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Home My WebLink AboutR-2023-098 Resolution authorizing a multiple award for Bid 12320 Rifles & Equipment for the Yakima Police Department RESOLUTION NO. R-2023-098 A RESOLUTION authorizing a multiple award for Bid 12320 Rifles and Equipment for the Yakima Police Department. WHEREAS, the City published notice in the Yakima Herald Republic on March 29 and 31, 2023 and on the city's webpage through PublicPurchase.com that Bid No. 12320 was open for competitive bid; and WHEREAS, bids were due by April 14, 2023, 11:00:00AM PST. Bids received through Public Purchase were publicly opened in the City Council Chambers, in Yakima WA; and, WHEREAS, bids that were received, are included on the attached bid tabulation; and WHEREAS, recommendation of award was made to multiple vendors. The City Manager reviewed and approved the recommendation of award on, July 5, 2023, as indicated on the attached bid tabulation; and WHEREAS, multiple award was made to ensure timely order completion and to avoid potential long lead times. Bid submittals recommended for award and available budget meet the needs and requirements of the City of Yakima Police Department for this solicitation, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: That multiple award for Bid 12320 is hereby awarded to Clyde Armory, LC Action Police Supply, Primary Arms, Proforce Law Enforcement and Red Dog Sporting Company. This is a potential five-year contract, with an approximate award amount of$770,000. ADOPTED BY THE CITY COUNCIL this 18th day of July, 2023. /1 . pima / Janice Deccio, Mayor ATTEST: _D , yPK1M • �111 1 Rosalinda Ibarra, City Clerk 51 SEAL 15 t 1 OZf 1'1��SHING�— BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.G. For Meeting of: July 18, 2023 ITEM TITLE: Resolution authorizing a multiple award for Bid 12320 Rifles & Equipment for the Yakima Police Department SUBMITTED BY: Kristine White, Purchasing Manager *Christina Payer, Buyer I I SUMMARY EXPLANATION: The City published notice in the Yakima Herald Republic on March 29 and 31, 2023 and on the city's webpage through PublicPurchase.com that Bid No. 12320 Rifles and Equipment was open for competitive bid. Recommendation of award was made to multiple vendors. The City Manager reviewed and approved recommendation of award, on July 5, 2023, as indicated on the attached bid tabulation. Multiple award was made to ensure timely order completion and to avoid potential long lead times. Award was made to Clyde Armory, LC Action Police Supply, Primary Arms, Proforce Law Enforcement and Red Dog Sporting Company. This is a potential five year contract, with an approximate award amount of $770,000. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution F-11 A f-IT63: I iyi 14 Z 11 &S Description Upload Date D Resolution Dd No 12320 7/6/2023 D Recommendaflon of Award123207/13/2023 D Bid Tabulaflon 12320 7/6/2023 Yes Public Safety Type Resoluflon RESOLUTION NO. R-2023- A RESOLUTION authorizing a multiple award for Bid 12320 Rifles and Equipment for the Yakima Police Department. WHEREAS, the City published notice in the Yakima Herald Republic on March 29 and 31, 2023 and on the city's webpage through PublicPurchase.com that Bid No. 12320 was open for competitive bid; and WHEREAS, bids were due by April 14, 2023, 11:00:OOAM PST. Bids received through Public Purchase were publicly opened in the City Council Chambers, in Yakima WA; and, WHEREAS, bids that were received, are included on the attached bid tabulation; and WHEREAS, recommendation of award was made to multiple vendors. The City Manager reviewed and approved the recommendation of award on, July 5, 2023, as indicated on the attached bid tabulation; and WHEREAS, multiple award was made to ensure timely order completion and to avoid potential long lead times. Bid submittals recommended for award and available budget meet the needs and requirements of the City of Yakima Police Department for this solicitation, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: That multiple award for Bid 12320 is hereby awarded to Clyde Armory, LC Action Police Supply, Primary Arms, Proforce Law Enforcement and Red Dog Sporting Company. This is a potential five-year contract, with an approximate award amount of $770,000. ADOPTED BY THE CITY COUNCIL this 18t" day of July, 2023. Janice Deccio, Mayor ATTEST: Rosalinda Ibarra, City Clerk I -57,17ill-MIMITTt =j-, To Chr[66n�i Payer, Buyer 11 From.- Zgt. Travis Shephard Su4ject: Rammmendation of Award for Bid No: 12320 Rifles and Equipment - YPD I recommend award for the following reaso Iterh Detcri flon 1. Proforce Law Enforcement I FN45 SRP G2 rifle in black — 11.5" barrel with MagpuFII, Lowint 3 responsive bids 2. Pri mary Arms LLC MBUS PRO front and rear fli sights. p from responsible bidders. I Red Dog Sporting C"pAW 1 . !Il it Probirte Law �IU EnforcemenpllUl t FN-15 SRP G2 rifle in black — 16 barrel with Magpul 1111 �-- 2. Primary Arms ILLC MBUS PRO front and rear flip sights. 3. Red DogSporting Company 1. Primary Arms LLC refire-Socom 556 RC2 SuSuppressor in black Lowest 3; responsive bids 2. LC Action Police Supply Surefire-3 prong Ftash Hider )��28 thread pitch for from responsible bidders. 3. Proforce Law Enforcehlent 1 caliber 5.56. 1. Primary Arms LLC Surefire M60OU Scout Light, 6V Ultra High Output iry mI Lowest 3 responsive bids I LC Action Police Supply black. from responsible bidIIII ders. 3. Pt6fcircie Law Enforcement I Surefire UE-SR07 Scoot Light remote switch in black. 1. LC Action Police Supply Magpul MS3 Single QD Gen 2 sting in black. Lowest 2 responsive bids 2. Clyde Armory from responsible bidders' 1. Red Dog Sporting Company EOTECH-HWS EXPS2 1,dot reticle in black. Lowest 3 responsi■ve bids 2. LC Action Polio Supply 1 from respons, Ible bidders. I Clycle ArmorU y II III LC Action Police Supply AIMPOINT Micro H2 Red dot Reflex Sight with LRP Lowest 2 responsive bids 2. Clyde Armory mount and 39mm spacer in black. from responsible bidders. 1 . . . . . . . . . . .......................... Red Dog Sporting Corn panV i EOTEcH G43 Magnifier with factory mountin black. Lowest 3 responsive bids 7i 2. LC Action Police Supply from responsible bidders. 3 Clyde Armo ry Division Manager/Date lm Dar for/gate Item # I — Not awarded to Caracal USA, Sig Sauer or LC Action Police Supply, due to the item that was originally requested and desired by the agency is available from other bidders. Items # 2 — Not awarded to Caracal USA, Sig Sauer or LC Action Police Supply, due to the item that was originally requested and desired by the agency is available from other bidders. Item It 3 — Not awarded to Caracal USA due to the substitute Item being an inferior'product to the originally requested item. Item # 4 — Not awarded to Caracal USA, due to the substitute item being an inferior product to the originally requested item. Item # 5 — Not awarded to Sig Sauer, due to the substitute item being an inferior product to the originally requested item. Item # 6 — Not awarded to Sig Sauer, due to the substitute item being an inferior product to the originally requested item. Item # 7 — Not awarded to Caracal USA or Sig Sauer, due to the substitute item being an inferior product to the originally requested item. Item # 8 — Not awarded to Caracal USA or Sig Sauer, due to the substitute item being an inferior product to the originally requested item. Bid Tabulation & Comparison Project: New Rifles and Equipment Bid Opening-. April 21, 2023, 11:00 AM PST is Project No.: 12320 Project Manager- Sgt. Travis She;phard, YPD I recommend multiple awards to LC Action Caracal USA Police Supply - Line items 5 & 7, Primary Arms LLC - Line items 3 & 4, Proforce Law Enforcement - Line items 1 & 2, Red Dog Sporting Company - Line items 6 & 8 and Clyde Armory (Backup Only), based on all being responsive bids received from responsible bidders. Backup contractors only to be used as secondary to primary award. No. Description FN-15 SHIP G2 rifle — Color; Black Barrel Length: 11.5" Magpul MBUS PRO front and rear flip up sights. Mternate Item Bid Price Bid = % discount off MSRP - REQUIRED FN-15 SRP G2 rifle — Color: Black 2 Barrel Length: 16" Magpul IVIBUS PRO front and rgarflip up si rits. Alternate Item Bid Price Bid = % discount off MSRP -REQUIRED Surefire — Socorn 556 RC2 Suppressor —Color: Black 3 Surefire — 3 Prong Flash Hider — 1/2-28 thread pitch for caliber S Contra Term City Manager, Date MENEM= Unit Unit Price Total Price I Unit Price I Total Price I Unit Price I Total Price I Unit Price I Total Pricel Unit Price I Total Price I Unit Price I Total Price I Unit Price I Total Price I Unit Price I Total Price 906.00 18,120,001 1 1 968.00 1 19,360,00 1 1,050,45 1 21,009.00 1 1,038.52 1 20,770.40 1 1,10134 1 22,030.80 1 861.49 1 17,229.80 1 1,474,97 j 29,499A0 20 1A CARACAL - CAR81AA2 Patrol 11 5" 38% ffln� 910 M44 CARACAL - CAR814A2 Patrol 16" 38% AERO MCISTION RIFLE APC R640371 8% 1 37.3613 R640364 9% 37.361% WRM400-556N-1184>140- SER 34% 15% 15% 34% WRM400-556N 168-PRO 15% 15% 949A5 1 18,989.00 1,159.99 23,199.80 1 of 3 4.13:191 a I recommend multiple awards to LC Action Caracal USA Police Supply - Line items 5 & 7, Primary Arms LLC - Line items 3 & 4, Proforce Law Enforcement - Line items I & 2, Red Dog Sporting Company- Line items 6 & 8 and Clyde Armory (Backup Only), based on all being responsive bids received from responsible bidders. Backup contractors only to be used as secondary to primary award. BUYER / DATE Alterhato rII teffi Bid FiLwWrx HX-QD 5S6k Price Bid discount off MSRP - REQUIRED Surefire M60OU Scout Light, 6V Colori Ultra High Output - LM [0—a6-- 129.00 2,5WOO 329.69 6,593.80 34237 6,857.40 322.76 6,45510 S Sur. urefire U E-SR07 Scout light fire UE r rem emote switch -Carr: Black 20 EA Nternale. Itern Bid streaml rOit ProT,',� c H L X wl M640U-Bhp-PRO Remote Switch Price Bid = % discount 37% 35.1% 22.9% 36.5% off MSRP - REQUIRED Magpul M53 Single QD Gen 2 5 sling, -Colon Black 42.00 840.00 42.20 844,00 41.76 835.2Q 46.76 935.20 ARer'nate Rern Bid 20 EA Price Bid = % discount no am M off MSRP - REQUIRED 271 15.5% 30% 22% 27% 6 EOTECH - HWS EXP52 1 dot 575.00 11,500.00 519.44TI0,388,80 515.54 10,310.80 52T 10,554.60 522.83 10,456,60 reticle --Color: Black 1 7 - Alternate ftern Bid 20 EA Vortex AM UH- I Gen II Price Bid Fdiscount SSLX556C-QD W No 0 M M. 5 Ll NGB U NGEE� 1 F)T4AC ANPOINT Micro H2 Red Dot i Reflex Sight, with LRP mount and 39mm spacer, Ccilor� Black w II Vortex SPAR6AR ed li 5igfAWt3W6rn '0a, Tab 12320 Rifles and Equipment YPD-FINAL,xlsx 2 of 3 AWARD AND REASON THEREFORE, I recommend multiple awards to LC Action Police Supply - Line items 5 & 7, Primary Arms LLC - Line items 3 & 4, Proforce Law Enforcement -Line items I & 2, Red Dog Sporting Company - Line items 6 & 8 and Clyde Armory (Backup only), based on all being responsive bids received from responsible bidders. Backup contractors only to be used as secondary to primary award. Caracal USA I Clyde Armory I LC Action Police I Primary Arms LLC I Proforce Law I Red Dog Sporting I Sig Sauer I The Range BUYER / DATE Price Bid = % discount 32% 29.8% 30% 5% 27% 15% 12% off MSRP - REQUIRED ECITECH - G43 Magnifier - 8 Color: Black, with, fact" 247.00 4,940.00 506.22 10,124.40 502.67 10,05140 514.69 10,293.80 509m 10,180.00 489,00 9,780M 139.53 2,790.60 589.99 11,799.80 n'WLJr1t (rhanae PIer'Addendum 110 1, issued 4/7/23) - 20 EA Vortex Micro 3x Magnifier sois/1001 Alternate tterin ffid I W/ Mount Price Bid = % discount off 45% 22% 22% 20.7% 21% 23% 15% 9% MSRP - REQUIRED Subtotals: $76,080.00 $65,009.40 $101,574.80 $88,650.40 $112,336.80 $110,176.60 $73,397.80 $132,817,60 WSST -'Destination Based 8.3%: $6,314J54 $5,395.78 $8,430.71 $7,357,98 $9,323.95 $9,144.66 $6,092.02 $11,02186 GRAND TOTAL: $82,394.64 $70,405.18 $110,005.51 $96,008.38 $121,660.75 $119,321.26 $79,489.82 $143,841.46 FREIGHT: SHIPPING/HANDLING/INSRUANCE INCLUDED i Backup award - 1 Backup award - Backup award - Backup award - Backup award - No Award No Award Award Detail: No Award Schedules 5, 6, 7 & 8 Schedules 3, 4, 6 & 8 Schedules 1 & 2 Schedules 3 & 4 Schedules I & 2 Discount offered off list price (MSRP) for any other 25% None listed 10/® None listed 1-50% None listed 9% 5% Firearms 10% items not specifically listed: % everything else Project completion: Entire projectwill be completed 40 days 60-180 days 30-60 days 90 days 30-150 days 30-90 days 120 days 60 days within days after receipt of order: Prompt payment discount: 2%, net 10 days None listed 0%, net 30 days None listed None listed 0%, net 30 days None listed 3%, net 10 days Price will need to be nejot7a-tedfor , Exemptions: der None. No minimum ors. any potential renewal. Future orders of iess than 20 units per line None listed None listed None listed None listed None listed None listed quantity requirement item Alternate atombd, # s i's 1-8 of any magpul or Surefire product Alternite item bid #4 ,Alternate items bid U's 1 & No alternate bids No alternate bids No alternate bids Alternate items bid #'s 1-8 Afternate Rpm Wd V4 No bid item Nil Comments:! Bid price on item #8 "With Did price on item #8 "with factory mount" is included, per 'factory mount" included on PP vendor 5-2-23 spreadsheet Tab 12320 Rifles and Equipment YPD-F I NAL.xlsx 3 of 3