guidance documents produced separately but covering topics similar to those
included in an urban forestry management plan.
WHEREAS, the City Council must accept the grant term and conditions and approve the
Grant Agreement; and
WHEREAS, the City Council finds that it is in the best interest of the City of Yakima and
its residents to accept the $20,000 grant from the Washington State Department of Natural
Resources, Grant Agreement 93-105541, and authorize the City Manager to enter into a Grant
Agreement with the Washington State Department of Natural Resources to hire a professional
consultant to develop an urban forestry management plan; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Council approves the Agreement and authorizes City Manager, or their
designee, to execute and administer such Agreement with the Washington State Department of
Natural Resources, to execute and administer all applicable documents and agreements
pursuant to such grant from the Washington State Department of Natural Resources.
ADOPTED BY THE CITY COUNCIL this 18th day of July 2023.
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Janice Dec io, Mayor
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YAK/M 1
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I • L : ' ,Rosalinda lbarra, City Clerk
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DocuSign Envelope ID: 3D9F6F68-DDD1-46F0-B434-5A67A68F0C9A
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GRANT AGREEMENT
STATE OF WASHINGTON
DEPARTMENT OF NATURAL RESOURCES (DNR)
NO. 93-105541
PI: 248
Funding Source: State
Grant Funded: ® Yes No
OMWBE: Small Business El Veteran Owned ® Not Applicable
Procurement method(Select one): Solicitation(RFA 23-39),
This Grant Agreement is made and entered into by and between the state of Washington,
Department of Natural Resources, hereinafter referred to as "AGENCY/DNR", and the below
named firm,hereinafter referred to as"GRANTEE."
City of Yakima
129 N. Second St.
Yakima, WA 98901
Phone: 509-575-6048
Email: sy.ruiz(a,yakimawa.gov
WA State UBI Number: 397005272
Federal Taxpayer Identification Number: 07-8212651
Statewide Vendor#(SWV): SWV0007122
1. PURPOSE
The intent of the 2023 Community Forestry Assistance grant program is to assist communities in
developing urban forest planning,programming tools, and activities that may not otherwise
receive local funding. Projects are to improve management, care, and public engagement with
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trees growing in parks, natural areas, and along public rights-of-way. These projects address
social and environmental disparities in Washington communities by investing in community-
identified urban forestry needs advancing environmental, social, or public health outcomes.
The purpose of this grant agreement is to hire a professional consultant to develop an urban forestry
management plan,or a series of management guidance documents produced separately but covering
topics similar to those included in an urban forestry management plan.
2. SCOPE OF WORK
A. Exhibit A, attached hereto and incorporated by reference, contains the General Terms and
Conditions governing work to be performed under this grant agreement, the nature of the
working relationship between DNR and the GRANTEE, and specific obligations of both
parties.
B. Exhibit B, attached hereto and incorporated by reference, contains the Scope of Work. The
GRANTEE will provide services and staff, and otherwise do all things necessary for or
incidental to the performance of work as included in the Scope of Work.
Projects must be located on public property,or be open to public access. Grant funds may not
be used to meet ordinary maintenance and operating expenses.
C. The GRANTEE shall produce the following written reports by the dates indicated below.
Midterm Report: December 29, 2023
Final Report: May 31, 2024
The GRANTEE must fill out a report template that includes the following information:
Summary of the project status
Achievements or setbacks (if any)to date
Progress by activity,task, and deliverable
Line item report of expenditures from the grant funding
The final report must be submitted with the final invoice at the conclusion of the project. The
final report must include the following information in addition to the report template:
Activities undertaken,
Barriers and lessons learned,
Any maps and other relevant graphics related to the deliverables,
Outcomes achieved,
Minimum Match Requirements Report(page 3,AWARD), and
400-500 word article telling the story of the project including references to DNR(and
the USDA Forest Service if federally funded),local project partners,location,purpose,
and outcomes as well as two high quality images
3. PERIOD OF PERFORMANCE
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The period of performance under this grant agreement will be from the date of execution through
May 31, 2024 unless terminated sooner as provided herein. Amendments to extend the period of
performance are not allowed.
4. AWARD
The total grant award payable to GRANTEE for satisfactory performance of the work under this
grant agreement shall not exceed Twenty Thousand Dollars($20,000).GRANTEE's compensation
for services rendered shall be based on Exhibit C—Budget.
Unless otherwise determined, funding for this agreement is provided by the Washington State
2023-2025 Operating Budget,DNR Program Index 248
Minimum Match Requirements Report
The minimum required amount of matching dollars for this grant award is $10,000.
The GRANTEE must provide a report recording the source and amount of matching dollars (e.g.
grantee, in-kind, donated cash match)that equals, or exceeds, the match requirement. This record
must be submitted along with the Final Grant Report. The GRANTEE must also provide a list of
any deliverables associated with the recorded match as well as a copy of created materials or data,
if applicable.DNR reserves the right to withhold payment of the final invoice until the GRANTEE
provides both the match record,and evidence of associated deliverables.
5. BILLING PROCEDURES
DNR will pay GRANTEE upon satisfactory acceptance of each fully completed activity and
affiliated tasks outlined in the scope of work documented by associated deliverables as approved
by the DNR Grant Manager. Invoices may only be submitted to the DNR Grant Manager along
with the midterm report and final report. Invoices and the required supporting documentation must
be submitted as one PDF document.
Each invoice submitted to DNR shall include information needed by DNR to determine the exact
nature of all expenditures and completed work. At a minimum, each invoice shall specify the
following:
1. Agreement number 93-105541
2. Invoice date
3. Organization name and contact information
4. Primary contact phone number and email address
5. Narrative description of the work performed towards completing the activities,tasks, and
deliverables
6. Detail of the expenses being billed for each activity and task
a. The detail format must reflect Exhibit B, Scope of Work; include the task and
deliverable descriptions, and the amount
7. Supporting documentation for all expenses being billed
8. Total invoice amount
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No payments in advance or in anticipation of services or goods to be provided under this contract
shall be made by DNR.
Payment will be made by check, warrant, or account transfer within 30 days of receipt of the
invoice. Upon expiration of the Agreement,final invoices shall be paid,if received within 30 days
after the expiration date. However, invoices for all work done within a fiscal year must be
submitted within 30 days after the end of the fiscal year. Each invoice submitted to DNR shall
include information needed by DNR to determine the exact nature of all expenditures and
completed work.
Special Budget Provisions
Transfer of funds between line items is allowed and shall not exceed 10%of the total budget. Such
transfer needs to have prior approval with the DNR Grant Manager. If the cumulative amount of
these transfers exceeds or is expected to exceed 10% of the total budget, this is subject to
justification and a contract amendment.
Fiscal Year Closures
Under fiscal year closing procedures, the GRANTEE must submit all invoices and/or billings for
services or material supplied under this Agreement through June 30,to DNR no later than July 14
of a given year. If DNR does not receive invoices and bills by July 14 of the year of the closing
biennium, a considerable delay in payment may result.
DNR may, in its sole discretion, terminate the grant agreement or withhold payments claimed by
the GRANTEE for services rendered if the GRANTEE fails to satisfactorily comply with any term
or condition of this grant agreement.
Final payment will be withheld until satisfactory acceptance of the final report (page 2, SCOPE
OF WORK) and Minimum Match Requirements Report(page 3, AWARD).
6. OUTREACH AND PRINTED MATERIALS
All printed materials, signs, and other products including websites resulting from this agreement
must be reviewed by DNR prior to publishing. All projects must include an acknowledgement of
funding sources, and may be recognized as follows:
Funds for this project were provided by the State of Washington Department of Natural
Resources Urban and Community Forestry Program."
Appropriate agency logos may be used in addition to the above statement, and will be supplied to
the GRANTEE.Use of agency logos must be reviewed and approved by the funding agencies prior
to publishing.
7. GRANT MANAGEMENT
The Grant Manager for each of the parties shall be the contact person for all communications and
billings regarding the performance of this grant agreement.
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GRANTEE Grant Manager Information AGENCY Grant Manager Information
Diondra Navarette Sajjadullah Alokozai
City of Yakima Department of Natural Resources
129 North Second Street 1111 Washington Street SE
Yakima,WA 98901 Olympia,WA 98504-7037
Phone: 509-576-6442 Phone: 360-915-3944
Email address: diondra.navarette@yakimawa.gov Email address: sajjadullah.alokozai@dnr.wa.gov
GRANTEE Project Manager Information AGENCY Project Manager Information
Scott Schafer Ben Thompson
City of Yakima Department of Natural Resources
129 North Second Street 1111 Washington Street SE
Yakima,WA 98901 Olympia,WA 98504-7037
Phone: 509-576-6411 Phone: 360-485-8651
Email address: scott.schafer@yakimawa.gov Email address: ben.thompson@dnr.wa.gov
8. INSURANCE
Before using any of said rights granted herein and at its own expense, GRANTEE shall purchase
and maintain, or require its agent(s)/subcontractor to purchase and maintain, the insurance
described below for the entire duration of this Agreement. Failure to purchase and maintain the
required insurance may result in the termination of the Agreement at DNR's option.
All insurance provided in compliance with this Agreement shall be primary as to any other
insurance or self-insurance programs afforded to, or maintained by, the State of Washington,
Department of Natural Resources.
GRANTEE shall provide DNR with certificates of insurance, executed by a duly authorized
representative of each insurer, showing compliance with the insurance requirements specified in
this Agreement before using any of said rights granted herein. The description section of the
certificate shall contain the Grant Agreement Number and the name of the DNR Project Manager.
GRANTEE shall also provide renewal certificates as appropriate during the term of this
Agreement.
GRANTEE shall include all subcontractors and agents as insured under all required insurance
policies or shall provide separate certificates of insurance for each subcontractor or agent. Failure
of GRANTEE to have its subcontractors and agents comply with the insurance requirements
contained herein does not limit GRANTEE's liability or responsibility.
INSURANCE TYPES & LIMITS: The limits of insurance, which may be increased by State, as
deemed necessary, shall not be less than as follows:
Commercial General Liability (CGL) Insurance: GRANTEE shall purchase and maintain
commercial general liability insurance with a limit of not less than$1,000,000 per each occurrence.
If such CGL insurance contains aggregate limits,the general aggregate limits shall be at least twice
the"each occurrence"limit,and the products-completed operations aggregate limit shall be at least
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twice the "each occurrence" limit. All insurance must cover liability arising out of premises,
operations, independent GRANTEEs, products completed operations, personal injury and
advertising injury, and liability assumed under an insured contract (including the tort liability of
another party assumed in a business contract) and contain separation of insured (cross-liability)
condition.
Employer's liability("Stop Gap") Insurance: GRANTEE shall purchase and maintain employer's
liability insurance and if necessary, commercial umbrella liability insurance with limits not less
than $1,000,000 each accident for bodily injury by accident or $1,000,000 each employee for
bodily injury by disease.
Business Auto Policy (BAP) Insurance: GRANTEE shall purchase and maintain business auto
insurance and if necessary, commercial umbrella liability insurance with a limit of not less than
1,000,000 per accident, with such insurance covering liability arising out of"Any Auto". The
policy shall be endorsed to provide contractual liability coverage and cover a"covered pollution
cost or expense." GRANTEE waives all rights of subrogation against State for the recovery of
damages to the extent they are covered by business auto liability or commercial umbrella liability
insurance.
Industrial Insurance (Workers Compensation): GRANTEE shall comply with Title 51 RCW by
maintaining workers compensation insurance for its employees. GRANTEE waives all rights of
subrogation against State for recovery of damages to the extent they are covered by Industrial
Insurance, employer's liability, general liability, excess, or umbrella insurance. GRANTEE
waives its Title 51 RCW immunity to the extent it is required by its indemnity obligation under
this Agreement.
ADDITIONAL PROVISIONS:
Additional Insured: The State of Washington, Department of Natural Resources, its officials,
agents,and employees shall be named as additional insured by endorsement on all general liability,
excess, and umbrella insurance policies.
Cancellation: DNR shall be provided written notice before cancellation or non-renewal of any
insurance referred to therein, in accord with the following specifications.
1. Insurers subject to Chapter 48.18 RCW (Admitted and Regulated by the Insurance
Commissioner): The insurer shall give the State 45 days advance notice of cancellation
or nonrenewal. If cancellation is due to non-payment of premium, the State shall be
given 10 days advance notice of cancellation.
2. Insurers subject to Chapter 48.15 RCW (Surplus Lines): The State shall be given 20
days advance notice of cancellation. If cancellation is due to non-payment of premium,
the State shall be given 10 days advance notice of cancellation.
Insurance Carrier Rating: All insurance shall be issued by companies admitted to do business in
the State of Washington and have a rating of A-, Class VII, or better. Any exception must be
reviewed and approved by the DNR Risk Manager or the DNR Contracts Manager, in the Risk
Manager's absence. If an insurer is not admitted to do business in the State of Washington, all
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insurance policies and procedures for issuing the insurance policies must comply with Chapters
48.15 RCW and 284-15 WAC.
Self-Insurance: If GRANTEE is self-insured,evidence of its status as a self-insured entity shall be
provided to State. The evidence should demonstrate that GRANTEE's self-insurance meets all of
the required insurance coverage of this Agreement to the satisfaction of State including the
description of the funding mechanism and its financial condition. If the funding mechanism or
financial condition of the self-insurance program of GRANTEE is inadequate, then State may
require the purchase of additional commercial insurance to comply with this Agreement.
Waiver: GRANTEE waives all rights of subrogation against State for recovery of damages to the
extent these damages are covered by general liability, excess, or umbrella insurance maintained
pursuant to this Agreement.
9. ASSURANCES
AGENCY and the GRANTEE agree that all activity pursuant to this grant agreement will be in
accordance with all the applicable current federal, state, and local laws,rules, and regulations.
10. ORDER OF PRECEDENCE
Each of the exhibits listed below is by this reference hereby incorporated into this grant agreement.
In the event of an inconsistency in this grant agreement, the inconsistency shall be resolved by
giving precedence in the following order:
1. Applicable federal statutes and regulations.
2. Washington state statutes and regulations.
3. Special terms and conditions as contained in this basic contract instrument.
4. Exhibit A—WA State Department of Natural Resources General Terms and Conditions.
5. Exhibit B—Scope of Work.
6. Exhibit C—Budget.
7. Any other provision, term or material incorporated herein by reference or otherwise
incorporated.
8. ENTIRE AGREEMENT
This grant agreement,including referenced exhibits,represents all the terms and conditions agreed
upon by the parties. No other statements or representations,written or oral, shall be deemed a part
hereof.
9. CONFORMANCE
If any provision of this grant agreement violates any statute or rule of law of the state of
Washington, it is considered modified to conform to that statute or rule of law.
10. APPROVAL
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By signature below, the Parties certify that the individuals listed in this document, as
representatives of the Parties, are authorized to act in their respective areas for matters related to
this instrument.
IN WITNESS WHEREOF,the parties have executed this Agreement.
CITY OF YAKIMA STATE OF WASHINGTON
DEPARTMENT OF NATURAL
RESOURCES
1
Signature Date Signature Date
Robert Harrison Jennifer Watkins
Name Name
City Manager Forest Resilience Division Manager
Title Title
129 N. Second St.1111 Washington Street SE
Yakima,WA 98901 Olympia, WA 98504-7037
Address Address
509-575-6006 360-338-1688
Telephone
7/
Telephone
CITY CONTRACT NO:
A%
RESOLUTION NO:I Vv
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EXHIBIT A
WA STATE DEPARTMENT OF NATURAL RESOURCES GENERAL TERMS AND
CONDITIONS
1.ACCESS TO DATA
The Contractor shall provide access to data generated under this contract to the Agency, the Joint
Legislative Audit and Review Committee, and the State Auditor at no additional cost. This
includes access to all information that supports the findings,conclusions,and recommendations of
the Contractor's reports, including computer models and methodology for those models.
2. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this contract
shall be made by the Agency.
3.AMENDMENTS
This contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4.AMERICANS WITH DISABILITIES ACT(ADA)OF 1990,PUBLIC LAW 101-336,also
referred to as the "ADA" 28 CFR Part 35
The Contractor must comply with the ADA,which provides comprehensive civil rights protection
to individuals with disabilities in the areas of employment,public accommodations,state and local
government services, and telecommunications.
5.ANTITRUST
The Contractor hereby assigns to Agency any and all of its claims for price fixing or overcharges,
which arise under federal or state law relating to the goods,products, or services purchased under
this contract.
6.ASSIGNMENT
Neither this contract,nor any claim arising under this contract, shall be transferred or assigned by
the Contractor without prior written consent of the Agency.
Contractor may not assign its rights under this Agreement without Department of Natural
Resources(DNR)prior written consent and DNR may consider any attempted assignment without
such consent to be void; Provided, however, that, if Contractor provides written notice to DNR
within thirty (30) calendar days, Contractor may assign its rights under this Agreement in full to
any parent, subsidiary, or affiliate of the Contractor that controls or is controlled by or under
common control with the Contractor, is merged or consolidated with the Contractor, or purchases
a majority or controlling interest in the ownership or assets of the Contractor. Unless otherwise
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agreed, the Contractor guarantees prompt performance of all obligations under this Agreement
notwithstanding any prior assignment of its rights.
7.ATTORNEYS' FEES
In the event of litigation or other action brought to enforce contract terms, each party agrees to
bear its own attorney fees and costs.
8. COMPLIANCE WITH APPLICABLE LAW
At all times during the term of the contract,the Contractor shall comply with all applicable laws.
9. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
The Contractor shall not use or disclose any information concerning the Agency, or information
that may be classified as confidential, for any purpose not directly connected with the
administration of this contract, except with prior written consent of the Agency, or as may be
required by law.
10. CONFLICT OF INTEREST
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the Agency
may, in its sole discretion,by written notice to the Contractor terminate this contract if it is found
after due notice and examination by the Agent that there is a violation of the Ethics in Public
Service Act, Chapter 42.52 RCW; or any similar statute involving the Contractor in the
procurement of, or performance under this contract.
In the event this contract is terminated as provided above, the Agency shall be entitled to pursue
the same remedies against the Contractor as it could pursue in the event of a breach of the contract
by the Contractor. The rights and remedies of the Agency provided for in this clause shall not be
exclusive and are in addition to any other rights and remedies provided by law. The existence of
facts upon which the Agent makes any determination under this clause shall be an issue and may
be reviewed as provided in the"Disputes"clause of this contract.
11. COPYRIGHT PROVISIONS
Unless otherwise provided, all materials produced under this contract shall be considered "works
for hire" as defined by the U.S. Copyright Act and shall be owned by the Agency. The Agency
shall be considered the author of such materials. In the event the materials are not considered
works for hire" under the U.S. Copyright laws, Contractor hereby irrevocably assigns all right,
title, and interest in materials, including all intellectual property rights, to the Agency effective
from the moment of creation of such materials.
Materials means all items in any format and includes, but is not limited to, data, reports,
documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs,
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films, tapes, and/or sound reproductions. Ownership includes the right to copyright, patent,
register and the ability to transfer these rights.
For materials that are delivered under the contract, but that incorporate pre-existing materials not
produced under the contract,Contractor hereby grants to the Agency a nonexclusive,royalty-free,
irrevocable license (with rights to sublicense others) in such materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor
warrants and represents that Contractor has all rights and permissions, including intellectual
property rights, moral rights and rights of publicity, necessary to grant such a license to the
Agency.
The Contractor shall exert all reasonable effort to advise the Agency, at the time of delivery of
materials furnished under this contract, of all known or potential invasions of privacy contained
therein and of any portion of such document that was not produced in the performance of this
contract.
The Agency shall receive prompt written notice of each notice or claim of infringement received
by the Contractor with respect to any data delivered under this contract. The Agency shall have
the right to modify or remove any restrictive markings placed upon the data by the Contractor.
12. COVENANT AGAINST CONTINGENT FEES
The Contractor warrants that no person or selling Agent has been employed or retained to solicit
or secure this contract upon an agreement or understanding for a commission, percentage,
brokerage or contingent fee, excepting bona fide employees or bona fide established Agents
maintained by the Contractor for securing business.
The Agency shall have the right, in the event of breach of this clause by the Contractor, to annul
this contract without liability or,in its discretion,to deduct from the contract price or consideration
or recover by other means the full amount of such commission, percentage, brokerage or
contingent fee.
13. DEFAULT
Contractor shall be in default if it is in material breach of any term or condition of the contract.
The time of default shall begin when the material breach occurs or after any applicable opportunity
to cure period lapses, whichever is later.
14.DELIVERY,INSPECTION,REJECTION,CURE:
1. TIME OF THE ESSENCE: Time is of the essence in the performance of the contract.
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2. SHIPPING & RISK OF LOSS. All goods subject to the Contract shall be shipped F.O.B.
destination. Risk of loss of the goods shall pass to the Agency at the time the goods are
accepted by the Agency.
3. INSPECTION: The Agency's inspection of all goods upon delivery is for the sole purpose
of identification. Such inspection shall not be construed as acceptance of the goods.
4. REJECTION: The Agency may reject any nonconforming Deliverables by reasonably
notifying the Contractor in writing.
5. OPPORTUNITY TO CURE: Contractor shall have the right to cure the materiality of any
breach prior to the time for performance under the Contract. This right to cure terminates
upon the time for performance.
15.DEFINITIONS
Definitions for the purposes of this solicitation include:
AGENCY — any state office or activity of the executive and judicial branches of state
government, including state agencies, departments, offices, divisions, boards, commissions,
institutions of higher education as defined in RCW 28B.10.016, and correctional and other
types of institutions.
AGENT—Personnel authorized to act on behalf of the Agency for matters contained within.
APPARENT SUCCESSFUL CONTRACTOR — Bidder whose bid, quotation and/or
proposal provides the best value in meeting AGENCY needs and is selected to contract with
DNR for the proposed solution, subject to completion of contract negations and execution of
contract.
AWARD DATE—the announcement date of the Apparent Successful Contractor.
BID, QUOTATION and/or PROPOSAL — a formal offer, submitted by an individual or
entity, in response to a solicitation issued for goods or services by the Agency.
BIDDER— an individual or entity who submits a bid, quotation and/or proposal in response
to a solicitation issued for goods or services by the Agency.
BUSINESS DAYS—Monday through Friday,8AM to 5PM,Pacific Standard Time,or,Pacific
Daylight Time,Olympia,Washington,USA.
CALENDAR DAY—Midnight to midnight, any day of the week.
CONTRACT — an agreement between DNR and Contractor that includes terms and
conditions, the solicitation, the bid, quotation and/or proposal, all appendices, and exhibits,
associated Statements of Work(e.g. Services Contract or Purchase Order),and all amendments
awarded pursuant to this solicitation.
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CONTRACTOR — an individual or entity whose bid, quotation and/or proposal has been
accepted and is awarded a contract with the Agency, and who is solely responsible to provide a
good or perform a service.
DNR — Washington State Department of Natural Resources, an Agency of the State of
Washington, and any division, section, office, unit or other entity of, or any of the officers or
other officials lawfully representing the department.
GOODS—products, materials, supplies, or equipment provided by a Contractor.
PURCHASE—the acquisition of goods or services,including the leasing or renting of goods.
SERVICES — labor, work, analysis, or similar activities provided by a Contractor to
accomplish a specific scope of work.
SOLICITATION—a documented formal process providing an equal and open opportunity to
BIDDERS and culminating in a selection based on predetermined criteria.
SUBCONTRACTOR—one not in the employment of the Contractor, who is performing all
or part of the business activities related to this solicitation under a separate contract with the
Contractor. The terms "Subcontractor" and "Subcontractors" means Subcontractor(s) in any
solicitation tier.
VENDOR — individual, firm, organization, company or other entity offering products and/or
services.
WEBS—Washington's Electronic Business Solution System.
WORKING DAYS — Midnight to midnight, Monday through Friday, excluding weekends
and state legal holidays.
16.DISALLOWED COSTS
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its Subcontractors.
17. DISPUTES
Except as otherwise provided in this contract, when a dispute arises between the parties and it
cannot be resolved by direct negotiation,either party may request a dispute hearing with the Agent.
1. The request for a dispute hearing must:
Be in writing;
State the disputed issue(s);
State the relative positions of the parties;
State the Contractor's name, address,and contract number; and
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Be mailed to the Agent and the other party's(respondent's)contract manager within three
3)working days after the parties agree that they cannot resolve the dispute.
2. The respondent shall send a written answer to the requester's statement to both the Agent and
the requester within five 5 working days.
3. The Agent shall review the written statements and reply in writing to both parties within 10
working days. The Agent may extend this period if necessary by notifying the parties.
4. The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial
tribunal.
Nothing in this contract shall be construed to limit the parties' choice of a mutually acceptable
alternate dispute resolution method in addition to the dispute resolution procedure outlined above.
18.DUPLICATE PAYMENT
The Agency shall not pay the Contractor, if the Contractor has charged or will charge the State of
Washington or any other party under any other contract or agreement, for the same goods delivered
or services rendered.
19.ENVIRONMENTAL CONSIDERATIONS
ELECTRONIC PRODUCTS
The State of Washington encourages the purchase of products that meet environmental
performance standards relating to the reduction and elimination of hazardous materials. The
database of all products that currently meet EPEAT criteria are viewable at
www.greenelectronicscouncil.org. Only products listed as Active in the online EPEAT Registry
are considered to have met the EPEAT criteria.
Contractor represents and warrants that,during the term of this contract,for any product(s)for
which Contractor sought and was awarded an environmental purchasing preference pursuant
to RCW 39.26.265 and Washington State Procurement Policy POL-DES-265-00, such
product(s) shall have achieved EPEAT Silver or Gold registration that enabled Contractor to
be awarded such preference.
NON-HYDROFLUOROCARBONS (HFCs)
Hydrofluorocarbons (HFCs) contribute to climate change and so have an adverse effect on
human health and the environment. Accordingly, the State of Washington, through its
procurement of goods is trying to minimize the purchase of products that contain HFCs or
contain HFCs with a comparatively low global warming potential and to incentivize its vendors
to sell products without HFCs.
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Contractor represents and warrants that,during the term of this Contract,for any product(s)for
which Contractor sought and was awarded a purchasing preference pursuant to RCW
39.26.310 and Washington State Procurement Policy DES-POL-310-00, such product(s) shall
meet or have less than the HFC level(s)that enabled Contractor to be awarded such preference.
NON-MERCURY ADDED PRODUCTS
Mercury has an adverse effect on human health and the environment. Accordingly, the State
of Washington, through its procurements of goods is trying to minimize the purchase of
products with mercury and to incentivize its vendors to sell products without mercury.
Contractor represents and warrants that,during the term of this Contract,for any product(s)for
which Contractor sought and was awarded a purchasing preference pursuant to RCW
70.95M.060 and Washington State Procurement Policy DES-POL-70.95M.060-00, such
product(s) shall meet or have less than the lowest amount of mercury that enabled Contractor
to be awarded such preference.
POLYCHLORINATED BIPHENYLS (PCBs)
Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health
and the environment. Accordingly, the State of Washington, through its procurements of
goods, is trying to minimize the purchase of products with PCBs and to incentivize its vendors
to sell products in packaging without them.
Contractor represents and warrants that, during the term of this contract, for any product(s)
and/or product packaging for which Contractor sought and was awarded a purchasing
preference pursuant to RCW 39.26.280 and Washington State Procurement Policy POL-DES-
280-00, such product(s) and/or packaging shall meet or exceed the testing limitations that
enabled Contractor to be awarded such preference.
RECYCLED CONTENT PRODUCTS
Buying products made from recycled content creates markets for materials collected in
residential & business recycling programs. Recycling does not work without end-markets. In
addition buying recycled products supports the development of green technologies, creates
jobs and strengthens the local economy, and promotes and supports a more sustainable
lifestyle.When manufacturers use recycled material vs.virgin materials to make new products,
air and water pollution is reduced,natural resources are conserved, energy is saved,less water
is used, and emissions of greenhouse gases that contribute to global climate change are
reduced. Accordingly,the State of Washington through its procurements of goods is trying to
maximize the purchase of products made from recycled content and to incentivize its vendors
to sell products and products in packaging made with recycled content.
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Contractor represents and warrants that,during the term of this Contract,for any product(s)for
which Contractor sought and was awarded an environmental purchasing preference pursuant
to RCW 39.26.255 and Washington State Procurement Policy POL-DES-255-00, such
product(s) shall exceed the minimum post-consumer or total recycled content that enabled
Contractor to be awarded such preference.
Notwithstanding any provision to the contrary, upon breach of warranty and Contractor's failure
to provide satisfactory evidence of compliance within thirty (30) days, Agency may suspend or
terminate this Contract. The rights and remedies of the parties under this warranty are in addition
to any other rights and remedies of the parties provided by law or equity, including, without
limitation, actual damages, and, as applicable and awarded under law, to a prevailing party,
reasonable attorneys' fees and costs.
20.EXECUTIVE ORDER 18-03—WORKERS' RIGHTS
MANDATORY INDIVIDUAL ARBITRATION. If Bidder returned Contractor Certification —
Executive Order 18-03 Worker's Rights, and Contractor represents and warrants, as previously
certified in Contractor's bid, quotation and/or proposal submission, that Contractor does NOT
require its employees, as a condition of employment, to sign or agree to mandatory individual
arbitration clauses or class or collective action waivers.Contractor further represents and warrants
that, during the term of this contract, Contractor shall not, as a condition of employment, require
its employees to sign or agree to mandatory individual arbitration clauses or class or collective
action waivers.
21. FUNDING SOURCE
At all times during the course of this contract, the Contractor must comply with applicable laws,
rules,policy and regulations required by the source of funding for the contract.
22. GOVERNING LAW
This contract shall be construed and interpreted in accordance with the laws of the State of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
23. HARASSMENT
Per RCW 43.01.135, Sexual harassment in the workplace,Agency Contractors hereby have access
to DNR Policy P001-037 Harassment Prevention:
https://www.dnr.wa.gov/publications/em PO01-037 harassment prevention.pdf.
24.INDEMNIFICATION
To the fullest extent permitted by law, Contractor shall indemnify, defend, and hold harmless the
State, agencies of State and all officials, Agents and employees of the State, from and against all
claims for injuries or death arising out of or resulting from the performance of the contract.
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Claim,"as used in this contract,means any financial loss,claim,suit,action,damage,or expense,
including but not limited to attorney's fees, attributable for bodily injury, sickness, disease, or
death,or injury to or destruction of tangible property including loss of use resulting therefrom.
Contractor's obligations to indemnify, defend, and hold harmless includes any claim by
Contractors' Agents, employees, representatives,or any Subcontractor or its employees.
Contractor expressly agrees to indemnify,defend,and hold harmless the State for any claim arising
out of or incidental to Contractor's or any Subcontractor's performance or failure to perform the
contract. Contractor's obligation to indemnify, defend, and hold harmless the State shall not be
eliminated or reduced by any actual or alleged concurrent negligence of State or its Agents,
agencies,employees and officials.
Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify,
defend and hold harmless State and its agencies, officials, Agents or employees.
25.INDEPENDENT CAPACITY OF THE CONTRACTOR
The parties intend that an independent Contractor relationship will be created by this contract. The
Contractor and his or her employees or Agents performing under this contract are not employees
or Agents of the Agency. The Contractor will not hold himself/herself out as or claim to be an
officer or employee of the Agency or of the State of Washington by reason hereof, nor will the
Contractor make any claim of right,privilege or benefit that would accrue to such employee under
law. Conduct and control of the work will be solely with the Contractor.
26.INDUSTRIAL INSURANCE COVERAGE
The Contractor shall comply with the provisions of Title 51 RCW, Industrial Insurance. If the
Contractor fails to provide industrial insurance coverage or fails to pay premiums or penalties on
behalf of its employees, as may be required by law, Agency may collect from the Contractor the
full amount payable to the Industrial Insurance accident fund. The Agency may deduct the amount
owed by the Contractor to the accident fund from the amount payable to the Contractor by the
Agency under this contract, and transmit the deducted amount to the Department of Labor and
Industries (L&I), Division of Insurance Services. This provision does not waive any of L&I's
rights to collect from the Contractor.
27. INTERGRATION
The contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of the contract shall be deemed to
exist or to bind any of the parties hereto.
28. LICENSING,ACCREDITATION AND REGISTRATION
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The Contractor shall comply with all applicable local, state, and federal licensing, accreditation
and registration requirements/standards necessary for the performance of this contract.
29. LIMITATION OF AUTHORITY
Only the Agent or Agent's delegate by writing (delegation to be made prior to action) shall have
the express, implied, or apparent authority to alter, amend, modify, or waive any clause or
condition of this contract. Furthermore, any alteration, amendment, modification, or waiver or
any clause or condition of this contract is not effective or binding unless made in writing and
signed by the Agent.
30.NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
In the event of the Contractor's non-compliance or refusal to comply with any nondiscrimination
law, regulation, or policy, this contract may be rescinded, canceled or terminated in whole or in
part, and the Contractor may be declared ineligible for further contracts with the Agency. The
Contractor shall,however, be given a reasonable time in which to cure this noncompliance. Any
dispute may be resolved in accordance with the "Disputes" procedure set forth herein.
31.NONDISCRIMINATION
During the performance of this contract, the Contractor shall comply with all federal and state
nondiscrimination laws,regulations and policies.
32.PRIVACY
Personal information including,but not limited to,"Protected Health Information,"collected,used,
or acquired in connection with this contract shall be protected against unauthorized use,disclosure,
modification or loss. Contractor shall ensure its directors, officers, employees, Subcontractors or
Agents use personal information solely for the purposes of accomplishing the delivery of goods or
rendering of services as set forth herein. Contractor and its Subcontractors agree not to release,
divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal
information without the express written consent of the Agency or as otherwise required by law.
Any breach of this provision may result in termination of the contract and the demand for return
of all personal information. The Contractor agrees to indemnify and hold harmless the Agency for
any damages related to the Contractor's unauthorized use of personal information.
33.PUBLICITY
The Contractor agrees to submit to the Agency all advertising and publicity matters relating to this
contract wherein the Agency's name is mentioned or language used from which the connection of
the Agency's name may,in the Agency's judgment,be inferred or implied. The Contractor agrees
not to publish or use such advertising and publicity matters without the prior written consent of
the Agency.
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34. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of services rendered and/or delivery of goods as described herein,
including but not limited to accounting procedures and practices that sufficiently and properly
reflect all direct and indirect costs of any nature expended in the performance of this contract.
Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be
subject at all reasonable times to inspection, review or audit by the Agency, personnel duly
authorized by the Agency, the Office of the State Auditor, and federal and state officials so
authorized by law, regulation or agreement.
If any litigation,claim or audit is started before the expiration of the six(6)year period,the records
shall be retained until all litigation, claims, or audit findings involving the records have been
resolved.
35.REGISTRATION WITH DEPARTMENT OF REVENUE
The Contractor shall complete registration with the Washington State Department of Revenue and
be responsible for payment of all taxes due on payments made under this contract.
36.REMEDIES:
1. With respect to any nonconforming Deliverables,the Agency may elect to do one or more of the
following:
a. SPECIFIC PERFORMANCE: If the Deliverables are unique, sole sourced, or otherwise
deemed by the Agency to be unavailable elsewhere, the Agency may demand specific
performance.
b. COVER: The Agency may obtain substitute Deliverables and charge the Contractor the
difference between the cost of the substitute Deliverables and the contracted for price.
c. PRICE REDUCTION: The Agency may retain nonconforming Deliverables and equitably
reduce the price of the contract based on the difference between the contracted for price
and the fair market value of the nonconforming Deliverables.
d. RETURN: The Agency may return or set aside for pickup by the Contractor any
nonconforming goods and terminate the contract for cause.
2. The Contractor shall be liable for all compensatory, incidental and consequential damages
caused by any breach of the contract. At the sole option of the Agency, such damages may be
recovered, in whole or in part, by price reduction or credit against any amounts that may be
owed to the Contractor under the contract.
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3. The agency's total liability for all damages arising out of or related to the contract shall in no
event exceed the purchase price of the contract. Furthermore, in the event of a termination of
the contract,the agency's total liability for all damages arising out of or related to the contract
shall not exceed the purchase price of goods delivered or services rendered prior to the effective
date of the termination.
4. The rights and remedies provided by the contract are cumulative and are not exclusive of any
other or additional rights or remedies available at law and in equity.
37.RIGHT OF INSPECTION
The Contractor shall provide right of access to its facilities to the Agency, or any of its officers, or
to any other authorized Agent or official of the State of Washington or the federal government,at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance under this contract.
38. SAVINGS
In the event funding from state, federal, or other sources is withdrawn,reduced, or limited in any
way after the effective date of this contract and prior to normal completion, the Agency may
terminate the contract under the"Termination for Convenience" clause,without the ten-day notice
requirement, subject to renegotiation at the Agency's discretion under those new funding
limitations and conditions.
39. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or
invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the
remainder of the contract.
40. SITE SECURITY
While on Agency premises,Contractor, its Agents,employees,or Subcontractors shall conform in
all respects with physical, fire or other security policies or regulations.
41. SUBCONTRACTING
Neither the Contractor nor any Subcontractor shall enter into subcontracts for any of the work
contemplated under this contract without obtaining prior written approval of the Agency. In no
event shall the existence of the subcontract operate to release or reduce the liability of the
Contractor to the Agency for any breach in the performance of the Contractor's duties. This clause
does not include contracts of employment between the Contractor and personnel assigned to work
under this contract.
Additionally, the Contractor is responsible for ensuring that all terms, conditions, assurances and
certifications set forth in this agreement are carried forward to any subcontracts. Contractor and its
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Subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to
unauthorized persons personal information without the express written consent of the Agency or as
provided by law.
42.TAXES
All payments accrued because of payroll taxes, unemployment contributions, any other taxes,
insurance or other expenses for the Contractor or its staff shall be the sole responsibility of the
Contractor.
43. TERMINATION FOR CAUSE
In the event the Agency determines the Contractor has failed to comply with the conditions of this
contract in a timely manner,the Agency has the right to suspend or terminate this contract. Before
suspending or terminating the contract,the Agency shall notify the Contractor in writing(including
email)of the need to take corrective action. If corrective action is not taken within 30 calendar days,
the contract may be terminated or suspended.
In the event of termination or suspension,the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement
contract, e.g., cost of the competitive bidding,mailing, advertising and staff time.
The Agency reserves the right to suspend all or part of the contract,withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the
alleged compliance breach and pending corrective action by the Contractor or a decision by the
Agency to terminate the contract. A termination shall be deemed a"Termination for Convenience"
if it is determined that the Contractor: (1)was not in default; or(2)failure to perform was outside of
his or her control, fault or negligence.
The rights and remedies of the Agency provided in this contract are not exclusive and are, in
addition to any other rights and remedies,provided by law.
44.TERMINATION FOR CONVENIENCE
Except as otherwise provided in this contract,the Agency may,by 10 calendar days written notice
including email), beginning on the second calendar day after the notice is sent, terminate this
contract, in whole or in part. If this contract is so terminated, the Agency shall be liable only for
payment required under the terms of this contract for goods delivered or services rendered prior to
the effective date of termination.
45. TERMINATION PROCEDURES
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Upon termination of this contract, the Agency, in addition to any other rights provided in this
contract, may require the Contractor to deliver to the Agency any property specifically produced
or acquired for the performance of such part of this contract as has been terminated. The provisions
of the "Treatment of Assets" clause shall apply in such property transfer.
The Agency shall pay to the Contractor the agreed upon price, if separately stated, for goods or
services accepted by the Agency, and the amount agreed upon by the Contractor and the Agency
for (i) goods delivered or services rendered for which no separate price is stated, (ii) partially
completed goods delivered or services rendered, (iii) other goods delivered or services rendered
that are accepted by the Agency, and(iv) the protection and preservation of property, unless the
termination is for default, in which case the Agent shall determine the extent of the liability of the
Agency. Failure to agree with such determination shall be a dispute within the meaning of the
Disputes" clause of this contract. The Agency may withhold from any amounts due the
Contractor such sum as the Agent determines to be necessary to protect the Agency against
potential loss or liability.
The rights and remedies of the Agency provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Agent, the
Contractor shall:
1. Stop work under the contract on the date, and to the extent specified, in the notice;
2. Place no further orders or subcontracts for materials, services, or facilities except as may
be necessary for completion of such portion of the work under the contract that is not
terminated;
3. Assign to the Agency, in the manner,at the times, and to the extent directed by the Agent,
all of the rights, title, and interest of the Contractor under the orders and subcontracts so
terminated,in which case the Agency has the right, at its discretion,to settle or pay any or
all claims arising out of the termination of such orders and subcontracts;
4. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts,with the approval or ratification of the Agent to the extent Agent may require,
which approval or ratification shall be final for all the purposes of this clause;
5. Transfer title to the Agency and deliver in the manner, at the times, and to the extent
directed by the Agent any property which, if the contract had been completed,would have
been required to be furnished to the Agency;
6. Complete performance of such part of the work as shall not have been terminated by the
Agent; and
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7. Take such action as may be necessary, or as the Agent may direct, for the protection and
preservation of the property related to this contract, which is in the possession of the
Contractor and in which the Agency has or may acquire an interest.
46.TREATMENT OF ASSETS
1. Title to all property furnished by the Agency shall remain in the Agency. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as
a direct item of cost under this contract, shall pass to and vest in the Agency upon delivery of
such property by the Contractor. Title to other property,the cost of which is reimbursable to the
Contractor under this contract, shall pass to and vest in the Agency upon(i)issuance for use of
such property in the performance of this contract,or(ii)commencement of use of such property
in the performance of this contract, or(iii)reimbursement of the cost thereof by the Agency in
whole or in part,whichever first occurs.
2. Any property of the Agency furnished to the Contractor shall,unless otherwise provided herein
or approved by the Agency,be used only for the performance of this contract.
3. The Contractor shall be responsible for any loss or damage to property of the Agency that
results from the negligence of the Contractor or which results from the failure on the part of
the Contractor to maintain and administer that property in accordance with sound management
practices.
4. If any Agency property is lost, destroyed or damaged,the Contractor shall immediately notify
the Agency and shall take all reasonable steps to protect the property from further damage.
5. The Contractor shall surrender to the Agency all property of the Agency prior to settlement
upon completion,termination or cancellation of this contract.
6. All reference to the Contractor under this clause shall also include Contractor's employees,
Agents or Subcontractors.
47. U.S.DEPARTMENT OF TREASURY,OFFICE OF FOREIGN ASSETS CONTROL
The Agency complies with U.S. Department of the Treasury, Office of Foreign Assets Control
OFAC) payment rules. OFAC prohibits financial transactions with individuals or organizations,
which have been placed on the OFAC Specially Designated Nationals(SDN)and Blocked Persons
sanctions list located at U.S. Treasury Specially Designated Nationals And Blocked Persons List.
Compliance with OFAC payment rules ensures that the Agency does not conduct business with
individuals or organizations that have been determined to be supporters of terrorism and
international drug dealing or that pose other dangers to the United States.
Prior to making payment to individuals or organizations, the Agency will download the current
OFAC SDN file and compare it to Agency and statewide vendor files. In the event of a positive
match,the Agency reserves the right to: (1) make a determination of"reasonability"before taking
the positive match to a higher authority,(2)seek assistance from the Washington State Office of the
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State Treasurer(OST) for advanced assistance in resolving the positive match, (3) comply with an
OFAC investigation, if required, and/or (4) if the positive match is substantiated, notify the
Contractor in writing and terminate the contract according to the Termination for Convenience
provision without making payment. The Agency will not be liable for any late payment fees or
missed discounts that are the result of time required to address the issue of an OFAC match.
48.WAIVER
Waiver of any default or breach shall not be deemed a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this contract unless stated
to be such in writing and signed by authorized representative of the Agency.
49.WARRANTIES
Contractor warrants that all Deliverables provided under this contract shall be fit for the
purpose(s) for which intended, are merchantable, and shall conform to the requirements and
specifications herein.
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EXHIBIT B
SCOPE OF WORK
Costs per task are best estimates based on the Grantee's application; transfer of funds between tasks
is allowable with written approval from DNR Project Manager
Activity 1: Development of Urban Forest Management Plan
Hire a consultant to...
Task Deliverable
Completion Estimated
Date Cost
1 A. Consultant writes and
submits a completed urban
forest management plan or a Copy of urban forest
series management guidance management plan or a series
May 31, 2024 20,000
docs produced separately but of management guidance
covering topics similar to documents.
those included in an urban
forestry management plan
Activity 1 Total $20,000
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EXHIBIT C
BUDGET
The total budget is $20,000. See the Scope of Work for activity and task descriptions.
Table 1. Cost by Activity
Activities
Personnel and
Travel Supplies Contractual Total
Benefits
Activity 1 0 0 0 20,000 20,000
Total 20,000 20,000
Table 2. Cost by Line Item
Contractual
Contractor experienced in the drafting of urban forest management plans or other
similar management guidance documents.
The city will hire a contractor to develop and urban forest management plan for the $
20,000
city based on analysis of tree inventory and urban tree canopy data, and other
relevant information deemed necessary by the city or contractor. Alternatively, the
contractor may develop a series of management guidance documents if that is
determined to be more appropriate.
Total $20,000
GRANT AGREEMENT NO.93-105541 Page 26 of 26
Form update date:2023 02.10
DocuSign Envelope ID: 3D9F6F68-DDD1-46F0-B434-5A67A68F0C9A
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.1.
For Meeting of: July 18, 2023
ITEM TITLE: Resolution to accept a Washington State Department of Natural
Resources Grant for the development of an Urban Forestry
Management Plan
SUBMITTED BY: Scott Schafer, Public Works Director- (509) 576-6411
SUMMARY EXPLANATION:
The City of Yakima (City) was awarded a $20,000 grant from the Washington State Department
of Natural Resources through their Community Forest Assistance Program to develop an Urban
Forestry Management Plan. YMC 8.77.060 outlines the need for the City's tree board to develop a
written plan for the care, preservation, pruning, planting, replanting, removal, or disposition of trees
and shrubs in parks, along streets, and in other city -owned public areas
With this grant funding, the City's Public Works Department will hire a professional consultant to
develop an Urban Forestry Management Plan or a series of management guidance documents
produced separately but covering topics similar to those included in an Urban Forestry
Management Plan. This may include but is not limited to public outreach, a review of existing data
and ordinances, recommended goals and policies to maintain and improve the vitality of the urban
forest, and an implementation plan.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Neighborhood and Community Building
AdoptResolution
ATTACHMENTS:
Description Upload Date Type
resolution_DVR grant 7/13/2023 Cowr Memomao
DNR Gram Agreement 7/7/2023 Co&acl
DocuSign Envelope ID: 3D9F6F68-DDD1-46F0-B434-5A67A68F0C9A
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.1.
For Meeting of: July 18, 2023
ITEM TITLE: Resolution to accept a Washington State Department of Natural
Resources Grant for the development of an Urban Forestry
Management Plan
SUBMITTED BY: Scott Schafer, Public Works Director- (509) 576-6411
SUMMARY EXPLANATION:
The City of Yakima (City) was awarded a $20,000 grant from the Washington State Department
of Natural Resources through their Community Forest Assistance Program to develop an Urban
Forestry Management Plan. YMC 8.77.060 outlines the need for the City's tree board to develop a
written plan for the care, preservation, pruning, planting, replanting, removal, or disposition of trees
and shrubs in parks, along streets, and in other city -owned public areas
With this grant funding, the City's Public Works Department will hire a professional consultant to
develop an Urban Forestry Management Plan or a series of management guidance documents
produced separately but covering topics similar to those included in an Urban Forestry
Management Plan. This may include but is not limited to public outreach, a review of existing data
and ordinances, recommended goals and policies to maintain and improve the vitality of the urban
forest, and an implementation plan.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Neighborhood and Community Building
AdoptResolution
ATTACHMENTS:
Description Upload Date Type
resolution_DVR grant 7/13/2023 Cowr Memo
mao
DNR Gram Agreement 7/7/2023 Co&acl